Board of Governors of Exhibition Place
The full agenda, as filed
All 11 items in the clerk’s order. Each carries the city’s own words: the staff recommendation, what the body decided, and its status. Nothing below is written by us.
EP22.1adopted
Royal Agricultural Winter Fair Association Appointment for 2022
In January of each year, a Notice of Appointment of a Representative is received from the Royal Agricultural Winter Fair (RAWF) requesting the appointment of one representative of the Board of Governors to the RAWF. As a member association of the Royal Agricultural Winter Fair, The Board is allowed to name one representative to the Royal's Board of Governors for the 2022 year. At its meeting of March 22, 2018, the Board appointed Connie Dejak to the RAWF for the 2018 Term. http://app.toronto.ca/tmmis/viewAgendaItemHistory.do?item=2018.EP10.14 At its meeting of February 19, 2019, the Board appointed Howard Lichtman to the RAWF for the 2019 Term. http://app.toronto.ca/tmmis/viewAgendaItemHistory.do?item=2019.EP1.3 At its meeting of February 11, 2020, the Board appointed Howard Lichtman to the RAWF for the 2020 Term. http://app.toronto.ca/tmmis/viewAgendaItemHistory.do?item=2020.EP9.2 At its meeting of February 19, 2021, the Board appointed Howard Lichtman to the RAWF for the 2021 Term. http://app.toronto.ca/tmmis/viewAgendaItemHistory.do?item=2021.EP16.3 Given that Howard Lichtman has been a member of the Board since 2017 and has indicated an interest in continuing in this role, I believe it is appropriate that Howard Lichtman continue to represent Exhibition Place for the 2022 term. More so due to the last two years that we were in a pandemic situation and the Royal Fair was cancelled in both 2020 and 2021. As a representative, the member can raise issues pertinent to the interests of Exhibition Place as they relate to the business of the RAWF; the Board representative will be updated on financial matters of the Association, the strategic directions of the fair and will have an opportunity to participate in the election of Directors.
The Board of Governors of Exhibition Place: 1. Appointed Howard Lichtman as the Board representative to the Royal Agricultural Winter Fair Association (RAWF) for the 2022 term.
Staff recommendation as filed
Councillor Mark Grimes recommends that: 1. The Board of Governors of Exhibition Place appoint Howard Lichtman as the Board representative to the Royal Agricultural Winter Fair Association (RAWF) for the 2022 term.
EP22.2adopted
Recognition of Staff at Exhibition Place
Exhibition Place employee(s) recognized by the Board for recent outstanding accomplishment: 1. 2021 United Way City of Toronto Campaign Each year in an effort to build a better city, the City of Toronto Public Service Staff, along with all Agencies, Boards, and Commissions participate in the annual city wide fundraising program in support of United Way Toronto & York Regions. Ms. Catherine de Nobriga is recognized for her dedication and hard work managing the 2021 United Way City of Toronto Campaign for Exhibition Place during the COVID-19 pandemic. This year, Exhibition Place raised a grand total of $2,482.25 for United Way City of Toronto Campaign. In 2021 we focused our efforts on the events that have been successful in the past, The Ghost Walks, Old Technology Sale, Donations, and the Cash Raffle. Over the last 17 years Exhibition Place have contributed a total of $92,084.35 to the United Way Toronto & York Region. 2. In light of the continued COVID-19 pandemic and many staff working remotely, we paused both the Employee Recognition Program and the Corporate Social Responsibility Program this year. The Employee Recognition Program, launched in January 2011, had as its mandate the commitment of Exhibition Place and all our employees to continuous improvement to consistently offer customer service that exceeds expectations, and to treat others as we would like to be treated. The Corporate Social Responsibility Program commenced in 2014 and provides to each staff member their own report card on their individual everyday use and practices, so that each employee can see and set their personal goals for improvements. The areas focused on are: mode of transportation to work; energy savings in the office; paper consumption; participation in our recognition program; and volunteer participation in various staff committees and community outreach. We are looking to implement modifications to both programs in the 4th quarter of 2022, which will remove just highlighting a single staff member in both programs at year end (CSR Employee of the Year and the Employee of the Year). We are changing the focus of the Recognition Program to celebrate continuous improvement and customer service excellence for all employees, and the CSR Program focus areas will be reviewed; however we will continue to provide staff with the ability to set personal goals for CSR improvements throughout the calendar year.
