Bid Award Panel
The full agenda, as filed
All 3 items in the clerk’s order. Each carries the city’s own words: the staff recommendation, what the body decided, and its status. Nothing below is written by us.
BA1.1adopted
Solicitation Issued: June 23, 2022 Solicitation Closed: July 19, 2022 Number of Addenda Issued: Five (5) Number of Bids: Six (6) Table 2: Summary of proposals received Suppliers Name Davroc Testing Laboratories Inc. Englobe Corp.** EXP Services Inc.** PNJ Engineering Inc.** SNC Lavalin Inc.* Wood Environment & Infrastructure Solutions Canada Limited * Supplier was found non-compliant with mandatory requirements. **Pursuant to the Request for Suppliers Qualifications document the contract award value includes contingency. Range of Scores: 75.44 - 88.75
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (November 9, 2022) from the Chief Procurement Officer: Solicitation Number: Request for Suppliers Qualifications, Ariba Document Number 3549422654, Contract Number 22ECS-ER-01SGQ Description: Materials Testing and Quality Assurance Services (2023 - 2025), for Construction Projects for a period of three (3) years. Recommended Suppliers: 1. Englobe Corp. 2. PNJ Engineering Inc. 3. EXP Services Inc. Contract Award Value: Englobe Corp. $1,813,968 net of all applicable taxes and charges $2,049,784 including HST and all applicable charges $1,845,894 net of HST recoveries PNJ Engineering Inc. $1,813,968 net of all applicable taxes and charges $2,049,784 including HST and all applicable charges $1,845,894 net of HST recoveries EXP Services Inc. $1,813,968 net of all applicable taxes and charges $2,049,784 including HST and all applicable charges $1,845,894 net of HST recoveries All Suppliers combined: $5,441,904 net of all applicable taxes and charges $6,149,352 including HST and all applicable charges $5,537,682 net of HST recoveries The cost to the City associated with all three awards is $5,5537,682 net of HST recoveries. The Contracts are expected to start on January 1, 2023, and end on December 31, 2025.
Staff recommendation as filed
The Acting Chief Procurement Officer recommends that the Bid Award Panel grant authority to award the following contract: Solicitation Number: Request for Suppliers Qualifications, Ariba Document Number 3549422654, Contract Number 22ECS-ER-01SGQ Description: Materials Testing and Quality Assurance Services (2023 - 2025), for Construction Projects for a period of three (3) years. Recommended Suppliers: 1. Englobe Corp. 2. PNJ Engineering Inc. 3. EXP Services Inc. Contract Award Value: Englobe Corp. $1,813,968 net of all applicable taxes and charges $2,049,784 including HST and all applicable charges $1,845,894 net of HST recoveries PNJ Engineering Inc. $1,813,968 net of all applicable taxes and charges $2,049,784 including HST and all applicable charges $1,845,894 net of HST recoveries EXP Services Inc. $1,813,968 net of all applicable taxes and charges $2,049,784 including HST and all applicable charges $1,845,894 net of HST recoveries All Suppliers combined: $5,441,904 net of all applicable taxes and charges $6,149,352 including HST and all applicable charges $5,537,682 net of HST recoveries The cost to the City associated with all three awards is $5,5537,682 net of HST recoveries. The Contracts are expected to start on January 1, 2023, and end on December 31, 2025.
BA1.2adopted
Solicitation Issued: August 24, 2022 Solicitation Closed: September 9, 2022 Number of Addenda Issued: Two (2) Number of Bids: One (1) Table 2: Summary of Proposal Received Supplier Name iVedha Inc.
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (November 9, 2022) from the Chief Procurement Officer: Solicitation Number: Request for Services, Ariba Document Number 3617594652 Description: For the provision of Testing and Quality Assurance Services for Technology Services Division for a period of fourteen (14) months from date of award to December 31, 2023. This utilized the Vendor of Record Arrangement Tender Number 9951 for Information and Information Technology Solutions Consulting Services established by Province of Ontario's Ministry of Public and Business Service Delivery, with the agreement to be executed based on the terms and conditions set out in Request for Services Ariba Document Number 3617594652, and on such other terms and conditions satisfactory to the Controller and in a form satisfactory to the City Solicitor. Recommended Supplier: iVedha Inc. Contract Award Value: $902,000 net of all applicable taxes and charges $1,019,260 including HST and all applicable charges $917,875 net of HST recoveries Contract is expected to start on date of award and end on December 31, 2023.
