The filed record
Amendments to TTC Policy 6.5.1 (Authorization for Expenditures and Other Commitments) - Increasing Delegated Authority to Expedite Procurements
The Public Gallery wrote no story on this item. What follows is the city’s own record of what happened to it, as filed: nothing on this page is summarised or scored by us.
The decision
2025-06-23 · Toronto Transit Commission Board · adopted
As filed
The TTC Board: 1. Approved amending the TTC Authorization for Expenditures and Other Commitments policy, by delegating additional authority to the CEO (which authority may be further delegated by the CEO to their designates) as set out below provided that the standard procurements are within the TTC's approved budget. Contract awards (other than single source) Up to Approved Budget Contract Amendments (other than single source) Up to Approved Budget 2.
Show the rest of As filed, 104 more characters as filed
Directed staff to report semi-annually to the Board on procurements awarded through delegated authority.
On the agenda
As the city filed it
The Authorization for Expenditures and Other Commitments policy defines the framework to make purchases and/or commitments on behalf of the TTC and covers the Board's delegation of authority to the CEO to authorize expenditures including contract awards and amendments. Currently, the CEO is authorized to approve: All contract awards up to $5 million and amendments up to $2.5 million with the exception of single source contracts; and Single source contracts including all amendments, up to a total of $500,000.
Show the rest of As the city filed it, 1,285 more characters as filed
Contracts exceeding these thresholds require Board approval. These limits have not changed in over 16 years. The proposed update maintains the $500K limit for single source contracts. For all other contracts, it expands the CEO's authority to approve awards and amendments provided that they are within the TTC's approved budget, subject to additional oversight and controls outlined within this report. This change supports: TTC's Corporate Plan, Action 5.1.1 Efficiencies in Business Processes: streamlining and optimizing existing business processes to enhance operational effectiveness. City of Toronto Council and TTC Board requests for increased efficiencies related to the contract award process. Table 1:Summary of Contracting Approval Delegation Changes Current CEO Delegated Authority for budgeted Goods & Services Proposed CEO Delegated Authority for budgeted Goods & Services Contract awards (other than single source) $5 million Up to Approved Budget Contract Amendments (other than single source) $2.5 million Up to Approved Budget Notes: The CEO's authority for single source awards and amendments (cumulative value) will remain at $500,000 (no change). The CEO may delegate, up to their approval limit, contract approval authority to staff as the CEO deems appropriate.
Staff recommended
It is recommended that the TTC Board: 1. Approve amending the TTC Authorization for Expenditures and Other Commitments policy, by delegating additional authority to the CEO (which authority may be further delegated by the CEO to their designates) as set out below provided that the standard procurements are within the TTC's approved budget. Contract awards (other than single source) Up to Approved Budget Contract Amendments (other than single source) Up to Approved Budget 2.
Show the rest of Staff recommended, 102 more characters as filed
Direct staff to report semi-annually to the Board on procurements awarded through delegated authority.
On the record
More from this meeting
- Chief Executive Officer’s Report - June 2025Filed record
- Approved Minutes of the Advisory Committee on Accessible Transit (ACAT) General Monthly Meeting of April 23, 2025Filed record
- Platform Edge Doors Study - Outcome of Feasibility and Business Case StudiesFiled record
- Non-Fare Revenue Strategic ReviewFiled record
- Revised Station Naming PolicyFiled record
- Rogers 5G Implementation UpdateFiled record