General Government and Licensing Committee
The full agenda, as filed
All 31 items in the clerk’s order. Each carries the city’s own words: the staff recommendation, what the body decided, and its status. Nothing below is written by us.
Items 1 to 25 of 31Show 2550100all
GL21.1amended
Cancellation, Reduction or Refund of Property Taxes - March 29, 2021 Hearing
This report deals with tax appeal applications made to the Treasurer pursuant to Sections 323 and 325 of the City of Toronto Act, 2006. Section 323 permits Council to cancel, reduce or refund taxes in cases when, during the year, a property undergoes changes such as when it is destroyed by fire or demolished, becomes exempt from taxation, or is reclassified due to a change in use. Under Section 325 of the City of Toronto Act, 2006, taxpayers can request a cancellation, reduction or refund of taxes when an error in the assessment roll is identified which results in an overcharge. The legislation requires Council to make its decision after holding a public meeting at which the applicants and/or property owners may express any concerns. Council has delegated authority to hear and make final decisions in respect of these matters to the General Government and Licensing Committee. Staff have mailed Notices of Hearing to affected taxpayers advising of the General Government and Licensing Committee's upcoming meeting and consideration of this staff report.
The General Government and Licensing Committee: 1. Approved the individual tax appeal applications made pursuant to Section 323 of the City of Toronto Act, 2006 resulting in tax reductions (excluding phase-in/capping amounts) identified in the Detailed Hearing Report marked as Appendix A to the report (March 15, 2021) from the Controller, excluding the following application: Ward Number Appeal Number Property Address W18 20200579 5799 Yonge St 2. Approved the individual tax appeal applications made pursuant to Section 325 of the City of Toronto Act, 2006 resulting in tax reductions (excluding phase-in/capping amounts) in the amounts identified in Appendix B to the report (March 15, 2021) from the Controller.
Staff recommendation as filed
The Controller recommends that the General Government and Licensing Committee: 1. Approve the individual tax appeal applications made pursuant to Section 323 of the City of Toronto Act, 2006, resulting in tax reductions (excluding phase-in/capping amounts) in the amounts identified in Appendix A. 2. Approve the individual tax appeal applications made pursuant to Section 325 of the City of Toronto Act, 2006 resulting in tax reductions (excluding phase-in/capping amounts) in the amounts identified in Appendix B.
GL21.2adopted
This report seeks City Council's authority for an exemption and cancellation of municipal and education taxes as authorized by the enactment of private legislation (Bill Pr20) for the Hot Docs International Documentary Festival and Hot Docs Ted Rogers Cinema located at 504 Bloor Street West. Bill Pr20: An Act Respecting Hot Docs (the "Act") received Royal Assent on December 9, 2020. The Act allows the City of Toronto to enact by-laws to provide for a property tax exemption for 504 Bloor Street West, subject to the provisions of the bill and any conditions outlined within the bill that the City chooses to impose in providing the tax exemption.
The General Government and Licensing Committee recommends that: 1. Subject to Recommendation 2 below, City Council authorize a property tax exemption effective January 1, 2020, and the cancellation of all 2020 property taxes levied for municipal and school purposes, other than local improvement rates, together with all interest, fees and penalties for the property municipally known as 504 Bloor Street West (the "Specified Property") occupied and used by the Hot Docs International Documentary Festival and Hot Docs Ted Rogers Cinema ("Hot Docs") provided that: a. the Specified Property is occupied and used solely by Hot Docs; b. Hot Docs is the registered owner of the Specified Property; and c. Hot Docs is a registered charity. 2. City Council direct that these Recommendations do not come into force until Hot Docs enters into an agreement with the City, requiring that if Hot Docs sells, leases or otherwise disposes of the Specified Property, that the City may require repayment of the property taxes provided through the tax exemption as set out in this report, and that this agreement may be registered on title to the Specified Property.
Staff recommendation as filed
The Controller recommends that: 1. Subject to Recommendation 2, City Council authorize a property tax exemption effective January 1, 2020, and the cancellation of all 2020 property taxes levied for municipal and school purposes, other than local improvement rates, together with all interest, fees and penalties for the property municipally known as 504 Bloor Street West (the "Specified Property") occupied and used by the Hot Docs International Documentary Festival and Hot Docs Ted Rogers Cinema ("Hot Docs") provided that: a. the Specified Property is occupied and used solely by Hot Docs; b. Hot Docs is the registered owner of the Specified Property; and c. Hot Docs is a registered charity. 2. The Recommendations do not come into force until Hot Docs enters into an agreement with the City, requiring that if Hot Docs sells, leases or otherwise disposes of the Specified Property, that the City may require repayment of the property taxes provided through the tax exemption as set out in this report, and that this agreement may be registered on title to the Specified Property.
GL21.3adopted
This report seeks City Council's authority for the adoption of the necessary by-law to designate a portion of the property leased and occupied by Toronto Employment and Social Services as a Municipal Capital Facility and to provide an exemption for municipal taxes and education taxes. The Municipal Capital Facility agreement authorized by the by-law will provide an exemption for approximately 27,894 square feet of space (Suite 219) at 900 Dufferin Street.
The General Government and Licensing Committee recommends that: 1. City Council pass a By-law pursuant to Section 252 of the City of Toronto Act, 2006, providing authority to: a. enter into a Municipal Capital Facility Agreement with Dufferin Mall Holdings Inc., with whom the City has a lease, for the property known as 900 Dufferin Street, Suite 219, for approximately 27,894 square feet of space (the "Leased Premises"), with respect to the general administration of the City; and b. exempt the Leased Premises from taxation for municipal and school purposes, with the tax exemption being effective from the latest of: 1. the commencement date of the Lease; 2. the date the Municipal Capital Facility Agreement is entered into; and 3. the date the Tax Exemption By-law is enacted. 2. City Council direct the City Clerk to provide written notice of the By-law to the Minister of Finance, the Municipal Property Assessment Corporation, the Toronto District School Board, the Toronto Catholic District School Board, le Conseil scolaire Viamonde, and le Conseil scolaire catholique MonAvenir.
Staff recommendation as filed
The Controller recommends that: 1. City Council pass a By-law pursuant to Section 252 of the City of Toronto Act, 2006, providing authority to: a. enter into a Municipal Capital Facility Agreement with Dufferin Mall Holdings Inc., with whom the City has a lease, for the property known as 900 Dufferin Street, Suite 219, for approximately 27,894 square feet of space (the "Leased Premises"), with respect to the general administration of the city; b. exempt the Leased Premises from taxation for municipal and school purposes, with the tax exemption being effective from the latest of: (1) the commencement date of the Lease, (2) the date the Municipal Capital Facility Agreement is entered into, and (3) the date the Tax Exemption By-law is enacted. 2. City Council direct the City Clerk to give written notice of the By-law to the Minister of Finance, the Municipal Property Assessment Corporation, the Toronto District School Board, the Toronto Catholic District School Board, le Conseil scolaire Viamonde, and le Conseil scolaire catholique MonAvenir.
GL21.4adopted
This report seeks City Council's authority for the adoption of the necessary by-law to designate a portion of the property owned by the City of Toronto and leased to The Bentway Conservancy as a Municipal Capital Facility and to provide an exemption for municipal taxes and education taxes. The Municipal Capital Facility agreement authorized by the by-law will provide an exemption of approximately 7,207 square feet of space and ancillary parking at 20 Brunel Court which is leased to The Bentway Conservancy.
