Board of Directors of TO Live
The full agenda, as filed
All 17 items in the clerk’s order. Each carries the city’s own words: the staff recommendation, what the body decided, and its status. Nothing below is written by us.
CT6.1deferred
Valerie Jepson, Integrity Commissioner, City of Toronto, will give a presentation on the Role of the Integrity Commissioner, the Code of Conduct, and the Municipal Conflict of Interest Act.
The Board of Directors of TO Live deferred consideration of the item to its next meeting.
CT6.2received
Roles and Expectations of Public Members on Board of Directors of TO Live
The Manager, Public Appointments Secretariat, City Clerk's Office, will give a presentation on Roles and Expectations of Public Members on Board of Directors of TO Live.
The Board of Directors of TO Live received Item CT6.2 for information.
CT6.3adopted
President and Chief Executive Officer's General Status Update
The purpose of this report is to provide the Board with a general status update and a report on the second quarter activities of the three theatres (Sony Centre for the Performing Arts, St. Lawrence Centre for the Arts, Toronto Centre for the Arts).
The Board of Directors of TO Live: 1. Received the report (September 11, 2019) from the President and Chief Executive Officer, TO Live for information. 2. Directed that Confidential Attachment 1 to the report (September 11, 2019) from the President and Chief Executive Officer, TO Live remain confidential in its entirety, as it contains commercial information supplied in confidence to the Board of Directors of TO Live, which, if disclosed, could reasonably be expected to prejudice significantly the competitive position or interfere significantly with the contractual or other negotiations of a person, group of persons, or organization.
Staff recommendation as filed
The President and Chief Executive Officer, TO Live recommends that the Board of Directors of TO Live: 1. Receive this report for information. 2. Direct that the confidential information contained in Confidential Attachment 1 remain confidential in its entirety, as it contains commercial information supplied in confidence to the Board of Directors of TO Live, which, if disclosed, could reasonably be expected to prejudice significantly the competitive position or interfere significantly with the contractual or other negotiations of a person, group of persons, or organization.
CT6.4adopted
Education and Engagement Program Summary
This purpose of this report is to provide the Board with an overview of TO Live's current Education and Engagement programming initiatives.
The Board of Directors of TO Live: 1. Received the report (September 11, 2019) from the President and Chief Executive Officer, TO Live for information.
Staff recommendation as filed
The President and Chief Executive Officer, TO Live recommends that the Board of Directors of TO Live: 1. Receive this report for information.
CT6.5amended
Future Use of St. Lawrence Centre Site
The Board of Directors of TO Live deferred this item from its meeting on July 23, 2019. Daniel Payne, Principal and Jake Hiebert, Research Analyst, AEA Consulting, will give a presentation on stakeholder interviews on the future use of the St. Lawrence Centre site.
The Board of Directors of TO Live: 1. Supported moving forward with non-binding confidential conversations with any potential partners on a redevelopment of the St. Lawrence Centre and directed the President and Chief Executive Officer, TO Live to report to the next meeting of the Board. 2. Approved the confidential instructions to staff issued in closed session.
CT6.6referred
The Chair has scheduled the following meetings of the Board of Directors of TO Live for 2020. Further meetings will be scheduled, as required. 1. Friday, January 24 at 12:30 p.m. in Committee Room 1, 2nd Floor, City Hall 2. Thursday, March 26 at 12:30 p.m. in The Boardroom, Meridian Hall 3. Friday, May 22 at 12:30 p.m. in The Boardroom, Meridian Hall 4. Thursday, June 18 at 12:30 p.m. in The Boardroom, Meridian Hall 5. Thursday, September 24 at 12:30 p.m. in The Boardroom, Meridian Hall 6. Friday, November 13 at 12:30 p.m. in The Boardroom, Meridian Hall
The Board of Directors of TO Live referred the Item to the President and Chief Executive Officer, TO Live and the City Clerk to work with the Chair on a revised schedule of meetings for 2020.
CT6.7adopted
Digital Transformation Committee Onboarding
The purpose of this report is to present the Onboarding Package for the Digital Transformation Committee that will advise on the TO Live organization's Digital Transformation initiative.
