General Government and Licensing Committee
The full agenda, as filed
All 10 items in the clerk’s order. Each carries the city’s own words: the staff recommendation, what the body decided, and its status. Nothing below is written by us.
GL13.1adopted
The purpose of this report is to request authority to amend the contract issued to Kodiak Group Holdings Co. operating as (o/a) Work Authority ("Work Authority"), arising from Request for Quotation No. 0114-18-008 ("RFQ No. 0114-18-0008") for the non-exclusive supply of various safety footwear, occupational footwear, and galoshes for male and female employees of various City of Toronto Divisions ("Safety Footwear Contract"). This amendment would be in accordance with Section 71 11.1.C of the City of Toronto Municipal Code Chapter 71 (Financial Control Bylaw). On September 5, 2018, the City's Bid Award Panel approved the awarding of the Safety Footwear Contract, based on the estimated costs for the various City Divisions based on the estimated volume for each Division, and the average price established in Work Authority's response to RFQ No. 0114-18-0008. However, due to specific obligations under the Collective Agreement between the City of Toronto and the Toronto Professional Fire Fighters' Association, Local 3888 (CA), the average cost incurred by the City per eligible Toronto Fire Services (TFS) employee is significantly higher than this estimated cost, resulting in the estimated total cost for the Safety Footwear Contract being higher than contained in the 2018 Staff Report to the Bid Award Panel. The Safety Footwear Contract is in effect from September 10, 2018, and will end on June 30, 2020, with the option to renew for three (3) additional separate one (1) year terms. The total potential amount of the Safety Footwear Contract, including all option years was estimated, based on the calculations at the time of the 2018 award at $6,533,497 net of HST recoveries, $7,255,161 including all applicable taxes and charges and $6,420,496 net of all applicable taxes and charges. In calculating the estimate of the total value, the proposed amendment would correct the shortcoming of the previous estimate, by including the complications in safety footwear expenses incurred by TFS. The proposed amendment would increase the value of Safety Footwear Contract, including all option years by $1,606,710 net of HST recoveries, $1,784,181 including all applicable taxes and charges and $1,578,921 net of all applicable taxes and charges.
The General Government and Licensing Committee recommends that: 1. City Council, in accordance with Section 71 11.1.C of the City of Toronto Municipal Code Chapter 71 (Financial Control Bylaw), grant authority to the Chief Purchasing Officer to amend the contract awarded to Kodiak Group Holdings Co. operating as Work Authority for the supply of various Safety Footwear, Occupational Footwear and Galoshes for Male and Female Employees for the City of Toronto's various Divisions, arising from Request for Quotation No. 0114-18-0008 by increasing the maximum value of the contract including all option years as outlined in Attachment No. 1 to this report, to not exceed $8,140,206 net of HST recoveries, $9,039,341 including all applicable taxes and charges and $7,999,416 net of all applicable taxes and charges.
Staff recommendation as filed
The Acting Fire Chief and the Chief Purchasing Officer recommend that: 1. City Council, in accordance with Section 71 11.1.C of the City of Toronto Municipal Code Chapter 71 (Financial Control Bylaw), grant authority to the Chief Purchasing Officer to amend the contract awarded to Kodiak Group Holdings Co. o/a Work Authority for the supply of various Safety Footwear, Occupational Footwear and Galoshes for Male and Female Employees for the City of Toronto's various Divisions, arising from Request for Quotation No. 0114-18-0008 by increasing the maximum value of the contract including all option years as outlined in Attachment No. 1 to this report, to not exceed $8,140,206 net of HST recoveries, $9,039,341 including all applicable taxes and charges and $7,999,416 net of all applicable taxes and charges.
GL13.2adopted
The purpose of this report is to request authority to amend Purchase Order Number 6047522 issued to Perkins and Will (P+W), as a result of Request for Proposal (RFP) Number 9118-17-5059 for the provision of full architectural services for the new North East Scarborough Community Recreation Centre and Child Care Centre (NE Scarborough CRC and CC) Project. The total Purchase Order Amendment being requested is for an additional amount of $465,000, net of all applicable taxes and charges ($473,184 net of HST recoveries). This requested amount is required to address the additional professional services to support the construction cost estimate of the NE Scarborough CRC and CC that is being designed as a multi-level building in order to maintain a functional park for the community and achieve the program required for the community centre.
