Board of Directors of TO Live

The full agenda, as filed

All 11 items in the clerk’s order. Each carries the city’s own words: the staff recommendation, what the body decided, and its status. Nothing below is written by us.

• CT18.1adopted

  Chief Executive Officer's General Status Update

  The purpose of this report is to provide the Board with a general status update and a report on the third quarter activities of TO Live's three theatres (Meridian Hall, Meridian Arts Centre and St. Lawrence Centre).

  The Board of Directors of TO Live: 1. Received the report (October 29, 2020) from the President and Chief Executive Officer, TO Live for information.

  Staff recommendation as filed

  The President and Chief Executive Officer, TO Live recommends that: 1. The Board of Directors of TO Live receive this report for information.

• CT18.2adopted

  Diversity, Equity, and Inclusion Staff Committee - Framework

  The purpose of this report is to provide the Board with the proposed framework for TO Live's Diversity, Equity, and Inclusion Internal Staff Committee.

  The Board of Directors of TO Live: 1. Received the report (October 1, 2020) from the President and Chief Executive Officer, TO Live for information.

  Staff recommendation as filed

  The Human Resources, Compensation and Labour Relations Committee recommends that the Board of Directors of TO Live: 1. Receive the report (October 1, 2020) from the President and Chief Executive Officer, TO Live for information.

• CT18.3amended

  Bargaining Mandate for Negotiations with IATSE Local 58 at the Meridian Arts Centre

  Bargaining Mandate for Negotiations with IATSE Local 58 at the Meridian Arts Centre.

  The Board of Directors of TO Live: 1. Authorized the bargaining mandate with IATSE Local 58 at the Meridian Arts Centre, as noted in Confidential Attachment 1 to the report (October 1, 2020) from the President and Chief Executive Officer, TO Live, and as amended in closed session. 2. Directed that the confidential information contained in Confidential Attachment 1 to the report (October 1, 2020) from the President and Chief Executive Officer, TO Live remain confidential in its entirety, as it contains labour relations information or employee negotiations.

  Staff recommendation as filed

  The Human Resources, Compensation and Labour Relations Committee recommends that the Board of Directors of TO Live: 1. Authorize the bargaining mandate with IATSE Local 58 at the Meridian Arts Centre, as noted in Confidential Attachment 1 to the report (October 1, 2020) from the President and Chief Executive Officer, TO Live. 2. Direct that the confidential information contained in Confidential Attachment 1 to the report (October 1, 2020) from the President and Chief Executive Officer, TO Live remain confidential in its entirety, as it contains labour relations information or employee negotiations.

• CT18.4amended

  Bargaining Mandate for Negotiations with IATSE Local 58 at the St. Lawrence Centre for the Arts

  The purpose of this report is to seek Board approval for a bargaining mandate with IATSE Local 58 at the St. Lawrence Centre for the Arts.

  The Board of Directors of TO Live: 1. Authorized the bargaining mandate with IATSE Local 58 at the St. Lawrence Centre for the Arts, as noted in Confidential Attachment 1 to the report (October 1, 2020) from the President and Chief Executive Officer, TO Live, and as amended in closed session. 2. Directed that the confidential information contained in Confidential Attachment 1 to the report (October 1, 2020) from the President and Chief Executive Officer, TO Live remain confidential in its entirety, as it contains labour relations information or employee negotiations.

  Staff recommendation as filed

  The Human Resources, Compensation and Labour Relations Committee recommends that the Board of Directors of TO Live: 1. Authorize the bargaining mandate with IATSE Local 58 at the St. Lawrence Centre for the Arts, as noted in Confidential Attachment 1 to the report (October 1, 2020) from the President and Chief Executive Officer, TO Live. 2. Direct that the confidential information contained in Confidential Attachment 1 to the report (October 1, 2020) from the President and Chief Executive Officer, TO Live remain confidential in its entirety, as it contains labour relations information or employee negotiations.

• CT18.5amended

  Bargaining Mandate for Negotiations with IATSE Local 822 at the St. Lawrence Centre for the Arts

  The purpose of this report is to seek Board approval for a bargaining mandate with IATSE Local 822 at the St. Lawrence Centre for the Arts.

  The Board of Directors of TO Live: 1. Authorized the bargaining mandate with IATSE Local 822 at the St. Lawrence Centre for the Arts, as noted in Confidential Attachment 1 to the report (October 1, 2020) from the President and Chief Executive Officer, TO Live, and as amended in closed session. 2. Directed that the confidential information contained in Confidential Attachment 1 to the report (October 1, 2020) from the President and Chief Executive Officer, TO Live remain confidential in its entirety, as it contains labour relations information or employee negotiations.

