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←Bid Award Panel · 2025-08-13 · 2025.BA145.3

The filed record

Award of Sourcewell Solicitation Number 112624-KBA to Kooy Brothers Lawn Equipment Ltd. for the Supply and Delivery of Eighteen (18) Grounds Maintenance Equipment and Related Attachments for Fleet Services

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The decision

2025-08-13 · Bid Award Panel · adopted

As filed

The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the following contract as per the Toronto Municipal Code, Chapter 195-6.6. Procurement of same goods and services as a public body: Solicitation Number: Sourcewell Request for Proposal Number 112624-KBA Sourcing Project WS5225344154 Description: Leveraging the Sourcewell Request for Proposal and Contract 112624-KBA, Fleet Services will piggyback on the Sourcewell Contract with Kubota and issue a purchase order to their local dealer, Kooy Brothers Lawn Equipment Ltd.

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for non-exclusive supply and delivery of Eighteen (18) various diesel powered Grounds Maintenance Equipment and Related Attachments in 2025, with an option to purchase additional Twenty Nine (29) units in 2026, Sixteen (16) units in 2027, Three (3) units in 2028, pending budget availability. Should the option year renewal be extended by Sourcewell for the final year, Fleet Services may purchase Five (5) units in 2029. This contract is for four (4) years, with the option to extend the contract to one (1) additional one-year term under the same terms and conditions from the date of award. Recommended Supplier: Kooy Brothers Lawn Equipment Ltd. Contract Award Value: $8,743,135 net of all applicable taxes and charges $9,879,743 including HST and all applicable charges $8,897,014 net of HST recoveries Contract is expected to start on date of award and end on January 31, 2029. Option Year 1 (January 31, 2029 to January 30, 2030) $650,000 net of all applicable taxes and charges $734,500 including HST and all applicable charges $661,440 net of HST recoveries The total potential contract award including option year is $10,614,243 including HST and all applicable charges and $9,393,135 net of all applicable taxes and charges. The total potential cost to the City, including option year, is $9,558,454 net of HST recoveries.

On the agenda

As the city filed it

Solicitation Issued: October 8, 2024 Solicitation Closed: November 26, 2024 Number of Addenda Issued: Six (6) Number of Bids: Fifty-Six (56)

Staff recommended

The Chief Procurement Officer recommends that the Bid Award Panel grant authority to award the following contract as per the Toronto Municipal Code, Chapter 195-6.6. Procurement of same goods and services as a public body: Solicitation Number: Sourcewell Request for Proposal Number 112624-KBA Sourcing Project WS5225344154 Description: Leveraging the Sourcewell Request for Proposal and Contract 112624-KBA, Fleet Services will piggyback on the Sourcewell Contract with Kubota and issue a purchase order to their local dealer, Kooy Brothers Lawn Equipment Ltd.

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for non-exclusive supply and delivery of Eighteen (18) various diesel powered Grounds Maintenance Equipment and Related Attachments in 2025, with an option to purchase additional Twenty Nine (29) units in 2026, Sixteen (16) units in 2027, Three (3) units in 2028, pending budget availability. Should the option year renewal be extended by Sourcewell for the final year, Fleet Services may purchase Five (5) units in 2029. This contract is for four (4) years, with the option to extend the contract to one (1) additional one-year term under the same terms and conditions from the date of award. Recommended Supplier: Kooy Brothers Lawn Equipment Ltd. Contract Award Value: $8,743,135 net of all applicable taxes and charges $9,879,743 including HST and all applicable charges $8,897,014 net of HST recoveries Contract is expected to start on date of award and end on January 31, 2029. Option Year 1 (January 31, 2029 to January 30, 2030) $650,000 net of all applicable taxes and charges $734,500 including HST and all applicable charges $661,440 net of HST recoveries The total potential contract award including option year is $10,614,243 including HST and all applicable charges and $9,393,135 net of all applicable taxes and charges. The total potential cost to the City, including option year, is $9,558,454 net of HST recoveries.

    On the record

    The item as the City filed it

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