Board of Directors of TO Live
The full agenda, as filed
All 18 items in the clerk’s order. Each carries the city’s own words: the staff recommendation, what the body decided, and its status. Nothing below is written by us.
CT27.1adopted
President and Chief Executive Officer Update
The purpose of this report is to provide the Board with a general status update and a report on the second quarter activities of TO Live's three theatres (Meridian Hall, Meridian Arts Centre and St. Lawrence Centre).
The Board of Directors of TO Live: 1. Received the report (September 10, 2021) from the President and Chief Executive Officer, TO Live for information.
Staff recommendation as filed
The President and Chief Executive Officer, TO Live recommends that: 1. The Board of Directors of TO Live receive this report for information.
CT27.2adopted
2021 Second Quarter Financial Results and Commentary
The purpose of this report is to present the 2021 second quarter financial results to the Board.
The Board of Directors of TO Live: 1. Approved the 2021 second quarter financial operating results, as noted in Confidential Attachment 1 to the report (August 13, 2021) from the President and Chief Executive Officer, TO Live. 2. Directed that Confidential Attachments 1 and 2 to the report (August 13, 2021) from the President and Chief Executive Officer, TO Live remain confidential in their entirety because they contain financial information supplied in confidence to the Board of Directors of TO Live, which, if disclosed, could reasonably be expected to prejudice significantly the competitive position or interfere significantly with the contractual or other negotiations of a person, group of persons, or organization.
Staff recommendation as filed
The TO Live - Audit Committee recommends that the Board of Directors of TO Live: 1. Approve the 2021 second quarter financial operating results, as noted in Confidential Attachment 1 to the report (August 13, 2021) from the President and Chief Executive Officer, TO Live. 2. Direct that Confidential Attachments 1 and 2 to the report (August 13, 2021) from the President and Chief Executive Officer, TO Live remain confidential in their entirety because they contain financial information supplied in confidence to the Board of Directors of TO Live, which, if disclosed, could reasonably be expected to prejudice significantly the competitive position or interfere significantly with the contractual or other negotiations of a person, group of persons, or organization.
CT27.3adopted
The purpose of this report is to provide the Board with an update on the 2022 Budget.
The Board of Directors of TO Live: 1. Approved the updated 2022 budget as presented in Attachment 1 to the report (August 18,2021) from the President and Chief Executive Officer, TO Live with a City Subsidy request of $8.059 million.
Staff recommendation as filed
The TO Live - Audit Committee recommends that the Board of Directors of TO Live: 1. Approve the updated 2022 budget as presented in Attachment 1 to the report (August 18,2021) from the President and Chief Executive Officer, TO Live with a City Subsidy request of $8.059 million.
CT27.4adopted
This report provides an update on TO Live's cyber security controls and risks.
The Board of Directors of TO Live: 1. Directed that Confidential Attachment 1 to the report (August 11, 2021) from the President and Chief Executive Officer, TO Live remain confidential as it involves security of the property of the Board.
Staff recommendation as filed
The TO Live - Audit Committee recommends that the Board of Directors of TO Live: 1. Direct that Confidential Attachment 1 to the report (August 11, 2021) from the President and Chief Executive Officer, TO Live remain confidential as it involves security of the property of the Board.
CT27.5adopted
The purpose of this report is to update the Board on capital spending activity.
The Board of Directors of TO Live: 1. Directed that Confidential Attachment 1 to the report (August 11, 2021) from the President and Chief Executive Officer, TO Live remain confidential in its entirety because it contains financial information supplied in confidence to the Board of Directors of TO Live which, if disclosed, could reasonably be expected to significantly prejudice the competitive position or interfere significantly with the contractual or other negotiations of a person, group of persons, or organization.
Staff recommendation as filed
The TO Live - Audit Committee recommends that the Board of Directors of TO Live: 1. Direct that Confidential Attachment 1 to the report (August 11, 2021) from the President and Chief Executive Officer, TO Live remain confidential in its entirety because it contains financial information supplied in confidence to the Board of Directors of TO Live which, if disclosed, could reasonably be expected to significantly prejudice the competitive position or interfere significantly with the contractual or other negotiations of a person, group of persons, or organization.
CT27.6adopted
New 10-Year Capital Plan and Budget
The purpose of this report is to seek Board project and spending approval for a new 10-year capital plan and budget.
The Board of Directors of TO Live: 1. Approved TO Live's new 10-year capital plan and budget as detailed in Confidential Attachment 1 to the report (August 26, 2021) from the President and Chief Executive Officer, TO Live. 2. Upon final approval by Toronto City Council of TO Live's 10-year capital plan and budget in the first quarter of 2022, approved all 2022 projects including those with multiyear components listed in Confidential Attachment 1 to the report (August 26, 2021) from the President and Chief Executive Officer, TO Live and all related purchase orders and/or tender awards over $100,000 up to each individual project budget or adjusted budget, not to exceed the available State of Good Repair (SOGR) Council approved funding. 3. Directed that Confidential Attachment 1 to the report (August 26, 2021) from the President and Chief Executive Officer, TO Live remain confidential in its entirety because if disclosed, could reasonably be expected to prejudice significantly the competitive position or interfere significantly with the contractual or other negotiations of a person, group of persons, or organization.
