Board of Governors of Exhibition Place
The full agenda, as filed
All 25 items in the clerk’s order. Each carries the city’s own words: the staff recommendation, what the body decided, and its status. Nothing below is written by us.
EP3.1adopted
Recognition of Service on Board - Connie Dejak
The Chair and the Members of the Board of Governors of Exhibition Place acknowledge, thank and applaud Connie Dejak, for her years of service and dedication as a Member to the Board of Governors of Exhibition Place. A crystal clock will be engraved with Connie's name and years of service to the Board and delivered to her along with a letter conveying the Board's appreciation. The Members of the Board, Management and Staff applaud Connie and wish her all the best in her future endeavors.
The Board of Governors of Exhibition Place: 1. Requested the Chair, Board of Governors of Exhibition Place to send a letter to Connie Dejak conveying the Board's appreciation for her service on the Board.
Staff recommendation as filed
Councillor Mark Grimes recommends that: 1. The Chair, Board of Governors of Exhibition Place, send a letter to Connie Dejak conveying the Board's appreciation for her service on the Board.
EP3.2adopted
Recognition of Service on Board - Mark Teeple
The Chair and the Members of the Board of Governors of Exhibition Place acknowledge, thank and applaud Mark Teeple, for his years of service and dedication as a Member to the Board of Governors of Exhibition Place. A crystal clock will be engraved with Mark's name and years of service to the Board and delivered to him along with a letter conveying the Board's appreciation. The Members of the Board, Management and Staff applaud Mark and wish him all the best in his future endeavors.
The Board of Governors of Exhibition Place: 1. Requested the Chair, Board of Governors of Exhibition Place to send a letter to Mark Teeple conveying the Board's appreciation for his service on the Board.
Staff recommendation as filed
Councillor Mark Grimes recommends that: 1. The Chair, Board of Governors of Exhibition Place, send a letter to Mark Teeple conveying the Board's appreciation for his service on the Board.
EP3.3amended
Appointment of Chief Executive Officer
The purpose of this report is to recommend a candidate for the Chief Executive Officer (CEO) position, Exhibition Place.
The Board of Governors of Exhibition Place: 1. Appointed the person named in Confidential Attachment 1 to the report (June 11, 2019) from Councillor Mark Grimes, Chair, Board of Governors of Exhibition Place to the position of Chief Executive Officer, Exhibition Place, with such appointment to take effect on a date that is mutually agreeable to the Chair and the candidate. 2. Authorized the public release of the name of the candidate and the candidate's curriculum vitae summary, identified in Confidential Attachment 1 to the report (June 11, 2019) from Councillor Mark Grimes, Chair, Board of Governors of Exhibition Place, once employment terms are agreed and at the discretion of the Chair. June 14, 2019: The name of the appointed Chief Executive Officer, Exhibition Place is Donald G. Boyle. The Candidate Curriculum Vitae Summary contained in Confidential Attachment 1 to the report (June 11, 2019) from the Chair, Board of Governors of Exhibition Place is now public, as follows: Candidate Curriculum Vitae Summary Employment history 2007 - present Haldimand County Chief Administrative Officer 2004 - 2007 City of Toronto Director, Community Recreation 1997 - 1998 Borough of East York Commissioner of Operations, Parks and Recreation 1993-1997 Borough of East York Director of Operations, Parks and Recreation Education Masters Certificate in Municipal Leadership, Schulich School of Business Business Administration, Part-time Studies, Off campus- Wilfrid Laurier University Recreation Leadership Diploma - Humber College
Staff recommendation as filed
The Board Chair, Exhibition Place recommends that: 1. The Board appoint the person named in Confidential Attachment 1 to the report (June 11, 2019) from Councillor Mark Grimes, Chair, Board of Governors of Exhibition Place to the position of Chief Executive Officer, Exhibition Place, with such appointment to take effect on a date that is mutually agreeable to the Chair and the candidate. 2. The Board authorize the public release of the name of the candidate identified in Confidential Attachment 1 to the report (June 11, 2019) from Councillor Mark Grimes, Chair, Board of Governors of Exhibition Place, once employment terms are agreed and at the discretion of the Chair.
EP3.4adopted
This report presents for the information of the Board the Year End Report and the audit results for the year ended December 31, 2018. The auditor of record for the Board, PricewaterhouseCoopers LLP (PWC), audits these financial statements in accordance with Canadian public sector accounting standards and summarizes issues of audit significance and provides the communications required by their professional standards. The audit report is the section of the audit results where the auditors make their suggestions and recommendations, based on audit findings, to improve the accounting and internal control procedures. As noted in the full attached Audit Results, during the 2018 audit, the auditors are proposing to issue an unqualified report on the financial statements and have no significant internal control recommendations to report on. This report summarizes the auditor's comments which details can be found in full in the Attachment. A representative of PricewaterhouseCoopers LLP (PWC) will be at the Board meeting on June 13, 2019.
