General Government and Licensing Committee
The full agenda, as filed
All 21 items in the clerk’s order. Each carries the city’s own words: the staff recommendation, what the body decided, and its status. Nothing below is written by us.
GL12.1amended
Apportionment of Property Taxes - March 9, 2020 Hearing
This report deals with 10 apportionment applications made by or to the Treasurer pursuant to Section 322 of the City of Toronto Act. Under this section, Council is authorized to recover unpaid property taxes on land that has been severed and therefore no longer exists by apportioning those outstanding taxes onto the newly- created parcels that arise from the severance. The legislation requires that Council make its decision after holding a public meeting, at which applicants and/or property owners may appear or make representations regarding the apportionment application. Council has delegated authority to hear and make final decisions in respect of these matters to the General Government and Licensing Committee. Staff have mailed Notices of Hearing to affected taxpayers advising of the upcoming March 9, 2020 General Government and Licensing Committee Hearing.
The General Government and Licensing Committee: 1. Excluded and did not apportion the following application listed in Appendix A to the report (February 21, 2020) from the Controller: Original Roll Number Original Property Address Tax Year Ward Number 1901-12-5-207-00200 1355 Neilson Road 2019 25 2. Approved the apportionment of property taxes in the amounts identified in Appendix B to the report (February 21, 2020) from the Controller, under the columns entitled "Apportioned Tax" and "Apportioned Phase-In/Capping".
Staff recommendation as filed
The Controller recommends that: 1. The General Government and Licensing Committee approve the apportionment of property taxes in the amounts identified in Appendices A and B, under the columns entitled "Apportioned Tax" and "Apportioned Phase-in/Capping."
GL12.2adopted
Cancellation, Reduction or Refund of Property Taxes - March 9, 2020 Hearing
This report deals with tax appeal applications made to the Treasurer pursuant to Sections 323 and 325 of the City of Toronto Act, 2006 (COTA). Section 323 permits Council to cancel, reduce or refund taxes in cases when, during the year, a property undergoes changes such as when it is destroyed by fire or demolished, becomes exempt from taxation, or is reclassified due to a change in use. Under Section 325 of the COTA, taxpayers can request a cancellation, reduction or refund of taxes when an error in the assessment roll is identified which results in an overcharge. The legislation requires Council to make its decision after holding a public meeting at which the applicants and/or property owners may express any concerns. Council has delegated authority to hear and make final decisions in respect of these matters to the General Government and Licensing Committee. Staff have mailed Notices of Hearing to affected taxpayers advising of the General Government and Licensing Committee's upcoming meeting and consideration of this staff report.
The General Government and Licensing Committee: 1. Approved the individual tax appeal applications made pursuant to Section 323 of the City of Toronto Act, 2006, resulting in tax reductions (excluding phase-in/capping amounts) in the amounts identified in Appendix A to the report (February 21, 2020) from the Controller. 2. Approved the individual tax appeal applications made pursuant to Section 325 of the City of Toronto Act, 2006 resulting in tax reductions (excluding phase-in/capping amounts) in the amounts identified in Appendix B to the report (February 21, 2020) from the Controller.
Staff recommendation as filed
The Controller recommends that: 1. The General Government and Licensing Committee approve the individual tax appeal applications made pursuant to Section 323 of the City of Toronto Act, 2006, resulting in tax reductions (excluding phase-in/capping amounts) in the amounts identified in Appendix A. 2. The General Government and Licensing Committee approve the individual tax appeal applications made pursuant to Section 325 of the City of Toronto Act, 2006 resulting in tax reductions (excluding phase-in/capping amounts) in the amounts identified in Appendix B.
GL12.3adopted
This report seeks Council's authority for the adoption of the necessary by-law to designate a portion of the property owned by 30 Adelaide Street East Limited Partnership, leased to State Street Trust Company Canada and subleased to Toronto Court Services, as a Municipal Capital Facility, and to provide an exemption for municipal taxes and education taxes. The Municipal Capital Facility agreement authorized by the by-law will provide an exemption for approximately 24,370 square feet of interior space, which is the entire 7th floor of 30 Adelaide Street East subleased to Toronto Court Services. The privately-owned space at 30 Adelaide Street East was selected as a temporary office space location for Toronto Court Services staff until the required work is completed for relocation to a city-owned property, scheduled for 2022.
The General Government and Licensing Committee recommends that: 1. City Council pass a By-law pursuant to Section 252 of the City of Toronto Act, 2006, providing authority to: a. enter into a Municipal Capital Facility Agreement with the Head Landlord, 30 Adelaide Street East Limited Partnership ("Dream") and the Sublandlord, State Street Trust Company Canada, which leases approximately 24,370 square feet of space on the 7th floor at 30 Adelaide Street East (the Subleased Premises) to the City of Toronto, used for the general administration of the City; and b. exempt the Subleased Premises from taxation for municipal and school purposes, with the tax exemption being effective from the latest of: 1. the commencement date of the Lease; 2. the date the Municipal Capital Facility Agreement is entered into; and 3. the date the Tax Exemption by-law is enacted. 2. City Council direct the City Clerk to give written notice of the by-law to the Minister of Finance, the Municipal Property Assessment Corporation, the Toronto District School Board, the Toronto Catholic District School Board, le Conseil scolaire Viamonde, and le Conseil scolaire catholique MonAvenir.
Staff recommendation as filed
The Controller recommends that: 1. City Council pass a By-law pursuant to Section 252 of the City of Toronto Act, 2006, providing authority to: a. enter into a Municipal Capital Facility Agreement with the Head Landlord, 30 Adelaide Street East Limited Partnership ("Dream") and the Sublandlord, State Street Trust Company Canada, which leases approximately 24,370 square feet of space on the 7th floor at 30 Adelaide Street East (the "Subleased Premises") to the City of Toronto, used for the general administration of the City; and b. exempt the Subleased Premises from taxation for municipal and school purposes, with the tax exemption being effective from the latest of: (1) the commencement date of the Lease, (2) the date the Municipal Capital Facility Agreement is entered into, and (3) the date the Tax Exemption by-law is enacted. 2. City Council direct the City Clerk to give written notice of the by-law to the Minister of Finance, the Municipal Property Assessment Corporation, the Toronto District School Board, the Toronto Catholic District School Board, le Conseil scolaire Viamonde, and le Conseil scolaire catholique MonAvenir.
