Executive Committee
The full agenda, as filed
All 17 items in the clerk’s order. Each carries the city’s own words: the staff recommendation, what the body decided, and its status. Nothing below is written by us.
EX26.1adopted
Mail-In Voting and Contribution Rebate Programs in the 2022 General Municipal Election
The purpose of this report is to seek authority from City Council to implement mail-in voting in the City's municipal and school board elections. Taking lessons from the successful implementation of mail-in voting in the 2021 Ward 22 Scarborough-Agincourt Councillor by-election, this option would be made available to electors as an alternative to in-person voting beginning with the 2022 general election. In addition, this report asks that Council implement a Contribution Rebate Program by adopting a by-law, in the form of the by-law attached as Appendix B, that applies to all future general elections and by-elections. City Council has authorized a Contribution Rebate Program for the payment of rebates to persons who make contributions to candidates for Councillor and Mayor for every general election and by-election since amalgamation by means of a separate by-law for each general election and by-election.
The Executive Committee recommends that: 1. City Council amend Municipal Code Chapter 53, Elections, to authorize a mail-in voting program for the City's municipal and school board elections and by-elections, substantially in the form of the draft Bill attached as Appendix A to the report (September 2, 2021) from the City Clerk. 2. City Council provide for the payment of rebates to individuals who make contributions to candidates for office on City Council by: a. amending Municipal Code Chapter 53, Elections, substantially in the form of the draft Bill attached as Appendix B to the report (September 2, 2021) from the City Clerk; b. maintaining funding from the non-program account to the Election Reserve Fund XR1017, at $1.2 million per annum beginning in 2022, to pay for the program in the 2022 general election; and c. directing that any election campaign surplus funds that become the property of the City according to the Municipal Elections Act, 1996 be deposited into the Election Reserve Fund XR1017.
Staff recommendation as filed
The City Clerk recommends that: 1. City Council amend Municipal Code Chapter 53, Elections, to authorize a mail-in voting program for the City's municipal and school board elections and by-elections, substantially in the form of the draft bill attached as Appendix A. 2. City Council provide for the payment of rebates to individuals who make contributions to candidates for office on City Council by: a. Amending Municipal Code Chapter 53, Elections, substantially in the form of the draft bill attached as Appendix B. b. Maintaining funding from the non-program account to the Election Reserve Fund XR1017, at $1.2 million per annum beginning in 2022, to pay for the program in the 2022 general election. c. Directing that any election campaign surplus funds that become the property of the City according to the Municipal Elections Act, 1996 be deposited into the Election Reserve Fund XR1017.
EX26.2amended
Redevelopment of 260 Adelaide Street West
The purpose of this report is to provide additional information requested by the Board of Directors of CreateTO (the "Board") regarding the business plan related to the redevelopment of the City-owned property at 260 Adelaide Street West ("260 Adelaide") and receive approval from the Board on the negotiated joint development agreement with the adjacent landowner based on the terms and conditions set out in Confidential Attachment 1.
The Executive Committee recommends that: 1. City Council authorize the City to enter into a joint development agreement and any related agreement with the owner of 254 Adelaide Street West to jointly rezone and sell 254 Adelaide Street West and 260 Adelaide Street West substantially on the terms and conditions set out in Confidential Attachment 1 to the report (June 24, 2021) from the Executive Vice President, Development, CreateTO, and such other amended terms and conditions deemed appropriate by the Executive Director, Corporate Real Estate Management and in consultation with the Executive Vice President, Development, CreateTO, and in a form satisfactory to the City Solicitor. 2. City Council direct the Executive Director, Corporate Real Estate Management and Chief Executive Officer, CreateTO to report back to Executive Committee in the first quarter of 2022 for approval of the business plan for the redevelopment of 229 Richmond Street and Metro Hall funded by the redevelopment and sale of 260 Adelaide. 3. City Council direct the Executive Director, Corporate Real Estate Management and Chief Executive Officer, CreateTO to report back to Executive Committee detailing the sale of 260 Adelaide and any changes to the business plan, including costs and funding sources, when the joint sale of 254 Adelaide Street West and 260 Adelaide Street West is complete. 4. City Council authorize the public release of Confidential Attachment 1 to the report (June 24, 2021) from the Executive Vice President, Development, CreateTO, following the closing of the sale of the transaction referenced in Recommendation 1 above, at the discretion of the City Solicitor.
Staff recommendation as filed
The Board of Directors of CreateTO recommends that: 1. City Council approve the negotiated joint development agreement with the adjacent landowner to 260 Adelaide Street West to jointly rezone and sell the sites based on the terms and conditions set out in Confidential Attachment 1 to the report (June 24, 2021) from the Executive Vice President, Development, CreateTO. 2. City Council direct that Confidential Attachment 1 to the report (June 24, 2021) from the Executive Vice President, Development, CreateTO remain confidential in its entirety as it contains information regarding the proposed disposition of land.
EX26.3adopted
Procedures By-law for the Yonge-Dundas Square Board of Management
Under the City of Toronto Act, 2006, and Yonge-Dundas Square's relationship framework with the City, the Yonge-Dundas Square (YDS) Board of Management is required to govern their meeting through a formal procedure by-law. This by-law is required to be approved by both the YDS Board of Management and City Council. In March 2021, the YDS Board approved the by-law governing Board meeting procedures in Attachment 1 of this report, and requested it be forwarded to City Council for approval.
The Executive Committee recommends that: 1. City Council approve the By-law to govern the proceedings of the Board of Management of Yonge-Dundas Square in Attachment 1 to the report (September 9, 2021) from the City Manager.