The Board of Governors of Exhibition Place: 1. Approved the Draft Audited Financial Statements, attached as Appendix A of Attachment 1 to the report (May 30, 2019) from the Chief Executive Officer, Exhibition Place. 2. Directed transfer of the total 2018 operating surplus of $2,221,437 to the City of Toronto.
Staff recommendation as filed
The Chief Executive Officer recommends that: 1. The Board approve the Draft Audited Financial Statements attached as Appendix A within the 2018 Year-End Audit Report to the Board pertaining to the operations of the Board of Governors of Exhibition Place for the year ended December 31, 2018. 2. The Board direct transfer of the total 2018 operating surplus of $2,221,437 to the City of Toronto.
EP3.5adopted
The City Manager has not provided the 2020 Budget Process, Directions and Guidelines yet to all City Divisions and Agencies for 2020 as of yet. Until such direction is given the Board is following last years directive to all City Divisions and Agencies which is to submit a zero change budget year over year. Exhibition Place staff have developed a 2020 Operating Budget that is meeting this prior year directive and as well exceeding this by budgeting a surplus of $175,000 which is an increase of $15,000 (9 percent) over the 2019 Operating Budget.
The Board of Governors of Exhibition Place: 1. Approved the 2020 Operating Budget attached as Appendix A to the report (May 30, 2019) from the Chief Executive Officer, Exhibition Place. 2. Requested that City Council transfer any surplus above budget target for 2020 to the "Exhibition Place Conference Centre Reserve Fund". 3. Directed the Chief Executive Officer to submit the 2020 Budget to the City Financial Planning Division as part of the 2020 Budget Process.
Staff recommendation as filed
The Chief Executive Officer recommends that: 1. The Board approve the 2020 Operating Budget attached as Appendix A. 2. The Board request that City Council transfer any surplus above budget target for 2020 to the "Exhibition Place Conference Centre Reserve Fund". 3. The Board direct the Chief Executive Officer to submit the 2020 Budget to the City Financial Planning Division as part of the 2020 Budget Process.
EP3.6adopted
2020 Proposed Capital Works Budget as Part of Ten-Year (2020-2029) Program
While the City has yet to provide the 2020 Capital Budget Process, Directions and Guidelines to all City Divisions and Agencies for 2020, Exhibition Place has prepared its 2020 Capital Works Program Submission consistent with historical submissions within the ten-year cycle program review which includes the 2020 State of Goods Repair (SOGR) of $13.820M debt target approved as part of the 2019 Capital Budget Process. The ten-year cycle review allows Exhibition Place to adjust its current program each subsequent year based on changing needs, building assessments, legislative changes, mandates and priorities. Although the debt target for 2020 is $13.820M the SOGR Capital Budget is based on the building assessment of $13.930M with a difference of $0.110M which will be funded by the CNEA as they have committed to covering 50 percent of capital projects for the Food Building which has a 2020 project spend of $0.220M (50 percent - $0.110M). The total of Debt and CNEA funding meets the total program cost of $13.930M for 2020. The total program cost of $13.930M includes the approved $2.000M cash flow for 2020 to partially fund phase 1 ($4.230M approved for 2019-2021) of the electrical underground high voltage utilities project for $16.295M over ten years (2019 to 2028). Even with the additional funding being recommended, the Net Accumulated Backlog at the end of 2020 for the grounds stands at $30.386M.
The Board of Governors of Exhibition Place: 1. Approved the Proposed 2020 Above the Line Capital Works State-of-Good Repair Budget (Section A and B of Summary) of $13.930 million (City Debt Target and CNEA Funding), as part of the ten-year (2020-2029) proposed program submission to the City of Toronto. 2. Directed the Chief Executive Officer to submit the 2020 Budget to the City Financial Planning Division as part of the 2020 Budget Process.
Staff recommendation as filed
The Chief Executive Officer recommends that: 1. The Board approve the Proposed 2020 Above the Line Capital Works State-of- Good Repair Budget (Section A and B of Summary) of $13.930 million (City Debt Target and CNEA Funding), as part of the ten-year (2020-2029) proposed program submission to the City of Toronto. 2. The Board direct the Chief Executive Officer to submit the 2020 Budget to the City Financial Planning Division as part of the 2020 Budget Process.
EP3.7adopted
2020-2022 Rentals and Services Price List for Show Management
This report recommends approval of the Rentals and Services Price List for the three years 2020, 2021 and 2022 as outlined in the Confidential Attachment 1. A comprehensive review and update of the price list is done annually to factor in the increase in labour and material costs to assure a competitive return to the Board on various show services offered. The increases that are being recommended either reflect directly the increase in general labour rates associated with the supply of the service that were included in the collective agreements approved by the Board or increases that are in keeping with the market place surveys that were undertaken.
The Board of Governors of Exhibition Place: 1. Approved the three years 2020, 2021 and 2022 Rentals and Services Price List for Show Management for third party Rentals and Services, outlined in Confidential Attachment 1 to the report (May 30, 2019) from the Chief Executive Officer, Exhibition Place, effective January 1, 2020. 2. Directed that the confidential information contained in Confidential Attachment 1 to the report (May 30, 2019) from the Chief Executive Officer, Exhibition Place remain confidential as it pertains to the security of the property of the Board.