Staff recommendation as filed
The TO Live - Audit Committee recommends that the Board of Directors of TO Live: 1. Approve TO Live's new 10-year capital plan and budget as detailed in Confidential Attachment 1 to the report (August 26, 2021) from the President and Chief Executive Officer. 2. Upon final approval by Toronto City Council of TO Live's 10-year capital plan and budget in the first quarter of 2022, approve all 2022 projects including those with multiyear components listed in Confidential Attachment 1 to the report (August 26, 2021) from the President and Chief Executive Officer, and all related purchase orders and/or tender awards over $100,000 up to each individual project budget or adjusted budget, not to exceed the available State of Good Repair (SOGR) Council approved funding. 3. Direct that Confidential Attachment 1 to the report (August 26, 2021) from the President and Chief Executive Officer remain confidential in its entirety because if disclosed, could reasonably be expected to prejudice significantly the competitive position or interfere significantly with the contractual or other negotiations of a person, group of persons, or organization.
CT27.7adopted
2022 Programming Plan Overview - Update
The purpose of this report is to provide the Board with an updated overview of the 2022 programming year.
The Board of Directors of TO Live: 1. Approved the 2022 Programming Plan, as set out in Confidential Attachment 1 to the report (August 18, 2021) from the President and Chief Executive Officer, TO Live, with the risk mitigation measures discussed by the Committee during its closed session. 2. Directed that Confidential Attachment 1 to the report (August 18, 2021) from the President and Chief Executive Officer, TO Live remain confidential in its entirety because if disclosed, could reasonably be expected to prejudice significantly the competitive position or interfere significantly with the contractual or other negotiations of a person, group of persons, or organization.
Staff recommendation as filed
The TO Live - Programming Risk Committee recommends that the Board of Directors of TO Live: 1. Approve the 2022 Programming Plan, as set out in Confidential Attachment 1 to the report (August 18, 2021) from the President and Chief Executive Officer, TO Live, with the risk mitigation measures discussed by the Committee during its closed session. 2. Direct that Confidential Attachment 1 to the report (August 18, 2021) from the President and Chief Executive Officer, TO Live remain confidential in its entirety because if disclosed, could reasonably be expected to prejudice significantly the competitive position or interfere significantly with the contractual or other negotiations of a person, group of persons, or organization.
CT27.8amended
St. Lawrence Centre Redevelopment - Update
The purpose of this report is to provide an update on the public consultation for the reimagining of the St. Lawrence Centre for the Arts.
The Board of Directors of TO Live: 1. Directed the President and Chief Executive Officer, TO Live to report to the next meeting of the TO Live - St. Lawrence Centre Redevelopment Committee with a gap analysis and next steps on the St. Lawrence Centre Redevelopment Project.
Staff recommendation as filed
The President and Chief Executive Officer, TO Live recommends that the Board of Directors of TO Live: 1. Receive this report for information.
CT27.9adopted
Inclusion, Diversity, Equity, and Access Staff Committee Update
The purpose of this report is to provide the Board with an update on the progress of TO Live's Inclusion, Diversity, Equity, and Access Committee.
The Board of Directors of TO Live: 1. Received the report (August 23, 2021) from the President and Chief Executive Officer, TO Live for information.
Staff recommendation as filed
The President and Chief Executive Officer recommends that the Board of Directors of TO Live receive this report for information.
CT27.10adopted
Health and Safety Report - Injury-Incident Summary
The purpose of this report is to provide the Board with an update on health and safety injury-incidents at TO Live for 2021 to date.
The Board of Directors of TO Live: 1. Received the report (August 23, 2021) from the President and Chief Executive Officer, TO Live for information.
Staff recommendation as filed
The President and Chief Executive Officer recommends that the Board of Directors of TO Live receive this report for information.
CT27.11amended
COVID-19 - Reopening Plan for TO Live Venues
This report provides the Board with TO Live's reopening plan for its venues.
The Board of Directors of TO Live: 1. Approved TO Live's Vaccination Policy, as outlined in revised Confidential Attachment 1 (September 23, 2021) to the report (August 27, 2021) from the President and Chief Executive Officer, TO Live. 2. Authorized the public release of the confidential information contained in revised Confidential Attachment 1 (September 23, 2021) and Confidential Attachment 2 to the report (August 27, 2021) from the President and Chief Executive Officer, TO Live once adopted by the Board and at the discretion of the President and Chief Executive Officer, and directed that Confidential Attachment 1 to the report (August 27, 2021) from the President and Chief Executive Officer, TO Live remain confidential. Revised Confidential Attachment 1 (September 23, 2021) and Confidential Attachment 2 are now public and can be accessed under Background Information.