Staff recommendation as filed
The City Manager recommends that: 1. City Council approve the by-law to govern the proceedings of the Board of Management of Yonge-Dundas Square in Attachment 1 to this report.
EX26.4adopted
Approval of Recommended Retention Schedules for Accountability Records of the Lobbyist Registrar
The purpose of this report is to seek City Council's approval of retention schedules for the accountability records of the Lobbyist Registrar in accordance with section 3-7.6B of Municipal Code Chapter 3, Accountability Officers. The City of Toronto Act, 2006 does not allow for the destruction of original records of the City, including records of the Lobbyist Registrar, unless they are destroyed in accordance with the retention schedules.
The Executive Committee recommends that: 1. City Council amend Municipal Code Chapter 3, Accountability Officers, to establish the Records Retention Schedules detailed in Attachments 1 and 2 to the report (September 7, 2021) from the Lobbyist Registrar.
Staff recommendation as filed
The Lobbyist Registrar recommends that: 1. City Council amend Municipal Code Chapter 3, Accountability Officers, to establish the Records Retention Schedules detailed in Attachments 1 and 2.
EX26.5adopted
Capital Variance Report for the Six Months Ended June 30, 2021
The purpose of this report is to provide City Council with the City of Toronto capital spending for the six month period ended June 30, 2021, as well as projected expenditures to December 31, 2021. Furthermore, this report seeks Council's approval for in-year budget adjustments to the 2021 Approved Capital Budget and Plan. As illustrated in Table 1 below, City's 2021 capital expenditure was $1.264 billion or 23.9 percent of the 2021 capital budget of $5.292 billion for the period ended June 30, 2021 and is projecting to expend $4.254 billion or 80.4 percent by December 31, 2021. Table 1: Capital Variance Summary Table 1 Corporate Capital Variance Summary for the Period Ended June 30, 2021 2021 Approved Budget 2021 Second Quarter Actual Expenditures 2021 Projected Year End Expenditures $M $M % $M % City Operations 2,187 427 19.5% 1,617 73.9% Agencies 1,641 442 26.9% 1,325 80.8% Tax Supported 3,828 869 22.7% 2,942 76.9% Rate Supported Programs: 1,464 395 27.0% 1,313 89.6% TOTAL 5,292 1,264 23.9% 4,254 80.4% *Note: Includes 2020 carry forward funding The Capital spending pattern for the first six month typically ranges between 17 percent and 29 percent of the total Council Approved Capital Budget, with the 2021 experience of 23.9 percent. Total City projected spend of 80.4 percent by year-end is comprised of a Tax Supported Programs spending rate of 76.9 percent and a Rate Supported Programs spending rate of 89.6 percent. Moving forward, the City will continue to plan annual capital projects in line with both affordability and achievability, based on the historical actual capacity. The strategy is expected to build on improvements experienced in 2020 and also improve capital spend rate in future years; enabling funding capacity otherwise going unspent to be directed to capital priorities.
The Executive Committee recommends that: 1. City Council approve in-year budget adjustments to the 2021-2030 Approved Capital Budget and Plan as detailed in Appendix 4 to the report (September 3, 2021) from the Chief Financial Officer and Treasurer.
Staff recommendation as filed
The Chief Financial Officer and Treasurer recommends that: 1. City Council approve in-year budget adjustments to the 2021-2030 Approved Capital Budget and Plan as detailed in Appendix 4.
EX26.6adopted
Operating Variance Report for the Six Months Ended June 30, 2021
The purpose of this report is to provide City Council with the Operating Variance for the six months ended June 30, 2021 as well as projections to year-end. This report also requests City Council's approval for amendments to the 2021 Approved Operating Budget that have no impact on the City's 2021 Approved Net Operating Budget. Since March of 2020, the City of Toronto has been experiencing significant financial impacts, both in the form of added costs and significant revenue losses as a direct result of the COVID-19 pandemic. COVID-19 related financial impacts have been budgeted to a total $1.596 billion for the City of Toronto's 2021 Operating Budget. COVID-19 funding support applied to the City's 2021 Budget,sssfrom the Government of Canada and Province of Ontario in the form of Safe Restart Agreement (SRA), added Reaching Home (RH) funding and other funding programs total $1.521 billion in combined COVID-19 support funding, reflecting over 95% of budgeted COVID-19 funding requirements, reducing the 2021 year-end funding shortfall to $74.5 million. In total, the City has benefited from approximately $2.6 billion in intergovernmental COVID-19 relief funding since the start of the pandemic, ensuring continuation of the City's critical frontline services. Table 1 below details the budgeted 2021 City-wide COVID-19 related financial impacts against secured and assured COVID-19 support funding; and the resulting financial position that is reflected in the year-end variance projections: Table 1: 2021 Projected COVID-19 Financial Impacts Category ($M) Budgeted Impacts Funding Applied to 2021 2021 Net Funding Shortfall Transit 796.4 721.9 (74.5) Municipal* 459.7 459.7 Shelter 281.3 281.3 Public Health** 59.0 59.0 Variance reporting assumes full Public Health funding to Year-End, however Provincial funding commitments to date only reflect approximately 50% of expected 2021 costs A formal funding commitment from the Province for remaining 2021 full year impacts of COVID-19 extraordinary costs and immunization costs is required City Tax Supported Programs 1,596.4 1,521.9 (74.5) * Includes TCHC impact of $37.5M ** Based on Budgeted impacts and excludes greater impacts experienced in 2021 and immunization costs While the City is currently reporting a 2021 budgeted funding shortfall of $74.5 million, over 95% of budgeted 2021 COVID-19 impacts have secured funding support from the Federal and Provincial governments through the first six months of the year and staff continue to expect that 2021 COVID-19 impacts will be fully funded by year-end. As noted in the table above, full funding of Public Health extraordinary and immunization costs are expected based on Provincial assurances however current firm funding commitments only