Staff recommendation as filed
It is recommended by the Chief Executive Officer that: 1. The Board approve the three years 2020, 2021 and 2022 Rentals and Services Price List for Show Management for third party Rentals and Services, outlined in Confidential Attachment 1, effective January 1, 2020; and, 2. The Board direct that the confidential information contained in Confidential Attachment 1 remain confidential as it pertains to the security of the property of the Board.
EP3.8adopted
2020 Electrical / Mechanical Services Price List - ShowTech Power and Lighting (SPL)
This report recommends approval of the 2020 Electrical/Mechanical Price List for ShowTech Power and Lighting ("SPL") as outlined in the Confidential Attachment 1, as required pursuant to the Show Electrical Services Agreement between the Board and SPL. SPL conduct a comprehensive review and update of Electrical/Mechanical Pricing annually to factor in any increases due to labour and material costs and to ensure fair and reasonable rates as well as be consistent with industry standards in Toronto and the GTA market. These rates have been reviewed by Exhibition Place staff and are recommended as fair and reasonable changes.
The Board of Governors of Exhibition Place: 1. Approved the 2020 Electrical / Mechanical Services Price List for third party Rentals and Services delivered by ShowTech Power and Lighting as set out in Confidential Attachment 1 to the report (May 30, 2019) from the Chief Executive Officer, Exhibition Place, effective January 1, 2020. 2. Directed that the confidential information contained in Confidential Attachment 1 to the report (May 30, 2019) from the Chief Executive Officer, Exhibition Place, remain confidential as it contains financial information that belongs to the Board of Governors of Exhibition Place and has monetary value or potential monetary value.
Staff recommendation as filed
The Chief Executive Officer recommends that: 1. The Board approve the 2020 Electrical / Mechanical Services Price List for third party Rentals and Services delivered by ShowTech Power and Lighting as set out in the Confidential Attachment 1, effective January 1, 2020. 2. The Board direct that the confidential information contained in the Confidential Attachment 1 remain confidential as it contains financial information that belongs to the Board of Governors of Exhibition Place and has monetary value or potential monetary value.
EP3.9adopted
Community Liaison Consultation Meeting - April 8, 2019
This report summarizes the program items at the Community Liaison Consultation meeting held on April 8, 2019 and the comments and questions raised by community members at that meeting. Hosting the meeting were the following Board Members: Councillor Cressy, Paula Oliveira, and Mark Teeple. Exhibition Place staff in attendance included Dianne Young, CEO, Mark Goss, General Manager-Operations, Tony Porter, Director-Security and Parking Services, Gilles Bouchard, Director-Event Management Services, and Debbie Sanderson, Executive Assistant to the CEO. Representatives from the Toronto Police Service Community Response Unit; Toronto Paramedic Services; and Toronto Fire Services were invited. There were 18 members of the community attending the meeting. The meeting lasted approximately two hours with active participation by the community.
The Board of Governors of Exhibition Place: 1. Received the report (May 30, 2019) from the Chief Executive Officer, Exhibition Place for information.
Staff recommendation as filed
The Chief Executive Officer recommends that: 1. The Board receive this report for information.
EP3.10adopted
Hosts for Liaison Consultation Meetings
Two public members of the Board finished their term of office on April 15, 2019 and City Council on April 16 and 17, 2019 approved of two new members, Mr. Peter Leon and Ms. Tess Romain for a term of office ending April 16, 2023. The Chief Financial Officer and Corporate Secretary sent letters on May 6, 2019 to the two newly appointed public members to seek interest as the co-hosts of the Community Liaison Consultation Meeting as both outgoing members served as co-hosts of the liaison consultation meetings This report is recommending a change in appointments based on the new board appointments and the results of that outreach.
The Board of Governors of Exhibition Place: 1. Appointed Mr. Peter Leon, Ms. Paula Oliveria, and Councillor Joe Cressy as the co-hosts of the Community Liaison Consultation Meeting. 2. Appointed Mr. Howard Lichtman and Councillor Jim Karygiannis, as co-hosts of the Tenant Liaison Consultation Meeting.
Staff recommendation as filed
The Chief Executive Officer recommends that: 1. The Board appoint, Mr. Peter Leon, Ms. Paula Oliveria, and Councillor Cressy as the co-hosts of the Community Liaison Consultation Meeting. 2. The Board appoint Mr. Howard Lichtman and Councillor Karygiannis, as co-hosts of the Tenant Liaison Consultation Meeting.
EP3.11adopted
Occupational Health and Safety Report: First Quarter 2019
This report provides information on the status of the Exhibition Place health and safety system, specifically on activities, priorities and performance during the first quarter of 2019 as well as overall health and safety performance for the year 2018. There were 0 lost time injuries and the number of medical aid injuries in Q1 2019 were similar to the same period of 2018. Workplace Safety and Insurance Board (WSIB) invoiced costs for Q1 2019 were approximately 10 percent lower to those in the same period of 2018.