Staff recommendation as filed
The President and Chief Executive Officer recommends that the Board of Directors of TO Live: 1. Approve TO Live's Vaccination Policy, as outlined in Confidential Attachment 1. 2. Authorize the public release of the confidential information contained in Confidential Attachments 1 and 2 once adopted by the Board and at the discretion of the President and Chief Executive Officer.
CT27.12adopted
Ratification of Collective Agreement with IATSE B-173
The purpose of this report is to seek Board approval on the negotiated terms of the collective agreement with IATSE B-173.
The Board of Directors of TO Live: 1. Approved the negotiated terms of the collective agreement with IATSE B-173, as outlined in Confidential Attachments 1 and 2 to the report (August 20, 2021) from the President and Chief Executive Officer, TO Live. 2. Directed that the confidential information contained in Confidential Attachments 1 and 2 to the report (August 20, 2021) from the President and Chief Executive Officer, TO Live remain confidential in their entirety, as they are about labour relations and employee negotiations.
Staff recommendation as filed
The TO Live - Human Resources, Compensation and Labour Relations Committee recommends that the Board of Directors of TO Live: 1. Approve the negotiated terms of the collective agreement with IATSE B-173, as outlined in Confidential Attachments 1 and 2 to the report (August 20, 2021) from the President and Chief Executive Officer, TO Live. 2. Direct that the confidential information contained in Confidential Attachments 1 and 2 to the report (August 20, 2021) from the President and Chief Executive Officer, TO Live remain confidential in their entirety, as they are about labour relations and employee negotiations.
CT27.13amended
The purpose of this report is to provide the Board with an update on the 2022 staffing budget.
The Board of Directors of TO Live: 1. Approved the 2022 staffing model, as set out in Confidential Attachment 1 to the report (August 23, 2021) from the President and Chief Executive Officer, TO Live. 2. Directed that Confidential Attachment 1 and 2 to the report (August 23, 2021) from the President and Chief Executive Officer, TO Live remain confidential in their entirety as they are about labour relations or employee negotiations.
Staff recommendation as filed
The TO Live - Human Resources, Compensation and Labour Relations Committee recommends that the Board of Directors of TO Live: 1. Direct that Confidential Attachment 1 and 2 to the report (August 23, 2021) from the President and Chief Executive Officer, TO Live remain confidential in their entirety as they are about labour relations or employee negotiations.
CT27.14referred
TO Live Strategic Plan - Purpose and Organizational Change
The TO Live - Planning and Priorities Committee: 1. Forwards the presentation and information to the Board of Directors of TO Live for consideration at its meeting on September 24, 2021. 2. Directed the President and Chief Executive Officer, in consultation with AMS Planning & Research, to report to the Board of Directors of TO Live to provide any revised wording of the purpose statement, based on the feedback from the Committee.
The Board of Directors of TO Live: 1. Referred the new proposed purpose statement to the Planning and Priorities Committee for further review and discussion and a recommendation back to the Board.
CT27.15received
TO Live - New Brand Strategy and Creative Identity
Clive Veroni from Leap Consulting will present TO Live's new brand strategy and creative identity. The presentation will detail findings from stakeholder interviews, provide insights into the organization's positioning in the marketplace and brand attributes. Clive will also present a brand identity and image that reflects this new positioning and brings it to life.
The Board of Directors of TO Live: 1. Received the item for information.
CT27.16withdrawn
TO Live - New Digital Engagement Platform
The Vice President, Marketing and Communications, TO Live will provide a verbal update on their new digital engagement platform.
The Board of Directors of TO Live: 1. Withdrew item from the agenda.
CT27.17deferred
Advice from the City Manager in Response to Item CT15.1
At its meeting of September 25, 2020, the Board of Directors of TO Live made requests of the City Manager as part of its decision on CT15.1 - "Facilitators for the Board of Directors of TO Live" and the supplementary report from the City Manager, CT15.1a. - "Follow Up on Agenda Item CT12.1 - Advice from the City Manager". This report fulfills the requests from the Board and provides information on agency matters for the Board's consideration in Confidential Attachments 1 and 2.
The Board of Directors of TO Live: 1. Deferred consideration of the item until a special meeting of the Board to be called by the Chair.
Staff recommendation as filed
The City Manager recommends that: 1. The Board of Directors of TO Live adopt the recommendations in Confidential Attachment 1 to this report. 2. The Board of Directors of TO Live direct that the information contained in Confidential Attachments 1 and 2 remain confidential in their entirety, as they relate to personal information about identifiable individuals.
CT27.18received
Chair's Update on COVID-19 and TO Live
The Chair will discuss the COVID-19 crisis.
The Board of Directors of TO Live: 1. Received the item for information.