The Board of Governors of Exhibition Place: 1. Applauded and extended congratulations to Ms. Catherine de Nobriga for her outstanding efforts on the 2021 United Way City of Toronto Campaign.
Staff recommendation as filed
Councillor Mark Grimes recommends that: 1. The Board of Governors, Exhibition Place applaud and extend congratulations to Ms. Catherine de Nobriga for her outstanding efforts on the 2021 United Way City of Toronto Campaign.
EP22.3adopted
Multi-year Agreement With a Gala Event Producer at the Beanfield Centre
This report recommends a three year multi-year license agreement between a Gala Event Producer and Exhibition Place within the Beanfield Centre.
The Board of Governors of Exhibition Place: 1. Approved three license agreements with the Gala Event Producer for the Beanfield Centre for a three year term in each of 2025, 2026, and 2027 on the terms and conditions set out in Confidential Attachment 1 to the report (January 26, 2022) from the Chief Executive Officer, Exhibition Place, the terms and conditions of the standard license agreements for Cerise Fine Catering and such other terms and conditions satisfactory to the Chief Executive Officer and the City Solicitor. 2. Directed that the confidential information contained in Confidential Attachment 1 to the report (January 26, 2022) from the Chief Executive Officer, Exhibition Place, remain confidential as it contains financial information, supplied in confidence to the Board, which, if disclosed, could reasonably be expected to prejudice significantly the competitive position or interfere significantly with the contractual or other negotiations of a person, group of persons, or organization.
Staff recommendation as filed
The Chief Executive Officer recommends that: 1. The Board approve three license agreements with the Gala Event Producer for the Beanfield Centre for a three year term in each of 2025, 2026, and 2027 on the terms and conditions set out in Confidential Attachment 1, the terms and conditions of the standard license agreements for Cerise Fine Catering and such other terms and conditions satisfactory to the Chief Executive Officer and the City Solicitor. 2. The Board direct that the confidential information contained in Confidential Attachment 1 remain confidential as it contains financial information, supplied in confidence to the Board, which, if disclosed, could reasonably be expected to prejudice significantly the competitive position or interfere significantly with the contractual or other negotiations of a person, group of persons, or organization.
EP22.4adopted
Summary of Complaints from the Public for Year-end 2021
This report provides information with respect to external complaints received by Exhibition Place for the period from January 1, 2021 to December 31, 2021.
The Board of Governors of Exhibition Place: 1. Received the report (January 26, 2022) from the Chief Executive Officer, Exhibition Place for information.
Staff recommendation as filed
The Chief Executive Officer recommends that: 1. The Board receive this report for information.
EP22.5adopted
Occupational Health and Safety 4th Quarter and Year- End 2021 Report
This report provides information on the status of the Exhibition Place health and safety system, specifically on activities, priorities, and performance during the fourth quarter of 2021, as well as, overall health and safety performance for the year 2021. There were 0 lost time injuries and a 75 percent decrease in the number of medical aid injuries in 2021 relative to 2020. Workplace Safety and Insurance Board (WSIB) invoiced costs for 2021 were 26.5 percent higher to those in 2020. The increase was directly related to the reoccurrence which occurred in 2020.
The Board of Governors of Exhibition Place: 1. Received the report (January 26, 2022) from the Chief Executive Officer, Exhibition Place for information.
Staff recommendation as filed
The Chief Executive Officer recommends that: 1. The Board receive this report for information.
