The Missing Video Archive of the February 22, 2024 Toronto Transit Commission Board Meeting

In the response from Toronto Transit Commission Staff, they explained: On the morning of Friday, February 23, Toronto Transit Commission staff became aware that the archived video feed from the February 22, 2024, Toronto Transit Commission Board meeting was unavailable on YouTube. Upon learning that the video was unavailable, our investigation determined that the video stream had not been stopped. Typically, staff ends the stream in the back end of YouTube when the meeting adjourns; in this situation, the feed continued running live for a total run time of 22:18:46 before ending. Toronto Transit Commission staff contacted YouTube and discovered that there appears to be no archived video. Typically, the Toronto Transit Commission can secure a backup copy of the video feed from the City's Broadcast Team; however, they are also unable to restore the video. I also asked what the role of the City of Toronto's Broadcast Team in board meetings and why they weren't able to provide a backup copy. Their response was: The City of Toronto's Broadcast Team provides the live webcast of Toronto Transit Commission Board Meetings. This means that they are responsible for sending video from the meeting room to the Toronto Transit Commission's YouTube channel. In addition, the Broadcast Team provides audio-visual support during the meeting through managing microphones and switching video feeds, for example. The Toronto Transit Commission has received video recordings from the Broadcast Team previously, however, our understanding is that they do not have a video record of the February 22 meeting. We are unclear of the reason why. I am requesting answers to the following questions: 1. What are the City's Broadcast Team's current procedures regarding the recording and archiving of recordings for boards and committees which they provide live webcasting services for? 2. Why does the City's Broadcast Team not have a video record of the Toronto Transit Commission Board meeting that took place on February 22, 2024? 3. What steps, if any, were taken to recover the recording? 4. What steps are being taken to prevent a future recurrence of this issue? Furthermore, the Ontario Municipal Act, 2001, states: "record" means information however recorded or stored, whether in printed form, on film, by electronic means or otherwise, and includes documents, financial statements, minutes, accounts, correspondence, memoranda, plans, maps, drawings, photographs and films; Section 254 (1) states: A municipality shall retain and preserve the records of the municipality and its local boards in a secure and accessible manner and, if a local board is a local board of more than one municipality, the affected municipalities are jointly responsible for complying with this subsection. 2001, c. 25, s. 254 (1). Municipal Code Chapter 219, Records, Corporate (Local Boards), Schedule D, Toronto Transit Commission, Records Retention Schedule states: GV-005 - Council and Committee Proceedings Records relating to the meetings, duties, and functions of the City Council, including its standing committee, subcommittees, and taskforces; community councils and their committees Therefore I am also seeking clarity as to our legal obligations under the Act: 5. Does not having this video record contravene the Municipal Act, 2001, and/or Municipal Code Chapter 219?