GL12.4adopted
This report seeks Council's authority for the adoption of the necessary by-law to designate the property owned by 1622774 Ontario Limited and leased to the City of Toronto as a Municipal Capital Facility, and to provide an exemption for the municipal taxes and education taxes. The Municipal Capital Facility agreement authorized by the by-law will provide an exemption for the entire building which is leased to Shelter, Support and Housing Administration. Currently, the City operates a 24-hour women's drop-in centre at the Adelaide Resource Centre for Women. This city-owned facility at 67 Adelaide Street East has been identified as a suitable location for building a new shelter. The Leased Premises at 233 Carlton Street will provide a new location for the Adelaide Resource Centre for Women.
The General Government and Licensing Committee recommends that: 1. City Council pass a by-law pursuant to Section 252 of the City of Toronto Act, 2006 providing authority to exempt 233 Carlton Street, (the Leased Premises), used for the provision of social and health services, from taxation for municipal and school purposes, with the tax exemption being effective from the latest of: 1. the commencement date of the Lease; 2. the date the Municipal Capital Facility Agreement is entered into, and 3. the date the Tax Exemption by-law is enacted. 2. City Council direct the City Clerk to give written notice of the by-law to the Minister of Finance, the Municipal Property Assessment Corporation, the Toronto District School Board, the Toronto Catholic District School Board, le Conseil scolaire Viamonde, and le Conseil scolaire catholique MonAvenir.
Staff recommendation as filed
The Controller recommends that: 1. City Council pass a by-law pursuant to Section 252 of the City of Toronto Act, 2006 providing authority to exempt 233 Carlton Street, (the "Leased Premises"), used for the provision of social and health services, from taxation for municipal and school purposes, with the tax exemption being effective from the latest of: (1) the commencement date of the Lease, (2) the date the Municipal Capital Facility Agreement is entered into, and (3) the date the Tax Exemption by-law is enacted. 2. City Council direct the City Clerk to give written notice of the by-law to the Minister of Finance, the Municipal Property Assessment Corporation, the Toronto District School Board, the Toronto Catholic District School Board, le Conseil scolaire Viamonde, and le Conseil scolaire catholique MonAvenir.
GL12.5adopted
The Ministry of the Attorney General (MAG) in January 2020 commenced a confidential consultation process with municipalities across Ontario in relation to the current Memorandum of Understanding (MOU) and Local Side Agreements (LSA) which exist between municipalities and the Province of Ontario in relation to the responsibility for prosecuting Provincial Offences Act offences. The existing MOU and LSA between the Province and the City of Toronto was entered into at the time of the initial download of certain prosecutions formerly conducted by the Province commencing in 2002. Confidential Attachment 1 provides further information regarding this matter.
The General Government and Licensing Committee recommends that: 1. City Council adopt the confidential instructions to staff in Confidential Attachment 1 to the report (February 24, 2020) from the City Solicitor. 2. City Council direct that the information in Confidential Attachment 1 to the report (February 24, 2020) from the City Solicitor be made public after the negotiations with the Province are completed and at the discretion of the City Solicitor.
Staff recommendation as filed
The City Solicitor recommends that: 1. City Council adopt the confidential instructions to staff in Confidential Attachment 1 to the report (February 24, 2020) from the City Solicitor. 2. City Council direct that the information in Confidential Attachment 1 to the report (February 24, 2020) from the City Solicitor be made public after the negotiations with the Province are completed and at the discretion of the City Solicitor.
GL12.6adopted
The purpose of this report is to request authority to amend Purchase Order Number 6038702 issued to MacLennan Jaunkalns Miller Architects Ltd. as a result of Request for Proposal (RFP) Number 9118-13-5070 for the provision of complete architectural services for the design, preparation of tender documents and contract administration for the new Bessarion Community Centre. The total Purchase Order Amendment being requested is for an additional amount of $500,000, net of all applicable taxes and charges ($508,000 net of HST recoveries). This requested amount is required to increase the construction phase testing and inspection cash allowance and for design revisions to the library component requested by the Toronto Public Library.
The General Government and Licensing Committee: 1. In accordance with Section 71-11.1C of the City of Toronto Municipal Code Chapter 71 (Financial Control By-law), granted authority to amend Purchase Order Number 6038702 issued to MacLennan Jaunkalns Miller Architects Ltd., for the design, preparation of tender documents and contract administration for the new Bessarion Community Centre, by an additional amount of $500,000 net of all applicable taxes and charges ($508,800 net of HST recoveries), revising the current Purchase Order value from $3,717,581 net of all applicable taxes and charges ($3,783,010 net of HST recoveries) to $4,217,581, net of all applicable taxes and charges ($4,291,810 net of HST recoveries), as per the original terms and conditions set out in Request for Proposal (RFP) Number 9118-13-5070.
Staff recommendation as filed
The General Manager, Parks, Forestry and Recreation and the Chief Purchasing Officer recommend that: 1. The General Government and Licensing Committee, in accordance with Section 71-11.1C of the City of Toronto Municipal Code Chapter 71 (Financial Control By-law) grant authority to amend Purchase Order Number 6038702 issued to MacLennan Jaunkalns Miller Architects Ltd., for the design, preparation of tender documents and contract administration for the new Bessarion Community Centre, by an additional amount of $500,000 net of all applicable taxes and charges ($508,800 net of HST recoveries), revising the current Purchase Order value from $3,717,581 net of all applicable taxes and charges ($3,783,010 net of HST recoveries) to $4,217,581, net of all applicable taxes and charges ($4,291,810 net of HST recoveries), as per the original terms and conditions set out in Request for Proposal (RFP) Number 9118-13-5070.