EP22.6adopted
Multi-year Agreement With A Consumer Show Client
This report recommends a multi-year agreement between a Consumer Show Client and Exhibition Place within Enercare Centre.
The Board of Governors of Exhibition Place: 1. Approved multi-year license agreements with the Consumer Show Client for Enercare Centre, as set out in Confidential Attachment 1 to the report (January 26, 2022) from the Chief Executive Officer, Exhibition Place, for a 3-year term commencing in each of 2022, 2023, and 2024 on the terms and conditions of the Licence Agreement, and such other terms and conditions satisfactory to the Chief Executive Officer and the City Solicitor. 2. Directed that the confidential information contained in Confidential Attachment 1 to the report (January 26, 2022) from the Chief Executive Officer, Exhibition Place remain confidential as it contains financial information, supplied in confidence to the Board, which, if disclosed, could reasonably be expected to prejudice significantly the competitive position or interfere significantly with the contractual or other negotiations of a person, group of persons, or organization.
Staff recommendation as filed
The Chief Executive Officer recommends that: 1. The Board approve multi-year license agreements with the Consumer Show Client for Enercare Centre, as set out in Confidential Attachment 1, for a 3-year term commencing in each of 2022, 2023, and 2024 on the terms and conditions of the Licence Agreement, and such other terms and conditions satisfactory to the Chief Executive Officer and the City Solicitor. 2. The Board direct that the confidential information contained in Confidential Attachment 1 remain confidential as it contains financial information, supplied in confidence to the Board, which, if disclosed, could reasonably be expected to prejudice significantly the competitive position or interfere significantly with the contractual or other negotiations of a person, group of persons, or organization.
EP22.7adopted
2022-2026 Strategic Plan Update
This report provides an update for the Board on the 2022-2026 Strategic Plan ("Plan") development process. The Strategic Plan will outline the key priorities and delivery objectives over the next five years, emphasizing key actions as Exhibition Place begins reopening and recovery from the pandemic. Further, the Plan will advance the guidelines for development in the Board confirmed Master Plan recommendations.
The Board of Governors of Exhibition Place: 1. Received the report (January 26, 2022) from the Chief Executive Officer, Exhibition Place for information.
Staff recommendation as filed
The Chief Executive Officer recommends that: 1. The Board receive this report for information.
EP22.8adopted
Proposed Collective Agreement with the International Brotherhood of Electrical Workers, Local 353
The Collective Agreement between the Board of Governors of Exhibition Place and the International Brotherhood of Electrical Workers, Local 353 ("IBEW 353") expired on December 31, 2018. This report outlines the terms of a Memorandum of Agreement attached as Appendix A that was ratified by the International Brotherhood of Electrical Workers, Local 353 on December 23, 2021, and pending Board approval, would be the basis of a Collective Agreement with the Board, for a three (3) year term from January 1, 2019 with an expiry date of December 31, 2021.
The Board of Governors of Exhibition Place: 1. Approved the terms and conditions of the Memorandum of Agreement, set out in Confidential Attachment 1 and Confidential Attachment 1 - Appendix A to the report (January 26, 2022) from the Chief Executive Officer, Exhibition Place, between the Board of Governors of Exhibition Place and International Brotherhood of Electrical Workers, Local 353. 2. Authorized staff to make the necessary amendments to rates of pay and other issues identified as agreed changes to the collective agreement in the Memorandum of Agreement (Confidential Attachment 1 - Appendix A), and set out in the Confidential Attachment 1 to the report (January 26, 2022) from the Chief Executive Officer, Exhibition Place, . 3. Directed that Confidential Attachment 1 and Confidential Attachment 1 - Appendix A to the report (January 26, 2022) from the Chief Executive Officer, Exhibition Place, be released publicly after ratification of the Memorandum of Agreement by the Board. Confidential Attachment 1 and Confidential Attachment 1 - Appendix A to the report (January 26, 2022) from the Chief Executive Officer, Exhibition Place are now public and can be accessed under Background Information.
