Bid Award Panel
The full agenda, as filed
All 2 items in the clerk’s order. Each carries the city’s own words: the staff recommendation, what the body decided, and its status. Nothing below is written by us.
BA181.1adopted
Solicitation Issued: January 7, 2022 Solicitation Closed: January 27, 2022 Number of Addenda Issued: 0 Number of Bids: 3 Table 2: Summary of Bids Received including bid price Supplier Name Total (excluding HST) Hardick Spring (Non-Compliant) $377,817 Extreme Garage (Recommended Supplier) $378,652 BDS Fleet Services $437,933
The Bid Award Panel adopted the following: The Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (March 23, 2022) from the Chief Procurement Officer: 1. Rescind its February 23, 2022 decision ( BA176.4 ) to award Ariba Document Number 3308219013 for the provision of Exhaust Systems Repair Services to Hardick Spring; and 2. Grant authority to award the rescinded award for the provision of Exhaust Systems Repair Services to the second lowest bidder, in accordance with the revised contract details in this report: Solicitation Number: Request for Quotation, Ariba Document Number 3308219013 Description: For the non-exclusive supply and delivery of labour, materials, tools, equipment, travel time, mileage, fuel, and incidentals necessary to perform inspections, cleaning, testing, repairs, and provide parts and services, as and when required, for exhaust systems repairs for the emissions control systems on gasoline and hybrid units, and exhaust systems repairs and diesel particulate filter and diesel oxidation catalyst cleaning services on diesel and natural gas units for the City of Toronto's Fleet Services Division for a period of one (1) year from April 1, 2022 to March 31, 2023, with the option to renew the contract for an additional four (4) separate one (1) year periods. Should the option(s) be exercised, then the Fleet Services Division will request the Chief Procurement Officer to process the renewals under the same terms and conditions. Recommended Supplier: Extreme Garage Contract Award Value: $379,568 net of all applicable taxes and charges $428,911 including HST and all applicable charges $386,248 net of HST recoveries Contract is expected to start on April 1, 2022 and end on March 31, 2023. A 10 percent cost allowance is included in the Contract Award Value for each year. Option Year 1 - From April 1, 2023 to March 31, 2024 $390,955 net of all applicable taxes and charges $441,779 including all applicable taxes and charges $397,835 net of HST recoveries Option Year 2 - From April 1, 2024 to March 31, 2025 $402,683 net of all applicable taxes and charges $455,032 including all applicable taxes and charges $409,771 net of HST recoveries Option Year 3 - From April 1, 2025 to March 31, 2026 $414,764 net of all applicable taxes and charges $468,683 including all applicable taxes and charges $422,064 net of HST recoveries Option Year 4 - From April 1, 2026 to March 31, 2027 $427,207 net of all applicable taxes and charges $482,744 including all applicable taxes and charges $434,726 net of HST recoveries A 3 percent Consumer Price Index cost increase is included for each option year. The total potential contract award identified in this report is $2,277,149 including all applicable taxes and charges and $2,015,176 net of all applicable taxes and charges. The total potential cost to the City including all option years is $2,050,643 net of HST recoveries.