  Staff recommendation as filed

  The Human Resources, Compensation and Labour Relations Committee recommends that the Board of Directors of TO Live: 1. Authorize the bargaining mandate with IATSE Local 822 at the St. Lawrence Centre for the Arts, as noted in Confidential Attachment 1 to the report (October 1, 2020) from the President and Chief Executive Officer, TO Live. 2. Direct that the confidential information contained in Confidential Attachment 1 to the report (October 1, 2020) from the President and Chief Executive Officer, TO Live remain confidential in its entirety, as it contains labour relations information or employee negotiations.

• CT18.6adopted

  Voluntary Separation Program - TO Live

  The purpose of this report is to seek Board approval to offer a Voluntary Separation Program (VSP) for TO Live staff, similar to the program offered by the City of Toronto.

  The Board of Directors of TO Live: 1. Approved the implementation of a Voluntary Separation Program, which has the same terms and conditions as the Voluntary Separation Program at the City and will be extended to TO Live staff who are eligible for retirement with an unreduced pension to provide for: - a lump sum payment of one month's salary per completed year of service to a maximum of three months; - payment for ancillary vacation and sick leave, if applicable; and - a proposed departure date of no later than December 31, 2020. 2. Subject to approval of Recommendation 1, forwards its decision to the City's Executive Committee through the Budget Committee, for information.

  Staff recommendation as filed

  The Human Resources, Compensation and Labour Relations Committee recommends that the Board of Directors of TO Live: 1. Approve the implementation of a Voluntary Separation Program, which has the same terms and conditions as the Voluntary Separation Program at the City and will be extended to TO Live staff who are eligible for retirement with an unreduced pension to provide for: - a lump sum payment of one month's salary per completed year of service to a maximum of three months; - payment for ancillary vacation and sick leave, if applicable; and - a proposed departure date of no later than December 31, 2020. 2. Subject to approval of Recommendation 1, forward its decision to the City's Executive Committee through the Budget Committee, for information.

• CT18.7amended

  2020 Third Quarter Financial Results and Commentary

  The purpose of this report is to present the 2020 third quarter financial results to the Board.

  The Board of Directors of TO Live: 1. Approved the 2020 third quarter financial operating results, as noted in Confidential Attachment 1 to the report (October 26, 2020) from the President and Chief Executive Officer, TO Live. 2. Directed that Confidential Attachment 1 and Confidential Attachment 2 to the report (October 26, 2020) from the President and Chief Executive Officer, TO Live remain confidential in its entirety because if disclosed, could reasonably be expected to prejudice significantly the competitive position or interfere significantly with the contractual or other negotiations of a person, group of persons, or organization.

  Staff recommendation as filed

  The President and Chief Executive Officer, TO Live recommends that the Board of Directors of TO Live: 1. Approve the 2020 third quarter financial operating results, as noted in Confidential Attachment 1. 2. Direct that Confidential Attachment 1 remain confidential in its entirety because if disclosed, could reasonably be expected to prejudice significantly the competitive position or interfere significantly with the contractual or other negotiations of a person, group of persons, or organization.

• CT18.8adopted

  St. Lawrence Centre Redevelopment - Launch of Public Consultation

  The purpose of this report is to provide the Board with an update on consultant activity for the redevelopment of the St. Lawrence Centre for the Arts.

  The Board of Directors of TO Live: 1. Received the report (October 29, 2020) from the President and Chief Executive Officer, TO Live for information.

  Staff recommendation as filed

  The President and Chief Executive Officer recommends that the Board of Directors of TO Live: 1. Receive this report for information.

• CT18.9received

  Notice of Proposal to Amend the Procedures By-law for the Board of Directors, TO Live

  In accordance with Section 45(2) of the Procedures By-law of the Board of Directors, TO Live, this letter serves as notice that as your Chair I have requested that the Board consider technical amendments and stylistic changes to the Procedures By-law at the next meeting of the Board of Directors of TO Live so that the By-law can be re-enacted to reflect recent changes in legislation and organization structures. The technical amendments to be considered are: 1. Updating the name of the Board from Civic Theatres Toronto to TO Live as adopted by City Council at its meeting on January 30 and 31, 2019 (Item EX1.9). 2. Updating titles of some City Officials to reflect changes made by City Council. 3. Updating the reasons for closing a meeting to the public in accordance with the City of Toronto Act, 2006.

  The Board of Directors of TO Live received the item for information.

• CT18.10amended

  Vacancy on TO Live Digital Transformation Committee

  This letter is to advise the Board of a vacancy on the TO Live - Digital Transformation Committee. Humza Teherany resigned from the Committee effective September 1, 2020. The established composition of the Digital Transformation Committee is 9 members, drawn from a mix of TO Live Board members and the general public. As a result of the resignation, the current committee membership is 4 Board members, 4 members from the general public and 1 vacancy.

  The Board of Directors of TO Live: 1. Requested the Board Chair and the Digital Transformation Committee Chair to send a letter of appreciation to Humza Teherany and extend the Board's appreciation for his contributions to the Committee.

• CT18.11received

  Chair's Update on COVID-19 and TO Live

  The Chair will discuss the COVID-19 crisis.

  The Board of Directors of TO Live received the item for information.