reflect 50% of expected costs to year-end. Firm funding commitments for the remaining costs are required otherwise the City's current 2021 net COVID-19 funding shortfall of $74.5 million will increase accordingly. Tax Supported Programs: The following table summarizes the anticipated year-end financial position of the City's Tax Supported Operations as of June 30, 2021 and the projection at year-end. This is primarily driven through a combination of a remaining COVID-19 funding shortfall for Transit, unconfirmed intergovernmental funding for projected costs associated with the City's Refugee Response and additional pressures primarily related to the continued financial impacts of COVID-19 that are offset by favourable Municipal Land Transfer Tax revenue resulting in an overall $93.7 million pressure projected for year-end for tax supported programs. Table 2: Tax Supported Operating Variance Summary Variance ($M) Favourable / (Unfavourable) 2021 June YTD 2021 Year-End Projection Budget Actual Var Budget Actual Var Tax Supported Operating Variance Summary City Operations 1,333.0 1,243.0 90.0 2,805.3 2,776.0 29.3 Agencies 1,538.5 1,515.9 22.6 3,040.0 3,052.9 (12.8) Corporate Accounts (1,165.7) (1,175.1) 9.4 (1,356.0) (1,278.4) (77.7) Total Variance 1,705.8 1,583.7 122.0 4,489.3 4,550.5 (61.2) Less Toronto Building (7.9) (15.8) 8.0 (16.1) (40.7) 24.6 Less City Planning 4.2 (2.4) 6.6 13.3 5.5 7.9 Total Variance-Excluding Toronto Building/City Planning 1,709.4 1,602.0 107.4 4,492.1 4,585.8 (93.7) % of Gross Budget 1.9% 0.8% Note: Rate supported programs and Toronto Community Housing Corporation variance information is not reflected in the table above, which details Tax Supported Programs only Six Month Year-to-Date and Projected Year-End Spending Results: As noted in Table 2 above, for the six months ended June 30, 2021, Tax Supported Operations experienced a favourable net variance of $107.4 million or 1.9% of planned expenditures adjusted for Toronto Building and City Planning. It is important to note that the June 30th experience is a snapshot in time and the year-end projection is based on current and expected COVID-19 impacts. The continued impact of COVID-19 and any deviation from expectations as a result of a fourth wave will impact variance projections. Any changes will be reflected in variance reporting for the nine months ending September 30, 2021. The variance is primarily attributable to underspending City Divisions, Agencies and Non-Program Revenues partially offset by the timing of receipt of COVID-19 related Federal and Provincial funds through the first six months of 2021, as compared to initial calendarization. The impacts on the year-to-date results are reflected in the following areas: - Non-Program Revenues: A favourable year-to-date net variance of $27.3 million due to higher than anticipated Municipal Land Transfer Tax revenues due to increased sales activity in the period, partially offset by a timing difference between budgeted and actual receipt of Safe Restart Agreement funding. In addition, impacts from COVID-19 have resulted in lower than planned revenues for Interest and Investment Earnings, Parking Tag Revenues and Casino Woodbine. - Toronto Transit Commission - Conventional Service: A favourable year to date net variance of $15.4 million is mainly attributable to continued expenditure management where possible, which was partially offset by underachieved revenue due to the impact of COVID-19 on ridership. - City wide expenditure savings due to COVID-19 also contributed to the favourable year-to-date variance. For example, Parks Forestry and Recreation incurred COVID-19 related underspending including the cancellation of recreation programming that was partially offset by revenue losses from registration sales; permit revenues; and other user fees, all driven by the requirement for PFR to close community facilities and parks during the COVID-19 pandemic. For year-end, the City is projecting an unfavourable variance of $93.7 million or 0.6% of the 2021 Gross Operating Budget, adjusted for Toronto Building and City Planning. The unfavourable variance is primarily due to the COVID-19 funding shortfall for Transit related pressures and outstanding intergovernmental funding confirmation for the City's Refugee Response. In addition, the City is anticipating increased pressure from the potential upcoming wave of COVID-19, with an expectation of both increased expenses and lost revenue. The increased pressure will be offset by outperforming Municipal Land Transfer Tax from increased sales activity projected in 2021. Rate Supported Programs: Rate Supported Programs reported a favourable year-to-date variance of $8.6 million. The favourable variance is attributed to lower than budgeted expenditures from Toronto Water and Solid Waste Management Services which is partially offset from lower than planned revenue in Toronto Parking Authority. At year-end, a favourable projected variance is anticipated to be $10.2 million, again primarily driven by lower than budgeted expenditures from Toronto Water and Solid Waste Management Services. Rate Supported Programs are funded entirely by the user fees that are used to pay for the services provided and the infrastructure to deliver them. Solid Waste Management Services and Toronto Water's respective year-end surpluses, if any, must be transferred to the Wastewater and Water Stabilization Reserves and Waste Management Reserve Fund, respectively, to finance capital investments and ongoing capital repairs and maintenance Table 3: Rate Supported Operating Variance Summary Variance ($M) Favourable / (Unfavourable) 2021 June YTD 2021 Year-End Projection Budget Actual Var Budget Actual Var Solid Waste Management Services (8.3) (18.4) 10.2 0.0 (4.9) 4.9 Toronto Parking Authority 3.6 6.5 (2.9) 2.2 9.5 (7.3) Toronto Water 9.0 7.6 1.4 0.0 (12.6) 12.6 Total Variance 4.3 (4.3) 8.6 2.2 (8.0) 10.2
The Executive Committee recommends that: 1. City Council approve the budget adjustments and any associated complement changes detailed in Appendix D1 and D2 to the report (September 9, 2021) from the Chief Financial Officer and Treasurer to amend the 2021 Approved Operating Budget, with no impact on the Net Operating Budget of the City, as well as recommended expenditure authority as detailed in Appendix D3 to the report (September 9, 2021)from the Chief Financial Officer and Treasurer.