The Board of Governors of Exhibition Place: 1. Received the report (May 30, 2019) from the Chief Executive Officer, Exhibition Place for information.
Staff recommendation as filed
The Chief Executive Officer recommends that: 1. The Board receive this report for information.
EP3.12adopted
CCTV and Security Devices Maintenance Agreement
This report recommends approving an agreement with AC Technical Systems Ltd. ("AC") for the non-exclusive provision of labour, materials and equipment to carry out CCTV and security system repairs, maintenance and related services for a one-year term with three (3) additional one-year options to renew. This recommendation follows the competitive Request for Quotation process undertaken by Exhibition Place considering one (1) bid received from a company that has experience providing these services.
The Board of Governors of Exhibition Place: 1. Approved an agreement with AC Technical Systems Ltd. for the non-exclusive provision of maintenance and repair services for a one-year term with three (3) additional one-year options to renew on the terms and conditions set out in the report (May 30, 2019) from the Chief Executive Officer, Exhibition Place, and such other terms and conditions required by the Chief Executive Officer and the City Solicitor.
Staff recommendation as filed
The Chief Executive Officer recommends that: 1. The Board of Governors approve an agreement with AC Technical Systems Ltd. for the non-exclusive provision of maintenance and repair services for a one-year term with three (3) additional one-year options to renew on the terms and conditions set out in this report and such other terms and conditions required by the Chief Executive Officer and City Solicitor.
EP3.13adopted
Agreement with Family Services Employee Assistance Program
This report recommends approving an agreement with Family Services Employee Assistance Program - Kingston (FSEAP), for the provision of an employee assistance program promoting a productive and healthy work environment and to assist Exhibition Place employees in managing any personal issues that may impact the quality of their home or work life balance for a one-year term with three (3) additional one-year options to renew. FSEAP is named as a provider for this service through a procurement process issued by the City of Toronto
The Board of Governors of Exhibition Place: 1. Approved an agreement with Family Services Employee Assistance Program - Kingston for the provision of employee assistance services for a one-year term with three (3) additional one-year options to renew on the terms and conditions set out in the report (May 30, 2019) from the Chief Executive Officer, Exhibition Place, and such other terms and conditions required by the Chief Executive Officer and the City Solicitor.
Staff recommendation as filed
The Chief Executive Officer recommends that: 1. The Board of Governors approve an agreement with Family Services Employee Assistance Program - Kingston for the provision of employee assistance services for a one-year term with three (3) additional one-year options to renew on the terms and conditions set out in this report and such other terms and conditions required by the Chief Executive Officer and City Solicitor.
EP3.14adopted
Elevator and Escalator Testing, Repairs and Maintenance Services Agreement
This report recommends approving an agreement with CEE Elevator Service Ltd. ("CEE") for the non-exclusive provision of elevator and escalator testing, repairs and maintenance services for a one-year term with three (3) additional one-year options to renew. This recommendation follows the competitive Request for Quotation process undertaken by Exhibition Place considering three (3) companies that have experience providing these services.
The Board of Governors of Exhibition Place: 1. Approved an agreement with CEE Elevator Service Ltd. for the non-exclusive provision of elevator and escalator testing, repairs and maintenance services for a one-year term with three (3) additional one-year options to renew on the terms and conditions set out in the report (May 30, 2019) from the Chief Executive Officer, Exhibition Place, and such other terms and conditions required by the Chief Executive Officer and the City Solicitor.
Staff recommendation as filed
The Chief Executive Officer recommends that: 1. The Board of Governors approve an agreement with CEE Elevator Service Ltd. for the non-exclusive provision of elevator and escalator testing, repairs and maintenance services for a one-year term with three (3) additional one-year options to renew on the terms and conditions set out in this report and such other terms and conditions required by the Chief Executive Officer and City Solicitor.
EP3.15adopted
Mechanical Thermal Insulation Services Agreement
This report recommends approving an agreement with Furcon Environmental Inc. ("Furcon") for the non-exclusive provision of mechanical thermal insulation repairs, installation and related services for a one-year term with three (3) additional one-year options to renew. This recommendation follows the competitive Request for Quotation process undertaken by Exhibition Place considering one (1) company that bid and has experience providing these services.
The Board of Governors of Exhibition Place: 1. Approved an agreement with Furcon Environmental Inc. for the non-exclusive provision of mechanical thermal insulation repairs, installation and related services for a one-year term with three (3) additional one-year options to renew on the terms and conditions set out in the report (May 30, 2019) from the Chief Executive Officer, Exhibition Place, and such other terms and conditions required by the Chief Executive Officer and the City Solicitor.
Staff recommendation as filed
The Chief Executive Officer recommends that: 1. The Board of Governors approve an agreement with Furcon Environmental Inc. for the non-exclusive provision of mechanical thermal insulation repairs, installation and related services for a one-year term with three (3) additional one-year options to renew on the terms and conditions set out in this report and such other terms and conditions required by the Chief Executive Officer and City Solicitor.