The General Government and Licensing Committee recommends that: 1. City Council pass a By-law pursuant to Section 252 of the City of Toronto Act, 2006, providing authority to: a. enter into a Municipal Capital Facility Agreement with the Bentway Conservancy, with whom the City has a lease, for the property known as 20 Brunel Court, for approximately 7,207 square feet of space (the "Leased Premises") owned by the City of Toronto, with respect to a facility for a community centre and ancillary parking; and b. exempt the Leased Premises from taxation for municipal and school purposes, with the tax exemption being effective from the latest of: 1. the commencement date of the Lease; 2. the date the Municipal Capital Facility Agreement is entered into; and 3. the date the Tax Exemption By-law is enacted. 2. City Council pass a resolution that the Municipal Capital Facility referenced in Recommendation 1 above is for the purposes of the City of Toronto as a community centre and is for public use. 3. City Council direct the City Clerk to provide written notice of the By-law to the Minister of Finance, the Municipal Property Assessment Corporation, the Toronto District School Board, the Toronto Catholic District School Board, le Conseil scolaire Viamonde, and le Conseil scolaire catholique MonAvenir.
Staff recommendation as filed
The Controller recommends that: 1. City Council pass a By-law pursuant to Section 252 of the City of Toronto Act, 2006, providing authority to: a. enter into a Municipal Capital Facility Agreement with the Bentway Conservancy, with whom the City has a lease, for the property known as 20 Brunel Court, for approximately 7,207 square feet of space (the "Leased Premises") owned by the City of Toronto, with respect to a facility for a community centre and ancillary parking; b. exempt the Leased Premises from taxation for municipal and school purposes, with the tax exemption being effective from the latest of: (1) the commencement date of the Lease, (2) the date the Municipal Capital Facility Agreement is entered into, and (3) the date the Tax Exemption By-law is enacted. 2. City Council pass a resolution that the Municipal Capital Facility referenced in Recommendation 1 is for the purposes of the City of Toronto as a community centre and is for public use. 3. City Council direct the City Clerk to give written notice of the By-law to the Minister of Finance, the Municipal Property Assessment Corporation, the Toronto District School Board, the Toronto Catholic District School Board, le Conseil scolaire Viamonde, and le Conseil scolaire catholique MonAvenir
GL21.5adopted
This report seeks City Council's authority for the adoption of the necessary By-law to designate a portion of the property owned by the City of Toronto and leased to Woodgreen Red Door Family Shelter as a Municipal Capital Facility and to provide an exemption for municipal taxes and education taxes. The Municipal Capital Facility agreement authorized by the By-law will provide an exemption of approximately 21,043 square feet of space which includes 1,033 square feet of outdoor amenity space at 189B Booth Ave which is leased to Woodgreen Red Door Family Shelter.
The General Government and Licensing Committee recommends that: 1. City Council pass a By-law pursuant to Section 252 of the City of Toronto Act, 2006, providing authority to: a. enter into a Municipal Capital Facility Agreement with Woodgreen Red Door Shelter, with whom the City has a lease, for the property known as 189B Booth Avenue, for approximately 21,043 square feet of space (the "Leased Premises") owned by the City of Toronto, with respect to social and health services; and b. exempt the Leased Premises from taxation for municipal and school purposes, with the tax exemption being effective from the latest of: 1. the commencement date of the Lease; 2. the date the Municipal Capital Facility Agreement is entered into; and 3. the date the Tax Exemption By-law is enacted. 2. City Council direct the City Clerk to provide written notice of the By-law to the Minister of Finance, the Municipal Property Assessment Corporation, the Toronto District School Board, the Toronto Catholic District School Board, le Conseil scolaire Viamonde, and le Conseil scolaire catholique MonAvenir.
Staff recommendation as filed
The Controller recommends that: 1. City Council pass a By-law pursuant to Section 252 of the City of Toronto Act, 2006, providing authority to: a. enter into a Municipal Capital Facility Agreement with Woodgreen Red Door Shelter, with whom the City has a lease, for the property known as 189B Booth Ave, for approximately 21,043 square feet of space (the "Leased Premises") owned by the City of Toronto, with respect to social and health services; and b. exempt the Leased Premises from taxation for municipal and school purposes, with the tax exemption being effective from the latest of: (1) the commencement date of the Lease, (2) the date the Municipal Capital Facility Agreement is entered into, and (3) the date the Tax Exemption By-law is enacted. 2. City Council direct the City Clerk to give written notice of the By-law to the Minister of Finance, the Municipal Property Assessment Corporation, the Toronto District School Board, the Toronto Catholic District School Board, le Conseil scolaire Viamonde, and le Conseil scolaire catholique MonAvenir.
GL21.6amended
The purpose of this report is to obtain City Council authority to enter into a Community Space Tenancy lease with Heritage York as a community partner for approximately 4,607 square feet of gross floor area within City-owned space located at 4066 Old Dundas Street (commonly known as Lambton House) and to have the leased premises designated as a municipal capital facility.
The General Government and Licensing Committee recommends that: 1. City Council authorize the City of Toronto to enter into a Community Space Tenancy lease (the "Lease") with Heritage York (the "Tenant") pursuant to the Community Space Tenancy Policy as a Community Partner Tenant for the building premises located at 4066 Old Dundas Street and known as Lambton House comprising a gross floor area of approximately 4,607 square feet (the "Leased Premises") for a five (5) year term, with an option to renew/extend for another five (5) years, substantially on the terms and conditions set out in the attached Appendix A to the report (March 15, 2021) from the Executive Director, Corporate Real Estate Management and the General Manager, Economic Development and Culture, with such revisions to them and on such other or amended terms and conditions as may be acceptable to the Deputy City Manager, Corporate Services in consultation with the General Manager, Economic Development and Culture, and in a form acceptable to the City Solicitor. 2. City Council authorize each of the Deputy City Manager, Corporate Services and the Executive Director, Corporate Real Estate Management severally to execute the Lease and any related documents on behalf of the City of Toronto, as required. 3. City Council authorize the Deputy City Manager, Corporate Services, or their designate, to administer and manage the Lease, including the provision of any amendments, consents, approvals, waivers, notices and notices of termination, provided that the Deputy City Manager, Corporate Services may, at any time, refer consideration of such matters (including their content) to City Council for its determination and direction. 4. City Council pass a By-law pursuant to Section 252 of the City of Toronto Act, 2006, providing authority to: a. enter into a Municipal Capital Facility Agreement with the Tenant for the leased Premises for the purposes of providing a municipal capital facility related to the provision of cultural services; and b. exempt the Leased Premises from taxation for municipal and school purposes, with the tax exemption being effective from the latest of: 1. the commencement date of the Lease; 2. the date the Municipal Capital Facility Agreement is entered into; and 3. the date the Tax Exemption By-law is enacted. 5. City Council pass a resolution that the Municipal Capital Facility referenced in Recommendation 4 above is for the purposes of the City of Toronto as a facility for the provision of cultural services and is for public use. 6. City Council direct the City Clerk to provide written notice of the amended By-law to the Minister of Finance, the Municipal Property Assessment Corporation, the Toronto District School Board, the Toronto Catholic District School Board, le Conseil scolaire Viamonde, and le Conseil scolaire catholique MonAvenir.