Staff recommendation as filed
The Chief Financial Officer and Treasurer recommends that: 1. City Council approve the budget adjustments and any associated complement changes detailed in Appendix D1 and D2 to amend the 2021 Approved Operating Budget, with no impact on the Net Operating Budget of the City, as well as recommended expenditure authority as detailed in Appendix D3.
EX26.7adopted
This report summarizes the changes impacting the City of Toronto (the City)'s obligatory reserve funds (deferred revenues), and reserves and Council-directed reserve funds (accumulated surplus) as at June 30, 2021. The City's deferred revenues (obligatory reserve funds) and reserves and Council-directed reserve funds (accumulated surplus) are subject to annual changes based on receipts from third parties, recognition of amounts into income and transfers between funds, which are authorized by legislation, third-party agreements, and Council's approvals. The tables and appendices reflect information by major category. As at June 30, 2021, the City recognized $8,539.4 million of deferred revenues (obligatory reserve funds) and reserves and Council-directed reserve funds (accumulated surplus), which consist of the following balances: - Committed funds for legislated, contractually bound or Council-directed activities ($7,579.0 million); - Committed funds to fund capital costs and pressures on rate-based activities ($745.8 million); and - Uncommitted funds for the City to respond to various unanticipated costs and to stabilize various funding sources, including the tax base ($214.6 million, equivalent to 2.5% of the total balance). The reported balances include Council approved reserve and reserve fund loans that were granted to various agencies, City programs, and external parties, which must be repaid to the respective deferred revenues (obligatory reserve funds) and reserves and Council-directed reserve funds (accumulated surplus).
The Executive Committee received the report (September 9, 2021) from the Chief Financial Officer and Treasurer for information.
Staff recommendation as filed
The Chief Financial Officer and Treasurer recommends that: 1. The Executive Committee receive this report for information.
EX26.8adopted
2020 Development Charge Reserve Fund Statement
This report provides a statement of the Development Charge Reserve Funds for the year ended December 31, 2020, as required by the Development Charges Act, 1997 (DC Act). Development charges are deferred revenues for financial reporting purposes, and are recognized as income on the City's consolidated Statement of Operations and Accumulated Surplus as capital expenditures are incurred. For the fiscal year ended December 31, 2020, development charges deferred revenues received $688.9 million in contributions, recognized $252.4 million into income based on capital and operating expenditures, and earned $19.9 million in interest based on Council's allocation policy. The final development charges deferred revenue balance at December 31, 2020 is $1.7 billion, and is included in the Deferred Revenue balance in the City's audited consolidated financial statements.
The Executive Committee received the report (September 8, 2021) from the Chief Financial Officer and Treasurer for information.
Staff recommendation as filed
The Chief Financial Officer and Treasurer recommends that: 1. Executive Committee receive this report for information.
EX26.9adopted
Toronto Water 2021 Capital Budget and 2022-2030 Capital Plan Adjustments
This report requests City Council's authority to amend Toronto Water's Approved 2021 Capital Budget and 2022-2030 Capital Plan by adjusting project cash flows contained within the Budget and Plan, respectively, to align forecasted project accelerations and deferrals. Additional reallocations to project cash flows and project costs are requested where project costs exceed the current approved cash flows and project costs.These reallocations will allow Toronto Water to continue to deliver projects within its capital plan. The adjustments will have a zero dollar impact on the 2021 Capital Budget and 2022-2030 Capital Plan and will align the budget and plan with Toronto Water's capital project delivery schedule and program requirements.
The Executive Committee recommends that: 1. City Council authorize the reallocation of cash flows within Toronto Water's approved 2021 Capital Budget and 2022-2030 Capital Plan in the amount of $70.083 million, for acceleration and deferral of projects, as presented in Schedule A (Part A and B) to the report (September 3, 2021) from the General Manager, Toronto Water, with a zero Budget impact. 2. City Council authorize the reallocation of project costs and cash flows in Toronto Water's approved 2021 Capital Budget and 2022-2030 Capital Plan in the amount of $11.867 million from projects that have been awarded under budget or completed to those requiring additional funding in the same amount as presented in Schedule A (Part C) to the report (September 3, 2021) from the General Manager, Toronto Water, with a zero Budget impact.
Staff recommendation as filed
The General Manager, Toronto Water recommends that: 1. City Council authorize the reallocation of cash flows within Toronto Water's approved 2021 Capital Budget and 2022-2030 Capital Plan in the amount of $70.083 million, for acceleration and deferral of projects, as presented in Schedule A (Part A and B) to the report, with a zero Budget impact. 2. City Council authorize the reallocation of project costs and cash flows in Toronto Water's approved 2021 Capital Budget and 2022-2030 Capital Plan in the amount of $11.867 million from projects that have been awarded under budget or completed to those requiring additional funding in the same amount as presented in Schedule A (Part C), with a zero Budget impact.