EP3.16adopted
Pest Control Services Agreement
This report recommends approving an agreement with Rentokil Steritech ("Rentokil") for the non-exclusive provision of pest control services for a one-year term with three (3) additional one-year options to renew. This recommendation follows the competitive Request for Quotation process undertaken by Exhibition Place considering two (2) companies that bid and both have experience providing these services.
The Board of Governors of Exhibition Place: 1. Approved an agreement with Rentokil Steritech for the non-exclusive provision of pest control services for a one-year term with three (3) additional one-year options to renew on the terms and conditions set out in the report (May 30, 2019) from the Chief Executive Officer, Exhibition Place, and such other terms and conditions required by the Chief Executive Officer and the City Solicitor.
Staff recommendation as filed
The Chief Executive Officer recommends that: 1. The Board of Governors approve an agreement with Rentokil Steritech for the non-exclusive provision of pest control services for a one-year term with three (3) additional one-year options to renew on the terms and conditions set out in this report and such other terms and conditions required by the Chief Executive Officer and City Solicitor.
EP3.17adopted
Tender for Carillon Tower Restoration
This report recommends approving a contract with Colonial Building Restoration for the restoration of the Carillon Tower. The Request For Quotation call for this contract was issued on May 09, 2019 through Exhibition Place Purchasing and Material Management Division to a roster of restoration contractors pre-qualified by City Heritage; and the recommendation is to award the contract to the low bidder meeting specifications.
The Board of Governors of Exhibition Place: 1. Approved the award of Contract No. 19-074-97413 to Colonial Building Restoration of Toronto, Ontario for Carillon Tower restoration in the amount of $383,000.00 for Phase I which includes a contingency allowance of $35,000.00, but excludes HST; this being the lowest acceptable tender received following the pre-qualified roster tendering of the project through Exhibition Place Purchasing and Material Management Division. 2. Subject to approval of the 2020 Capital Program by the Board and City Council, agreed to contract with Colonial Building Restoration for the Phase 2 additional work at a cost of $464,030.00.
Staff recommendation as filed
The Chief Executive Officer recommends that: 1. The Board approve the award of Contract No. 19-074-97413 to Colonial Building Restoration of Toronto, Ontario for Carillon Tower restoration in the amount of $383,000.00 for Phase I which includes a contingency allowance of $35,000.00, but excludes HST; this being the lowest acceptable tender received following the pre-qualified roster tendering of the project through Exhibition Place Purchasing and Material Management Division. 2. Subject to approval of the 2020 Capital Program by the Board and City Council, the Board contract with Colonial Building Restoration for the Phase 2 additional work at a cost of $464,030.00.
EP3.18adopted
This report summarizes the actions that have been taken by Exhibition Place since 2014 with respect to the directions of the Board and City Council on the creation of a new parking facility at Exhibition Place with a focus to serve the needs of the tenants on the west end of the grounds.
The Board of Governors of Exhibition Place: 1. Took no further action to either develop a new parking facility at the west end of Exhibition Place; to reduce / expand any of the existing surface parking spaces in Lot 856; or to convert any of Lot 856 to greenspace until completion of the Master Plan process being undertaken by City Planning and full consideration of the parking facility. 2. Directed the Chief Executive Officer, Exhibition Place to continue to work with the Toronto Parking Authority and Maple Leaf Sports & Entertainment on any additional directions to be taken to further define the project scope of a new parking facility in Lot 856 in the area just north of Medieval Times and to forward the results of this study to City Planning for consideration as part of its Master Plan process. 3. Directed the Chief Executive Officer to forward the report (May 30, 2019) from the Chief Executive Officer, Exhibition Place and the Board decision to the City of Toronto Chief Planner and Executive Director, City Planning for consideration and necessary actions.
Staff recommendation as filed
The Chief Executive Officer recommends that: 1. The Board take no further action to either develop a new parking facility at the west end of Exhibition Place; to reduce / expand any of the existing surface parking spaces in Lot 856; or to convert any of Lot 856 to greenspace until completion of the Master Plan process being undertaken by City Planning and full consideration of the parking facility. 2. The Board direct the Chief Executive Officer to continue to work with the Toronto Parking Authority and Maple Leaf Sports & Entertainment on any additional directions to be taken to further define the project scope of a new parking facility in Lot 856 in the area just north of Medieval Times and to forward the results of this study to City Planning for consideration as part of its Master Plan process. 3. The Board direct the Chief Executive Officer to forward this report and the Board decision to the City of Toronto Chief Planner and Executive Director for consideration and necessary actions.
EP3.19adopted
Multi-year Agreement with a Gala Event Producer at the Beanfield Centre
This report recommends a three year (3) multi-year license agreement between a Gala Event Producer and Exhibition Place within the Beanfield Centre.
