Bid Award Panel
The full agenda, as filed
All 3 items in the clerk’s order. Each carries the city’s own words: the staff recommendation, what the body decided, and its status. Nothing below is written by us.
BA80.1adopted
Solicitation Issued: January 19, 2021 Solicitation Closed: March 11, 2021 Number of Addenda Issued: Eleven (11) Number of Bids: Forty Two (42)
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (May 16, 2024) from the Chief Procurement Officer: Solicitation Number: Sourcewell Request for Proposal Number 031121-ODB Description: After reviewing Sourcewell Request for Proposal, Fleet Services will leverage this Sourcewell Contract with Old Dominion Brush Company and issue a purchase order to their local dealer, Joe Johnson Equipment (FST Canada Inc. operating business as "Joe Johnson Equipment" is a subsidiary of Federal Signal Corporation) for nonexclusive supply and delivery of Eight (8) latest model trailer mounted vacuum debris collector, powered by gasoline engine. Should the option year renewal be extended by Sourcewell for the final year, Fleet Services may purchase Three (3) various types of debris collectors in 2025-2026, pending budget availability. The term of this Sourcewell contract is for Four (4) years which commenced in 2021 from date of award to April 30, 2025, with the option to extend for one (1) additional one-year period under the same terms and conditions from May 1, 2025 to April 30, 2026. Recommended Supplier: FST Canada Inc. (operating business as "Joe Johnson Equipment") Contract Award Value (8 Units) $879,081 net of all applicable taxes and charges $993,362 including HST and all applicable charges $894,553 net of HST recoveries Contract is expected to start on the date of award and end on December 31, 2024. Optional Period (3 Units) (May 1, 2025 to April 30, 2026): $339,545 net of all applicable taxes and charges $383,686 including HST and all applicable charges $345,521 net of HST recoveries The total potential contract award, including the option period is $1,218,626 net of all applicable taxes and charges and $1,377,048 including all applicable taxes and charges The total potential cost to the City, including the option periods is $1,240,074 net of HST recoveries. The above cost calculations reflect a 3 percent Consumer Price Index adjustment applied annually to each year's cost after the initial one (1) year period.
Staff recommendation as filed
The Chief Procurement Officer recommends that the Bid Award Panel grant authority to award the following contract: Solicitation Number: Sourcewell Request for Proposal Number 031121-ODB Description: After reviewing Sourcewell Request for Proposal, Fleet Services will leverage this Sourcewell Contract with Old Dominion Brush Company and issue a purchase order to their local dealer, Joe Johnson Equipment (FST Canada Inc. operating business as "Joe Johnson Equipment" is a subsidiary of Federal Signal Corporation) for nonexclusive supply and delivery of Eight (8) latest model trailer mounted vacuum debris collector, powered by gasoline engine. Should the option year renewal be extended by Sourcewell for the final year, Fleet Services may purchase Three (3) various types of debris collectors in 2025-2026, pending budget availability. The term of this Sourcewell contract is for Four (4) years which commenced in 2021 from date of award to April 30, 2025, with the option to extend for one (1) additional one-year period under the same terms and conditions from May 1, 2025 to April 30, 2026. Recommended Supplier: FST Canada Inc. (operating business as "Joe Johnson Equipment") Contract Award Value (8 Units) $879,081 net of all applicable taxes and charges $993,362 including HST and all applicable charges $894,553 net of HST recoveries Contract is expected to start on the date of award and end on December 31, 2024. Optional Period (3 Units) (May 1, 2025 to April 30, 2026): $339,545 net of all applicable taxes and charges $383,686 including HST and all applicable charges $345,521 net of HST recoveries The total potential contract award, including the option period is $1,218,626 net of all applicable taxes and charges and $1,377,048 including all applicable taxes and charges The total potential cost to the City, including the option periods is $1,240,074 net of HST recoveries. The above cost calculations reflect a 3 percent Consumer Price Index adjustment applied annually to each year's cost after the initial one (1) year period.
BA80.2adopted
Solicitation Issued: February 28, 2024 Solicitation Closed: April 11, 2024 Number of Addenda Issued: One (1) Number of Bids: Six (6) Table 2: Summary of Bids Received including bid price. Supplier Name Bid Price (excluding H.S.T.) Black & McDonald Limited $1,085,320.00* Ainsworth Inc. $1,233,940.00 A C Tesla PES Inc. $1,334,340.00 Spark Testing Services Canada Inc. $1,383,197.00 Ontario High Voltage Ltd $1,458,380.00 CMS Electrical Group Ltd. $4,692,855.76 *Pursuant to the Request for Quotation document the contract award value includes contingency.