EX26.10adopted
Filling Vacancies in Aboriginal Affairs Advisory Committee Membership
The Co-Chairs, Aboriginal Affairs Advisory Committee, led a discussion on approaches for filling vacancies on the Aboriginal Affairs Advisory Committee. This was a follow-up of the discussion that took place at the previous meeting in April 2021 on Item AA10.2.
The Executive Committee recommends that: 1. City Council amend the Terms of Reference of the Aboriginal Affairs Advisory Committee to provide that the public members are to be members of Aboriginal organizations and the community at large, so that Section B.1. and 2. of the Terms of Reference read as follows: B. Composition and Term 1. The Advisory Committee is composed of 25 members with one Member of City Council. With the exception of the Member of City Council, Aboriginal Affairs Advisory Committee members are representatives of Aboriginal organizations and of the community at large. 2. Members are appointed by City Council on recommendation of the Civic Appointments Committee for public members and Striking Committee for the Member of City Council. 2. City Council request the Director, Indigenous Affairs Office, in consultation with the Co-Chairs of the Aboriginal Affairs Advisory Committee, to recruit members in order to fill all existing vacancies on the Aboriginal Affairs Advisory Committee as soon as practicable. 3. City Council request the Director, Indigenous Affairs Office, to invite the registered presenters on Item AA13.2 to apply for positions on the Aboriginal Affairs Advisory Committee, in a process open to the community at large; and to alert all members of the Aboriginal Affairs Advisory Committee once the recruitment process is open for public applications to help ensure Indigenous communities member representatives are aware of this opportunity and deadlines for application. 4. City Council request the City Clerk, in consultation with the Indigenous Affairs Office and the City Manager's Office, to report to the first meeting in 2022 of the Aboriginal Affairs Advisory Committee on options for a revised public appointments process for the Aboriginal Affairs Advisory Committee for the 2022-2026 Council Term.
Staff recommendation as filed
The Aboriginal Affairs Advisory Committee recommends to the Executive Committee that: 1. City Council amend the Terms of Reference of the Aboriginal Affairs Advisory Committee to provide that the public members are to be members of Aboriginal organizations and the community at large, so that Section B.1. and 2. of the Terms of Reference read as follows: B. Composition and Term 1. The Advisory Committee is composed of 25 members with one Member of City Council. With the exception of the Member of City Council, Aboriginal Affairs Advisory Committee members are representatives of Aboriginal organizations and of the community at large. 2. Members are appointed by City Council on recommendation of the Civic Appointments Committee for public members and Striking Committee for the Member of City Council. 2. City Council request the Director, Indigenous Affairs Office, in consultation with the Co-Chairs of the Aboriginal Affairs Advisory Committee, to recruit members in order to fill all existing vacancies on the Aboriginal Affairs Advisory Committee as soon as practicable. 3. City Council request the Director, Indigenous Affairs Office, to invite the registered presenters on Item AA13.2 to apply for positions on the Aboriginal Affairs Advisory Committee, in a process open to the community at large; and to alert all members of the Aboriginal Affairs Advisory Committee once the recruitment process is open for public applications to help ensure Indigenous communities member representatives are aware of this opportunity and deadlines for application. 4. City Council request the City Clerk, in consultation with the Indigenous Affairs Office and the City Manager's Office, to report to the first meeting in 2022 of the Aboriginal Affairs Advisory Committee on options for a revised public appointments process for the Aboriginal Affairs Advisory Committee for the 2022-2026 Council Term.
EX26.11adopted
The Confronting Anti-Black Racism Advisory Committee would like the Executive Committee to request the Chief Financial Officer and Treasurer to make a presentation to the Confronting Anti-Black Racism Advisory Committee on how the City's budgeting process works and how funds are allocated to programs and initiatives of relevance to the Confronting Anti-Black Racism Advisory Committee and Black Torontonians.
The Executive Committee: 1. Requested the Chief Financial Officer and Treasurer to present to the November 18, 2021 meeting of the Confronting Anti-Black Racism Advisory Committee on how the City's budgeting process works and how funds are allocated to programs and initiatives of relevance to the Confronting Anti-Black Racism Advisory Committee and Black Torontonians.
Staff recommendation as filed
The Confronting Ant-Black Racism Advisory Committee recommends that: 1. The Executive Committee request the Chief Financial Officer and Treasurer to present to the November 18, 2021 meeting of the Confronting Anti-Black Racism Advisory Committee on how the City's budgeting process works and how funds are allocated to programs and initiatives of relevance to the Confronting Anti-Black Racism Advisory Committee and Black Torontonians.
EX26.12adopted
Request for Presentation on City Plan for Confronting Anti-Black Racism
The Confronting Anti-Black Racism Advisory Committee would like the Executive Committee to request the City Manager to present to the Confronting Anti-Black Racism Advisory Committee an overview of the City's plan on Confronting Anti-Black Racism.
The Executive Committee: 1. Requested the City Manager to present to the November 18, 2021 meeting of the Confronting Anti-Black Racism Advisory Committee an overview of the City's plan on Confronting Anti-Black Racism.
Staff recommendation as filed
The Confronting Ant-Black Racism Advisory Committee recommends that: 1. The Executive Committee request the City Manager to present to the November 18, 2021 meeting of the Confronting Anti-Black Racism Advisory Committee an overview of the City's plan on Confronting Anti-Black Racism.
