Award of Doc4556210399 to Multiple Suppliers for Fire and Life Safety, Inspection, Test and Maintenance for Fire Alarm, Sprinkler, Standpipe, Special Suppression, Fire Extinguisher, and Fire Hydrants for Various City Divisions

A total of six suppliers is required given the extensive portfolio of facilities Corporate Real Estate Management services, encompassing over 1,000 buildings and approximately 185,000 fire and life devices. This Request for Proposal expands existing services and provides a one stop solution for City-wide fire and life safety services through two streams of critical work to ensure issues and deficiencies can be addressed promptly: 1. Operational services: annual and semi-annual fire life safety inspections, testing and maintenance; and 2. As-required capital services: estimated upset limits in contract capacity to address any potential capital requirements identified during annual inspections and through the addition of new facilities. On an annual basis, Corporate Real Estate Management includes provisions in both its operating and capital budget to deliver its centralized fire and life safety program to all City Divisions to ensure that City facilities are in compliance with the Ontario Fire Code. The capital portion of the Request for Proposal is allocated to the City-wide State of Good Repair Program in the 2025-2034 Capital Budget and Plan for Corporate Real Estate Management and other City Divisions where needed. This amount strictly serves as an upset limit and will be utilized on an as-required basis, subject to funding availability. This approach of including as-required capital services contract capacity within the Request for Proposal minimizes the need for repeated procurement processes when major capital work is required and contributes to cost savings driven by economies of scale through one pooled procurement call. It also ensures one vendor has full oversight of all fire and life safety systems at a property, rather than dividing the responsibility between operational and capital work between two vendors. This will also assure only City of Toronto vetted and qualified vendors are conducting work on City fire and life safety systems. The agreements have an initial term of three years, from the date of award, until December 31, 2027. The City will have the option to extend the agreements for an additional two-year period under the same terms and conditions. If this option is exercised, the Executive Director of Corporate Real Estate Management will request the Chief Procurement Officer to process the renewals accordingly. This report seeks authority to award the contracts to EPI Fire Protection Inc., Tyco Integrated Fire & Security (operating as Johnson Controls) and Control Fire Systems Ltd being among the Highest Scoring Suppliers based on the evaluation criteria included in the solicitation and meeting the requirements of the solicitation. The combined total potential contract awards for all three suppliers, including option period, is up to $110,558,332 net of all applicable taxes and charges ($112,504,159 net of Harmonized Sales Tax recoveries).

EPI Fire Protection Inc., for an initial contract value of up to $24,511,922 net of all applicable taxes and charges ($24,943,331 net of Harmonized Sales Tax recoveries), of which $2,228,357 is for operational services, and $22,283,565 is for as-required capital services, and option renewal contract value of up to $16,831,520 net of all applicable taxes and charges ($17,127,754 net of Harmonized Sales Tax recoveries), for a total potential contract value of up to $41,343,441 net of all applicable taxes and charges ($42,071,086 net of Harmonized Sales Tax recoveries). b. Tyco Integrated Fire & Security, for an initial contract value of up to $15,426,352 net of all applicable taxes and charges ($15,697,855 net of Harmonized Sales Tax recoveries), of which $1,402,396 is for operational services, and $14,023,956 is for as-required capital services, and option renewal contract value of up to $10,592,761 net of all applicable taxes and charges ($10,779,194 net of Harmonized Sales Tax recoveries), for a total potential contract value of up to $26,019,113 net of all applicable taxes and charges ($26,477,049 net of Harmonized Sales Tax recoveries). c. Control Fire Systems Ltd, for an initial contract value of up to $25,610,145 net of all applicable taxes and charges ($26,060,884 net of Harmonized Sales Tax recoveries), of which $2,328,195 is for operational services, and $23,281,950 is for as-required capital services, and option renewal contract value of up to $17,585,633 net of all applicable taxes and charges ($17,895,140 net of Harmonized Sales Tax recoveries), for a total potential contract value of up to $43,195,778 net of all applicable taxes and charges ($43,956,024 net of Harmonized Sales Tax recoveries).