The Board of Governors of Exhibition Place: 1. Approved three license agreements with the Gala Event Producer for the Beanfield Centre for a three year term in 2020, 2021 and 2022 on the terms and conditions set out in Confidential Attachment 1 to the report (May 30, 2019) from the Chief Executive Officer, Exhibition Place, the terms and conditions of the standard license agreements for Cerise Fine Catering and such other terms and conditions satisfactory to the Chief Executive Officer and the City Solicitor. 2. Directed that Confidential Attachment 1 to the report (May 30, 2019) from the Chief Executive Officer, Exhibition Place remain confidential as it relates to the security of the property of the Board.
Staff recommendation as filed
The Chief Executive Officer recommends that: 1. The Board approve three license agreements with the Gala Event Producer for the Beanfield Centre for a three year term in 2020, 2021 and 2022 on the terms and conditions set out in Confidential Attachment 1, the terms and conditions of the standard license agreements for Cerise Fine Catering and such other terms and conditions satisfactory to the Chief Executive Officer and City Solicitor. 2. The Board direct that Confidential Attachment 1 to this report remain confidential as it relates to the security of the property of the Board.
EP3.20adopted
2019 License Agreement with Screemers Inc.
This report recommends a one-year license agreement with Screemers Inc. ("Screemers") for 2019, being held during the month of October. Screemers operates a Halloween themed family event in the Better Living Centre at Exhibition Place and has held this event on the grounds since 1993, in various buildings.
The Board of Governors of Exhibition Place: 1. Approved a one-year license agreement with Screemers Inc. for the Better Living Centre on the terms and conditions set out in Confidential Attachment 1 to the report (May 30, 2019) from the Chief Executive Officer, Exhibition Place, and in the standard license agreement, and such other terms satisfactory to the Chief Executive Officer and the City Solicitor. 2. Directed that the confidential information contained in Confidential Attachment 1 to the report (May 30, 2019) from the Chief Executive Officer, Exhibition Place remain confidential and not be released publicly as it relates to the security of property belonging to the Board.
Staff recommendation as filed
The Chief Executive Officer recommends that: 1. The Board approve a one-year license agreement with Screemers Inc. for the Better Living Centre on the terms and conditions set out in Confidential Attachment 1, and in the standard license agreement, and such other terms satisfactory to the Chief Executive Officer and City Solicitor; and 2. The Board direct that the confidential information contained in Confidential Attachment 1 to this report remain confidential and not to be released publicly as it relates to the security of property belonging to the Board.
EP3.21adopted
Assignment of Wind Turbine Lease
The Board of Governors of Exhibition Place (the "Board"), as landlord and Toronto Hydro Energy Services Inc. ("THESI") and TREC Windpower Co-Operative (No. 1) Incorporated ("TREC", and THESI and TREC are collectively referred to as the "Tenant") entered into a Lease dated February 15, 2002, as extended by a Lease Extension Agreement dated March 1, 2017 (collectively, the "Lease") for certain lands near the west end of the Exhibition Place grounds, on which the Tenant constructed a wind turbine, for a term expiring on February 28, 2021. On March 4, 2019, a written request was received from THESI for it to be removed as a Tenant under the Lease, so that the co-Tenant TREC would become the sole Tenant. The Board has advised the Tenant that this would constitute an assignment by THESI of its interest in the Lease to TREC. Article 15 of the Lease provides that the Tenant shall not effect any assignment of its interest in the Lease without first obtaining the written consent of the Landlord, which consent shall not be unreasonably withheld or delayed.
The Board of Governors of Exhibition Place: 1. Subject to obtaining the necessary authority from the City of Toronto (the "City"), consented to the assignment by Toronto Hydro Energy Services Inc. ("THESI") of its interest in the Lease dated February 15, 2002, extended March 1, 2017 and expiring February 28, 2021, for certain lands near the west end of the Exhibition Place grounds on which the tenant constructed a wind turbine, to TREC Windpower Co-Operative (No. 1) Incorporated (the Assignment). 2. Authorized the Chief Executive Officer, Exhibition Place to request that the necessary City authorities consent to the Assignment. 3. Subject to obtaining the necessary authority from the City, agreed entering into any agreements, documents or instruments required to give effect to Recommendation 1 above.
Staff recommendation as filed
The Chief Executive Officer recommends that: 1. Subject to obtaining the necessary authority from the City of Toronto (the "City"), the Board consent to the assignment by Toronto Hydro Energy Services Inc. ("THESI") of its interest in the Lease dated February 15, 2002, extended March 1, 2017 and expiring February 28, 2021, for certain lands near the west end of the Exhibition Place grounds on which the tenant constructed a wind turbine, to TREC Windpower Co-Operative (No. 1) Incorporated (the Assignment). 2. The Board authorize the Chief Executive Officer to request that the necessary City authorities consent to the Assignment. 3. Subject to obtaining the necessary authority from the City, the Board enter into any agreements, documents or instruments required to give effect to Recommendation 1, above.