EX26.13adopted
On March 26, 2021 at the first meeting of the Lesbian, Gay, Bisexual, Transgender, Queer and Two-Spirit (LGBTQ2S+) Council Advisory Committee, a member (leZlie lee kam) suggested a review of the Committee's name to reflect the unique position of Indigenous communities in Toronto. As Chair, I undertook to work with staff to find out how the City's initiatives on the matter aligned with the conversation at the Committee. Staff in the People and Equity Division conducted a jurisdictional scan and consulted with partners on the question of the name. Recognizing the importance of rhetoric, narrative and language in driving culture, the City must strive to continuously learn and evolve to mitigate unintended negative connotations with the use of empowering and inclusive language. As such, it is recommended that we advance the amended use of the acronym to lead with the recognition of Two-Spirit (2S) peoples to honour Indigenous communities who came before all others and to align with what Indigenous partners are asking of us. Use of the acronym 2SLGBTQ+ also aligns with best practice in the evolving field of Diversity, Equity and Inclusion and reflects the advice of the City of Toronto's Indigenous Affairs Office. Changing the committee's name not only ensures consistency with the City's revised terminology but also with the City's Community of Inclusion (the Pride Network), which has already adopted this new acronym. Based on the City's commitment to driving equity and meeting its commitments to reconciliation, it is our responsibility to reflect on our role in confronting injustice and dismantling systems of oppression. Evaluating the language we engage with is an important step in this assessment.
The Executive Committee recommends that: 1. City Council change the name of the Lesbian, Gay, Bisexual, Transgender, Queer and TwoSpirit Advisory Committee to the Two-Spirit, Lesbian, Gay, Bisexual, Transgender and Queer Advisory Committee. 2. City Council amend the Terms of Reference of the Lesbian, Gay, Bisexual, Transgender, Queer and Two-Spirit Advisory Committee to reflect the name change and to make editorial revisions, as set out in Attachment 1 to the letter (May 20, 2021) from Councillor Kristyn Wong-Tam, Chair, Lesbian, Gay, Bisexual, Transgender, Queer and Two-Spirit Advisory Committee.
Staff recommendation as filed
The Lesbian, Gay, Bisexual, Transgender, Queer and Two-Spirit Advisory Committee recommends to the Executive Committee that: 1. City Council change the name of the Lesbian, Gay, Bisexual, Transgender, Queer and TwoSpirit Advisory Committee to the Two-Spirit, Lesbian, Gay, Bisexual, Transgender and Queer Advisory Committee. 2. City Council amend the Terms of Reference of the Lesbian, Gay, Bisexual, Transgender, Queer and Two-Spirit Advisory Committee to reflect the name change and to make editorial revisions, as set out in Attachment 1 to the letter (May 20, 2021) from Councillor Kristyn Wong-Tam, Chair, Lesbian, Gay, Bisexual, Transgender, Queer and Two-Spirit Advisory Committee.
EX26.14adopted
The Lesbian, Gay, Bisexual, Transgender, Queer and Two-Spirit Advisory Committee, at its June 22, 2021 meeting, considered Item CC30.2, deferred by City Council at its March 10, 2021 meeting.
The Executive Committee recommends that: 1. City Council direct the General Manager, Parks, Forestry and Recreation, the General Manager, Economic Development and Culture, the Executive Director, Corporate Real Estate Management, the General Manager, Transportation Services and other impacted divisions, to review facility booking policies, procedures, guidelines, terms/conditions and complaints processes to ensure compliance with the City's standardized approach set out in the Section of the report (March 3, 2021) from the City Manager and the Chief People Officer titled "Supporting Policy, Application and Process Alignment across Divisions" that is aligned with the City of Toronto's Vision Statement on Access, Equity, and Inclusion, the Corporate Facilities Display and Fundraising Policy, as well as Human Rights and Anti-Harassment/Discrimination and Hate Activity Policies ("Human Rights Policies") and other relevant corporate policies. 2. City Council direct the General Manager, Parks, Forestry and Recreation, the General Manager, Economic Development and Culture, the Executive Director, Corporate Real Estate Management, the General Manager, Transportation Services and other impacted divisions, in consultation with the City Solicitor, to track and monitor divisional complaints and resulting enforcement actions as well as instances of alleged hate activity or discrimination that result in permits being denied or revoked. 3. City Council direct the General Manager, Parks, Forestry and Recreation, the General Manager, Economic Development and Culture, the Executive Director, Corporate Real Estate Management, the General Manager, Transportation Services and other impacted divisions to develop processes to strengthen the administration and application of room/facilities booking policies and procedures to ensure adherences to City of Toronto Human Rights Policies and Procedures; such procedures should include staff training and increased communications and awareness, to the public, of existing policies. 4. City Council direct the Executive Director, Corporate Real Estate Management to work with respective City divisions to review City-owned properties with an equity lens with the aim of promoting Lesbian, Gay, Bisexual, Transgender, Queer and Two-Spirit inclusion. 5. City Council direct the General Manager, Parks, Forestry and Recreation, the General Manager, Economic Development and Culture, the Executive Director, Corporate Real Estate Management, the General Manager, Transportation Services and other impacted divisions , to consult with the Lesbian, Gay, Bisexual, Transgender, Queer and Two-Spirit (LGBTQ2S+) Advisory Committee as necessary, through the implementation process and to report their progress on implementing Recommendations 1 to 4 above to the Lesbian, Gay, Bisexual, Transgender, Queer and Two-Spirit Advisory Committee by the second quarter of 2022. 6. City Council request all City Agencies and Corporations that oversee the use of spaces or facilities that are made available to the public to align their facility booking policies, procedures, guidelines, terms/conditions and complaints processes with the City's Human Rights and Anti-Harassment/Discrimination and Hate Activity Policies ("Human Rights Policies") and other relevant corporate policies of the City and of their Board, as appropriate. 7. City Council request the Toronto Public Library Board to request the City Librarian, Toronto Public Library to consult with the Lesbian, Gay, Bisexual, Transgender, Queer and Two-Spirit (LGBTQ2S+) Advisory Committee as necessary, through the implementation process and to report their progress on implementing Recommendation 6 above to the Lesbian, Gay, Bisexual, Transgender, Queer and Two-Spirit Advisory Committee by the second quarter of 2022.