The General Government and Licensing Committee: 1. In accordance with Section 71-11.1C of the City of Toronto Municipal Code Chapter 71 (Financial Control By-law), granted authority to amend Purchase Order Number 6047522, issued to Perkins and Will (P+W) for the provision of full architectural services by an additional amount of $465,000 net of all applicable taxes and charges ($473,184 net of HST recoveries) revising the current Purchase Order value from $2,500,903 net of all applicable taxes and charges ($2,544,918 net of HST recoveries) to $2,965,903, net of all applicable taxes and charges ($3,018,102 net of HST recoveries), in accordance with the requirements set out in Request for Proposal No. 9118-17-5059.
Staff recommendation as filed
The General Manager, Parks, Forestry and Recreation and the Chief Purchasing Officer recommend that: 1. The General Government and Licensing Committee, in accordance with Section 71-11.1C of the City of Toronto Municipal Code Chapter 71 (Financial Control By-law) grant authority to amend Purchase Order Number 6047522, issued to Perkins and Will (P+W) for the provision of full architectural services by an additional amount of $465,000 net of all applicable taxes and charges ($473,184 net of HST recoveries) revising the current Purchase Order value from $2,500,903 net of all applicable taxes and charges ($2,544,918 net of HST recoveries) to $2,965,903,net of all applicable taxes and charges ($3,018,102 net of HST recoveries), in accordance with the requirements set out in Request for Proposal No. 9118-17-5059.
GL13.3adopted
The purpose of this report is to request authority to amend three purchase orders directly relating to the Canoe Landing Construction Project as follows: Purchase Order No. 6041177 issued to ZAS Architects for the provision of Full Architectural Services by an additional amount of $50,000 net of all applicable taxes and charges ($50,880 net of HST recoveries) revising the current Purchase Order value from $3,178,308 net of all applicable taxes and charges ($3,234,246 net of HST recoveries) to $3,228,308 net of all applicable taxes and charges ($3,285,126 net of HST recoveries). The amendment is required to pay for architectural services for another three (3) additional months as a result of the prolonged effect of the summer 2019 labour disruption on site and the impact of the COVID-19 pandemic which delayed the construction schedule. Purchase Order No. 6041005 issued to Colliers Project Leaders Inc. (formerly MHPM Project Managers Inc.) for the provision of Project Management Services by an additional amount of $50,000 net of all applicable taxes and charges ($50,880 net of HST recoveries) revising the contract value from $1,693,010 net of all applicable taxes and charges ($1,722,807 net of HST recoveries) to $1,743,010 net of all taxes ($1,773,687 net of HST recoveries). The amendment is required to pay for project management services for another four (4) additional months as a result of the prolonged effect of the summer 2019 labour disruption on site and the impact of the COVID-19 pandemic which delayed the construction schedule. Purchase Order No. 6045340 issued to Atlas Corporation/Buttcon Ltd. Joint Venture, for the provision of construction services by an additional amount of $350,000 net of all applicable taxes and charges ($356,160 net of HST recoveries) revising the contract value from $67,178,713 net of all applicable taxes and charges ($68,361,058 net of HST recoveries) to $67,528,713 net of all taxes ($68,717,218 net of HST recoveries). The amendment is required to increase the construction contingency due to additional security work, Ministry of the Environment and Climate Change (MOECC) environmental requirements, an upgraded garage door and additional Building Inspector Building Code required items (e.g. exit signs, etc.). Construction is approximately 96 percenet complete. Trades are requesting assurances from the General Contractor that the City has approved additional work required for substantial performance and the release of the holdback.
