Bid Award Panel
The full agenda, as filed
All 2 items in the clerk’s order. Each carries the city’s own words: the staff recommendation, what the body decided, and its status. Nothing below is written by us.
BA106.1adopted
Solicitation Issued: July 12, 2024 Solicitation Closed: August 14, 2024 Number of Addenda Issued: Three (3) Number of Bids: Three (3) Table 2: Summary of Bids received including bid price Supplier Name Bid Price (excluding H.S.T.) Clearway Construction Inc.* $3,195,761.00 Timbel Limited $3,215,215.00** 614128 Ontario Ltd. o/a Trisan Construction* $3,387,950.63 * Supplier was found non-compliant with mandatory requirements **Pursuant to the Request for Tender document the contract award value includes contingency
The Bid Award Panel adopted the following: Solicitation Number: Request for Tender Doc4669795916, Contract Number 24ECS-LU-07TT Description: Transmission Watermain Abandonment on St. George Street from College Street to Willcocks Street, Boulton Drive from Cottingham Road to Roycroft Parkland and within Roycroft Parkland from Boulton Drive to 260m West and Seventh Street from Lake Shore Drive to Morrison Street. Road Resurfacing on Boulton Drive from Cottingham Street to Russell Hill Road and Seventh Street from Lake Shore Drive to Morrison Street and Storm Sewer Replacement on Fifth Street from 72 Fifth Street to 78 Fifth Street and Eighth Street from Morrison Street to Lane S Lake Shore East. Recommended Supplier: Timbel Limited Contract Award Value: $3,858,258 net of all applicable taxes and charges $4,359,832 including HST and all applicable charges $3,926,164 net of HST recoveries Contract is expected to start on date of award and end on February 27, 2026.
Staff recommendation as filed
The Chief Procurement Officer recommends that the Bid Award Panel grant authority to award the following contract: Solicitation Number: Request for Tender Doc4669795916, Contract Number 24ECS-LU-07TT Description: Transmission Watermain Abandonment on St. George Street from College Street to Willcocks Street, Boulton Drive from Cottingham Road to Roycroft Parkland and within Roycroft Parkland from Boulton Drive to 260m West and Seventh Street from Lake Shore Drive to Morrison Street. Road Resurfacing on Boulton Drive from Cottingham Street to Russell Hill Road and Seventh Street from Lake Shore Drive to Morrison Street and Storm Sewer Replacement on Fifth Street from 72 Fifth Street to 78 Fifth Street and Eighth Street from Morrison Street to Lane S Lake Shore East. Recommended Supplier: Timbel Limited Contract Award Value: $3,858,258 net of all applicable taxes and charges $4,359,832 including HST and all applicable charges $3,926,164 net of HST recoveries Contract is expected to start on date of award and end on February 27, 2026.
BA106.2adopted
Solicitation Issue d: August 2, 2024 Solicitation Closed: September 3, 2024 Number of Addenda Issued: Two (2) Number of Bids: 6 Table 2: Summary of Bids Received Supplier Burke & Orion Ltd. Eckler Ltd. HUB International Ontario Ltd. Mercer Canada Ltd. Normandin Beaudry, Consulting Actuaries Inc. People Corporation Table 3: Range of Scores Supplier Total Score (100) Highest Scoring Supplier 85.00 Lowest Scoring Supplier 64.26
The Bid Award Panel adopted the following: Solicitation Number: Request for Proposal Doc4681367135 Description: For general benefits consulting services, on a fee for service basis, for the provision of subject matter expertise during collective bargaining, review of underwriting methodologies, future marketing of benefit programs as well as auditing of the benefits carrier(s) on behalf of the City (i.e. mapping audit, claims and adjudication audit, disability file audit) for the City of Toronto, Toronto Transit Commission and Toronto Police Service Board, with a base term of four (4) years, with one (1) separate option year period. Should the option(s) be exercised, then the Executive Director, Finance Shared Services will request the Chief Procurement Officer to process the renewals under the same terms and conditions. Recommended Supplier: HUB International Ontario Ltd. Contract Award Value: $1,423,375 net of all applicable taxes and charges $1,608,414 including all applicable taxes and charges $1,448,426 net of HST recoveries Contract Period is expected to start on January 1, 2025 and end on December 31, 2028 Option Year 1 - January 1, 2029 - December 31, 2029 $492,503 net of all applicable taxes and charges $556,528 including all applicable taxes and charges $501,171 net of HST recoveries The total potential award, including the option year $1,915,878 net of all applicable taxes and charges and $2,164,942 including all applicable taxes and charges. The total potential cost including the optional year is $1,949,597 net of HST recoveries.
Staff recommendation as filed
The Chief Procurement Officer recommends that the Bid Award Panel grant authority to award the following contract: Solicitation Number: Request for Proposal Doc4681367135 Description: For general benefits consulting services, on a fee for service basis, for the provision of subject matter expertise during collective bargaining, review of underwriting methodologies, future marketing of benefit programs as well as auditing of the benefits carrier(s) on behalf of the City (i.e. mapping audit, claims and adjudication audit, disability file audit) for the City of Toronto, Toronto Transit Commission and Toronto Police Service Board, with a base term of four (4) years, with one (1) separate option year period. Should the option(s) be exercised, then the Executive Director, Finance Shared Services will request the Chief Procurement Officer to process the renewals under the same terms and conditions. Recommended Supplier: HUB International Ontario Ltd. Contract Award Value: $1,423,375 net of all applicable taxes and charges $1,608,414 including all applicable taxes and charges $1,448,426 net of HST recoveries Contract Period is expected to start on January 1, 2025 and end on December 31, 2028 Option Year 1 - January 1, 2029 - December 31, 2029 $492,503 net of all applicable taxes and charges $556,528 including all applicable taxes and charges $501,171 net of HST recoveries The total potential award, including the option year $1,915,878 net of all applicable taxes and charges and $2,164,942 including all applicable taxes and charges. The total potential cost including the optional year is $1,949,597 net of HST recoveries.