Staff recommendation as filed
The Chief Executive Officer recommends that: 1. The Board approve the terms and conditions of the Memorandum of Agreement, set out in Confidential Attachment 1 and Confidential Attachment 1 - Appendix A, between the Board of Governors of Exhibition Place and International Brotherhood of Electrical Workers, Local 353. 2. The Board authorize staff to make the necessary amendments to rates of pay and other issues identified as agreed changes to the collective agreement in the Memorandum of Agreement (Confidential Attachment 1 - Appendix A), and set out in the Confidential Attachment 1. 3. The Board direct that Confidential Attachment 1 and Confidential Attachment 1 - Appendix A be released publicly after ratification of the Memorandum of Agreement by the Board.
EP22.9adopted
Ontario Place Redevelopment Update
The purpose of this report is to provide the Board of Governors with an update on the directions and decisions related to the Ontario Place redevelopment by the City and Province.
The Board of Governors of Exhibition Place: 1. Received the report (January 26, 2022) from the Chief Executive Officer, Exhibition Place for information.
Staff recommendation as filed
The Chief Executive Officer recommends that: 1. The Board of Governors receive this report for information.
EP22.10adopted
Assignment of Queen Elizabeth Theatre Lease
The Board and 16730801 Ontario Inc. (the "Tenant") entered into a lease for the Queen Elizabeth Theatre (the "QET") dated May 1, 2008, as amended by a Lease Amending Agreement dated May 1, 2010 and a Lease Amending Agreement dated May 9, 2018 which expired on April 30, 2020. At its meeting of June 13, 2019 the Board approved, subject to City of Toronto ("City") authorization, a new lease between the City as Landlord and the Tenant for a term of ten (10) years commencing May 1, 2020 and ending April 30, 2030. At its meeting of September 19, 2019, the Board approved a new lease between the City as Landlord and the Tenant for the Fountain Dining Room located adjacent to the QET, which is also currently leased by the Tenant. The approved term of this new lease was also for ten (10) years commencing May 1, 2020 and ending April 30, 2030. At its meeting of February 11, 2020, the Board, approved a new lease for the Queen Elizabeth Theatre between the City, as landlord, 16730801 Ontario Inc., as tenant, and the Board, for a term of ten (10) years commencing May 1, 2020 and ending April 30, 2030, with an option to extend the Lease in favour of the Tenant for a further term of ten (10) years from May 1, 2030 to April 30, 2040. Subsequently, the parties entered into a lease on these terms and conditions (the "Lease"). The Board also approved at its meeting of February 11, 2020 a term of ten (10) years for the Fountain Dining Room lease, with an option to extend the Lease in favour of the Tenant for a further term of ten (10) years from May 1, 2030 to April 30, 2040, which would make both leases coterminous. The parties entered into a lease on these terms and conditions. The tenant is also requesting an assignment of Fountain Dining Room lease which is the subject of a separate report. By letter dated October 4, 2021, the Tenant provided a written request for consent to an assignment of the Lease to QET Operations Ltd., a single purpose subsidiary of the MRG Group ("MRG"), pursuant to an asset purchase agreement between the Tenant and MRG. Article 16.2 of the Lease provides that the Tenant shall not assign, in whole or in part, this Lease or the leasehold interest of the Tenant in the Leased Property, or otherwise dispose of same, without first obtaining the written consent of the Landlord, which consent may be unreasonably withheld. The Board approve in principle the assignment by 16730801 Ontario Inc. as Tenant of its interest in the Lease to QET Operations Ltd and recommend that the City, as Landlord, approve the assignment of the Lease. Staff have reviewed certain information provided by MRG to Exhibition Place and City Corporate Real Estate Management staff and are satisfied with recommending this assignment of the Lease to QET Operations Ltd.