The General Government and Licensing Committee: 1. In accordance with Section 71-11.1C of the City of Toronto Municipal Code Chapter 71 (Financial Control By-law), granted authority to amend Purchase Order Number 6041177 issued to ZAS Architects Inc. for the provision of full Architectural Services, in accordance with the requirements set out in Request for Proposal 9118-13-7218, by an additional amount of $50,000 net of all applicable taxes and charges ($50,880 net of Harmonized Sales Tax recoveries) revising the current Purchase Order value from $3,178,308 net of all applicable taxes and charges ($3,234,246 net of Harmonized Sales Tax recoveries) to $3,228,308 net of all applicable taxes and charges ($3,285,126 net of Harmonized Sales Tax recoveries). 2. In accordance with Section 71-11.1C of the City of Toronto Municipal Code Chapter 71 (Financial Control By-law), granted authority to amend Purchase Order Number 6041005 issued to Colliers Project Leaders Inc. for the provision of project management services, in accordance with the requirements set out in Request for Proposal 9119-14-7037 by an additional amount of $50,000 net of all applicable taxes and charges ($50,880 net of Harmonized Sales Tax recoveries) revising the contract value from $1,693,010 net of all applicable taxes and charges ($1,722,807 net of Harmonized Sales Tax recoveries) to $1,743,010 net of all applicable taxes and charges ($1,773,687 net of Harmonized Sales Tax recoveries). 3. In accordance with Section 71-11.1C of the City of Toronto Municipal Code Chapter 71 (Financial Control By-law), granted authority to amend Purchase Order No. 6045340 issued to Atlas Corporation/Buttcon Ltd. Joint Venture, as set out in Tender Number 1-2017 by $350,000 net of all applicable taxes and charges ($356,160 net of Harmonized Sales Tax recoveries) revising the contract value from $67,178,713 net of all applicable taxes and charges ($68,361,058 net of Harmonized Sales Tax recoveries) to $67,528,713 net of all applicable taxes and charges ($68,717,218 net of Harmonized Sales Tax recoveries).
Staff recommendation as filed
The General Manager, Parks, Forestry and Recreation and the Chief Purchasing Officer recommend that: 1. The General Government and Licensing Committee, in accordance with Section 71-11.1C of the City of Toronto Municipal Code Chapter 71 (Financial Control By-law) grant authority to amend Purchase Order Number 6041177 issued to ZAS Architects Inc. for the provision of full Architectural Services, in accordance with the requirements set out in Request for Proposal 9118-13-7218, by an additional amount of $50,000 net of all applicable taxes and charges ($50,880 net of Harmonized Sales Tax recoveries) revising the current Purchase Order value from $3,178,308 net of all applicable taxes and charges ($3,234,246 net of Harmonized Sales Tax recoveries) to $3,228,308 net of all applicable taxes and charges ($3,285,126 net of Harmonized Sales Tax recoveries). 2. The General Government and Licensing Committee, in accordance with Section 71-11.1C of the City of Toronto Municipal Code Chapter 71 (Financial Control By-law) grant authority to amend Purchase Order Number 6041005 issued to Colliers Project Leaders Inc. for the provision of project management services, in accordance with the requirements set out in Request for Proposal 9119-14-7037 by an additional amount of $50,000 net of all applicable taxes and charges ($50,880 net of Harmonized Sales Tax recoveries) revising the contract value from $1,693,010 net of all applicable taxes and charges ($1,722,807 net of Harmonized Sales Tax recoveries) to $1,743,010 net of all applicable taxes and charges ($1,773,687 net of Harmonized Sales Tax recoveries). 3. The General Government and Licensing Committee, in accordance with Section 71-11.1C of the City of Toronto Municipal Code Chapter 71 (Financial Control By-law) grant authority to amend Purchase Order No. 6045340 issued to Atlas Corporation/Buttcon Ltd. Joint Venture, as set out in Tender Number 1-2017 by $350,000 net of all applicable taxes and charges ($356,160 net of Harmonized Sales Tax recoveries) revising the contract value from $67,178,713 net of all applicable taxes and charges ($68,361,058 net of Harmonized Sales Tax recoveries) to $67,528,713 net of all applicable taxes and charges ($68,717,218 net of Harmonized Sales Tax recoveries).
GL13.4adopted
Expropriation of 39 Commissioners Street in Connection with Port Lands Flood Protection Project
At its meeting on July 16, 17 and 18, 2019, City Council authorized, by way of adopting GL6.16, the initiation of expropriation proceedings in respect of the property municipally known as 39 Commissioners Street, in connection with the Port Lands Flood Protection project (the "Project") and in response to a request by Waterfront Toronto that the Waterfront Expropriation Protocol be utilized to protect construction timelines for the Project. As Waterfront Toronto has requested that the City proceed with the expropriation, this report seeks approval from City Council to expropriate 39 Commissioners Street. This report relates to the second stage of the expropriation process. During the first stage, the making of an application for approval to expropriate was authorized, and staff served and published notices on the registered owners of the property. The "Owners", as defined in the Expropriations Act, had 30 days to request an inquiry into whether the proposed taking is fair, sound, and reasonably necessary. A hearing of necessity was initially requested and subsequently withdrawn. City Council may now approve the expropriation by this Stage 2 report. If authorized, the Expropriation Plan will be registered and associated notices served. Statutory offers of compensation must be served prior to the City taking possession of the expropriated property.