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (May 16, 2024) from the Chief Procurement Officer: Solicitation Number: Request for Quotation Doc4463763991 Description: For Substation Inspection and Maintenance for Electrical Substations and High Voltage Electrical Services once every twenty-four (24) month period at various City locations and provide Repair Services as and when required for Solid Waste Management Services Division for a period of two (2) years, with an option to extend the agreement for three (3) additional one (1) year periods. Should the option(s) be exercised, then the General Manager will request the Chief Procurement Officer to process the renewals under the same terms and conditions. Recommended Supplier: Black & McDonald Limited Contract Award Value: $1,248,118 net of all applicable taxes and charges $1,410,373 including HST and all applicable charges $1,270,085 net of HST recoveries Contract is expected to start on July 1, 2024 and end on June 30, 2026. Option Year 1 (July 1, 2026 - June 30, 2027): $642,781 net of all applicable taxes & charges $726,342 including HST and all applicable charges $654,094 net of HST recoveries Option Year 2 (July 1, 2027 - June 30, 2028): $662,064 net of all applicable taxes and charges $748,133 including HST and all applicable charges $673,717 net of HST recoveries Option Year 3 (July 1, 2028 - June 30, 2029): $681,926 net of all applicable taxes and charges $770,577 including HST and all applicable charges $693,928 net of HST recoveries The total potential contract award, including the optional period is $3,655,425 including all applicable taxes and charges and $3,234,889 net of all applicable taxes and charges. The cost to the City, including the optional period, is $3,291,824 net of HST recoveries. The cost calculations reflect a three (3) percent Consumer Price Index increase applied to the option period total cost after the initial term.
Staff recommendation as filed
The Chief Procurement Officer recommends that the Bid Award Panel grant authority to award the following contract: Solicitation Number: Request for Quotation Doc4463763991 Description: For Substation Inspection and Maintenance for Electrical Substations and High Voltage Electrical Services once every twenty-four (24) month period at various City locations and provide Repair Services as and when required for Solid Waste Management Services Division for a period of two (2) years, with an option to extend the agreement for three (3) additional one (1) year periods. Should the option(s) be exercised, then the General Manager will request the Chief Procurement Officer to process the renewals under the same terms and conditions. Recommended Supplier: Black & McDonald Limited Contract Award Value: $1,248,118 net of all applicable taxes and charges $1,410,373 including HST and all applicable charges $1,270,085 net of HST recoveries Contract is expected to start on July 1, 2024 and end on June 30, 2026. Option Year 1 (July 1, 2026 - June 30, 2027): $642,781 net of all applicable taxes & charges $726,342 including HST and all applicable charges $654,094 net of HST recoveries Option Year 2 (July 1, 2027 - June 30, 2028): $662,064 net of all applicable taxes and charges $748,133 including HST and all applicable charges $673,717 net of HST recoveries Option Year 3 (July 1, 2028 - June 30, 2029): $681,926 net of all applicable taxes and charges $770,577 including HST and all applicable charges $693,928 net of HST recoveries The total potential contract award, including the optional period is $3,655,425 including all applicable taxes and charges and $3,234,889 net of all applicable taxes and charges. The cost to the City, including the optional period, is $3,291,824 net of HST recoveries. The cost calculations reflect a three (3) percent Consumer Price Index increase applied to the option period total cost after the initial term.
BA80.3adopted
Solicitation Issued: December 28, 2023 Solicitation Closed: February 26, 2024 Number of Addenda Issued: Six (6) Number of Bids: Four (4) Table 2: Summary of Proposals Received Supplier Name AECOM Canada Ltd. Parsons Inc.** R.V. Anderson Associates Limited WSP Canada Inc. *Pursuant to the Request of Proposal document the contract award value includes contingency. **Supplier was found non-compliant with mandatory requirements. Range of Scores: 84.6 - 81.3
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (May 16, 2024) from the Chief Procurement Officer: Solicitation Number: Request for Proposal Doc4339412862, Contract Number R-23ECSWA-RD-C2-01SP Description: Professional Services for Design, Construction and Post-Construction Services for the Road Reconstruction on Don Mills Road from the Don Valley Parkway to Overlea Blvd. Recommended Supplier: AECOM Canada Ltd. Contract Award Value: $2,396,696 net of all applicable taxes and charges $2,708,267 including HST and all applicable charges $2,438,878 net of HST recoveries Contract is expected to start on date of award and end on December 15, 2028.
Staff recommendation as filed
The Chief Procurement Officer recommends that the Bid Award Panel grant authority to award the following contract: Solicitation Number: Request for Proposal Doc4339412862, Contract Number R-23ECSWA-RD-C2-01SP Description: Professional Services for Design, Construction and Post-Construction Services for the Road Reconstruction on Don Mills Road from the Don Valley Parkway to Overlea Blvd. Recommended Supplier: AECOM Canada Ltd. Contract Award Value: $2,396,696 net of all applicable taxes and charges $2,708,267 including HST and all applicable charges $2,438,878 net of HST recoveries Contract is expected to start on date of award and end on December 15, 2028.