Procurement Authorization - Supply of Uniforms and Work Clothing

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The decision

2025-09-10 · Toronto Transit Commission Board · adopted

As filed

The TTC Board: 1. Approved an increase to the upset limit amounts on 24 existing contracts that expire December 31, 2025, and are held by nine companies, by a total combined amount of $1,736,000, inclusive of HST, on a single source basis as follows: The Uniform Experts for the supply of transit Operators, Supervisors, station Customer Service Agents uniforms by $1,345,000; Mark's Work Warehouse for the supply of maintenance work clothing by $228,000; and Seven remaining companies for the supply of garment accessories for transit Operators, uniforms for Special Constables and Provincial Offences Officers by $163,000.

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2. Authorized extensions of the 24 contracts effective January 1, 2026, and expiring December 31, 2027, with an increase to the upset limit amounts by a total combined amount of $17,386,000, inclusive of HST, on a single source basis as follows: The Uniform Experts for the supply of transit Operators, Supervisors, station Customer Service Agents uniforms by $9,978,000; Mark's Work Warehouse for the supply of maintenance work clothing by $4,854,000; and Seven remaining companies for the supply of garment accessories for transit Operators, uniforms for Special Constables and Provincial Offences Officers, by $2,554,000.

On the agenda

As the city filed it

The TTC procures and distributes uniforms and work clothing annually to approximately 10,000 frontline employees through a network of contracts, systems, and policies. This report is seeking the TTC Board's approval to: Amend 24 TTC employee uniform and work clothing contracts to ensure sufficient funds are available for 2025 requirements. Extend contracts for the 2026-2027 TTC employee uniform and work clothing requirements to nine current suppliers on a single source basis.

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The TTC has been engaging stakeholders to improve garment material specifications and redefine uniform requirements to improve uniform quality, inclusivity and operational efficiency. These measures are in alignment with the 2024-2028 TTC Corporate Plan and modernization journey. Updating of TTC uniform and work clothing programs requires stakeholder feedback and support from work groups, bargaining units, safety representatives and current suppliers. Continuing contracts with the existing suppliers will support ongoing testing and prototyping efforts, while ensuring a continued and uninterrupted supply of current uniform and clothing requirements. This report requires Board approval as the proposed procurements are single-sourced.

Staff recommended

It is recommended that the TTC Board: 1. Approve an increase to the upset limit amounts on 24 existing contracts that expire December 31, 2025, and are held by nine companies, by a total combined amount of $1,736,000, inclusive of HST, on a single source basis as follows: The Uniform Experts for the supply of transit Operators, Supervisors, station Customer Service Agents uniforms by $1,345,000; Mark's Work Warehouse for the supply of maintenance work clothing by $228,000; and Seven remaining companies for the supply of garment accessories for transit Operators, uniforms for Special Constables and Provincial Offences Officers by $163,000.

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2. Authorize extensions of the 24 contracts effective January 1, 2026, and expiring December 31, 2027, with an increase to the upset limit amounts by a total combined amount of $17,386,000, inclusive of HST, on a single source basis as follows: The Uniform Experts for the supply of transit Operators, Supervisors, station Customer Service Agents uniforms by $9,978,000; Mark's Work Warehouse for the supply of maintenance work clothing by $4,854,000; and Seven remaining companies for the supply of garment accessories for transit Operators, uniforms for Special Constables and Provincial Offences Officers, by $2,554,000.

On the record

The item as the City filed it

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