GL12.7adopted
The provision of accessible community space is a key component of building strong neighbourhoods. Community use of City space at below-market rent is a form of collaboration and investment in community and cultural organizations. In November 2017, City Council approved the Community Space Tenancy Policy as a replacement for the Below Market Rent Policy moving forward. As a result, existing Below Market Rent tenants (see Appendix 1) whose leases have expired, or will expire, need to renew their leases under the Community Space Tenancy Policy. Currently under the Community Space Tenancy Policy, Council approval is required whenever a Below Market Rent lease requires renewal and entry into the Community Space Tenancy lease. The purpose of this report is to recommend that Council amend the Community Space Tenancy Policy to allow existing Below Market Rent lease agreements, upon their future expiry, to be approved for renewal under the Community Space Tenancy Policy via Delegated Authority. This is provided that the tenant is in good standing under its lease at the time of renewal, meets all of the Community Space Tenancy eligibility criteria, and the new lease is on substantially the same terms and conditions as the lease previously approved by Council. This report also recommends amending the Community Space Tenancy Policy so that it includes facilities used as community centres in addition to facilities used for social or health services and cultural or recreation services as facilities that may be made exempt from property tax by means of a Municipal Capital Facility designation. It further recommends correcting the references to the municipal capital facility regulation. The approval of the recommendations in this report will streamline the approval process and provide stability and security of leases for below market rent tenants, and ensure Council approved eligibility criteria continues to be met.
The General Government and Licensing Committee recommends that: 1. City Council amend the Community Space Tenancy Policy to delegate authority to the Deputy City Manager, Corporate Services, in consultation with the Executive Director, Social Development, Finance and Administration and/or the Division Head responsible for the tenants' programs to approve initial Community Space Tenancy leases with respect to each of the existing Below Market Rent Policy tenants identified in Appendix 1 to the report (February 21, 2020) from the Executive Director, Social Development, Finance and Administration and the Executive Director, Corporate Real Estate Management, provided that at the time of entering into any such lease, the tenant is in good standing under its current lease, meets all criteria of the Community Space Tenancy Policy, and the new lease is on substantially the same terms and conditions as the lease for such tenant previously approved by City Council. 2. City Council authorize each of the Deputy City Manager, Corporate Services, and the Executive Director, Corporate Real Estate Management, or their designate, to execute the Community Space Tenancy leases, and any related documents on behalf of the City of Toronto, as required. 3. City Council authorize the Executive Director, Corporate Real Estate Management, or his/her designate, in consultation with the Executive Director, Social Development, Finance and Administration and/or the Division Head responsible for the tenant's programs to administer and manage the Community Space Tenancy leases including the provision of any amendments, consents, approvals, waivers, notices, and notices of termination, provided that the Executive Director, Corporate Real Estate Management may, at any time, refer consideration of such matters (including their content) to City Council for its determination and direction. 4. City Council authorize the Executive Director, Social Development, Finance and Administration and/or the Division Head responsible for the tenant's programs to enter into, execute and administer service agreements, including the provision of any amendments, eligibility assessment, and annual reporting with the tenants when the Community Space Tenancy leases are entered into. 5. City Council amend the Community Space Tenancy Policy to include facilities used as community centres as facilities that may be made exempt from property tax by means of a municipal capital facility designation and to correct the references to the municipal capital facility regulation.
Staff recommendation as filed
The Executive Director, Social Development, Finance and Administration and Executive Director, Corporate Real Estate Management recommend that: 1. City Council amend the Community Space Tenancy Policy to delegate authority to the Deputy City Manager, Corporate Services, in consultation with the Executive Director, Social Development, Finance and Administration and/or the Division Head responsible for the tenants' programs to approve initial Community Space Tenancy leases with respect to each of the existing Below Market Rent Policy tenants identified in the attached Appendix 1, provided that at the time of entering into any such lease, the tenant is in good standing under its current lease, meets all criteria of the Community Space Tenancy Policy, and the new lease is on substantially the same terms and conditions as the lease for such tenant previously approved by City Council. 2. City Council authorize each of the Deputy City Manager, Corporate Services, and the Executive Director, Corporate Real Estate Management, or their designate, to execute the Community Space Tenancy leases, and any related documents on behalf of the City of Toronto, as required. 3. City Council authorize the Executive Director, Corporate Real Estate Management, or his/her designate, in consultation with the Executive Director, Social Development, Finance and Administration and/or the Division Head responsible for the tenant's programs to administer and manage the Community Space Tenancy leases including the provision of any amendments, consents, approvals, waivers, notices, and notices of termination, provided that the Executive Director, Corporate Real Estate Management may, at any time, refer consideration of such matters (including their content) to City Council for its determination and direction. 4. City Council authorize the Executive Director, Social Development, Finance and Administration and/or the Division Head responsible for the tenant's programs to enter into, execute and administer service agreements, including the provision of any amendments, eligibility assessment, and annual reporting with the tenants when the Community Space Tenancy leases are entered into. 5. City Council amend the Community Space Tenancy Policy to include facilities used as community centres as facilities that may be made exempt from property tax by means of a municipal capital facility designation and to correct the references to the municipal capital facility regulation.
GL12.8adopted
The Rexdale Community Hub located at 21 Panorama Court plays an important role in developing solutions to the complex issues in the North Etobicoke community by creating opportunities for engagement, and equipping local residents and stakeholders with the supports and services necessary to restore the health of the community. The purpose of this report is to obtain City Council authority to enter into Community Space Tenancy lease agreements with seven local community agencies collectively occupying 66,331 square feet within the Rexdale Community Hub facility located at 21 Panorama Court, Toronto, and to have each of the respective leased premises designated as a Municipal Capital Facility. This report is being brought forward separately from the " Amendments to the Community Space Tenancy Policy Renewal Process for Current Below Market Rent Tenants " because this report is seeking City Council authority to enter into a new lease agreement with a new tenant at the Rexdale Community Hub as well as to enter into Community Space Tenancy agreements with six existing Below Market Rent tenant agencies.