EP3.22adopted
The Board and 16730801 Ontario Ltd. (the "Tenant") entered into a lease for the Queen Elizabeth Theatre (the "QET") dated March 6, 2008, as amended by a Lease Amending Agreement dated May 1, 2010 and a Lease Amending Agreement dated May 9, 2018 (collectively, the "Existing Lease ") which expires on April 30, 2020. Since the Tenant took possession of the QET, the Tenant has undertaken several investments / renovations in the leased premises as follows: - 2008 to 2010 - invested approximately $550,000 for upgraded washroom facilities, bar area, and technical production equipment. - 2010 to 2017 - invested $300,000 in further stage enhancements, dressing room renovations and technical equipment. - January 2018 to present - invested $500,000 of the proposed renovation estimated at a total of $2.4 million, to increase capacity, which includes a lobby renovation and the addition of two balconies (the "2018 Renovations"). While the Tenant has commenced and continues to work on parts of the 2018 Renovations, the Tenant has been unable to secure funding for the remainder of the 2018 Renovations because of the pending expiration date of the Existing Lease on April 30, 2020. The major 2018 Renovations proposed by the Tenant and previously approved by the Board will significantly improve this City asset and the commercial viability of the QET and this report is recommending that a new lease be entered into with the Tenant on the terms and conditions provided in this report.
The Board of Governors of Exhibition Place: 1. Subject to obtaining the necessary City of Toronto authorization, approved a new lease (the "Lease") between the City of Toronto, as landlord (the "Landlord"), 16730801 Ontario Ltd., as tenant (the "Tenant"), and the Board, for a term of ten (10) years commencing May 1, 2020 and ending April 30, 2030, substantially on the terms and conditions set out in Appendix A and Confidential Attachment 1 to the report (May 30, 2019) from the Chief Executive Officer, Exhibition Place, and such other terms and conditions deemed appropriate by the Deputy City Manager, Corporate Services (the "DCM"), the Chief Executive Officer of the Board (the "CEO") and in a form satisfactory to the City Solicitor . 2. Authorized the Chief Executive Officer, Exhibition Place to request the necessary City of Toronto authorities to approve and enter into the Lease. 3. Directed that Confidential Attachment 1 to the report (May 30, 2019) from the Chief Executive Officer, Exhibition Place remain confidential in its entirety and not be released publicly as it pertains to a proposed or pending acquisition or disposition of land by the City and the Board.
Staff recommendation as filed
The Chief Executive Officer recommends that: 1. Subject to obtaining the necessary City of Toronto authorization, the Board approve a new lease (the "Lease") between the City of Toronto, as landlord (the "Landlord"), 16730801 Ontario Ltd., as tenant (the "Tenant"), and the Board, for a term of ten (10) years commencing May 1, 2020 and ending April 30, 2030, substantially on the terms and conditions set out in Appendix "A" and Confidential Attachment 1 and such other terms and conditions deemed appropriate by the Deputy City Manager, Corporate Services (the "DCM"), the Chief Executive Officer of the Board (the "CEO") and in a form satisfactory to the City Solicitor . 2. The Board authorize the CEO to request the necessary City of Toronto authorities to approve and enter into the Lease. 3. The Board direct that Confidential Attachment 1 to this report remain confidential in its entirety and not be released publicly as it pertains a proposed or pending acquisition or disposition of land by the City and the Board.
EP3.23amended
Agreement with Toronto Event Centre Inc.
The Board and Muzik Clubs Inc. ("Muzik") entered into a lease dated February 16, 2004, for premises consisting of the Horticultural Building and a surrounding patio area which lease was subsequently assigned by Muzik to Toronto Event Centre Inc. (the "Tenant") on April 27, 2017, and which expires on February 15, 2024 (the "TEC Lease"). This report recommends that the Board approve entering an Agreement with the Tenant respecting Article 4 of the TEC Lease, on the terms set out in Confidential Attachment 1 (the "Agreement"). If the Board approves the Agreement, the approval of the City would also be required.
The Board of Governors of Exhibition Place: 1. Subject to obtaining the necessary City of Toronto authorization, approved an Agreement with the Toronto Event Centre Inc. respecting Article 4 of the Toronto Event Centre Lease, substantially on the terms and conditions set out in Confidential Attachment 1 to the report (May 30, 2019) from the Chief Executive Officer, Exhibition Place, and any such other terms and conditions deemed appropriate by the Deputy City Manager, Corporate Services (the "DCM"), the Chief Executive Officer, Exhibition Place and in a form satisfactory to the City Solicitor. 2. Authorized the Chief Executive Officer to request the necessary City of Toronto authorities to approve the Agreement with the Toronto Event Centre Inc. 3. Directed the Chief Executive Officer to report back to the Board at its meeting on September 19, 2019, on compliance with the Agreement with the Toronto Event Centre Inc. 4. Directed the Chief Executive Officer to not undertake any construction activities on the patio of Toronto Event Centre related to the reinstatement of the sculpture Hercules but report back to the Board at its meeting on September 19, 2019 on the condition of Hercules and the results of the conservation and restoration efforts. 5. Directed that Confidential Attachment 1 to the report (May 30, 2019) from the Chief Executive Officer, Exhibition Place, remain confidential in its entirety and not be released publicly as it is about a position, plan or instruction to be applied to negotiations carried on or to be carried on by or on behalf of the Board and the City.
