Agreement for the Provision of Electrical and Mechanical Show Services for Events and Exhibitor Administrative Services at Exhibition Place

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The decision

2025-11-12 · Toronto City Council · adopted

As filed

City Council on November 12 and 13, 2025, adopted the following: 1. City Council approve an agreement with ShowTech for the exclusive provision of electrical and mechanical services to events and exhibitions at Exhibition Place for a five year term commencing September 15, 2025, with the option to extend for an additional two year period, on the terms and conditions outlined in Appendix A to the revised report (September 18, 2025) from the Chief Executive Officer, Exhibition Place and in Confidential Attachment 1 to the revised report (September 18, 2025) from the Chief Executive Officer, Exhibition Place, and other such terms and conditions satisfactory to the Chief Executive Officer, Exhibition Place and the City Solicitor.

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2. City Council direct that Confidential Attachment 1 to the revised report (September 18, 2025) from the Chief Executive Officer, Exhibition Place remain confidential and not to be released publicly as it contains financial information that belongs to the Board of Governors of Exhibition Place and has monetary value or potential monetary value. Confidential Attachment 1 to the revised report (September 18, 2025) from the Chief Executive Officer, Exhibition Place remains confidential in accordance with the provisions of the City of Toronto Act, 2006, as it contains financial information that belongs to the Board of Governors of Exhibition Place and has monetary value or potential monetary value.

On the agenda

As the city filed it

At its meeting on September 22, 2025, the Board of Governors of Exhibition Place considered Item EP18.10 and made recommendations to City Council. Summary from the report (September 18, 2025) from the Chief Executive Officer, Exhibition Place A Request for Proposal (RFP) was issued on July 31, 2025 through the Exhibition Place Procurement Portal and closed on Augusts 25th. There were three (3) proponents who attended the site inspection.

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They included ShowTech Power and Lighting, Ainsworth Inc., and Trade Electrical Contractors. After the evaluations, ShowTech Power and Lighting ("ShowTech") is being recommended for the award of the agreement for the provision of exclusive electrical and mechanical services to shows and events. This report recommends that the Board, subject to City Council approval, approve the agreement for five (5) years, commencing September 15, 2025 and ending September 14, 2030, with the option for the Board to extend for an additional two (2) year period to September 14, 2032.

Staff recommended

The Board of Governors of Exhibition Place recommends that: 1. City Council approve an agreement with ShowTech for the exclusive provision of electrical and mechanical services to events and exhibitions at Exhibition Place for a five (5) year term commencing September 15, 2025, with the option to extend for an additional two (2) year period, on the terms and conditions outlined in Appendix A to this report (September 18, 2025) and in the Confidential Attachment 1 to the revised report (September 18, 2025) from the Chief Executive Officer, Exhibition Place, and other such terms and conditions satisfactory to the Chief Executive Officer, Exhibition Place and the City Solicitor.

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2. City Council direct that the confidential information contained in Confidential Attachment 1 to the revised report (September 18, 2025) from the Chief Executive Officer, Exhibition Place not to be released publicly as this report contains financial information that belongs to the Board of Governors of Exhibition Place and has monetary value or potential monetary value.

Considered

2025-11-04 · Executive Committee · adopted
Decision as filed
The Executive Committee recommends that: 1. City Council approve an agreement with ShowTech for the exclusive provision of electrical and mechanical services to events and exhibitions at Exhibition Place for a five (5) year term commencing September 15, 2025, with the option to extend for an additional two (2) year period, on the terms and conditions outlined in Appendix A to the revised report (September 18, 2025) from the Chief Executive Officer, Exhibition Place and in Confidential Attachment 1 to the revised report (September 18, 2025) from the Chief Executive Officer, Exhibition Place, and other such terms and conditions satisfactory to the Chief Executive Officer, Exhibition Place and the City Solicitor.
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2. City Council direct that Confidential Attachment 1 to the revised report (September 18, 2025) from the Chief Executive Officer, Exhibition Place remain confidential and not to be released publicly as it contains financial information that belongs to the Board of Governors of Exhibition Place and has monetary value or potential monetary value.
2025-11-12 · Toronto City Council · adopted

On the record

The item as the City filed it

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