Staff recommendation as filed
The Lesbian, Gay, Bisexual, Transgender, Queer and Two-Spirit Advisory Committee recommends to the Executive Committee that: 1. City Council adopt the recommendations in the report (March 3, 2021) from the City Manager and the Chief People Officer, amended to read as follows: 1. City Council direct the General Manager, Parks, Forestry and Recreation, the General Manager, Economic Development and Culture, the Executive Director, Corporate Real Estate Management, the General Manager, Transportation Services and other impacted divisions, to review facility booking policies, procedures, guidelines, terms/conditions and complaints processes to ensure compliance with the City's standardized approach set out below in the Section of this report titled "Supporting Policy, Application and Process Alignment across Divisions" that is aligned with the City of Toronto's Vision Statement on Access, Equity, and Inclusion, the Corporate Facilities Display and Fundraising Policy, as well as Human Rights and Anti-Harassment/Discrimination and Hate Activity Policies ("Human Rights Policies") and other relevant corporate policies. 2. City Council direct the General Manager, Parks, Forestry and Recreation, the General Manager, Economic Development and Culture, the Executive Director, Corporate Real Estate Management, the General Manager, Transportation Services and other impacted divisions, in consultation with the City Solicitor, to track and monitor divisional complaints and resulting enforcement actions as well as instances of alleged hate activity or discrimination that result in permits being denied or revoked. 3. City Council direct the General Manager, Parks, Forestry and Recreation, the General Manager, Economic Development and Culture, the Executive Director, Corporate Real Estate Management, the General Manager, Transportation Services and other impacted divisions to develop processes to strengthen the administration and application of room/facilities booking policies and procedures to ensure adherences to City of Toronto Human Rights Policies and Procedures; such procedures should include staff training and increased communications and awareness, to the public, of existing policies. 4. City Council direct the Executive Director, Corporate Real Estate Management to work with respective City divisions to review City-owned properties with an equity lens with the aim of promoting LGBTQ2S+ inclusion. 5. City Council direct the General Manager, Parks, Forestry and Recreation, the General Manager, Economic Development and Culture, the Executive Director, Corporate Real Estate Management, the General Manager, Transportation Services and other impacted divisions , to consult with the Lesbian, Gay, Bisexual, Transgender, Queer and Two-Spirit (LGBTQ2S+) Advisory Committee as necessary, through the implementation process and to report their progress on implementing Recommendations 1 to 4 above to the Advisory Committee by the second quarter of 2022. 6. City Council request all City Agencies and Corporations that oversee the use of spaces or facilities that are made available to the public to align their facility booking policies, procedures, guidelines, terms/conditions and complaints processes with the City's Human Rights and Anti-Harassment/Discrimination and Hate Activity Policies ("Human Rights Policies") and other relevant corporate policies of the City and of their Board, as appropriate. 7. City Council request the Toronto Public Library Board to request the City Librarian, Toronto Public Library to consult with the Lesbian, Gay, Bisexual, Transgender, Queer and Two-Spirit (LGBTQ2S+) Advisory Committee as necessary, through the implementation process and to report their progress on implementing Recommendation 6 above to the Advisory Committee by the second quarter of 2022.
EX26.15adopted
Protecting Vulnerable Persons and Reducing Homelessness
There have been reports of landlords, their agents or staff neglecting their duty to accommodate as described in the Human Rights Code, resulting in undue stress, and trauma for persons with disabilities. In practice, it has been reported that landlords or their agents report to Toronto Police Services in an attempt to address ongoing tenant issues either known or obviously attributed directly to a disability. In some cases, residents are unable to respond to allegations due to their disability. It is unclear the types of education, training and information available to officers responding in these situations and how their actions directly impact eviction prevention, or vulnerable residents at risk of homelessness. Designing a policy ensuring that any officers responding in these sensitive scenarios understand the Human Rights Code, in particular the duty to accommodate, when a person with disabilities is involved is critical to protecting their rights. In addition, it is critical to understand how the City of Toronto can address this gap through eviction prevention services, and any forthcoming initiatives ensuring that persons with disabilities are made aware of their rights regarding conflicts with landlords and their agencies. People living with disabilities are especially vulnerable to housing insecurity, and the City of Toronto along with the Toronto Police Services need to work together to ensure that their rights are respected and to reduce their risk of homelessness.
The Executive Committee recommends that: 1. City Council request the Toronto Police Services Board to conduct a review of any existing policies educating, or informing officers and residents of the Human Rights Code Duty to Accommodate as it pertains to people living with disabilities, landlords and their agencies, and to report back to City Council by the second quarter of 2022, outlining existing policies, any gaps and recommendations on how to address them, including the feasibility of: a. an educational campaign, pamphlets or other accessible documents that list health, disability, legal clinics and other community supports available for the regions each Police Division serves and protects; and b. arranging appropriate supports when it is likely that the rights of people with disabilities under the Human Rights Code are not being addressed, including but not limited to: i. healthcare; ii. disability; iii. legal clinics; iv. Office of the Public Guardian and Trustee; and v. family, or another appropriate support person. 2. City Council request the General Manager, Shelter Support and Housing Administration, in consultation with the General Manager, Social Development and Finance Administration, the Executive Director, Housing Secretariat, and relevant divisions to report to the Toronto Accessibility Advisory Committee by the second quarter of 2022, on what the City is doing and can further do to ensure that persons with disabilities are made aware of their rights regarding conflicts with landlords and potential evictions including but not limited to: a. educational campaigns to landlords on Human Rights Code Accommodations; b. eviction prevention services offered through the City of Toronto or other agencies; and c. educational tools and strategies for the Community Crisis Response Teams to support persons living with disabilities.