Staff recommendation as filed
The Executive Director, Corporate Real Estate Management and the General Manager, Economic Development and Culture, recommend that: 1. City Council authorize the City of Toronto to enter into a Community Space Tenancy lease (the "Lease") with Heritage York (the "Tenant") pursuant to the Community Space Tenancy Policy as a Community Partner Tenant for the building premises located at 4066 Old Dundas Street and known as Lambton House comprising a gross floor area of approximately 4,607 square feet (the "Leased Premises") for a five (5) year term, with an option to renew/extend for another five (5) years, substantially on the terms and conditions set out in the attached Appendix "A", with such revisions thereto and on such other or amended terms and conditions as may be acceptable to the Deputy City Manager, Corporate Services in consultation with the General Manager, Economic Development and Culture, and in a form acceptable to the City Solicitor. 2. City Council authorize each of the Deputy City Manager, Corporate Services and the Executive Director, Corporate Real Estate Management severally to execute the Lease and any related documents on behalf of the City of Toronto, as required. 3. City Council authorize the Deputy City Manager, Corporate Services or his/her designate to administer and manage the Lease, including the provision of any amendments, consents, approvals, waivers, notices and notices of termination, provided that the Deputy City Manager, Corporate Services may, at any time, refer consideration of such matters (including their content) to City Council for its determination and direction. 4. City Council pass a By-law pursuant to Section 252 of the City of Toronto Act, 2006, providing authority to: a. enter into a Municipal Capital Facility Agreement with the Tenant for the leased Premises for the purposes of providing a municipal capital facility related to the provision of cultural services; and b. exempt the Leased Premises from taxation for municipal and school purposes, with the tax exemption being effective from the latest of: (1) the commencement date of the Lease, (2) the date the Municipal Capital Facility Agreement is entered into, and (3) the date the Tax Exemption By-law is enacted. 5. City Council direct the City Clerk to give written notice of the amended By-law to the Minister of Finance, the Municipal Property Assessment Corporation, the Toronto District School Board, the Toronto Catholic District School Board, le Conseil scolaire Viamonde, and le Conseil scolaire catholique MonAvenir.
GL21.7adopted
Corporate Real Estate Management is seeking City Council authority to amend the lease with Shining through Centre for Children with Autism (the "Tenant") for the property known as 305 Greenfield Avenue (the "Leased Premises") authorized by City of Toronto Council pursuant to Item GM18.7, to include an option to renew for a period of five (5) years. The Tenant will also be provided with a right of termination and a six (6) month fixturing period.
The General Government and Licensing Committee recommends that: 1. City Council authorize that the terms of the lease agreement (the "Lease") between the City of Toronto and Shining Through Centre for Children with Autism previously authorized pursuant to Item GM18.7 be amended in accordance with Appendix A to the report (March 12, 2021) from the Executive Director, Corporate Real Estate Management. 2. City Council authorize the Executive Director, Corporate Real Estate Management, or their designate, to administer and manage the Lease, including the provision of any consents, amendments, approvals, notices and notices of termination provided that the Executive Director, Corporate Real Estate Management may, at any time, refer consideration of such matters (including their content) for City Council for its determination and direction.
Staff recommendation as filed
The Executive Director, Corporate Real Estate Management recommends that: 1. City Council authorize the terms of the lease agreement (the "Lease") between the City of Toronto and Shining Through Centre for Children with Autism previously authorized pursuant to Item GM-18.7 be amended in accordance with Appendix A of this report. 2. City Council authorize the Executive Director, Corporate Real Estate Management, or their designate, to administer and manage the Lease, including the provision of any consents, amendments, approvals, notices and notices of termination provided that the Executive Director, Corporate Real Estate Management may, at any time, refer consideration of such matters (including their content) for City Council for its determination and direction.
GL21.8adopted
The purpose of this report is to advise Toronto City Council, pursuant to Chapter 195 of the Toronto Municipal Code (Purchasing By-law, Section 195-7.4), of a non-competitive contract with OJCR Construction Limited to procure emergency general contracting and construction services to repair two damaged culverts and four failed sections of the 1200 millimetre (nearly four feet in diameter) East Don Sanitary Trunk Sewer in the East Don Parkland near Finch Avenue East and Alamosa Drive for a total value of $2,832,827.03 ($2,882,684.79 net of Harmonized Sales Tax recoveries). The issuance of this non-competitive contract was a matter of extreme urgency. The damage to the trunk sewer indicated a high probability of complete failure of the sewer potentially resulting in 17 million litres (per day) of sewage spilling into the Don River East Branch. This would be a significant health and safety hazard to the public and contravene public legislative requirements for maintaining the integrity of this critical sewer. The damaged sections of the East Don Sanitary Trunk Sewer have now been repaired as well as the culverts that were identified to have been the cause the failure. In consultation with the Purchasing and Materials Management Division, this emergency procurement could not be reported to the General Government and Licensing Committee and Council in the required timeframe. This was as a result of the requirements for Toronto Water to investigate and undertake the critical emergency construction work and to properly reconcile and approve all payments to the contractor/subcontractors - a process that was finalized in December 2020. Reporting back to City Council is required in accordance with Municipal Code Chapter 195, Purchasing, where the potential value of the non-competitive contract exceeds $500,000 as per Article 7, Section 195-7.4(B) of the Purchasing By-law.
The General Government and Licensing Committee recommends that: 1. City Council receive the report (March 12, 2021) from the General Manager, Toronto Water and the Chief Procurement Officer for information.
Staff recommendation as filed
The General Manager, Toronto Water and the Chief Procurement Officer, Purchasing and Materials Management recommend that: 1. City Council receive this report for information.
GL21.9adopted
The purpose of this report is to advise Toronto City Council, pursuant to Chapter 195 of the Toronto Municipal Code (Purchasing By-law, Section 195-7.4), of a non-competitive contract with OJCR Construction Limited to procure emergency general contracting and construction services to structurally secure a 2100 millimetre (more than seven feet in diameter) transmission watermain for a total value of $6,529,231.81 ($6,644,146.29 net of Harmonized Sales Tax recoveries). The issuance of this non-competitive construction contract was a matter of extreme urgency due to the high risk of the watermain failing and causing catastrophic damage to the surrounding properties, the potential washout of Ellesmere Road and to protect health and safety. The 2100 millimetre watermain has now been permanently secured, the culvert structurally rehabilitated and the surrounding area restored. In consultation with the Purchasing and Materials Management Division, this emergency procurement could not be reported to the General Government and Licensing Committee and Council in the required timeframe. This was as a result of the requirements for Toronto Water to investigate and undertake the critical emergency construction work and to properly reconcile and approve all payments to the contractor/subcontractors - a process that was finalized in December 2020. Reporting back to City Council is required in accordance with Municipal Code Chapter 195, Purchasing, where the potential value of the non-competitive contract exceeds $500,000 as per Article 7, Section 195-7.4(B) of the Purchasing By-law.
The General Government and Licensing Committee recommends that: 1. City Council receive the report (March 12, 2021) from the General Manager, Toronto Water and the Chief Procurement Officer for information.
Staff recommendation as filed
The General Manager, Toronto Water and the Chief Procurement Officer, Purchasing and Materials Management recommend that: 1. City Council receive this report for information.
GL21.10adopted
Expropriation of 480 Coxwell Avenue - Stage 2
This report provides City Council with a copy of the Inquiry Officer's Report dated February 3, 2021 and received on February 4, 2021, attached as Appendix A (the "Report") and seeks authority to expropriate the property municipally known as 480 Coxwell Avenue (the "Property") for the purpose of constructing a new Odour Control Facility associated with the Coxwell Sanitary Trunk Sewer. The Property was identified as the preferred location for the Odour Control Facility through a recently concluded Municipal Class Environmental Assessment. Attempts to acquire the Property through a negotiated agreement were unsuccessful. Staff recommend proceeding with the expropriation process to acquire the Property to enable the proposed construction of the Odour Control Facility. To comply with the legislative requirements of the Expropriations Act, this report must be considered and adopted by City Council at its meeting on April 7th and 8th, 2021 to proceed with the expropriation process. This report also seeks authorization for the City of Toronto to serve Notices and make an Offer of Compensation in accordance with the Expropriations Act.
