Bid Award Panel
The full agenda, as filed
All 4 items in the clerk’s order. Each carries the city’s own words: the staff recommendation, what the body decided, and its status. Nothing below is written by us.
BA109.1adopted
Solicitation Issued: April 30th, 2020 Solicitation Closed: June 8th, 2020 Number of Addenda Issued: Three (3) Number of Bids: Four (4) Table 2: Summary of Bids Received including bid price Bidder Bid Price (including H.S.T.) Outdoor Outfits Limited $466,379.30 Five Start Enterprise $664,702.73 Marks Commercials $677,790.45 Unisync Group Limited $713,713.37
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report October 29, 2020, from the Chief Procurement Officer: Solicitation Number: Request for Quotations (RFQ) Ariba Doc. Number 2315319654 Description: For the non-exclusive supply and delivery of High Visual Workwear from the date of award to November 30, 2021, with the option to renew the Contract for four (4) additional separate one (1) year periods at the sole discretion of the City and subject to budget approval(s). Prior to the renewal of the contract, Purchasing and Materials Management will perform a market analysis to verify the current market conditions as compared to the proposed increase by the vendor and that the Purchasing and Materials Management (Stores) Division will monitor vendor performance during the first term of the contract. Should the option(s) be exercised, then the Manager of Materials Management will request the Chief Procurement Officer to process the renewals under the same terms and conditions. Recommended Supplier: Outdoor Outfits Limited Contract Award Value: For parts A, B, and C $515,906 net of all applicable taxes and charges (including 25 percent for miscellaneous items) $582,974 including HST and all applicable charges $524,986 net of HST recoveries Contract is expected to start on December 1, 2020 and end on November 30, 2021 Option Year 1 (December 1, 2021 to November 30, 2022) $531,383 net of all applicable taxes and charges (including 25 percent for miscellaneous items) $600,463 including all applicable taxes and charges $540,736 net of HST recoveries Option Year 2 (December 1, 2022 to November 30, 2023) $547,325 net of all applicable taxes and charges (including 25 percent for miscellaneous items) $618,477 including all applicable taxes and charges $556,958 net of HST recoveries Option Year 3 (December 1, 2023 to November 30, 2024) $563,745 net of all applicable taxes and charges (including 25 percent for miscellaneous items) $637,032 including all applicable taxes and charges $573,667 net of HST recoveries Option Year 4 (December 1, 2024 to November 30, 2025) $580,657 net of all applicable taxes and charges (including 25 percent for miscellaneous items) $656,142 including all applicable taxes and charges $590,877 net of HST recoveries The total contract award including all option years is 2,787,223 net of HST recoveries, $3,095,088 including all applicable taxes and charges and $2,739,016 net of all applicable taxes and charges. The above cost calculations for the Option Years reflect an estimated annual 3 percent increase as per the Consumer Price Index (CPI).
Staff recommendation as filed
The Chief Procurement Officer recommends that the Bid Award Panel grant authority to award the following contract: Solicitation Number: Request for Quotations (RFQ) Ariba Doc. Number 2315319654 Description: For the non-exclusive supply and delivery of High Visual Workwear from the date of award to November 30, 2021, with the option to renew the Contract for four (4) additional separate one (1) year periods at the sole discretion of the City and subject to budget approval(s). Prior to the renewal of the contract, Purchasing and Materials Management will perform a market analysis to verify the current market conditions as compared to the proposed increase by the vendor and that the Purchasing and Materials Management (Stores) Division will monitor vendor performance during the first term of the contract. Should the option(s) be exercised, then the Manager of Materials Management will request the Chief Procurement Officer to process the renewals under the same terms and conditions. Recommended Supplier: Outdoor Outfits Limited Contract Award Value: For parts A, B, and C $515,906 net of all applicable taxes and charges (including 25 percent for miscellaneous items) $582,974 including HST and all applicable charges $524,986 net of HST recoveries Contract is expected to start on December 1, 2020 and end on November 30, 2021 Option Year 1 (December 1, 2021 to November 30, 2022) $531,383 net of all applicable taxes and charges (including 25 percent for miscellaneous items) $600,463 including all applicable taxes and charges $540,736 net of HST recoveries Option Year 2 (December 1, 2022 to November 30, 2023) $547,325 net of all applicable taxes and charges (including 25 percent for miscellaneous items) $618,477 including all applicable taxes and charges $556,958 net of HST recoveries Option Year 3 (December 1, 2023 to November 30, 2024) $563,745 net of all applicable taxes and charges (including 25 percent for miscellaneous items) $637,032 including all applicable taxes and charges $573,667 net of HST recoveries Option Year 4 (December 1, 2024 to November 30, 2025) $580,657 net of all applicable taxes and charges (including 25 percent for miscellaneous items) $656,142 including all applicable taxes and charges $590,877 net of HST recoveries The total contract award including all option years is 2,787,223 net of HST recoveries, $3,095,088 including all applicable taxes and charges and $2,739,016 net of all applicable taxes and charges. The above cost calculations for the Option Years reflect an estimated annual 3 percent increase as per the Consumer Price Index (CPI).
