TO Live
The full agenda, as filed
All 7 items in the clerk’s order. Each carries the city’s own words: the staff recommendation, what the body decided, and its status. Nothing below is written by us.
CT17.1adopted
President and Chief Executive Officer's General Status Update
The purpose of this report is to provide the Board with a general status update and a report on 2025 second quarter activities for TO Live's three venues (Meridian Hall, Meridian Arts Centre and St. Lawrence Centre).
The Board of Directors of TO Live: 1. Received the report (August 20, 2025) from the President and Chief Executive Officer, TO Live for information.
Staff recommendation as filed
The President and Chief Executive Officer recommends that the Board of Directors of TO Live receive this report for information.
CT17.2adopted
The purpose of this report is to seek authorization from the Board of Directors of TO Live to submit grant applications to the Department of Canadian Heritage's Canada Arts Presentation Fund and to Miziwe Biik Aboriginal Employment & Training for wage subsidies.
The Board of Directors of TO Live: 1. Authorized and directed the President and Chief Executive Officer, TO Live to submit a grant application to the Canada Arts Presentation Fund together with all necessary supporting documentation, which will assist with the presentation of TO Live's 2026 performance season. 2. Authorized and directed the President and Chief Executive Officer, TO Live to submit a grant application to Miziwe Biik Aboriginal Employment and Training together with all necessary supporting documentation for wage subsidies for up to two staff positions.
Staff recommendation as filed
The President and Chief Executive Officer recommends that the Board of Directors of TO Live: 1. Authorize and direct the President and Chief Executive Officer, TO Live to submit a grant application to the Canada Arts Presentation Fund together with all necessary supporting documentation, which will assist with the presentation of TO Live's 2026 performance season. 2. Authorize and direct the President and Chief Executive Officer, TO Live to submit a grant application to Miziwe Biik Aboriginal Employment and Training together with all necessary supporting documentation for wage subsidies for up to two staff positions.
CT17.3adopted
Update on Transition of TO Live Capital Program
Since the last update to the Board of Directors of TO Live in June 2025, City staff from Corporate Real Estate Management (CREM), Purchasing and Materials Management (PMMD), and Legal Services continue to work collaboratively with TO Live to transfer oversight of the implementation of TO Live's 2025-2034 Capital Budget and Plan, as well as future capital plans, from TO Live to Corporate Real Estate Management. Staff established and implemented two agreements as of Q3 2025 - a Service Level Agreement, and a Management Agreement to govern both the transition and the future working relationship between Corporate Real Estate Management and TO Live. These agreements provide a clear methodology and governance framework to ensure the timely delivery of in-flight and urgent projects initiated prior to the adoption of EX19.20, and a smooth transition of capital oversight responsibilities and the effective delivery of future capital programs. In addition, the approved 2025 Capital Budget for TO Live will be transferred from TO Live to Corporate Real Estate Management through the Q2 2025 capital variance report, once adopted by City Council. Corporate Real Estate Management has also continued to advance the State of Good Repair (SOGR) strategy for the St. Lawrence Centre for the Arts (STLC) in collaboration with TO Live. Through Council direction in EX19.20, the Board of Directors of TO Live was requested to update the Executive Director, Corporate Real Estate Management, on formal commitments for additional non-City capital funding for the St. Lawrence Centre for the Arts by no later than June 30, 2025. The Board of Directors of TO Live has not advised of any such commitments, and the planning and scope-setting phase for the St. Lawrence Centre for the Arts SOGR program is underway and will conclude in September 2025, with construction set to begin in 2026. Should additional non-City funding become available in the future, Corporate Real Estate Management will work with TO Live to assess how best to integrate those resources into an enhanced State of Good Repair program, as directed in Recommendation 3 in EX19.20, "wherein the additional funds shall be directed towards fulfilling outcomes identified in the community consultations outlined in the report (September 6, 2024) from the President and Chief Executive Officer, TO Live on St. Lawrence Centre for the Arts Redevelopment Project".
The Board of Directors of TO Live: 1. Received the report (August 27, 2025) from the Executive Director, Corporate Real Estate Management for information.
Staff recommendation as filed
The Executive Director, Corporate Real Estate Management recommends that: 1. The Board of the Directors of TO Live receive this report for information.
CT17.4adopted
2025 Second Quarter Financial Results and Commentary
The purpose of this report is to present the 2025 second quarter financial results to the Board.
The Board of Directors of TO Live: 1. Approved the 2025 second quarter financial operating results, as noted in Confidential Attachment 1 to the report (August 18, 2025) from the President and Chief Executive Officer, TO Live. 2. Directed that Confidential Attachment 1 to the report (August 18, 2025) from the President and Chief Executive Officer, TO Live remain confidential in its entirety because it contains financial information supplied in confidence to the Board of Directors of TO Live, which, if disclosed, could reasonably be expected to significantly prejudice the competitive position or significantly interfere with the contractual or other negotiations of a person, group of persons, or organization.