The General Government and Licensing Committee recommends that: 1. City Council, as Approving Authority under the Expropriations Act, consider the Report of the Inquiry Officer attached as Appendix A to the report (March 12, 2021) from Executive Director, Corporate Real Estate Management. 2. City Council, as Approving Authority under the Expropriations Act, approve the expropriation of 480 Coxwell Avenue as set out in Appendix B to the report (March 12, 2021) from Executive Director, Corporate Real Estate Management for municipal purposes including the construction and development of a new odour control facility. 3. City Council authorize the City of Toronto, as Expropriating Authority under the Expropriations Act, to take all necessary steps to comply with the Expropriations Act, including but not limited to the preparation and registration of an Expropriation Plan, and service of Notices of Expropriation, Notices of Election and Notices of Possession, as may be required. 4. City Council authorize the Executive Director, Corporate Real Estate Management, or their designate to obtain an appraisal report to value 480 Coxwell Avenue, and to prepare and serve an Offer of Compensation on all registered owners of 480 Coxwell Avenue, at the appraised value, all in accordance with the requirements in the Expropriations Act. 5. City Council authorize the Executive Director, Corporate Real Estate Management, or their designate to sign the Offer of Compensation for 480 Coxwell Avenue on behalf of the City. 6. City Council authorize the public release of the confidential information contained in Confidential Attachment 1 to the report (March 12, 2021) from the Executive Director, Corporate Real Estate Management once there has been a final determination of all claims and compensation payable for 480 Coxwell Avenue by arbitration, appeal or settlement to the satisfaction of the City Solicitor.
Staff recommendation as filed
The Executive Director, Corporate Real Estate Management recommends that: 1. City Council, as approving authority under the Expropriations Act, consider the Report of the Inquiry Officer attached as Appendix A. 2. City Council, as approving authority under the Expropriations Act, approve the expropriation of 480 Coxwell Avenue as set out in Appendix B for municipal purposes including the construction and development of a new odour control facility. 3. City Council authorize the City of Toronto, as expropriating authority under the Expropriations Act, to take all necessary steps to comply with the Expropriations Act, including but not limited to the preparation and registration of an Expropriation Plan, and service of Notices of Expropriation, Notices of Election and Notices of Possession, as may be required. 4. City Council authorize the Executive Director, Corporate Real Estate Management, or their designate to obtain an appraisal report to value 480 Coxwell Avenue, and to prepare and serve an Offer of Compensation on all registered owners of 480 Coxwell Avenue, at the appraised value, all in accordance with the requirements in the Expropriations Act. 5. City Council authorize the Executive Director, Corporate Real Estate Management, or their designate to sign the Offer of Compensation for 480 Coxwell Avenue on behalf of the City. 6. City Council authorize the public release of the confidential information contained in Confidential Attachment 1 once there has been a final determination of all claims and compensation payable for 480 Coxwell Avenue by arbitration, appeal or settlement to the satisfaction of the City Solicitor.
GL21.11adopted
Expropriation of a Portion of 5795 Yonge Street for Public Street Purposes - Stage 2
This report seeks reauthorization from City Council, as the approving authority under the Expropriations Act, to expropriate part of the condominium property known municipally as 5795 Yonge Street for a new road connecting Cummer Avenue to Yonge Street through a northerly adjacent development being developed (the "Project"). The Project once completed, will provide public street access for the adjacent condominiums and new development being developed. This Stage 2 expropriation report includes details on the anticipated costs, based on internal appraisals, and requests City Council to approve the subject expropriation as approving authority under the Expropriations Act and enact an expropriation by-law. Following the granting of authority by City Council on this Stage 2 report, the Expropriation Plan will be registered and Notices of Expropriation served. Statutory offers of compensation must be served prior to the City taking possession of the expropriated interest.
The General Government and Licensing Committee recommends that: 1. City Council as Approving Authority under the Expropriations Act, approve the expropriation of the interest in land described in Appendix A to the report (March 12, 2021) from the Executive Director, Corporate Real Estate Management ("Required Property Interest") for the construction of a new public street. 2. City Council authorize the City of Toronto, as Expropriating Authority under the Expropriations Act, to take all steps necessary to comply with the Expropriations Act, including but not limited to, the preparation and registration of an Expropriation Plan and service of the Notices of Expropriation, Notices of Election as to a Date for Compensation, and Notices of Possession as it relates to the Required Property Interest. 3. City Council authorize the Executive Director, Corporate Real Estate Management, or their designate, to sign the Notices of Expropriation, Notices of Possession, Offers of Compensation, Settlement Agreements and any other ancillary documents on behalf of the City for the Required Property Interests. 4. City Council further authorize the Executive Director, Corporate Real Estate Management, or their designate, to prepare and serve offers of compensation in accordance with the requirements of the Expropriations Act. 5. City Council authorize the public release of Confidential Attachment 1 to the report (March 12, 2021) from the Executive Director, Corporate Real Estate Management once there has been a final determination and closing of the compensation payable for the Required Property Interests by arbitration, appeal or settlement, or otherwise to the satisfaction of the City Solicitor.
Staff recommendation as filed
The Executive Director, Corporate Real Estate Management recommends that: 1. City Council as Approving Authority under the Expropriations Act, approve the expropriation of the interest in land described in Appendix A (the "Required Property Interest") for the construction of a new public street. 2. City Council authorize the City of Toronto, as Expropriating Authority under the Expropriations Act, to take all steps necessary to comply with the Expropriations Act, including but not limited to, the preparation and registration of an Expropriation Plan and service of the Notices of Expropriation, Notices of Election as to a Date for Compensation, and Notices of Possession as it relates to the Required Property Interest. 3. City Council authorize the Executive Director, Corporate Real Estate Management, or their designate, to sign the Notices of Expropriation, Notices of Possession, Offers of Compensation, Settlement Agreements and any other ancillary documents on behalf of the City for the Required Property Interests. 4. City Council further authorize the Executive Director, Corporate Real Estate Management, or their designate, to prepare and serve offers of compensation in accordance with the requirements of the Expropriations Act. 5. City Council authorize the public release of Confidential Attachment 1 once there has been a final determination and closing of the compensation payable for the Required Property Interests by arbitration, appeal or settlement, or otherwise to the satisfaction of the City Solicitor.
GL21.12adopted
As part of the Easier Access Phase 3 Project (the "Project"), the Toronto Transit Commission is proposing to make the existing subway platforms at the Christie Subway Station (the "Station") accessible by constructing two new elevators. This report relates to the second stage of the expropriation process and seeks approval from City Council, as the approving authority under the Expropriations Act, to expropriate the required property interests that will enable pedestrian access from two (2) new elevators to be constructed at the Station. The required properties are shown on the maps attached as Appendix A and on the Reference Plans attached as Appendices C, D and E.
The General Government and Licensing Committee recommends that: 1. City Council authorize the City of Toronto (the "City") to enter into agreements, an offer to sell or an agreement under the Expropriations Act, with respect to the property interests identified in Appendix B to the report (March 12, 2021) from the Executive Director, Corporate Real Estate Management (the "Property Interests") on terms and conditions acceptable to the Executive Director, Corporate Real Estate Management, and in a form satisfactory to the City Solicitor. 2. City Council authorize the Executive Director, Corporate Real Estate Management, or their designate, to execute the agreements, an offer to sell or an agreement under the Expropriation Act, with respect to the Property Interests. 3. City Council, as Approving Authority under the Expropriations Act, and in the event that the City of Toronto is unable to reach an agreement with the owner for the acquisition of the Property Interests: a. approve the expropriation of the Property Interests; b. authorize City staff to take all steps necessary to comply with the Expropriations Act, including but not limited to, the preparation and registration of an Expropriation Plan, and service of the Notice of Expropriation, Notice of Election, and/or Notice of Possession for the Property Interests, as may be appropriate; c. authorize City staff to obtain an appraisal report to value the Property Interests, updated to the date of expropriation or, if the owner so elects in accordance with the Expropriations Act, to the date of service of the Notices of Expropriation, and to prepare and serve offers of compensation on all registered owners, at the appraised value, all in accordance with the requirements in the Expropriations Act; and d. authorize the Executive Director, Corporate Real Estate Management, or their designate, to sign the Notices of Expropriation, the Notices of Possession, the Offer of Compensation, and any related documents on behalf of the City for the Property Interests. 4. City Council authorize the public release of Confidential Attachment 1 to the report (March 12, 2021) from the Executive Director, Corporate Real Estate Management once there has been a final determination of all claims for compensation for all of the Property Interests identified in Appendix B to the report (March 12, 2021) from the Executive Director, Corporate Real Estate Management to the satisfaction of the City Solicitor.