The General Government and Licensing Committee recommends that: 1. City Council authorize the City of Toronto to enter into Community Space Tenancy leases (the Leases) with the seven tenant agencies set out in Appendix A to the report (February 21, 2020) from the Executive Director, Social Development, Finance and Administration and the Executive Director, Corporate Real Estate Management, for certain premises situated in the Rexdale Community Hub located at 21 Panorama Court, Toronto, substantially on the terms and conditions set out in Appendix A, and on such other terms and conditions as may be acceptable to the Deputy City Manager, Corporate Services, and in a form acceptable to the City Solicitor. 2. City Council authorize each of the Deputy City Manager, Corporate Services, and the Executive Director, Corporate Real Estate Management, or their designate, to execute the Community Space Tenancy leases with the seven tenant agencies set out in Appendix A to the report (February 21, 2020) from the Executive Director, Social Development, Finance and Administration and the Executive Director, Corporate Real Estate Management, and any related documents on behalf of the City of Toronto, as required. 3. City Council authorize the Deputy City Manager, Corporate Services, or their designate, to administer and manage the Community Space Tenancy leases with the seven tenant agencies set out in Appendix A to the report (February 21, 2020) from the Executive Director, Social Development, Finance and Administration and the Executive Director, Corporate Real Estate Management, including the provision of any amendments, consents, approvals, waivers, notices, and notices of termination, provided that the Deputy City Manager, Corporate Services may, at any time, refer consideration of such matters (including their content) to City Council for its determination and direction. 4. City Council pass a By-law pursuant to Section 252 of the City of Toronto Act, 2006, providing authority to: a. enter into a Municipal Capital Facility Agreement with each of the seven tenant agencies set out in Appendix A to the report (February 21, 2020) from the Executive Director, Social Development, Finance and Administration and the Executive Director, Corporate Real Estate Management, in respect of each of their respective leased premises for the provision of social and health services and ancillary parking; and b. exempt each of the respective leased premises of the seven tenant agencies set out in Appendix A to the report (February 21, 2020) from the Executive Director, Social Development, Finance and Administration and the Executive Director, Corporate Real Estate Management, from taxation for municipal and school purposes, with the tax exemption to be effective from the latest of: 1. the commencement date of the Lease; 2. the date the Municipal Capital Facility Agreement is entered into; and 3. the date the Tax Exemption By-law, which will include each of the leased premises, is enacted. 5. City Council direct the City Clerk to give written notice of the amended By-law to the Minister of Finance, the Municipal Property Assessment Corporation, the Toronto District School Board, the Toronto Catholic District School Board, le Conseil scolaire Viamonde, and le Conseil scolaire catholique MonAvenir.
Staff recommendation as filed
The Executive Director, Social Development, Finance and Administration, and the Executive Director, Corporate Real Estate Management, recommend that: 1. City Council authorize the City of Toronto to enter into Community Space Tenancy leases (the "Leases") with the seven tenant agencies set out in Appendix A for certain premises situated in the Rexdale Community Hub located at 21 Panorama Court, Toronto, substantially on the terms and conditions set out in Appendix A and on such other terms and conditions as may be acceptable to the Deputy City Manager, Corporate Services, and in a form acceptable to the City Solicitor. 2. City Council authorize each of the Deputy City Manager, Corporate Services, and the Executive Director, Corporate Real Estate Management, or their designate, to execute the Community Space Tenancy leases with the seven tenant agencies set out in Appendix A and any related documents on behalf of the City of Toronto, as required. 3. City Council authorize the Deputy City Manager, Corporate Services, or their designate, to administer and manage the Community Space Tenancy leases with the seven tenant agencies set out in Appendix A, including the provision of any amendments, consents, approvals, waivers, notices, and notices of termination, provided that the Deputy City Manager, Corporate Services may, at any time, refer consideration of such matters (including their content) to City Council for its determination and direction. 4. City Council pass a By-law pursuant to Section 252 of the City of Toronto Act, 2006, providing authority to: a. enter into a Municipal Capital Facility Agreement with each of the seven tenant agencies set out in Appendix A in respect of each of their respective leased premises for the provision of social and health services and ancillary parking; and b. exempt each of the respective leased premises of the seven tenant agencies set out in Appendix A from taxation for municipal and school purposes, with the tax exemption to be effective from the latest of: (1) the commencement date of the Lease, (2) the date the Municipal Capital Facility Agreement is entered into, and (3) the date the Tax Exemption By-law, which will include each of the leased premises, is enacted. 5. City Council direct the City Clerk to give written notice of the amended By-law to the Minister of Finance, the Municipal Property Assessment Corporation, the Toronto District School Board, the Toronto Catholic District School Board, le Conseil scolaire Viamonde, and le Conseil scolaire catholique MonAvenir.
GL12.9adopted
The purpose of this report is to seek authority to amend Blanket Contract 47020149 awarded to City Dispensers Inc. as a result of Request for Quotation (RFQ) 0501-14-0008 for the non-exclusive supply, fitting and delivery of prescription eyeglasses for Ontario Works (OW) clients and Ontario Disability Support Program (ODSP) dependent adults. The total amendment being requested, is for an additional amount of $500,000 net of all applicable taxes and charges ($508,800 net of HST recoveries) for the current last option year period (September 01, 2019 to August 31, 2020) revising the total current Blanket Contract value from $3,329,639 to $3,829,639 net of all applicable taxes and charges. The requested amendment is required to account for the potential over expenditure due to an increase in demand and complexity of the eyewear being prescribed. Currently TESS is working in conjunction with Purchasing and Material Management Division for the issuance of a new Request for Quotation (RFQ) to incorporate the volume increase by enhancing estimate accuracy. The requested amendment will ensure that the current option year period has sufficient value to account for the end of the contract, thereby allowing for continuity of service delivery of prescription eyeglasses for OW clients and ODSP dependent adults until such time as a new contract is in place.
The General Government and Licensing Committee: 1. In accordance with Section 71-11.1 C of the City of Toronto Municipal Code Chapter 71 (Financial Control By-law), granted authority to amend Contract 47020149 with City Dispensers Inc. in the amount of $500,000 net of all applicable taxes and charges ($508,800 net of HST recoveries) revising the current Blanket Contract value from $3,329,639 to $3,829,639 net of all applicable taxes and charges ($3,897,041 net of HST recoveries).