The Board of Directors of TO Live: 1. Received the report (August 14, 2019) from the President and Chief Executive Officer, TO Live for information.
Staff recommendation as filed
The Digital Transformation Committee recommends that the Board of Directors of TO Live: 1. Receive the report (August 14, 2019) from the President and Chief Executive Officer, TO Live for information.
CT6.8amended
Digital Transformation Marketing Request for Proposal
The purpose of this report is to present the Digital Transformation Request for Proposal that the Marketing department has released for the TO Live organization.
The Board of Directors of TO Live: 1. Requested the President and Chief Executive Officer, TO Live to report to the next meeting on criteria for bringing Requests for Proposals to the Board before issuing them.
Staff recommendation as filed
The Digital Transformation Committee recommends that the Board of Directors of TO Live: 1. Receive the report (August 14, 2019) from the President and Chief Executive Officer, TO Live for information.
CT6.9received
Chair's Update on Governance and Technology Roadmaps
The Chair of the Committee will discuss opportunities related to: - Governance - Technology roadmaps
The Board of Directors of TO Live received the item for information.
Staff recommendation as filed
The Digital Transformation Committee recommends that the Board of Directors of TO Live: 1. Receive the item for information.
CT6.10adopted
2019 Second Quarter Financial Results and Commentary
The purpose of this report is to present the 2019 second quarter financial results to the Board.
The Board of Directors of TO Live: 1. Approved the 2019 second quarter financial operating results noted in Confidential Attachments 1, 2 and 3 to the report (September 9, 2019) from the President and Chief Executive Officer, TO Live on 2019 Second Quarter Financial Results and Commentary 2. Directed that Confidential Attachments 1, 2 and 3 to the report (September 9, 2019) from the President and Chief Executive Officer, TO Live remain confidential in their entirety because if disclosed, could reasonably be expected to prejudice significantly the competitive position or interfere significantly with the contractual or other negotiations of a person, group of persons, or organization.
Staff recommendation as filed
The President and Chief Executive Officer, TO Live recommends that the Board of Directors of TO Live: 1. Approve the 2019 second quarter financial operating results noted in Confidential Attachment 1, 2 and 3. 2. Direct that Confidential Attachment 1, 2 and 3 remain confidential in their entirety because if disclosed, could reasonably be expected to prejudice significantly the competitive position or interfere significantly with the contractual or other negotiations of a person, group of persons, or organization.
CT6.11adopted
Bargaining Mandate for IATSE Local B-173
The purpose of this report is to seek Board approval for a bargaining mandate with IATSE Local B-173.
The Board of Directors of TO Live: 1. Authorized the bargaining mandate with IATSE Local B-173, as noted in Confidential Attachment 1 to the report (September 10, 2019) from the President and Chief Executive Officer, TO Live on Bargaining Mandate for IATSE Local B-173 . 2. Directed that Confidential Attachment 1 to the report (September 10, 2019) from the President and Chief Executive Officer, TO Live remain confidential in its entirety as it pertains to labour relations or employee negotiations.
Staff recommendation as filed
The President and Chief Executive Officer, TO Live recommends that the Board of Directors of TO Live: 1. Authorize the bargaining mandate with IATSE Local B-173, as noted in Confidential Attachment 1. 2. Direct that the confidential information contained in Confidential Attachment 1 remain confidential in its entirety as it is about labour relations or employee negotiations.
CT6.12adopted
The purpose of this report is to provide an overview of what is required of the Board regarding the development of an executive compensation policy pursuant to directions from Toronto City Council, and to seek Board approval for the Human Resources Committee to secure the necessary resources to develop and report back on an executive compensation policy to the Board of Directors of TO Live.
The Board of Directors of TO Live: 1. Requested the Human Resources, Compensation and Labour Relations Committee to develop and report back to the Board in the first quarter of 2020 on an executive compensation policy, such policy to include the parameters set out in the City Council directions and Guiding Principles in City Council Items 2014.EX44.8, and 2012.EX21.19, as set out in the report (September 10, 2019) from the Chair, the Human Resources, Compensation and Labour Relations Committee, and to be provided to the City Manager for a report to City Council. 2. Approved the resources to provide the report required in Part 1 above, including the retaining of any required consultants, as set out in the financial impact statement.
