Authority to Enter into a Non-Competitive Agreement with Municipal VU Consulting Inc. for Procurement Development Consulting Services - by Councillor Paul Ainslie, seconded by Councillor Paula Fletcher

This includes establishment of a senior staff level Executive Steering Committee, chaired by the Deputy City Manager, Infrastructure Services, to provide senior level governance and oversight of the contract development and award process as well as during the term of the contract as the escalation body for significant risks, issues, or decisions that have material operational, financial, legal, or reputational implications. This motion seeks Council authority for Transportation Services to enter into a non-competitive procurement with Municipal VU Consulting Inc. for consulting services to support the development of the City's 2029-2036 winter maintenance contracts. This work will include the development of the procurement and contract framework in advance of the March 2027 launch of the competitive procurement process and will provide ongoing advisory support to the Executive Steering Committee and project team throughout the contract development and award process, as required. This work builds on previous operational and governance reviews completed by Municipal VU Consulting Inc. for the City, including the Winter Operations Review and the Major Snow Event Response Plan, and supports the transition from operational review to procurement planning for the next contract cycle. Reason for Urgency: This motion is urgent as delays in completing procurement development work would impede the City's ability to meet the March 2027 launch of the competitive procurement process for the 2029-2036 winter maintenance contracts.

($559,680.00 net of HST recoveries), for the period from June 1, 2026 to December 31, 2028, subject to terms and conditions satisfactory to the General Manager, Transportation Services and in a form satisfactory to the City Solicitor.