The General Government and Licensing Committee recommends that: 1. City Council, as approving authority under the Expropriations Act, approve the expropriation of 39 Commissioners Street, legally described in Appendix A and approximately shown on Appendix B (the "Property") to the report (May 20, 2020) from the Executive Director, Corporate Real Estate Management. 2. City Council authorize the City, as expropriating authority under the Expropriations Act, to take all steps necessary to comply with the Expropriations Act, including but not limited to the preparation and registration of an Expropriation Plan, and service of the Notices of Expropriation, Notices of Election as to a Date for Compensation, and Notices of Possession for the Property. 3. City Council authorize the public release of the confidential information contained in Confidential Attachment 1 to the report (May 20, 2020) from the Executive Director, Corporate Real Estate Management, once there has been a final determination of all claims for compensation payable for the Property by arbitration, appeal or settlement to the satisfaction of the City Solicitor.
Staff recommendation as filed
The Executive Director, Corporate Real Estate Management, recommends that: 1. City Council, as approving authority under the Expropriations Act, approve the expropriation of 39 Commissioners Street, legally described in Appendix A and approximately shown on Appendix B (the "Property"). 2. City Council authorize the City, as expropriating authority under the Expropriations Act, to take all steps necessary to comply with the Expropriations Act, including but not limited to the preparation and registration of an Expropriation Plan, and service of the Notices of Expropriation, Notices of Election as to a Date for Compensation, and Notices of Possession for the Property. 3. City Council authorize the public release of the confidential information contained in Confidential Attachment 1, once there has been a final determination of all claims for compensation payable for the Property by arbitration, appeal or settlement to the satisfaction of the City Solicitor.
GL13.5adopted
The purpose of this report is to authorize staff to grant leases and licences for up to five years, for nominal consideration, to Waterfront Toronto and to utility providers, as required, for construction-related activities related to the Council approved Port Lands Flood Protection Project (the "PLFPP"). The PLFPP will be under construction until approximately 2024.
The General Government and Licensing Committee recommends that: 1. City Council severally authorize each of the Executive Director, Corporate Real Estate Management and the Deputy City Manager, Corporate Services, in consultation with the Director, Waterfront Secretariat, to approve the grant of leases and licences of City of Toronto property ("City property") for up to five years, for nominal consideration, to perform work in connection with the Port Lands Flood Protection Project, to: a. Waterfront Toronto, and, b. Parties, approved by Waterfront Toronto, for the purpose of providing utilities. 2. City Council severally authorize each of the Executive Director, Corporate Real Estate Management and the Deputy City Manager, Corporate Services, to execute such leases and licences, and any ancillary documents on behalf of the City of Toronto.
Staff recommendation as filed
The Executive Director, Corporate Real Estate Management, recommends that: 1. City Council severally authorize each of the Executive Director, Corporate Real Estate Management and the Deputy City Manager, Corporate Services, in consultation with the Director, Waterfront Secretariat, to approve the grant of leases and licences of City of Toronto property ("City property") for up to five years, for nominal consideration, to perform work in connection with the Port Lands Flood Protection Project, to: a. Waterfront Toronto, and, b. Parties, approved by Waterfront Toronto, for the purpose of providing utilities. 2. City Council severally authorize each of the Executive Director, Corporate Real Estate Management and the Deputy City Manager, Corporate Services, to execute such leases and licences, and any ancillary documents on behalf of the City of Toronto.