Staff recommendation as filed
The Chief Procurement Officer recommends that the Bid Award Panel: 1. Rescind its February 23, 2022 decision ( BA176.4 ) to award Ariba Document Number 3308219013 for the provision of Exhaust Systems Repair Services to Hardick Spring; and 2. Grant authority to award the rescinded award for the provision of Exhaust Systems Repair Services to the second lowest bidder, in accordance with the revised contract details in this report: Solicitation Number: Request for Quotation, Ariba Document Number 3308219013 Description: For the non-exclusive supply and delivery of labour, materials, tools, equipment, travel time, mileage, fuel, and incidentals necessary to perform inspections, cleaning, testing, repairs, and provide parts and services, as and when required, for exhaust systems repairs for the emissions control systems on gasoline and hybrid units, and exhaust systems repairs and diesel particulate filter and diesel oxidation catalyst cleaning services on diesel and natural gas units for the City of Toronto's Fleet Services Division for a period of one (1) year from April 1, 2022 to March 31, 2023, with the option to renew the contract for an additional four (4) separate one (1) year periods. Should the option(s) be exercised, then the Fleet Services Division will request the Chief Procurement Officer to process the renewals under the same terms and conditions. Recommended Supplier: Extreme Garage Contract Award Value: $379,568 net of all applicable taxes and charges $428,911 including HST and all applicable charges $386,248 net of HST recoveries Contract is expected to start on April 1, 2022 and end on March 31, 2023. A 10 percent cost allowance is included in the Contract Award Value for each year. Option Year 1 - From April 1, 2023 to March 31, 2024 $390,955 net of all applicable taxes and charges $441,779 including all applicable taxes and charges $397,835 net of HST recoveries Option Year 2 - From April 1, 2024 to March 31, 2025 $402,683 net of all applicable taxes and charges $455,032 including all applicable taxes and charges $409,771 net of HST recoveries Option Year 3 - From April 1, 2025 to March 31, 2026 $414,764 net of all applicable taxes and charges $468,683 including all applicable taxes and charges $422,064 net of HST recoveries Option Year 4 - From April 1, 2026 to March 31, 2027 $427,207 net of all applicable taxes and charges $482,744 including all applicable taxes and charges $434,726 net of HST recoveries A 3 percent Consumer Price Index cost increase is included for each option year. The total potential contract award identified in this report is $2,277,149 including all applicable taxes and charges and $2,015,176 net of all applicable taxes and charges. The total potential cost to the City including all option years is $2,050,643 net of HST recoveries.
BA181.2adopted
Solicitation Issued: November 18, 2021 Solicitation Closed: December 23, 2021 Number of Addenda Issued: Four (4) Number of Bids: Eight (8) Table 2: Summary of Bids Received for Ariba Document Number 3228645489 including bid price Supplier Name Bid Price (excluding H.S.T.) Canada Construction Limited $3,453,000* Joe Pace and Sons Contracting Inc. $4,236,605** Corebuild Construction $4,361,600 Anacond Contracting Inc. $4,420,000 373044 Ontario Ltd. $4,440,153 Index Construction Inc. $4,560,771 MJ Dixon Construction $5,133,000 Duron Ontario LTD $5,248,000 * The bid was declared non-compliant; did not meet the experience and qualifications requirements. ** Pursuant to the Request for Tender document the contract award value includes contingency and provisional item.
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (March 24, 2022) from the Chief Procurement Officer: Solicitation Number: Request for Tender, Ariba Document Number 3228645489, Contract Number 21-PFR-100 Description: For the supply and delivery of all labour, materials, equipment, and supervision required to complete Goulding Community Centre State-of-Good Repair project, on behalf of the Parks, Forestry, and Recreation Division of the City of Toronto. Recommended Supplier: Joe Pace and Sons Contracting Inc. Contract Award Value: $4,775,122 net of all applicable taxes and charges $5,395,888 including HST and all applicable charges $4,859,164 net of HST recoveries The contract is expected to start following the date of award and end by December 2023.
Staff recommendation as filed
The Chief Procurement Officer recommends that the Bid Award Panel grant authority to award the following contract: Solicitation Number: Request for Tender, Ariba Document Number 3228645489, Contract Number 21-PFR-100 Description: For the supply and delivery of all labour, materials, equipment, and supervision required to complete Goulding Community Centre State-of-Good Repair project, on behalf of the Parks, Forestry, and Recreation Division of the City of Toronto. Recommended Supplier: Joe Pace and Sons Contracting Inc. Contract Award Value: $4,775,122 net of all applicable taxes and charges $5,395,888 including HST and all applicable charges $4,859,164 net of HST recoveries The contract is expected to start following the date of award and end by December 2023.