Staff recommendation as filed
The General Manager, Toronto Employment and Social Services and the Chief Purchasing Officer, recommend that: 1. The General Government and Licensing Committee, in accordance with Section 71-11.1 C of the City of Toronto Municipal Code Chapter 71 (Financial Control By-law), grant authority to amend Contract 47020149 with City Dispensers Inc. in the amount of $500,000 net of all applicable taxes and charges ($508,800 net of HST recoveries) revising the current Blanket Contract value from $3,329,639 to $3,829,639 net of all applicable taxes and charges ($3,897,041 net of HST recoveries).
GL12.10amended
Municipal Licensing and Standards - Performance Standards
This report responds to a request from the General Government and Licensing Committee to report on identifiable and measureable performance standards for Municipal Licensing and Standards (MLS) and the redeployment of Investigation Services' staff to the North York Civic Centre (NYCC). MLS previously reported on enforcement service standards, after direction from the General Government and Licensing Committee, in September and November 2019. Service standards refer to the target response times that MLS sets for the various work programs performed by the division. All divisions, including MLS, also set target response times for complaint assessment and internal investigation. For example, with property standards, MLS aims to initially respond to 70 percent of property standards service requests within 5 business days. Although the current service standards are useful metrics, MLS recognizes that they are insufficient for the public, as performance standards should be linked to the desired outcome (e.g. residents are better off). As such, MLS will be implementing a results-based management and accountability framework. MLS continues to optimize space in an effort to mitigate its real estate footprint and facility costs. In the last decade, MLS has reduced its real estate footprint by half (from 16 to 8 business locations). This has the added benefit of co-locating by-law enforcement staff, enabling increased collaboration, and shared resources such as fleet vehicles. This approach also aligns with the City's efforts to optimize office space. In continued optimization efforts, on August 28, 2019, 26 Investigation Services (IS) staff located at NYCC were relocated to one of three MLS district offices (Central, West or East). The relocation recognized MLS' distribution of service requests, consolidated the IS operation into a three-district model (to align with MLS' other business units), and ensured all IS staff are co-located with staff from By-law Enforcement. While MLS is committed to modernization, it is also committed to taking steps to meet or exceed all performance targets. While staff travel times have increased in a limited area of North York (such as those close to NYCC), in a preliminary analysis of service delivery, optimizing business locations has not had demonstrably negative effects to service delivery. This report was prepared in consultation with the Corporate Real Estate Management Division and Fleet Services.
The General Government and Licensing Committee: 1. Directed the Executive Director, Municipal Licensing and Standards, to report to the General Government and Licensing Committee in the first quarter of each year on performance standards and timelines in relation to those outlined in Figures 1 to 6 of the report (February 24, 2020) from the Deputy City Manager, Infrastructure and Development Services, and that the report in 2021 include results for any ward to which staff travel significantly further as the result of them being moved out of the North York Civic Centre.
Staff recommendation as filed
The Deputy City Manager, Infrastructure and Development Services recommends that: 1. The General Government and Licensing Committee receive this report for information.
GL12.11withdrawn
This report requests City Council's authority to approve a twenty-year lease agreement for a new, larger location for the Toronto Public Library (TPL) Maryvale branch. The associated capital project has been approved as part of TPL's 2020-2029 Capital Budget and Plan. A supplementary report will be submitted to the General Government and Licensing Committee from the Controller, to facilitate City Council approval of a Municipal Capital Facility Agreement between the Toronto Public Library and FCHT Holdings (Ontario) Corporation. The Maryvale branch currently occupies 4,998 sq. ft., and the proposed expansion will add 6,762 sq. ft. of new space for a total of 11,760 sq. ft. in a different and improved location within Parkway Mall located at 85 Ellesmere Road. The proposed lease, expected to start on December 1, 2020, has favourable terms as the size of the branch is being increased by 135 percent, but the gross annual cost of the lease is expected to increase by less than 70 percent. The lease proposal also includes a significant landlord contribution that will fund 30 percent of the capital costs. A new capital project to renovate the larger space is estimated at $2.714 million that will be funded by development charges of $1.345 million, landlord contribution of $0.823 million and debt of $0.547 million and was approved as part of TPL's 2020-2029 Capital Budget and Plan. The move to a larger space is an opportunity that arises very infrequently as the mall is undergoing a major renovation and will result in significantly improved library service for the community. The recommendation to invest in Maryvale has been validated by the Library's Facilities Master Plan. The proposed Maryvale branch lease and capital project have both received Library Board endorsement and the branch lease requires Council approval.
The General Government and Licensing Committee withdrew Item GL12.11 from the agenda.
Staff recommendation as filed
The City Librarian recommends that: 1. City Council approve a new lease agreement for the Toronto Public Library Board, as tenant, and FCHT Holdings (Ontario) Corporation, as landlord, for the Maryvale library branch located at 85 Ellesmere Road for a period of twenty (20) years on the terms and conditions set out in Appendix "A".
GL12.12adopted
Liberty Grand Entertainment Complex Inc. Lease at 25 British Columbia Road
The Board of Governors of Exhibition Place, as landlord, and 1309320 Ontario Inc. ("1309320"), as tenant, entered into a lease dated December 7, 2000, for premises known as the Ontario Government Building and certain adjacent lands. The lease was subsequently assigned by 1309320 to Liberty Grand Entertainment Complex Inc. with the Board's consent (such lease, as assigned, is hereinafter the "Existing Lease"). The term of the Existing Lease is twenty (20) years, commencing on January 1, 2001 and expiring on December 31, 2020 (the "Existing Term"). Throughout the Existing Term, the Tenant has undertaken significant renovations in the leased premises at a value of approximately $4.650 million excluding food and beverage equipment. Renovations to the roof, windows, heating, ventilation, and air conditioning systems, kitchen upgrades, washrooms, interior finishes, carpet, paint and other miscellaneous items over the last twenty (20) years have kept the facility in a state of good repair without having cost the Board and the City any financial resources. The Tenant is requesting a new lease for a twenty (20) year term, commencing January 1, 2021 and expiring on December 31, 2040. Should such a lease be approved by City Council, the Tenant will invest an additional $8.025 million in improvements, primarily during the first five (5) years of the term, which will significantly improve the property. This report recommends that City Council approve entering into a new lease with the Tenant on the terms and conditions provided in this report (Appendix A). The rent and other terms and conditions of the new lease reflect current market value according to market research and valuation conducted by Corporate Real Estate Management staff.