GL13.6amended
The purpose of this report is to advise on the results of Negotiated Request for Proposal (NRFP) Document Number 1960427682 for the provision of custodial services for various locations throughout the City of Toronto, and to request authority for the Executive Director, Corporate Real Estate Management to enter into three (3) separate contracts with the top-ranked proponents meeting the requirements set out in the NRFP. The consolidated cost of all three (3) contracts over the award period of three (3) years with two (2) option years of (1+1) to the City of Toronto is $41,590,939 net of all taxes ($42,322,940 net of Harmonized Sales Tax recoveries). The award amount is inclusive of a contingency to address potential scope adjustments and additional services periodically required under normal operations within existing properties. The award value also includes an additional contingency required to address immediate and unknown long-term impacts on cleaning standards that are, and will be, required to combat and prevent the spread of COVID-19 within City facilities and the community. Details of the award are provided in the financial impact and comments sections. This NRFP was developed as a strategic sourcing initiative by the Purchasing and Materials Management Division's Category Management and Strategic Sourcing (CMSS) unit and Corporate Real Estate Management's Strategic Sourcing team. The requirements of the NRFP followed current industry best practices and are outcome-based with a focus on performance. As a result of this sourcing initiative, the City will benefit from a standardized outcome-based custodial services model, enhanced abilities to hold vendors accountable and consistency in terms of contract requirements and performance levels. This is all expected to result in annual cost savings on base services and added benefits ranging from $1.080 million to $1.900 million to be realized over the term of the contract. This contract award is within the delegated authority of the General Government and Licensing Committee pursuant to direction 10 of GM12.21 Council-Directed Follow Up to Community Development Committee Item CD10.2 - the Social Impact of Lower Wage Jobs which states "that prior to the awarding of any further cleaning contracts, the Deputy City Manager and Chief Financial Officer bring results of the call for proposals to the Government Management for approval" and pursuant to Section 195-8.4 of Toronto Municipal Code Chapter 195.
The General Government and Licensing Committee: 1. In accordance with Section 195-8.4 of Toronto Municipal Code Chapter 195 (Purchasing By-Law), granted authority to the Executive Director, Corporate Real Estate Management to enter into, and execute an agreement with the following successful Proponents based on the terms and conditions set out in the Negotiated Request for Proposal (NRFP) document number 1960427682 and in a form satisfactory to the City Solicitor: a. Kleenway Building Maintenance Services Inc. being the top-ranked proponent meeting the requirements set out in the NRFP for the provision of custodial services at multiple City facilities within Large Property Group A and D (as defined in the NRFP) for a period of three (3) years, from the date of award in the amount of $14,886,269 net of all taxes and charges ($15,148,267 net of Harmonized Sales Tax recoveries) with the option to renew the contract for two (2) additional separate one (1) year periods in the amount of $10,427,004 net of all taxes and charges ($10,610,520 net of Harmonized Sales Tax recoveries) for a total contract award including optional years of $25,313,273 net of all taxes and charges ($25,758,787 net of Harmonized Sales Tax recoveries). b. Impact Cleaning Services Ltd. being the top-ranked proponent meeting the requirements set out in the NRFP for the provision of custodial services at multiple City facilities within Large Property Group B (as defined in the NRFP) for a period of three (3) years, from the date of award in the amount of $5,179,267 net of all taxes and charges and inclusive of all contingencies ($5,270,422 net of Harmonized Sales Tax recoveries) with the option to renew the contract for two (2) additional separate one (1) year periods in the amount of $3,627,789 net of all taxes and charges ($3,691,638 net of Harmonized Sales Tax recoveries) for a total contract award including optional years of $8,807,056 net of all taxes and charges and inclusive of all contingencies ($8,962,061 net of Harmonized Sales Tax recoveries). c. ICS Clean Inc., being the top-ranked proponent meeting the requirements set out in the NRFP for the provision of custodial services at multiple City facilities within Large Property Group C (as defined in the NRFP) for a period of three (3) years, from the date of award in the amount of $4,393,328 net of all taxes and charges ($4,470,650 net of Harmonized Sales Tax recoveries) with the option to renew the contract for two (2) additional separate one (1) year periods in the amount of $3,077,282 net of all taxes and charges ($3,131,442 net of Harmonized Sales Tax recoveries) for a total contract award including optional years of $7,470,610 net of all taxes and charges and inclusive of all contingencies ($7,602,092 net of Harmonized Sales Tax recoveries). 2. Requested the Deputy City Manager, Corporate Services, to report to the General Government and Licensing Committee in the first quarter of 2021 on a comparison of the costs for custodial services work being outsourced or done internally.