Staff recommendation as filed
The Chief Executive Officer recommends that: 1. Subject to obtaining the necessary City of Toronto authorization, the Board approve an Agreement with the Toronto Event Centre Inc. respecting Article 4 of the Toronto Event Centre Lease, substantially on the terms and conditions set out in Confidential Attachment 1, and any such other terms and conditions deemed appropriate by the Deputy City Manager, Corporate Services (the "DCM"), the Chief Executive Officer of the Board (the "CEO") and in a form satisfactory to the City Solicitor. 2. The Board authorize the Chief Executive Officer to request the necessary City of Toronto authorities to approve the Agreement with the Toronto Event Centre Inc. 3. The Board direct the Chef Executive Officer to report back to the Board at its meeting on September 19, 2019, on compliance with the Agreement with the Toronto Event Centre Inc. 4. The Board direct that Confidential Attachment 1 to this report remain confidential in its entirety and not be released publicly as this report is about a position, plan or instruction to be applied to negotiations carried on or to be carried on by or on behalf of the Board and the City.
EP3.24amended
This report recommends revisions to the Executive Compensation Plan for the Board which applies to four employees: Chief Executive Officer; Chief Financial Officer and Corporate Secretary; General Manager, Sales and Event Management Department; and General Manager, Operations Department (the "Executive Team Positions").
The Board of Governors of Exhibition Place: 1. Approved the Executive Incentive Design based on the concept outlined in the Korn Ferry report attached as Appendix B of Confidential Attachment 1 to the report (May 30, 2019) from the Chief Executive Officer, Exhibition Place. 2. Directed the Chief Executive Officer to report to the Board no later than December 13, 2019 on the detailed design, application and implications of the implementation of the Executive Incentive Design for the 2020 Fiscal Year ending December 31, 2020. 3. Directed the Chief Executive Officer to forward a confidential copy of the Korn Ferry Incentive Design report attached as Appendix B to Confidential Attachment 1 to the report (May 30, 2019) from the Chief Executive Officer, Exhibition Place, to the City Manager, and to discuss the report with the City Manager and include any feedback in the report requested in Recommendation 2. 4. Directed that Confidential Attachment 1, including Confidential Appendices A, B and C to the report (May 30, 2019) from the Chief Executive Officer, Exhibition Place remain confidential in their entirety and not be released publicly as they pertain to personal matters about identifiable individuals.
Staff recommendation as filed
It is recommended by the Chief Executive Officer that: 1. The Board approve the Executive Incentive Design based on the concept outlined in the Korn Ferry report attached as Appendix B of Confidential Attachment 1. 2. The Board direct the Chief Executive Officer to report to the Board no later than December 13, 2019 on the application and implications of the implementation of the Executive Incentive Design for the 2020 Fiscal Year ending December 31, 2020. 3. The Board direct the Chief Executive Officer to forward a confidential copy of the Korn Ferry Incentive Design report attached as Appendix B, to Confidential Attachment 1, to the City Manager. 4. The Board direct that Confidential Attachment 1, including Confidential Appendices A, B and C to this report remain confidential in their entirety and not be released publicly as they pertain to personal matters about identifiable individuals.
EP3.25adopted
Recognition of Staff at Exhibition Place - Dianne Young
The Chair and the Members of the Board of Governors of Exhibition Place acknowledge, thank and applaud Dianne Young, Chief Executive Officer, for her excellent service and dedication as a valued leader at Exhibition Place. Dianne has had an accomplished career at Exhibition Place beginning in 1997. As the Chief Executive Officer, her insight and stewardship played a pivotal role in the development and transformation of the site into a vibrant meetings and entertainment destination. She led the way for Exhibition Place to become a world leader in environmental stewardship, creating a legacy of sustainability for years to come for the visitors and citizens of Toronto. Dianne is retiring from her current position as CEO, after 22 years of dedicated service. Dianne's professionalism and contribution to the industry have been widely recognized by both staff and industry colleagues; she has been a long standing member of the Board of Tourism Toronto, and has demonstrated leadership in the industry as a whole. Dianne, a friend and mentor to so many, will be dearly missed at Exhibition Place. A Retirement Scroll from the Mayor's Office will be presented to Dianne at City Council on June 18th, and a personalized Retirement Desk Sign, Certificate of Appreciation, and a letter conveying the Board's appreciation will be presented to Dianne for her dedicated service to Exhibition Place at the Board Meeting on June 13th. Members of the Board, Management and Staff unanimously applaud Dianne and wish her all the best in her retirement.
The Board of Governors of Exhibition Place: 1. Requested the Chair, Board of Governors of Exhibition Place to send a letter to Dianne Young conveying the Board's appreciation for her 22 years of service at Exhibition Place.
Staff recommendation as filed
Councillor Mark Grimes recommends that: 1. The Chair, Board of Governors of Exhibition Place, send a letter to Dianne Young conveying the Board's appreciation for her 22 years of service at Exhibition Place.