Staff recommendation as filed
The President and Chief Executive Officer recommends that the Board of Directors of TO Live: 1. Approve the 2025 second quarter financial operating results, as noted in Confidential Attachment 1. 2. Direct that Confidential Attachment 1 remains confidential in their entirety because they contain financial information supplied in confidence to the Board of Directors of TO Live, which, if disclosed, could reasonably be expected to significantly prejudice the competitive position or significantly interfere with the contractual or other negotiations of a person, group of persons, or organization.
CT17.5adopted
This report provides an update on TO Live's cybersecurity controls and risks.
The Board of Directors of TO Live: 1. Directed that Confidential Attachment 1 to the report (August 5, 2025) from the President and Chief Executive Officer, TO Live remain confidential as it involves security of the property of the Board.
Staff recommendation as filed
The President and Chief Executive Officer recommends that the Board of Directors of TO Live: 1. Direct that Confidential Attachment 1 remain confidential as it involves security of the property of the Board.
CT17.6received
Vacancy on the Board of Directors of TO Live
The City Clerk's Office has received notice that Terri Jaffe has resigned from the Board of Directors of TO Live effective July 9, 2025. We would like to thank Terri for their contributions to the board. Staff from the Public Appointments Secretariat in the City Clerk's Office are leading a process to recruit applicants and help bring a nominated candidate to City Council for their consideration.
The Board of Directors of TO Live received the item for information.
CT17.7received
In accordance with the Board of Directors of TO Live By-law 2-2021, as amended, the Board determines the place in Toronto, day, and hour of its regular meetings and the schedule of those meetings shall be publicly available by the first meeting of the Board in each calendar year. On July 23 and 24, 2025, City Council considered Item CC32.3 and adopted the meeting schedule for 2026 for City Council and its Committees. The schedule of meetings for the Board of Directors of TO Live has been developed to avoid dates, whenever possible, that conflict with the approved City Council schedule; and to avoid days of cultural or religious significance. The following meetings of the Board of Directors of TO Live have been scheduled for 2026: Date: Thursday, March 12, 2026 Time: 12:30 p.m. Location: Meridian Hall, Executive Boardroom, 1 Front St E/Video Conference Date: Wednesday, June 17, 2026 Time: 12:30 p.m. Location: Committee Room 1, City Hall/Video Conference Date: Thursday, September 10, 2026 Time: 12:30 p.m. Location: Meridian Hall, Executive Boardroom, 1 Front St E/Video Conference Date: Wednesday, December 16, 2026 Time: 12:30 p.m. Location: Meridian Hall, Executive Boardroom, 1 Front St E/Video Conference The following meetings of the TO Live - Environmental, Social and Governance Committee have been scheduled for 2026: Date: Monday, June 15, 2026 Time: 9:30 a.m. Location: Committee Room 3, City Hall/Video Conference Date: Tuesday, September 8, 2026 Time: 9:30 a.m. Location: Meridian Hall, Executive Boardroom, 1 Front St E/Video Conference Date: Monday, December 14, 2026 Time: 9:30 a.m. Location: Meridian Hall, Executive Boardroom, 1 Front St E/Video Conference The following meetings of the TO Live - Finance and Audit Committee have been scheduled for 2026: Date: Thursday, March 5, 2026 Time: 12:30 p.m. Location: Meridian Hall, Executive Boardroom, 1 Front St E/Video Conference Date: Monday, June 15, 2026 Time: 12:30 p.m. Location: Committee Room 3, City Hall/Video Conference Date: Tuesday, September 8, 2026 Time: 12:30 p.m. Location: Meridian Hall, Executive Boardroom, 1 Front St E/Video Conference Date: Monday, December 14, 2026 Time: 12:30 p.m. Location: Meridian Hall, Executive Boardroom, 1 Front St E/Video Conference The following meetings of the TO Live - Human Resources and Stakeholder Relations Committee have been scheduled for 2026: Date: Thursday, March 5, 2026 Time: 3:00 p.m. Location: Meridian Hall, Executive Boardroom, 1 Front St E/Video Conference Date: Monday, June 15, 2026 Time: 3:00 p.m. Location: Committee Room 3, City Hall/Video Conference Date: Tuesday, September 8, 2026 Time: 3:00 p.m. Location: Meridian Hall, Executive Boardroom, 1 Front St E/Video Conference Date: Monday, December 14, 2026 Time: 3:00 p.m. Location: Meridian Hall, Executive Boardroom, 1 Front St E/Video Conference
The Board of Directors of TO Live received the item for information.