Staff recommendation as filed
The Acting Chief Procurement Officer recommends that the Bid Award Panel grant authority to award the following contract: Solicitation Number: Request for Services, Ariba Document Number 3617594652 Description: For the provision of Testing and Quality Assurance Services for Technology Services Division for a period of fourteen (14) months from date of award to December 31, 2023. This utilized the Vendor of Record Arrangement Tender Number 9951 for Information and Information Technology Solutions Consulting Services established by Province of Ontario's Ministry of Public and Business Service Delivery, with the agreement to be executed based on the terms and conditions set out in Request for Services Ariba Document Number 3617594652, and on such other terms and conditions satisfactory to the Controller and in a form satisfactory to the City Solicitor. Recommended Supplier: iVedha Inc. Contract Award Value: $902,000 net of all applicable taxes and charges $1,019,260 including HST and all applicable charges $917,875 net of HST recoveries Contract is expected to start on date of award and end on December 31, 2023.
BA1.3adopted
Solicitation Issued: September 2, 2022 Solicitation Closed: September 28, 2022 Number of Addenda Issued: Three (3) Number of Bids: One (1) Table 2: Summary of Bids Received including bid price Supplier Name Bid Price / year (excluding H.S.T.) ROYAL LIFESAVING SOCIETY CANADA, TH $ 592,270
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (November 9, 2022) from the Chief Procurement Officer: Solicitation Number: Request for Quotation, Ariba Document Number 3542849109 Description: For the provision and delivery of aquatic and lifesaving equipment to Parks, Forestry and Recreation Division of the City of Toronto for a period of three (3) years, with the option to renew the contract for two (2) additional separate one (1) year periods. Recommended Supplier: Royal Lifesaving Society of Canada Should the option(s) be exercised, then the General Manager Parks, Forestry and Recreation will request the Acting Chief Procurement Officer to process the renewals under the same terms and conditions. Contract Award Value: (Jan. 1, 2023, to December 31, 2025) $1,776,810 net of all applicable taxes and charges $2,007,796 including HST and all applicable charges $1,808,082 of HST recoveries The contract is expected to start on January 1, 2023, and end on December 31, 2025 Option Year 1: (January 1, 2026, to December 31, 2026) $610,039 net of all applicable taxes and charges $689,345 including HST and all applicable charges $620,776 net of HST recoveries Option Year 2: (January 1, 2027, to December 31, 2027) $628,340 net of all applicable taxes and charges $710,025 including HST and all applicable charges $639,399 net of HST recoveries The total potential contract award including all option years is $3,015,189 net of all applicable taxes and charges and $3,407,164 including all applicable taxes and charges. The total potential cost to the City prior to cost recovery and including all option years is $3,068,257 net of HST recoveries. The above cost calculations for the Option Year Periods reflects an annual 3 percent increase as per the Request for Quotation Terms.
Staff recommendation as filed
The Acting Chief Procurement Officer recommends that the Bid Award Panel grant authority to award the following contract: Solicitation Number: Request for Quotation, Ariba Document Number 3542849109 Description: For the provision and delivery of aquatic and lifesaving equipment to Parks, Forestry and Recreation Division of the City of Toronto for a period of three (3) years, with the option to renew the contract for two (2) additional separate one (1) year periods. Recommended Supplier: Royal Lifesaving Society of Canada Should the option(s) be exercised, then the General Manager Parks, Forestry and Recreation will request the Acting Chief Procurement Officer to process the renewals under the same terms and conditions. Contract Award Value: (Jan. 1, 2023, to December 31, 2025) $1,776,810 net of all applicable taxes and charges $2,007,796 including HST and all applicable charges $1,808,082 of HST recoveries The contract is expected to start on January 1, 2023, and end on December 31, 2025 Option Year 1: (January 1, 2026, to December 31, 2026) $610,039 net of all applicable taxes and charges $689,345 including HST and all applicable charges $620,776 net of HST recoveries Option Year 2: (January 1, 2027, to December 31, 2027) $628,340 net of all applicable taxes and charges $710,025 including HST and all applicable charges $639,399 net of HST recoveries The total potential contract award including all option years is $3,015,189 net of all applicable taxes and charges and $3,407,164 including all applicable taxes and charges. The total potential cost to the City prior to cost recovery and including all option years is $3,068,257 net of HST recoveries. The above cost calculations for the Option Year Periods reflects an annual 3 percent increase as per the Request for Quotation Terms.