Staff recommendation as filed
The Executive Director, Corporate Real Estate Management, recommends that: 1. City Council authorize the City of Toronto (the "City") to enter into agreements, an offer to sell or an agreement under the Expropriations Act, with respect to the property interests identified in Appendix B (the "Property Interests"), on terms and conditions acceptable to the Executive Director, Corporate Real Estate Management, and in a form satisfactory to the City Solicitor. 2. City Council authorize the Executive Director, Corporate Real Estate Management, or their designate, to execute the agreements, an offer to sell or an agreement under the Expropriation Act, with respect to the Property Interests. 3. City Council, as approving authority under the Expropriations Act, and in the event that the City of Toronto is unable to reach an agreement with the owner for the acquisition of the Property Interests: a. approve the expropriation of the Property Interests; b. authorize City staff to take all steps necessary to comply with the Expropriations Act, including but not limited to, the preparation and registration of an Expropriation Plan, and service of the Notice of Expropriation, Notice of Election, and/or Notice of Possession for the Property Interests, as may be appropriate; c. authorize City staff to obtain an appraisal report to value the Property Interests, updated to the date of expropriation or, if the owner so elects in accordance with the Expropriations Act, to the date of service of the Notices of Expropriation, and to prepare and serve offers of compensation on all registered owners, at the appraised value, all in accordance with the requirements in the Expropriations Act; and, d. authorize the Executive Director, Corporate Real Estate Management, or their designate, to sign the Notices of Expropriation, the Notices of Possession, the Offer of Compensation, and any related documents on behalf of the City for the Property Interests. 4. City Council authorize the public release of Confidential Attachment 1 to the report once there has been a final determination of all claims for compensation for all of the Property Interests identified in Appendix B to the satisfaction of the City Solicitor.
GL21.13adopted
As part of the Easier Access Phase 3 Project, the Toronto Transit Commission is proposing to construct two (2) elevators at Greenwood Subway Station on Line 2 providing accessibility to and from each of the eastbound and westbound platforms to the street level. This report seeks approval from City Council, as the approving authority under the Expropriations Act, to expropriate the required permanent and temporary easements near Greenwood Subway Station, as identified in Appendix A, shown approximately in Appendix B, and more particularly detailed on the Reference Plan in Appendix C (the "Property Interests"), for the purposes of the Project. The Property Interests will enable the relocation of utility pipelines from the public right of way to 16 Linnsmore Crescent, to facilitate the construction of an elevator under the public right of way.
The General Government and Licensing Committee recommends that: 1. City Council authorize the City of Toronto (the "City") to enter into agreements, an offer to sell or an agreement under the Expropriation Act, with respect to the property interests identified in Appendix A to the report (March 12, 2021) from the Executive Director, Corporate Real Estate Management, (the "Property Interests"), on terms and conditions acceptable to the Executive Director, Corporate Real Estate Management, and in a form satisfactory to the City Solicitor. 2. City Council authorize the Executive Director, Corporate Real Estate Management, or their designate, to execute the agreements, an offer to sell or an agreement under the Expropriation Act, with respect to the Property Interests. 3. City Council, as Approving Authority under the Expropriations Act, and in the event that the City of Toronto is unable to reach an agreement with the owner for the acquisition of the Property Interests: a. approve the expropriation of the Property Interests; b. authorize City staff to take all steps necessary to comply with the Expropriations Act, including but not limited to, the preparation and registration of an Expropriation Plan, and service of the Notice of Expropriation, Notice of Election as to a Date for Compensation, and/or Notice of Possession for the Property Interests, as may be appropriate; c. authorize City staff to obtain an appraisal report to value the Property Interests, updated to the date of expropriation or, if the owner so elects in accordance with the Expropriations Act, to the date of service of the Notices of Expropriation, and to prepare and serve Offers of Compensation on all registered owners, at the appraised value, all in accordance with the requirements in the Expropriations Act; and d. authorize the Executive Director, Corporate Real Estate Management, or their designate, to sign the Notices of Expropriation, the Notices of Possession, the Offer of Compensation, and any related documents on behalf of the City for the Property Interests. 4. City Council authorize the public release of Confidential Attachment 1 to the report (March 12, 2021) from the Executive Director, Corporate Real Estate Management once there has been a final determination of all claims for compensation for all of the Property Interests to the satisfaction of the City Solicitor.
Staff recommendation as filed
The Executive Director, Corporate Real Estate Management recommends that: 1. City Council authorize the City of Toronto (the "City") to enter into agreements, an offer to sell or an agreement under the Expropriation Act, with respect to the property interests identified in Appendix A (the "Property Interests"), on terms and conditions acceptable to the Executive Director, Corporate Real Estate Management, and in a form satisfactory to the City Solicitor. 2. City Council authorize the Executive Director, Corporate Real Estate Management, or their designate, to execute the agreements, an offer to sell or an agreement under the Expropriation Act, with respect to the Property Interests. 3. City Council, as approving authority under the Expropriations Act, and in the event that the City of Toronto is unable to reach an agreement with the owner for the acquisition of the Property Interests: a. approve the expropriation of the Property Interests; b. authorize City staff to take all steps necessary to comply with the Expropriations Act, including but not limited to, the preparation and registration of an Expropriation Plan, and service of the Notice of Expropriation, Notice of Election as to a Date for Compensation, and/or Notice of Possession for the Property Interests, as may be appropriate; c. authorize City staff to obtain an appraisal report to value the Property Interests, updated to the date of expropriation or, if the owner so elects in accordance with the Expropriations Act, to the date of service of the Notices of Expropriation, and to prepare and serve Offers of Compensation on all registered owners, at the appraised value, all in accordance with the requirements in the Expropriations Act and; d. authorize the Executive Director, Corporate Real Estate Management, or their designate, to sign the Notices of Expropriation, the Notices of Possession, the Offer of Compensation, and any related documents on behalf of the City for the Property Interests. 4. City Council authorize the public release of the confidential information contained in Confidential Attachment 1 once there has been a final determination of all claims for compensation for all of the Property Interests to the satisfaction of the City Solicitor.
GL21.14adopted
71 Merton Street - Encroachment and Construction Access Agreement
The purpose of this report is to obtain City Council authority to enter into a nominal encroachment and construction access agreement (the Agreement) with Toronto Community Housing Corporation, the owner of 71 Merton Street. The subject property, also known as Janet Magee Manor, is operated as seniors' supportive housing. The subject property's exterior amenity space is enclosed by a retaining wall and board fence and encroaches onto a portion of City park lands. The Agreement will regularize the longstanding encroachment by formally allowing Toronto Community Housing Corporation to remove an existing wooden retaining wall and board fence, and install, use and maintain a new wrought iron fence, steel frame board fence, concrete paving, swing gate, planting and shed along the portion of City park lands abutting the subject property.