Staff recommendation as filed
The Executive Director, Corporate Real Estate Management, and the Chief Purchasing Officer recommend that: 1. The General Government and Licensing Committee, in accordance with Section 195-8.4 of Toronto Municipal Code Chapter 195 (Purchasing By-Law), grant authority to the Executive Director, Corporate Real Estate Management to enter into, and execute an agreement with the following successful Proponents based on the terms and conditions set out in the Negotiated Request for Proposal (NRFP) document number 1960427682 and in a form satisfactory to the City Solicitor: a. Kleenway Building Maintenance Services Inc. being the top-ranked proponent meeting the requirements set out in the NRFP for the provision of custodial services at multiple City facilities within Large Property Group A and D (as defined in the NRFP) for a period of three (3) years in the amount of $14,886,269 net of all taxes and charges ($15,148,267 net of Harmonized Sales Tax recoveries) with the option to renew the contract for two (2) additional separate one (1) year periods in the amount of $10,427,004 net of all taxes and charges ($10,610,520 net of Harmonized Sales Tax recoveries) for a total contract award including optional years of $25,313,273 net of all taxes and charges ($25,758,787 net of Harmonized Sales Tax recoveries). b. Impact Cleaning Services Ltd. being the top-ranked proponent meeting the requirements set out in the NRFP for the provision of custodial services at multiple City facilities within Large Property Group B (as defined in the NRFP) for a period of three (3) years in the amount of $5,179,267 net of all taxes and charges and inclusive of all contingencies ($5,270,422 net of Harmonized Sales Tax recoveries) with the option to renew the contract for two (2) additional separate one (1) year periods in the amount of $3,627,789 net of all taxes and charges ($3,691,638 net of Harmonized Sales Tax recoveries) for a total contract award including optional years of $8,807,056 net of all taxes and charges and inclusive of all contingencies ($8,962,061 net of Harmonized Sales Tax recoveries). c. ICS Clean Inc., being the top-ranked proponent meeting the requirements set out in the NRFP for the provision of custodial services at multiple City facilities within Large Property Group C (as defined in the NRFP) for a period of three (3) years in the amount of $4,393,328 net of all taxes and charges ($4,470,650 net of Harmonized Sales Tax recoveries) with the option to renew the contract for two (2) additional separate one (1) year periods in the amount of $3,077,282 net of all taxes and charges ($3,131,442 net of Harmonized Sales Tax recoveries) for a total contract award including optional years of $7,470,610 net of all taxes and charges and inclusive of all contingencies ($7,602,092 net of Harmonized Sales Tax recoveries).
GL13.7adopted
Non-Competitive Purchase of Endpoint Detection and Response (EDR) Solution
The purpose of the report is to inform General Government and Licensing Committee that the City entered into a non-competitive contract and agreement to purchase a threat management solution that enables the City to detect, protect and respond against cyber-attacks such as malicious software (i.e. malware, ransomware). The solution will enhance the City's cyber capabilities, posture and resilience and improve the protection of the data involved in the delivery of City services. The total cost for the above components is $2,442,351.03, net of Harmonized Sales Tax and $2,485,336.42 net of Harmonized Sales Tax recoveries. Reporting back to City Council is required in accordance with Municipal Code Chapter 195, Purchasing, where the potential value of the non-competitive contract exceeds $500,000 or the commitment authority of the City Manager or any division head, the Chief Purchasing Officer and the City Manager or division head shall report jointly to Council through the General Government and Licensing Committee as soon as practical and not later than the second regular meeting of Council after entering into the contract under Article 7, Section 195-7.4(B) of the Purchasing By-law.
The General Government and Licensing Committee recommends that: 1. City Council direct that the confidential information contained in Confidential Attachment 1 to the report (May 20, 2020) from the Chief Information Security Officer, the Chief Technology Officer, and the Chief Purchasing Officer remain confidential in its entirety, as it contains information related to the security of property belonging to the City of Toronto and is about a plan to be applied to negotiations to be carried on by, or on behalf of, the City of Toronto.
Staff recommendation as filed
The Chief Information Security Officer, the Chief Technology Officer and the Chief Purchasing Officer recommend that: 1. City Council direct that the confidential information contained in Confidential Attachment 1 remain confidential in its entirety, as it contains information related to the security of property belonging to the City of Toronto and is about a plan to be applied to negotiations to be carried on by, or on behalf of, the City of Toronto.