BA109.2adopted
Solicitation Issued: July 10 2020 Solicitation Closed: August 12, 2020 Number of Addenda Issued: Two (2) Number of Bids: One (1) Table 2: Summary of Bids Received for Ariba Doc Number 2443812270 including bid price Supplier Name Bid Price (Including HST) Turf Care Products Canada Limited $ 662,261.82* * Includes a 10 percent Miscellaneous Line
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report October 29, 2020, from the Chief Procurement Officer: Solicitation Number: Request for Quotations (RFQ) Ariba Doc Number 2443812270 Description: For the non-exclusive supply and delivery of all labour, equipment and material necessary to provide for Toro Products, as required by the Parks, Forestry and Recreation Division from the date of award to September 30, 2021, with the option to renew the Contract for four (4) additional one (1) year period, all in accordance with the provisions and specifications contained in this Request for Quotation (RFQ). Should the option(s) be exercised, then the Director, Parks, Forestry and Recreation will request the Chief Procurement Officer to process the renewals under the same terms and conditions. Recommended Supplier: Turf Care Products Canada Limited Contract Award Value: $ 586,073 net of all applicable taxes and charges (including 10 percent for miscellaneous items) $ 662,263 including HST and all applicable charges $ 596,388 net of HST recoveries Contract is expected to start on the date of award and end on September 30, 2021 Option Year 1 (October 1, 2021 to September 30, 2022) $ 603,655 net of all applicable taxes and charges $ 682,131 including HST and all applicable charges $ 614,280 net of HST recoveries Option Year 2 (October 1, 2022 to September 30, 2023) $ 621,765 net of all applicable taxes and charges $ 702,595 including HST and all applicable charges $ 632,709 net of HST recoveries Option Year 3 (October 1, 2023 to September 30, 2024) $ 640,418 net of all applicable taxes and charges $ 723,673 including HST and all applicable charges $ 651,690 net of HST recoveries Option Year 4 (October 1, 2024 to September 30, 2025) $ 659,630 net of all applicable taxes and charges $ 745,382 including HST and all applicable charges $ 671,240 net of HST recoveries The total potential contract award including all option years is $3,166,307 net of HST recoveries, $3,516,044 including all applicable taxes and charges and $3,111,541 net of all applicable taxes and charges. The above cost calculations for the option years reflect an estimated 3 percent increase in the Consumer Price Index.
Staff recommendation as filed
The Chief Procurement Officer recommends that the Bid Award Panel grant authority to award the following contract: Solicitation Number: Request for Quotations (RFQ) Ariba Doc Number 2443812270 Description: For the non-exclusive supply and delivery of all labour, equipment and material necessary to provide for Toro Products, as required by the Parks, Forestry and Recreation Division from the date of award to September 30, 2021, with the option to renew the Contract for four (4) additional one (1) year period, all in accordance with the provisions and specifications contained in this Request for Quotation (RFQ). Should the option(s) be exercised, then the Director, Parks, Forestry and Recreation will request the Chief Procurement Officer to process the renewals under the same terms and conditions. Recommended Supplier: Turf Care Products Canada Limited Contract Award Value: $ 586,073 net of all applicable taxes and charges (including 10 percent for miscellaneous items) $ 662,263 including HST and all applicable charges $ 596,388 net of HST recoveries Contract is expected to start on the date of award and end on September 30, 2021 Option Year 1 (October 1, 2021 to September 30, 2022) $ 603,655 net of all applicable taxes and charges $ 682,131 including HST and all applicable charges $ 614,280 net of HST recoveries Option Year 2 (October 1, 2022 to September 30, 2023) $ 621,765 net of all applicable taxes and charges $ 702,595 including HST and all applicable charges $ 632,709 net of HST recoveries Option Year 3 (October 1, 2023 to September 30, 2024) $ 640,418 net of all applicable taxes and charges $ 723,673 including HST and all applicable charges $ 651,690 net of HST recoveries Option Year 4 (October 1, 2024 to September 30, 2025) $ 659,630 net of all applicable taxes and charges $ 745,382 including HST and all applicable charges $ 671,240 net of HST recoveries The total potential contract award including all option years is $3,166,307 net of HST recoveries, $3,516,044 including all applicable taxes and charges and $3,111,541 net of all applicable taxes and charges. The above cost calculations for the option years reflect an estimated 3 percent increase in the Consumer Price Index.