The General Government and Licensing Committee recommends that: 1. City Council authorize the City of Toronto (the City) to enter into an encroachment and construction access agreement (the Agreement) with Toronto Community Housing Corporation authorizing access to that portion of the City park lands outlined in green on the drawing on Appendix A to the report (March 12, 2021) from the General Manager, Parks, Forestry and Recreation and the Executive Director, Corporate Real Estate Management (the Construction Access Lands) to remove or cause the removal of the existing retaining wall and board fence and authorizing the installation and operation of a wrought iron fence, steel frame board fence, concrete paving, swing gate, planting and shed (the Encroachment) on the portion of the City park lands abutting the subject property as generally shown in red on the drawing attached as Appendix A to the report (March 12, 2021) from the General Manager, Parks, Forestry and Recreation and the Executive Director, Corporate Real Estate Management (the Encroachment Lands) on the proposed terms and conditions attached as Appendix B to the report (March 12, 2021) from the General Manager, Parks, Forestry and Recreation and the Executive Director, Corporate Real Estate Management, and any other or amended terms and conditions satisfactory to the General Manager, Parks Forestry and Recreation and the Executive Director, Corporate Real Estate Management, or their designates, and in a form acceptable to the City Solicitor. 2. City Council severally authorize each of the Executive Director, Corporate Real Estate Management, and the General Manager, Parks, Forestry and Recreation, to administer and manage the Agreement including the provision of any consents, approvals, and notices. 3. City Council authorize the Executive Director, Corporate Real Estate Management, and the General Manager, Parks, Forestry and Recreation to work with the City Solicitor to ensure the safety of the City's lands in the event the parties fail to enter into an encroachment and construction access agreement and Toronto Community Housing Corporation fails to remove the existing fence, retaining wall and board fence within two years of City Council's decision. 4. City Council authorize the City Solicitor to prepare and arrange execution of the Agreement as required by City Council's decision.
Staff recommendation as filed
The General Manager, Parks, Forestry and Recreation and the Executive Director, Corporate Real Estate Management recommend that: 1. City Council authorize the City of Toronto (the City) to enter into an encroachment and construction access agreement (the Agreement) with Toronto Community Housing Corporation authorizing access to that portion of the City park lands outlined in green on the drawing attached to this report as Appendix A (the Construction Access Lands) to remove or cause the removal of the existing retaining wall and board fence and authorizing the installation and operation of a wrought iron fence, steel frame board fence, concrete paving, swing gate, planting and shed (the Encroachment) on the portion of the City park lands abutting the subject property as generally shown in red on the drawing attached to this report as Appendix A (the Encroachment Lands) on the proposed terms and conditions attached to this report as Appendix B, and any other or amended terms and conditions satisfactory to the General Manager, Parks Forestry and Recreation and the Executive Director, Corporate Real Estate Management, or their designates, and in a form acceptable to the City Solicitor. 2. City Council severally authorize each of the Executive Director, Corporate Real Estate Management, and the General Manager, Parks, Forestry and Recreation, to administer and manage the Agreement including the provision of any consents, approvals, and notices. 3. City Council authorize the Executive Director, Corporate Real Estate Management, and the General Manager, Parks, Forestry and Recreation to work with the City Solicitor to ensure the safety of the City's lands in the event the parties fail to enter into an encroachment and construction access agreement and Toronto Community Housing Corporation fails to remove the existing fence, retaining wall and board fence within two years of this report. 4. City Council authorize the City Solicitor to prepare and arrange execution of the Agreement as required by this report.
GL21.15amended
Response to GL20.6 - Licensing and Enforcement of Eating Establishments
This report responds to GL20.6, which requested the Executive Director, Municipal Licensing and Standards, to address the issue of how certain business establishments, such as an eating establishment, may operate without a business licence. The report presents an overview of business licensing, including the enforcement tools available to address businesses operating without a licence. The City of Toronto has the authority to enforce licensing requirements for businesses and certain trades, occupations, and other for-profit businesses. Through the City of Toronto Act, 2006, the City has the ability to permit, prohibit, limit, and impose certain conditions on businesses. Typically, municipalities license businesses that are not licensed or otherwise governed by other levels of government and where there is a municipal purpose (such as consumer protection or public health and safety). The City currently licences a variety of different businesses, including eating establishments. Regulations for these businesses are predominantly laid out in Toronto Municipal Code, Chapter 545, Licensing. Businesses operating without a licence may be identified through complaints and referrals, or through the course of an unrelated investigation. While it is the responsibility of a business owner to ensure adherence to municipal legislation (and by extension, provincial or federal legislation), upon notification of a potential unlicensed business, bylaw enforcement officers will begin an investigation, with a focus on education and compliance. In some cases, the business obtains a business licence, and the issue is resolved. In other cases, further enforcement action, such as notices to comply and charges, are required. The Provincial Offences Act, 1990 and its regulations are the legislation under which bylaw offences are prosecuted. Part I (tickets) are available for less serious offences. When a ticket is issued, the recipient may choose to pay the fine (which is no more than $1000 and approved by the Ontario Ministry of the Attorney General) or dispute it by means of a trial. Part 3 (summons) are available for more serious offences and require the recipient to appear before a Justice of the Peace, as the ticket cannot be resolved through the payment of a set fine. When a Part 3 (summons) is issued for an offence under Toronto Municipal Code, Chapter 545, Licensing, there is currently a maximum fine of $25,000 for an individual and $50,000 for a corporation. Typically, when a business is charged for operating without a licence, the issue is resolved relatively quickly. For example, in the past four years, where a charge has been laid for operating without a licence, nearly 80 percent received a single charge and were brought into compliance. Additional charges are therefore required in limited circumstances. If a business continues to operate without a business licence, there are limited tools for enforcement: 1. The City can lay further charges against the business. Upon conviction under a Part 3 summons, the prosecutor can ask the Court to order that the premises be closed for a period not exceeding two years pursuant to s. 387 of the City of Toronto Act, 2006. If the court agrees to issue the closing order, the police are required by section 387 to bar entry to all entrances to the premises. 2. The City (or a taxpayer) can commence a civil application in the Superior Court of Justice, seeking an order from the court under section 380 of the City of Toronto Act, 2006 restraining the contravention of a bylaw. The City does not have the authority to close a business, solely on the basis that they do not have a licence. Moreover, the Toronto Licensing Tribunal does not have jurisdiction over unlicensed businesses unless (and until) the business has applied for its licence. As part of the ongoing review of business licensing, Municipal Licensing and Standards is reviewing broad authorities and tools to bring businesses into compliance, including aligning the penalties of Toronto Municipal Code Chapter 545, Licensing with those permitted by the City of Toronto Act, 2006 (that is, no more than $100,000). To further aid compliance efforts, Municipal Licensing and Standards is implementing additional case management functionality. This functionality more directly links complaints, notices to comply, and charges across multiple addresses, licences and clients. The enhancements also include a follow-up mechanism for charges to ensure compliance after conviction. This report was prepared in consultation with Legal Services.
The General Government and Licensing Committee: 1. Requested the Executive Director, Municipal Licensing and Standards, in consultation with the Chief Building Official and other appropriate staff, to report to the General Government and Licensing Committee in the second quarter of 2021 on: a. mechanisms to ensure co-ordination between departments to flag instances where businesses are operating without licences; and b. mechanisms to increase penalties and enforcement, particularly in cases where public health or safety may be at risk.
Staff recommendation as filed
The Executive Director, Municipal Licensing and Standards recommends that: 1. The General Government and Licensing Committee receive this report for information.
GL21.16adopted
Implementing Online Timesheets for Council Members' Staff
This report responds to direction from City Council on the implementation of online timesheets for Members' staff. Implementation of the City of Toronto's eTime Self-Time Reporting via the Employee Self Service Portal for Council Members' staff will be initiated in April 2021 and will be phased over 5 months.