The General Government and Licensing Committee recommends that: 1. City Council approve a new lease (the New Lease) between the City of Toronto, as landlord (the Landlord), Liberty Grand Entertainment Complex Inc., as tenant (the Tenant), and the Board of Governors of Exhibition Place, for a term of twenty (20) years commencing January 1, 2021 and ending December 31, 2040, substantially on the terms and conditions set out in Appendix A and Confidential Attachment 1 to the report (February 24, 2020) from the Deputy City Manager, Corporate Services and the Chief Executive Officer, Exhibition Place, and such other terms and conditions deemed appropriate by the Deputy City Manager, Corporate Services, and the Chief Executive Officer, Exhibition Place, and in a form satisfactory to the City Solicitor. 2. City Council authorize the Executive Director, Corporate Real Estate Management, or his/her designate, and the Chief Executive Officer, Exhibition Place to execute the lease and any related documents on behalf of the Landlord and the Board, respectively. 3. City Council direct that Confidential Attachment 1 to the report (February 24, 2020) from the Deputy City Manager, Corporate Services and the Chief Executive Officer, Exhibition Place remain confidential in its entirety and not be released publicly as it pertains to a proposed or pending acquisition or disposition of land by the City of Toronto or one of its local Boards.
Staff recommendation as filed
The Deputy City Manager, Corporate Services and the Chief Executive Officer, Exhibition Place, recommend that: 1. City Council approve a new lease (the "New Lease") between the City of Toronto, as landlord (the "Landlord"), Liberty Grand Entertainment Complex Inc., as tenant (the "Tenant"), and the Board of Governors of Exhibition Place, for a term of twenty (20) years commencing January 1, 2021 and ending December 31, 2040, substantially on the terms and conditions set out in Appendix A and Confidential Attachment 1 to this report, and such other terms and conditions deemed appropriate by the Deputy City Manager, Corporate Services, and the Chief Executive Officer, Exhibition Place, and in a form satisfactory to the City Solicitor. 2. City Council authorize the Executive Director, Corporate Real Estate Management, or his/her designate, and the Chief Executive Officer, Exhibition Place to execute the lease and any related documents on behalf of the Landlord and the Board, respectively. 3. City Council direct that Confidential Attachment 1 to this report remain confidential in its entirety and not be released publicly as it pertains to a proposed or pending acquisition or disposition of land by the City of Toronto or one of its local Boards.
GL12.13adopted
Proposed Sale of 20 Castlefield Avenue and 565 Duplex Avenue, Yonge-Eglinton Area - Update
Toronto Parking Authority ("TPA") executed a conditional agreement to sell the lands municipally known as 20 Castlefield Avenue and 565 Duplex Avenue (the "City Lands") to 2500 Yonge Street Limited (the "Purchaser"). A location map of the City Lands is in Attachment A. As directed by City Council, staff have advised the Purchaser that City Council does not approve the Agreement of Purchase and Sale. Confidential Attachment 1 contains information relating to steps taken pursuant to the confidential instructions and potential next steps and legal advice from the City Solicitor relating to potential litigation.
The General Government and Licensing Committee recommends that: 1. City Council adopt the confidential instructions to staff in Confidential Attachment 1 to the report (December 18, 2019) from the Executive Director, Corporate Real Estate Management, and the City Solicitor. 2. City Council direct that the confidential instructions in Confidential Attachment 1 to the report (December 18, 2019) from the Executive Director, Corporate Real Estate Management, and the City Solicitor remain confidential at the discretion of the City Solicitor and that the balance of Confidential Attachment 1 remain confidential in its entirety, as it pertains to potential litigation against the City of Toronto and contains advice that is subject to solicitor-client privilege.
Staff recommendation as filed
The Executive Director, Corporate Real Estate Management, and the City Solicitor recommend that: 1. City Council adopt the confidential instructions to staff in Confidential Attachment 1. 2. City Council direct that the confidential instructions in Confidential Attachment 1 remain confidential at the discretion of the City Solicitor and that the balance of Confidential Attachment 1 remain confidential in its entirety, as it pertains to potential litigation against the City of Toronto and contains advice that is subject to solicitor-client privilege.
GL12.14adopted
The purpose of this report is to advise of the results of Request for Quotation Number 1202-19-0133, for the non-exclusive supply and delivery of Electrical Supplies and Components for the City of Toronto's various Divisions at various locations as and when required; and, to seek authority to award a contract to Powertrade Electric Ltd., in the total amount of $23,395,105.34 net of all applicable taxes and charges ($23,806,860 net of Harmonized Sales Tax recoveries) for a period of one (1) year commencing from April 1, 2020 to March 31, 2021 with the option to renew the Contract for four (4) additional separate one (1) year periods.
The General Government and Licensing Committee: 1. In accordance with Section 195-8.4A of the Toronto Municipal Code Chapter 195 (Purchasing By-Law), granted authority to award Request for Quotation Call Number 1202-19-0133, for the non-exclusive supply and delivery of Electrical Supplies and Components for the City of Toronto's various Divisions at various locations as and when required from April 1, 2020 to March 31, 2021, with an option to renew for four (4) additional separate one (1) year periods to be renewed at the discretion of the Executive Director, Corporate Real Estate Management, for a total amount of $23,395,105.34 net of all applicable taxes and charges ($23,806,860) net of Harmonized Sales Tax recoveries) to Powertrade Electric Ltd., having submitted the lowest compliant bid meeting all specifications in the Request for Quotation.