BA109.3adopted
Solicitation Issued: July 24, 2020 Solicitation Closed: August 24, 2020 Number of Addenda Issued: Three (3) Number of Bids: Three (3) Table 2: Summary of Bids Received for Ariba Doc Number 2524038755 including bid price Supplier Name Bid Price (including H.S.T.) Insituform Technologies Limited $ 3,327,507.99 * Clean Water Works Inc. $ 3,687,613.39 Capital Sewer Services Inc. $ 3,947,975.24 *Pursuant to the Request for Tender document the contract award value includes contingency.
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report October 27, 2020, from the Chief Procurement Officer: Solicitation Number: Request for Tender Ariba Doc Number 2524038755, Contract No. 20TW-CTS-12CWD Description: For the Full Length Trenchless Rehabilitation of Large Diameter Circular and Non Circular Gravity Sewers and Related Works at Various Locations in the City of Toronto (Wards 1, 2, 6, 7, 8, 9, 10, 16, and 17). Recommended Supplier: Insituform Technologies Limited Contract Award Value: $3,244,698 net of all applicable taxes and charges $3,666,509 including HST and all applicable charges $3,301,805 net of HST recoveries Contract is expected to start on date of award and end on December 31, 2023.
Staff recommendation as filed
The Chief Procurement Officer recommends that the Bid Award Panel grant authority to award the following contract: Solicitation Number: Request for Tender Ariba Doc Number 2524038755, Contract No. 20TW-CTS-12CWD Description: For the Full Length Trenchless Rehabilitation of Large Diameter Circular and Non Circular Gravity Sewers and Related Works at Various Locations in the City of Toronto (Wards 1, 2, 6, 7, 8, 9, 10, 16, and 17). Recommended Supplier: Insituform Technologies Limited Contract Award Value: $3,244,698 net of all applicable taxes and charges $3,666,509 including HST and all applicable charges $3,301,805 net of HST recoveries Contract is expected to start on date of award and end on December 31, 2023.
BA109.4adopted
Solicitation Issued: July 22, 2020 Solicitation Closed: August 25, 2020 Number of Addenda Issued: One (1) Number of Proposals: One (1) Table 2: Summary of Proposals Received for Ariba Doc Number 2524262920 Supplier Name Aquafor Beech Ltd.* *Pursuant to the Request for Proposal document the contract award value includes contingency.
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report October 29, 2020, from the Chief Procurement Officer: Solicitation Number: Request for Proposal (RFP) Number DOC 2524262920 (9117-20-7072), Contract Number 20ECS-LU-RFP-01SM Description: Professional Engineering Services for the Restoration of the North Toronto Treatment Plant Outfall, Submerged Siphons and Watercourse Recommended Supplier: Aquafor Beech Ltd. Contract Award Value: $640,787 net of all applicable taxes and charges $724,089 including HST and all applicable charges $652,065 net of HST recoveries Contract is expected to start on date of award and end on December 31, 2027.
Staff recommendation as filed
The Chief Procurement Officer recommends that the Bid Award Panel grant authority to award the following contract: Solicitation Number: Request for Proposal (RFP) Number DOC 2524262920 (9117-20-7072), Contract Number 20ECS-LU-RFP-01SM Description: Professional Engineering Services for the Restoration of the North Toronto Treatment Plant Outfall, Submerged Siphons and Watercourse Recommended Supplier: Aquafor Beech Ltd. Contract Award Value: $640,787 net of all applicable taxes and charges $724,089 including HST and all applicable charges $652,065 net of HST recoveries Contract is expected to start on date of award and end on December 31, 2027.