The General Government and Licensing Committee recommend that: 1. City Council amend the Human Resources Management and Ethical Framework for Members' Staff to authorize Members of Council to delegate to one or more of their direct reports the approval of staff attendance using the City's eTime Self-Time Reporting via the Employee Self Service portal.
Staff recommendation as filed
The Interim City Clerk and Director, Pension, Payroll and Employee Benefits recommend that: 1. City Council amend the Human Resources Management and Ethical Framework for Members' Staff to authorize Members of Council to delegate to one or more of their direct reports the approval of staff attendance using the City's eTime Self-Time Reporting via the Employee Self Service portal.
GL21.17adopted
The pandemic has led to an increase in the demand for tools that enable remote work, and real-time collaboration. As more City services are delivered digitally and staff work remotely, there is a greater requirement for enhanced equitable and inclusive collaboration tools to improve operational efficiency within the City, with Agencies, Boards and Commissions, and other external organizations. Microsoft 365 is a leading cloud-based collaboration platform that will enable the continuous remote work and is a critical technology that will be foundational for the delivery of the ModernTO Workplace Modernization Program benefits and outcomes. The ModernTO Program will accelerate the City's transition to a modernized employee experience and improve the overall efficiency of the office footprint. The City is currently leveraging the Province of Ontario's Enterprise Agreement with Microsoft for cloud-based software subscriptions in the form of an Enterprise Enrollment with Microsoft. In December 2016, City Council granted Staff the authority to utilize the Province of Ontario's Enterprise Agreement with Microsoft for three years, for the supply of cloud products and to conduct a Microsoft 365 Pilot Assessment. In December 2019, based on the pilot outcomes, the Technology Services Division (at the time known as Information & Technology Division) recommended to City Council a go-forward enterprise Microsoft licensing strategy for the City. The purpose of this report is to seek authority to complete the enterprise rollout, subject to yearly budget approvals, by: 1. amending the existing Enterprise Enrollment between the City and Microsoft, which is expiring this year, for a term of five years to provide for Microsoft 365 licensing subscriptions for City users. The pilot for 500 users was valued at $1.5 million net of Harmonized Sales Tax ($1.6 million net of Harmonized Sales Tax recoveries). It will now extend to up to 37,000 users, starting with an initial 10,000 users. Overall value of the contract will increase by up to $86.5 million net of Harmonized Sales Tax ($88.0 million net of Harmonized Sales Tax recoveries) bringing the maximum value of the contract to $88.0 million net of Harmonized Sales Tax ($89.6 million net of Harmonized Sales Tax recoveries); 2. executing a Professional Services agreement with Microsoft, to implement the Microsoft 365 platform, to a maximum contractual value of $4.6 million net of Harmonized Sales Tax ($4.7 million net of Harmonized Sales Tax recoveries); 3. executing an enrollment in a Microsoft Unified Support Services agreement which includes support and maintenance for existing and new licensed services. The City currently has authority under GL16.5 (Renewal of Proprietary Technology Maintenance Contracts Supporting the City Services from 2021-2025) for $11.4 million net of Harmonized Sales Tax ($11.6 million net of Harmonized Sales Tax recoveries). Through this report, City is requesting an additional $1.6 million net of Harmonized Sales Tax ($1.7 million net of Harmonized Sales Tax recoveries) bringing the maximum value of the contract to $13.0 million net of Harmonized Sales Tax ($13.3 million net of Harmonized Sales Tax recoveries) over five years. All of the above, will be pursuant to the terms of the agreements between the Province of Ontario and Microsoft. Other governments[1] in Canada that have implemented Microsoft 365 in their operations include Government of Canada (300,000 users), Province of Ontario (70,000 users), Government of Quebec (56,000 users), City of Ottawa (20,000 users) and City of Brampton (5600 users). City Council approval is required in accordance with Municipal Code Chapter 195, Purchasing, where the current request exceeds the Chief Procurement Officer's authority of the cumulative five year commitment limit for each vendor under Article 7, Section 195-7.3(D) of the Purchasing By-law or exceeds the threshold of $500,000 net of Harmonized Sales Tax allowed under staff authority as per the Toronto Municipal Code, Chapter 71, Financial Control, Section 71-11(A). [1] Source: Microsoft Canada Inc.
The General Government and Licensing Committee recommend that: 1. City Council authorize the Chief Technology Officer to negotiate and execute non-competitive contracts with Microsoft Canada Inc. leveraging the provincial enterprise agreement, on the terms and conditions satisfactory to the Chief Technology Officer, and in a form satisfactory to the City Solicitor, which include: a. an amending agreement to procure Microsoft 365 subscription licenses for a 5 year term effective June 1, 2021 to May 31, 2026 and increase the value of the Enterprise Enrollment contract by an estimated sum of up to $86,477,646 net of Harmonized Sales Tax ($87,999,653 net of Harmonized Sales Tax Recoveries) to $87,971,498 net of Harmonized Sales Tax ($89,519,796 net of Harmonized Sales Tax Recoveries); b. an agreement to secure professional services to implement the Microsoft 365 platform at an estimated sum of up to $4,536,924 net of Harmonized Sales Tax ($4,616,774 net of Harmonized Sales Tax Recoveries); and c. an agreement to secure additional support services for the ongoing maintenance and operational support of the Microsoft 365 platform and foundational Microsoft technologies for a term effective May 1, 2021 to May 31, 2026 and increase the value of the Unified Support Contract by an estimated sum of up to $1,705,368 net of Harmonized Sales Tax ($1,735,382 net of Harmonized Sales Tax Recoveries) to $13,071,368 net of Harmonized Sales Tax ($13,301,424 net of Harmonized Sales Tax Recoveries).
Staff recommendation as filed
The Chief Technology Officer and the Chief Procurement Officer recommend that: 1. City Council grant authority to the Chief Technology Officer to negotiate and execute non-competitive contracts with Microsoft Canada Inc. leveraging the provincial enterprise agreement, on the terms and conditions satisfactory to the Chief Technology Officer, and in a form satisfactory to the City Solicitor, which include: a. an amending agreement to procure Microsoft 365 subscription licenses for a 5 year term effective June 1, 2021 to May 31, 2026 and increase the value of the Enterprise Enrollment contract by an estimated sum of up to $86,477,646 net of Harmonized Sales Tax ($87,999,653 net of Harmonized Sales Tax Recoveries) to $87,971,498 net of Harmonized Sales Tax ($89,519,796 net of Harmonized Sales Tax Recoveries); b. an agreement to secure professional services to implement the Microsoft 365 platform at an estimated sum of up to $4,536,924 net of Harmonized Sales Tax ($4,616,774 net of Harmonized Sales Tax Recoveries); c. an agreement to secure additional support services for the ongoing maintenance and operational support of the Microsoft 365 platform and foundational Microsoft technologies for a term effective May 1, 2021 to May 31, 2026 and increase the value of the Unified Support Contract by an estimated sum of up to $1,705,368 net of Harmonized Sales Tax ($1,735,382 net of Harmonized Sales Tax Recoveries) to $13,071,368 net of Harmonized Sales Tax ($13,301,424 net of Harmonized Sales Tax Recoveries).
GL21.18adopted
The purpose of this report is to seek City Council authority for the General Manager, Fleet Services Division to negotiate and enter into a non-competitive contract with Integrated Distributions Systems Limited Partnership for the supply and delivery of Proprietary Original Equipment Manufacturer Parts and Services for vehicles with Allison Transmissions and Hyster Forklifts, for one (1) year from the date of award, with the option to renew the contract for four (4) separate one (1) year optional renewal terms, at the sole discretion of the City and subject to budget approvals, for the total amount of $2,048,864 net of Harmonized Sales Tax ($2,084,924 net of Harmonized Sales Tax recoveries), inclusive of all option renewal years. City Council approval is required in accordance with Municipal Code Chapter 195 - Purchasing, where the current request exceeds the Chief Purchasing Official's authority of the cumulative five-year commitment for each vendor, under Article 7, Section 195-7.3 (D) of the Purchasing By-Law or exceeds the threshold of $500,000 net of Harmonized Sales Tax allowed under staff authority as per the Toronto Municipal Code, Chapter 71 - Financial Control, Section 71-11A.