Staff recommendation as filed
The Chair, Human Resources, Compensation and Labour Relations Committee recommends that the Board of Directors of TO Live: 1. Request the Human Resources, Compensation and Labour Relations Committee to develop and report back to the Board in the first quarter of 2020 on an executive compensation policy, such policy to include the parameters set out in the City Council directions and Guiding Principles in City Council Items 2014.EX44.8, and 2012.EX21.19, as set out in this report, and to be provided to the City Manager for report to Council. 2. Approve the resources to provide the report required in Recommendation 1, including the retaining of any required consultants, as set out in the financial impact statement.
CT6.13adopted
New Request for Proposal Process for Hospitality Organization at Meridian Hall
The Board concluded they wished to enter into a new Request for Proposal process regarding the potential restaurant site at Meridian Hall given the lack of response to the initial Request for Proposal.
The Board of Directors of TO Live: 1. Cancelled the Request for Proposals for the "Hospitality Organization to Occupy Space within the Sony Centre". 2. Directed the President and Chief Executive Officer, TO Live to develop a new Request for Proposals for a potential hospitality organization in Meridian Hall in consultation with the City's Corporate Real Estate Management and: a. establish a project team consisting of staff from TO Live and City Corporate Real Estate Management and Economic Development and Culture, and other City Divisions as deemed appropriate, to manage the Request for Proposals process; b. engage a process advisor and a fairness consultant to oversee the Request for Proposals; c. create a data room with key details and documents to be made accessible to potential bidders; and d. report back to the Board on proposed terms of reference prior to the issuing of any Request for Proposals.
Staff recommendation as filed
The Chair recommends that the Board of Directors of TO Live: 1. Cancel the Request for Proposals for the "Hospitality Organization to Occupy Space within the Sony Centre". 2. Direct the President and Chief Executive Officer to develop a new Request for Proposals for a potential hospitality organization in Meridian Hall in consultation with the City's Corporate Real Estate Management and; a. establish a project team consisting of staff from TO Live and City Corporate Real Estate Management and Economic Development and Culture, and other City Divisions as deemed appropriate, to manage the Request for Proposals process; b. engage a process advisor and a fairness consultant to oversee the Request for Proposals; c. create a data room with key details and documents to be made accessible to potential bidders; and d. report back to the Board on proposed terms of reference prior to the issuing of any Request for Proposals.
CT6.14received
Governance Orientation for the Board of Directors of TO Live
The Senior Corporate Management Policy Consultant will give a presentation on Governance Orientation for the Board of Directors of TO Live.
The Board of Directors of TO Live received the item for information.
CT6.15adopted
Collective Bargaining Agreement with IATSE Local 822 at Meridian Hall
The purpose of this report is to seek Board approval of the collective agreement with IATSE Local 822 for Meridian Hall.
The Board of Directors of TO Live: 1. Approved the collective bargaining agreement with IATSE Local 822 for Meridian Hall. 2. Directed that the confidential information contained in Confidential Attachment 1 to the report (September 23, 2019) from the President and Chief Executive Officer, TO Live remain confidential in its entirety, as it is about labour relations or employee negotiations.
Staff recommendation as filed
The Human Resources, Compensation and Labour Relations Committee, TO Live recommends that the Board of Directors of TO Live: 1. Approve the collective bargaining agreement with IATSE Local 822 for Meridian Hall. 2. Direct that the confidential information contained in Confidential Attachment 1 to the report (September 23, 2019) from the President and Chief Executive Officer, TO Live remain confidential in its entirety, as it is about labour relations or employee negotiations.
CT6.16received
The President and Chief Executive Officer, TO Live will give a confidential verbal update that pertains to labour relations or employee negotiations.
The Board of Directors of TO Live received the item for information.
Staff recommendation as filed
The Human Resources, Compensation and Labour Relations Committee, TO Live recommends that the Board of Directors of TO Live: 1. Receive the item for information.
CT6.17received
Chair's Update on Request for Proposal Process and Senior Management
The Chair will discuss Request for Proposals process and senior management.
The Board of Directors of TO Live received the item for information.