GL13.8referred
Toronto Employment and Social Services Lease at 2900 Warden Avenue, Suite 225
This report seeks authority to enter into a new sublease agreement with Bridlewood Mall Management Inc., as sub-landlord, for approximately 37,000 square feet of space at 2900 Warden Avenue, Suite 225, Scarborough (the "Leased Premises"), for use by Toronto Employment and Social Services. The rentable area of the Leased Premises is subject to the sub-landlord's right to re-measure the Leased Premises, provided that any increase in square footage shall not exceed five percent (5 percent) for the purposes of calculating rent. The sublease is for a term of ten (10) years. CreateTO has reviewed, and agrees that entering into the lease agreement is the most optimal approach to ensuring program delivery at this time.
The General Government and Licensing Committee: 1. Referred the item to the Executive Director, Corporate Real Estate Management, in consultation with Toronto Employment and Social Services and ModernTO, for further review and a report to the September 14, 2020 meeting of the General Government and Licensing Committee.
Staff recommendation as filed
The Executive Director, Corporate Real Estate Management, recommends that: 1. City Council authorize the City of Toronto (the "City") to enter into an offer to sublease (the "Offer") and a sublease to be executed pursuant to the Offer (collectively the "Sublease") with Bridlewood Mall Management Inc. (the "Sub-landlord"), for approximately 37,000 square feet of space, to a maximum of 38,850 square feet, at 2900 Warden Avenue, Scarborough (the "Premises") for a ten (10) year term (the "Term") commencing January 1, 2022 and expiring on December 31, 2031, substantially on the major terms and conditions as set out in Appendix A, including such other terms and conditions as may be deemed appropriate by the Executive Director, Corporate Real Estate Management or their designate, and in a form acceptable to the City Solicitor.
GL13.9deferred
Feasibility of Changing the City of Toronto's Policy on Statutory Holidays
The City of Toronto's current policy on Designated Holidays and Floating Holidays, and the collective agreement implementations of that policy provide for flexibility in accommodating requests by employees to observe religious days that are not among the 11 holidays designated by the City. The City's practice of allowing employees to use paid floating holidays, lieu time, applicable leaves, or other scheduling options meets the requirements of the Ontario Human Rights Code and is consistent with the approach taken by most public and private sector employers in the province.
The General Government and Licensing Committee deferred consideration of the item until after City Council has ratified the CUPE Local 79 collective agreement.
Staff recommendation as filed
The Executive Director, People, Equity and Human Rights recommends that: 1. The General Government and Licensing Committee receive this report for information.
GL13.10adopted
Ontario Good Roads Association, Road Authority Web Portal
The Mandate of The Ontario Good Road Authority (OGRA) advocates that it "advances the infrastructure and transportation interests of our members through training, advocacy and services," with four main business objectives including "the development of plans, programs and partnerships for the delivery of services that meet the needs of municipal transportation and public works departments, while recognizing the contribution of the corporate sector". Maintaining their objectives the OGRA developed the Road Authority web portal (www.roadauthority.com), a partnership portal created as an online repository of products needed for all infrastructure constructions projects. Registered agencies can use the built in web-based Product Management app to manage and publish their approved products list with better records keeping and utilizing the database of 2,000+ pre-vetted products. The Purpose of exploring the feasibility would be to review how registering would benefit the city in having the ability to manage the city's products list, as well as access to TRA's large database which includes new and innovative products as well as collaborating with the OGRA's Products Management Committee of engineers and professionals who review the new products and technology. Note: Agencies using this service will always be able to have complete control on the type of products they include in their approved products lists The Ontario Ministry of Transportation along with the City of Hamilton and the Regional Municipalities of Durham and Halton are registered with the Road Authority Web Portal. The portal is free of charge to the City of Toronto as a good standing member of the OGRA.
The General Government and Licensing Committee: 1. Requested the Deputy City Manager, Corporate Services and the Chief Purchasing Officer to report to the September 14, 2020 General Government and Licensing Committee on the merits of the City's Agencies, Boards and Commissions participating in the Ontario Good Roads Association, Road Authority web portal online catalogue for pre-vetted products needed for all infrastructure constructions projects for the purposes of managing the City of Toronto product list.
Staff recommendation as filed
Councillor Paul Ainslie recommends that: 1. The General Government and Licensing Committee request that the Deputy City Manager, Corporate Services and the Chief Purchasing Officer report to the General Government and Licensing Committee on the merits of the City's Agencies, Boards and Commissions participating in the Ontario Good Roads, Road Authority web portal online catalogue for pre-vetted products needed for all infrastructure constructions projects for the purposes of managing the City of Toronto product list at the September 14, 2020 General Government and Licensing Committee Meeting.