The Board of Governors of Exhibition Place: 1. Authorized the Chief Executive Officer to request the necessary City of Toronto authorities to arrange for the City of Toronto's consent, as landlord, to the assignment by 16730801 Ontario Inc. of the tenant's interest in the lease dated May 1, 2020 between the City of Toronto, as landlord, 16730801 Ontario Inc., as tenant, and The Board of Governors of Exhibition Place, to QET Operations Ltd.
Staff recommendation as filed
The Chief Executive Officer recommends that: 1. The Board authorize the Chief Executive Officer to request the necessary City of Toronto authorities to arrange for the City of Toronto's consent, as landlord, to the assignment by 16730801 Ontario Inc. of the tenant's interest in the lease dated May 1, 2020 between the City of Toronto, as landlord, 16730801 Ontario Inc., as tenant, and The Board of Governors of Exhibition Place, to QET Operations Ltd.
EP22.11adopted
Assignment of Fountainblu Lease for the Fountain Dining Room
The Board and 16730801 Ontario Inc. (the "Tenant") entered into a lease for the premises known as the Fountain Dining Room ("FDR"), being part of the Queen Elizabeth complex, dated November 1, 2010, which expired on April 30, 2020. Fountain Dining Room is currently marketed under the name Fountainblu. At its meeting of September 19, 2019, the Board approved a new lease between the City of Toronto (the "City") as Landlord and the Tenant for a term of ten (10) years commencing May 1, 2020, and ending April 30, 2030. At its meeting of February 11, 2020, the Board, approved a new lease for the FDR between the City, as Landlord, the Tenant, and the Board, for a term of ten (10) years commencing May 1, 2020 and ending April 30, 2030, with an option to extend the Lease in favour of the Tenant for a further term of ten (10) years from May 1, 2030 to April 30, 2040. Subsequently, the parties entered into a lease on these terms and conditions (the "Lease"). The Board also approved at its meeting of February 11, 2020, a term of ten (10) years (plus an option to extend for another 10 years) for the Queen Elizabeth Theatre lease to the same Tenant, which would make both leases coterminous expiring on April 30, 2040 if the options to extend were exercised. The parties entered into a lease on these terms and conditions. The Tenant is also requesting an assignment of Queen Elizabeth Theatre lease which is the subject of a separate report. At its meeting of September 28, 2021, by adoption of report EP19.11 the Board approved an amendment to the Permitted Use clause in the Lease to allow for use as a banquet facility, which is already permitted, and to add a new permitted use as a private event/function space, with the ability to offer both banquet and food and beverage events. By letter dated October 4, 2021, the Tenant provided a written request for consent to an assignment of the Lease to QET Operations Ltd., a single purpose subsidiary of the MRG Group ("MRG"), pursuant to an asset purchase agreement between the Tenant and MRG. Article 16.2 of the Lease provides that the Tenant shall not assign, in whole or in part, the Lease or the leasehold interest of the Tenant in the Leased Property, or otherwise dispose of same, without first obtaining the written consent of the Landlord, which consent may be unreasonably withheld. Staff have reviewed certain information provided by MRG to Exhibition Place and City Corporate Real Estate Management staff and are satisfied with recommending this assignment of the Lease to QET Operations Ltd.
The Board of Governors of Exhibition Place: 1. Authorized the Chief Executive Officer to request the necessary City of Toronto authorities to arrange for the City of Toronto's consent, as landlord, to the assignment by 16730801 Ontario Inc. of the tenant's interest in the lease dated May 1, 2020 between the City of Toronto, as landlord, 16730801 Ontario Inc., as tenant, and the Board of Governors of Exhibition Place, to QET Operations Ltd.
Staff recommendation as filed
The Chief Executive Officer recommends that: 1. The Board authorize the Chief Executive Officer to request the necessary City of Toronto authorities to arrange for the City of Toronto's consent, as landlord, to the assignment by 16730801 Ontario Inc. of the tenant's interest in the lease dated May 1, 2020 between the City of Toronto, as landlord, 16730801 Ontario Inc., as tenant, and The Board of Governors of Exhibition Place, to QET Operations Ltd.