Staff recommendation as filed
The Executive Director of Corporate Real Estate Management and the Chief Purchasing Officer recommend that: 1. The General Government and Licensing Committee, in accordance with Section 195-8.4A of the Toronto Municipal Code Chapter 195 (Purchasing By-Law), grant authority to award Request for Quotation Call Number 1202-19-0133, for the non-exclusive supply and delivery of Electrical Supplies and Components for the City of Toronto's various Divisions at various locations as and when required from April 1, 2020 to March 31, 2021, with an option to renew for four (4) additional separate one (1) year periods to be renewed at the discretion of the Executive Director, Corporate Real Estate Management, for a total amount of $23,395,105.34 net of all applicable taxes and charges ($23,806,860) net of Harmonized Sales Tax recoveries) to Powertrade Electric Ltd., having submitted the lowest compliant bid meeting all specifications in the Request for Quotation.
GL12.15adopted
In July 2018, City Council adopted the Auditor General's report "Raising the Alarm: Fraud Investigation of a Vendor Providing Life Safety Inspection Services to the City of Toronto," (AU13.11) and issued 17 recommendations to address the issues raised in the audit, including gaps related to the inspection, testing and maintenance of fire protection equipment throughout the City. Corporate Real Estate Management has established the Fire and Life Safety Program Office, which has been working to centralize Fire and Life Safety activities within the City of Toronto and establish a structure to ensure oversight of Fire and Life Safety activities in agencies and corporations with existing programs. The Fire and Life Safety Program Office has made significant progress on bringing the City of Toronto in compliance with the Ontario Fire Code through changes in its service delivery structure, new technology, and improved quality assurance. Staff expect to fulfil 95 percent of the Auditor General's recommendations by the first quarter of 2021. Full implementation is expected in the first quarter of 2022, when Corporate Real Estate Management expects to fulfil Recommendation 2, which calls for the division to bring all buildings into compliance with the Ontario Fire Code; establish a process to monitor the completeness of fire inspections and monitor the rectification of all fire safety deficiencies for all City Divisions, Agencies and Corporations; and report back to City Council annually on the level of compliance. To fulfil Recommendation 2, Corporate Real Estate Management must fully operationalize the Fire and Life Safety Program Office, centralize all functions City-wide, and ensure that sufficient time passes so that the impact of these measures can be measured. Implementation of the recommendations is subject to verification by the Auditor General's Office.
The General Government and Licensing Committee: 1. Received the report (February 24, 2020) from the Executive Director, Corporate Real Estate Management for information.
Staff recommendation as filed
The Executive Director, Corporate Real Estate Management recommends that: 1. The General Government and Licensing Committee receive this report for information.
GL12.16adopted
This report seeks authority to enter into a long term ground lease agreement with Toronto Community Housing Corporation for nominal consideration. Toronto Community Housing Corporation currently occupies the closed laneway pursuant to a licence agreement with the City, expiring on May 21, 2020. The proposed lease will allow Toronto Community Housing to continue to use the laneway for a children's playground, including an open landscaped area and walkway, for the benefit of Toronto Community Housing Corporation's residents in the adjacent buildings. The term of the lease will be 50 years less one day, for approximately 7,800 square feet of a closed laneway located at the rear of 6 Henry Street, as more particularly described in Appendix A, and shown on the location map in Appendix B (the "Property") in Ward 11, University- Rosedale.
The General Government and Licensing Committee recommends that: 1. City Council authorize the City of Toronto (the City), as landlord, to enter into a nominal sum lease agreement with Toronto Community Housing Corporation, as tenant, for a term of 50 years less one day, substantially on the major terms and conditions set out in Appendix A to the report (February 21, 2020) from the Executive Director, Corporate Real Estate Management, including such other terms and conditions as deemed appropriate by the Executive Director, Corporate Real Estate Management or their designate, and in a form acceptable to the City Solicitor. 2. City Council direct that the lease agreement shall include an easement reserved in favour of the City for the protection of Toronto Water services and utilities in the closed laneway, on terms and conditions deemed appropriate by the Executive Director, Corporate Real Estate Management in consultation with the General Manager, Toronto Water, and in a form acceptable to the City Solicitor.
Staff recommendation as filed
The Executive Director, Corporate Real Estate Management, recommends that: 1. City Council authorize the City of Toronto (the "City"), as landlord, to enter into a nominal sum lease agreement with Toronto Community Housing Corporation, as tenant, for a term of 50 years less one day, substantially on the major terms and conditions set out in Appendix A, including such other terms and conditions as deemed appropriate by the Executive Director, Corporate Real Estate Management or their designate, and in a form acceptable to the City Solicitor. 2. City Council direct that the lease agreement shall include an easement reserved in favour of the City for the protection of Toronto Water services and utilities in the closed laneway, on terms and conditions deemed appropriate by the Executive Director, Corporate Real Estate Management in consultation with the General Manager, Toronto Water, and in a form acceptable to the City Solicitor.
GL12.17adopted
Toronto Employment and Social Services Lease at 900 Dufferin Street, Suite 219
This report seeks authority to enter into a new lease agreement with Dufferin Mall Holdings Inc., as landlord, for approximately 27,863 square feet of space at 900 Dufferin Street, Suite 219, Toronto (the "Premises"), for use by Toronto Employment and Social Services. The rentable area of the Premises is subject to the landlord's right to re-measure the Premises, provided that despite any increase in square footage as a result of such measurement, the tenant shall not be required to pay Minimum Rent or Additional Rent on an area greater than 28,699 square feet. The lease is for a term of fifteen (15) years. CreateTO has reviewed, and agrees that entering into the lease agreement is the most optimal approach to ensuring program delivery at this time.
The General Government and Licensing Committee recommends that: 1. City Council authorize the City of Toronto (the "City") to enter into a lease (the "Lease") with Dufferin Mall Holdings Inc. (the "Landlord") or its duly authorized property manager, for approximately 27,863 square feet of space, to a maximum of 28,699 square feet at 900 Dufferin Street, Toronto (the "Premises") for a fifteen (15) year term (the "Term") expected to commence on May 1, 2021 and expire on April 30, 2036, substantially on the major terms and conditions as set out in Appendix A to the report (February 24, 2020) from the Executive Director, Corporate Real Estate Management, including such other terms and conditions as may be deemed appropriate by the Executive Director, Corporate Real Estate Management or their designate, and in a form acceptable to the City Solicitor.
