Complaints and Compliments - Process Enhancements

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The decision

2024-04-09 · Executive Committee · adopted

As filed

The Executive Committee: 1. Requested the City Manager, in consultation with the Executive Director, Customer Experience (311), to report back to the Service Excellence Committee by July 19, 2024 with: a. a plan for onboarding all sections within 311 Toronto integrated service divisions, including Toronto Water, Transportation Services, Urban Forestry, Parks, Forestry and Recreation, Municipal Licensing and Standards, and Solid Waste Management Services, into the City's new complaint and compliment intake experience to ensure that the public has a uniform and consistent experience for submitting complaints and compliments across all 311 Toronto integrated service divisions; and b.

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a plan outlining the strategy for onboarding all City Divisions by the end of the second quarter of 2025 into the City's new complaint and compliment intake experience in order make the journey of filing a complaint or compliment more consistent, seamless, accessible, transparent, and fair across all City Divisions.

On the agenda

As the city filed it

At its meeting on March 19, 2024, the Service Excellence committee considered item SE2.2 and made recommendations to the Executive Committee. Summary from the report (March 8, 2024) from the Executive Director, Customer Experience: At its meeting on December 18, 2023, the City of Toronto's Service Excellence Committee requested the City Manager, in consultation with the Executive Director of the Customer Experience Division (CXD), to report back to the Service Excellence Committee by the end of March 2024 on efforts underway to enhance the complaints and compliments mechanisms across various divisions and City Offices.

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This report responds to the Committee's request by summarizing the achievements of 2023 and presenting a strategic framework for 2024, focusing on Phase 1 outcomes and the preparation for further expansion. The City of Toronto's Complaints and Compliments project is a strategic initiative designed to improve, standardize and simplify the process of making a complaint or providing feedback to the City, for increased transparency, fairness, and accessibility. Throughout 2023, considerable progress was made in the design and development of new business processes, content simplification, and preparation for the Phase 1 launch. The strategic approach for the upcoming year is focused on a rigorous evaluation of the initial implementation, continuous stakeholder engagement, and the thoughtful expansion of the project's reach to additional divisions.

Staff recommended

The Service Excellence Committee recommends that: 1. The Executive Committee request the City Manager, in consultation with the Executive Director, Customer Experience (311), to report back to the Service Excellence Committee by July 19, 2024 with: a. a plan for onboarding all sections within 311 Toronto integrated service divisions, including Toronto Water, Transportation Services, Urban Forestry (Parks, Forestry and Recreation), Municipal Licensing and Standards, and Solid Waste Management Service, into the City's new complaint and compliment intake experience to ensure that the public has a uniform and consistent experience for submitting complaints and compliments across all 311 Toronto integrated service divisions; and b.

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a plan outlining the strategy for onboarding all City divisions by the end of the second quarter of 2025 into the City's new complaint and compliment intake experience in order make the journey of filing a complaint or compliment more consistent, seamless, accessible, transparent, and fair across all City divisions.

On the record

The item as the City filed it

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