Staff recommendation as filed
The Toronto Accessibility Advisory Committee recommends that: 1. City Council request the Toronto Police Services Board to conduct a review of any existing policies educating, or informing officers and residents of the Human Rights Code Duty to Accommodate as it pertains to people living with disabilities, landlords and their agencies, and to report back City Council by the second quarter of 2022, outlining existing policies, any gaps and recommendations on how to address them, including the feasibility of: a. An educational campaign, pamphlets or other accessible documents that list health, disability, legal clinics and other community supports available for the regions each Police Division serves and protects; and b. Arranging appropriate supports when it is likely that the rights of people with disabilities under the Human Rights Code are not being addressed, including but not limited to: i. Healthcare; ii. Disability; iii. Legal clinics; iv. Office of the Public Guardian and Trustee; and v. Family, or another appropriate support person. 2. City Council request the General Manager, Shelter Support and Housing Administration, in consultation with the General Manager, Social Development and Finance Administration, the Executive Director, Housing Secretariat, and relevant divisions to report to the Toronto Accessibility Advisory Committee by the second quarter of 2022, on what the City is doing and can further do to ensure that persons with disabilities are made aware of their rights regarding conflicts with landlords and potential evictions including but not limited to: a. Educational campaigns to landlords on Human Rights Code Accommodations; b. Eviction prevention services offered through the City of Toronto or other agencies; and c. Educational tools and strategies for the Community Crisis Response Teams to support persons living with disabilities.
EX26.16amended
Update on COVID-19 Vaccination
Dr. Eileen de Villa, Medical Officer of Health gave a presentation to the Toronto Accessibility Advisory Committee on the status of COVID-19 vaccination in the City of Toronto.
The Executive Committee recommends that: 1. City Council request the Province of Ontario to consult with people with disabilities, support persons, and other equity deserving groups, and ensure that any mandatory vaccination policy or program takes into consideration legislated or regulatory exemptions or a Human Rights Code related accommodation request for exemption. 2. City Council direct the General Manager, Parks, Forestry, and Recreation to make any public printers at community and recreation centres available at no cost to residents to print their provincial vaccine receipts to ensure equitable access. 3. City Council request the Toronto Public Library Board to make any public printers at libraries available at no cost to residents to print their provincial vaccine receipts to ensure equitable access. 4. City Council write a letter to the Ontario Ministry of Health to encourage them to expand the accessibility of the Ontario Vaccine booking portal directly and to make it possible for disabled Ontarians to be able to book the accommodations they need to be vaccinated.
Staff recommendation as filed
The Toronto Accessibility Advisory Committee recommends that: 1. City Council request the Medical Officer of Health, in consultation with the Toronto Accessibility Task Force on COVID-19 Vaccines, people with disabilities, support persons, and other equity deserving groups, to ensure that any mandatory vaccination policy or program recognizes legislated or regulatory exemptions or a Human Rights Code related accommodation request for exemption and report back to the next meeting of the Toronto Accessibility Advisory Committee on November 15, 2021. 2. City Council direct the General Manager, Parks, Forestry, and Recreation to make any public printers at community and recreation centres available at no cost to residents to print their provincial vaccine receipts to ensure equitable access. 3. City Council request the Toronto Public Library Board to make any public printers at libraries available at no cost to residents to print their provincial vaccine receipts to ensure equitable access. 4. City Council write a letter to the Ontario Ministry of Health to encourage them to expand the accessibility of the Ontario Vaccine booking portal directly and to make it possible for disabled Ontarians to be able to book the accommodations they need to be vaccinated.
EX26.17deferred
Implementation of an E-Petition Platform at the City of Toronto
In 2021, it has become clear an e-petition platform is necessary for the City of Toronto to engage with our residents. During COVID-19, it was clear e-petitions were necessary as stay at home orders prevented the collection of hard copy signatures in person. This delay in democracy could have been averted if an e-petitions platform was available to Toronto residents. It has been proven, specifically during the 2020-2021 pandemic period we can ensure the implementation of an electronic platform. Several governments, for several years, including the Federal government of Canada have made e-petitions a legal and acceptable method to collect residents stand on issues in the form of petitions. The link to the Federal government e-petition website, https://petitions.parl.gc.ca/en/Home/Index . It is clearly evident we are in need of a City of Toronto e-petition platform. I look forward to everyone's support and the implementation of this electronic platform.
The Executive Committee deferred consideration of the letter (September 9, 2021) from Councillor Paul W. Ainslie, Ward 24, Scarborough-Guildwood, to its January 2022 meeting.
Staff recommendation as filed
Councillor Paul W. Ainslie recommends that: 1. City Council adopt an electronic petition (e-petition) system. a. The e-petition system be a neutral e-petition platform integrated into the City of Toronto website; b. The City Clerk report to the Executive Committee at the December 7, 2021 meeting on the e-petition system, process and prerequisites required for the e-petition to be supported on the City of Toronto Web site; and c. The City Clerk implement an e-petition system for public use by December 31, 2021.