Staff recommendation as filed
The Executive Director, Corporate Real Estate Management, recommends that: 1. City Council authorize the City of Toronto (the "City") to enter into a lease (the "Lease") with Dufferin Mall Holdings Inc. (the "Landlord") or its duly authorized property manager, for approximately 27,863 square feet of space, to a maximum of 28,699 square feet at 900 Dufferin Street, Toronto (the "Premises") for a fifteen (15) year term (the "Term") expected to commence on May 1, 2021 and expire on April 30, 2036, substantially on the major terms and conditions as set out in Appendix A, including such other terms and conditions as may be deemed appropriate by the Executive Director, Corporate Real Estate Management or their designate, and in a form acceptable to the City Solicitor.
GL12.18adopted
Toronto Employment and Social Services Lease at 5160 Yonge Street, Suite 200
This report seeks authority to enter into a new lease agreement with The Canada Life Assurance Company (the "Landlord") for a term of ten (10) years, for approximately 31,635 square feet of space at 5160 Yonge Street, Suite 200 (the "Leased Premises"), for use by Toronto Employment and Social Services, substantially on the terms and conditions as set out in Appendix C, with funding for the rental lease costs and the leasehold improvement costs included in the appropriate budgets as noted in the Financial Impact section. CreateTO has reviewed, and agrees that entering into the lease agreement is the most optimal approach to ensuring program delivery at this time.
The General Government and Licensing Committee recommends that: 1. City Council authorize the City of Toronto (the "City') to enter into an Offer to Lease followed by a Lease with The Canada Life Assurance Company for a ten (10) year term, substantially on the terms and conditions as set out in Appendix C to the report (February 21, 2020) from the Executive Director, Corporate Real Estate Management, and on such other or amended terms and conditions as may be acceptable to the Executive Director, Corporate Real Estate Management or their designate, and in a form acceptable to the City Solicitor.
Staff recommendation as filed
The Executive Director, Corporate Real Estate Management, recommends that: 1. City Council authorize the City of Toronto (the "City') to enter into an Offer to Lease followed by a Lease with The Canada Life Assurance Company for a ten (10) year term, substantially on the terms and conditions as set out in Appendix C, and on such other or amended terms and conditions as may be acceptable to the Executive Director, Corporate Real Estate Management or their designate, and in a form acceptable to the City Solicitor.
GL12.19deferred
Toronto Employment and Social Services Lease at 2900 Warden Avenue, Suite 225
This report seeks authority to enter into a new sublease agreement with Bridlewood Mall Management Inc., as sub-landlord, for approximately 37,000 square feet of space at 2900 Warden Avenue, Suite 225, Scarborough (the "Leased Premises"), for use by Toronto Employment and Social Services. The rentable area of the Leased Premises is subject to the sub-landlord's right to re-measure the Leased Premises, provided that any increase in square footage shall not exceed five percent (5 percent) for the purposes of calculating rent. The sublease is for a term of ten (10) years. CreateTO has reviewed, and agrees that entering into the lease agreement is the most optimal approach to ensuring program delivery at this time.
The General Government and Licensing Committee deferred consideration of the item until its April 15, 2020 meeting.
Staff recommendation as filed
The Executive Director, Corporate Real Estate Management, recommends that: 1. City Council authorize the City of Toronto (the "City") to enter into an offer to sublease (the "Offer") and a sublease to be executed pursuant to the Offer (collectively the "Sublease") with Bridlewood Mall Management Inc. (the "Sub-landlord"), for approximately 37,000 square feet of space, to a maximum of 38,850 square feet, at 2900 Warden Avenue, Scarborough (the "Premises") for a ten (10) year term (the "Term") commencing January 1, 2022 and expiring on December 31, 2031, substantially on the major terms and conditions as set out in Appendix A, including such other terms and conditions as may be deemed appropriate by the Executive Director, Corporate Real Estate Management or their designate, and in a form acceptable to the City Solicitor.
GL12.20adopted
The purpose of this report is to seek authority to amend and extend the contracts with Genuine Parts Company/NAPA Integrated Business Solutions (NAPA IBS) for fleet-related maintenance equipment, supplies, services and inventory management solutions. This contract amendment will ensure ongoing alignment with Sourcewell (formerly known as NJPA) Contract Number 061015-GPC with NAPA IBS. The additional total amendment required is $8,518,211 net of all applicable taxes and charges ($8,668,132 net of Harmonized Sales Tax recoveries) increasing the contract total amount from $18,832,145 to $27,350,356 net of all applicable taxes and charges and extending the contract term from July 21, 2020 to July 21, 2021. The total amendment value includes additional funds required by Fleet Services, Toronto Fire Services and Toronto Paramedic Services.
The General Government and Licensing Committee recommends that: 1. City Council grant authority to the General Manager, Fleet Services, to extend and amend the existing agreement with Genuine Parts Company/NAPA Integrated Business Solutions (NAPA IBS) for an additional one-year term from July 21, 2020 to July 21, 2021 and increase the overall contract value from $19,163,591 to $27,831,722 net of Harmonized Sales Tax recoveries ($27,350,356 net of all applicable taxes and charges).
Staff recommendation as filed
The General Manager, Fleet Services, and the Chief Purchasing Officer recommend that: 1. City Council grant authority to the General Manager, Fleet Services, to extend and amend the existing agreement with Genuine Parts Company/NAPA Integrated Business Solutions (NAPA IBS) for an additional one-year term from July 21, 2020 to July 21, 2021 and increase the overall contract value from $19,163,591 to $27,831,722 net of Harmonized Sales Tax recoveries ($27,350,356 net of all applicable taxes and charges).
GL12.21adopted
The General Government and Licensing Committee will introduce and enact a Confirmatory Bill for this meeting.
The General Government and Licensing Committee passed a Confirmatory Bill as By-law 255-2020.