The General Government and Licensing Committee recommends that: 1. City Council authorize the General Manager, Fleet Services to negotiate and enter into a non-competitive agreement with Integrated Distribution Systems Limited Partnership, for the supply and delivery of Proprietary Original Equipment Manufacturer Parts and Services on the following terms and conditions: a. the initial term of the contract will be for one (1) year, commencing on April 26, 2021 to April 25, 2022, with the option to renew the contract for four (4) additional separate one (1) year terms, subject to the exercise of each option term being at the sole discretion of the General Manager, Fleet Services and subject to the amounts payable under the contract being available under the current Fleet Services Division budget approval(s); the amount of this non-competitive agreement is $2,048,864 net of Harmonized Sales Tax ($2,084,924 net of Harmonized Sales Tax recoveries) for the entire duration of the contract, inclusive of all option renewal terms; b. the contract will be conditional upon Integrated Distribution Systems Limited Partnership continues to be the exclusive distributor for the Proprietary Original Equipment Manufacturer parts and services for the specialized equipment types in the City's Fleet; and c. conditional upon terms and conditions that are satisfactory to the General Manager, Fleet Services and in a form satisfactory to the City Solicitor.
Staff recommendation as filed
The General Manager, Fleet Services, and the Chief Procurement Officer, Purchasing and Materials Management recommends that: 1. City Council grant authority to the General Manager, Fleet Services Division to negotiate and enter into a non-competitive agreement with Integrated Distribution Systems Limited Partnership, for the supply and delivery of Proprietary Original Equipment Manufacturer Parts and Services on the following terms and conditions: a. the initial term of the contract will be for one (1) year, commencing on April 26, 2021 to April 25, 2022, with the option to renew the contract for four (4) additional separate one (1) year terms, subject to the exercise of each option term being at the sole discretion of the General Manager, Fleet Services Division and subject to the amounts payable under the contract being available under the current Fleet Services Division budget approval(s). The amount of this non-competitive agreement is $2,048,864 net of Harmonized Sales Tax ($2,084,924 net of Harmonized Sales Tax recoveries) for the entire duration of the contract, inclusive of all option renewal terms; b. the contract will be conditional upon Integrated Distribution Systems Limited Partnership continues to be the exclusive distributor for the Proprietary Original Equipment Manufacturer parts and services for the specialized equipment types in the City's Fleet; and c. conditional upon terms and conditions that are satisfactory to the General Manager, Fleet Services Division and in a form satisfactory to the City Solicitor.
GL21.19adopted
The purpose of this report is to advise of the results of the Request for Tender Ariba Document Number 2616795118 for the Construction of the new Fleet Maintenance Garage at 1050 Ellesmere Road, and to request authority to award the contract to Century Group Incorporated. The Fleet Maintenance Garage suffered significant damage as a result of an accidental fire in 2016. This included damage to the fleet maintenance bays, and the office and administrative sections of the building. Further, the old facility had several existing issues and conditions that did not meet current building codes and/or future Accessibility for Ontarians with Disabilities Act requirements; therefore, a new design was considered. The design of the new garage meets the demands of new types of vehicles, including a larger fleet of gasoline, diesel, natural gas and electric vehicles and equipment, and large garbage trucks. The design improves operational management of the facility, working conditions and safety. In addition, the garage aligns with the broader centralization strategy to consolidate the fleet, maintenance and repair needs of the City's divisions, agencies and corporations, and fits with the work to modernize the entire 1050 Ellesmere Road site, which is part of CreateTO's industrial portfolio rationalization strategy.
The General Government and Licensing Committee: 1. In accordance with Section 195-8.4A of the Toronto Municipal Code Chapter 195 (Purchasing), authorized the award of Tender Ariba Document Number 2616795118, for the construction of a Fleet Repair Maintenance Garage, in the amount of $34,643,115.15 net of all taxes ($35,252,833.98 net of Harmonized Sales Tax recoveries) to Century Group Incorporated, having submitted the lowest compliant bid and meeting the specifications in conformance with the Tender requirements.
Staff recommendation as filed
The Executive Director, Corporate Real Estate Management, and the Chief Procurement Officer recommend that: 1. The General Government and Licensing Committee, in accordance with Section 195-8.4A of the Toronto Municipal Code Chapter 195 (Purchasing), grant authority to award Tender Ariba Document Number 2616795118, for the construction of a Fleet Repair Maintenance Garage, in the amount of $34,643,115.15 net of all taxes ($35,252,833.98 net of Harmonized Sales Tax recoveries) to Century Group Incorporated, having submitted the lowest compliant bid and meeting the specifications in conformance with the Tender requirements.
GL21.20adopted
The purpose of this report is to seek authority to extend the term and increase the value by $2.2 million of two insurance adjusting contracts (Blanket Contracts Number 47019407 and 47020880) with ClaimsPro LP for a five (5) year term from April 1, 2021 to March 31, 2026 to continue handling insurance claims that were opened prior to March 31, 2021 but have not yet concluded. The two agreements currently apply to insurance claims received within different time periods - one to the period of August 1, 2002 to March 31, 2017, and the other to April 1, 2017 to March 31, 2021. Adequate funding is included in the base 2021 Non-Program Operating Budget and will be considered for further budget approvals. In addition, this report seeks authority to combine the two contracts with ClaimsPro LP (Blanket Contracts Number 47019407 and 47020880) into one single contract including any remaining balances to achieve administrative efficiencies going forward. The estimated costs identified in this report represent insurance adjusting fees. The amounts are incurred on the basis of either a flat rate fee or a time and expense charge for each claim file handled. The estimated costs do not include claim payments made to settle claims.
The General Government and Licensing Committee recommends that: 1. City Council authorize the Chief Financial Officer and Treasurer to execute an amending agreement to combine into one agreement the two existing agreements with ClaimsPro LP for insurance adjusting services for claims received prior to and not yet concluded as at March 31, 2021 (Blanket Contracts Number 47019407 and 47020880), extend the term of the agreement for an additional five (5) years from April 1, 2021 to March 31, 2026, and increase the value of the combined agreement by $2.2 million, net of all taxes and applicable charges, under the same pricing, terms and conditions of each of the existing agreements and in a form satisfactory to the City Solicitor.
Staff recommendation as filed
The Chief Financial Officer and Treasurer and the Chief Procurement Officer recommend that: 1. City Council authorize the Chief Financial Officer to execute an amending agreement to combine into one agreement the two existing agreements with ClaimsPro LP for insurance adjusting services for claims received prior to and not yet concluded as at March 31, 2021 (Blanket Contracts Number 47019407 and 47020880), extend the term of the agreement for an additional five (5) years from April 1, 2021 to March 31, 2026, and increase the value of the combined agreement by $2.2 million, net of all taxes and applicable charges, under the same pricing, terms and conditions of each of the existing agreements and in a form satisfactory to the City Solicitor.
GL21.21adopted
The purpose of this report is to advise on the results of the Request for Proposal Number 2688784453 for Insurance Adjusting Services for the City of Toronto and insured programs and agencies and to request authority to enter into an agreement with the recommended supplier, ClaimsPro LP, for a five (5) year term. The estimated costs identified in this report represent insurance adjusting fees. The amounts are incurred on the basis of either a flat rate fee or a time and expense fee for each claim file handled. These fees are set for the five (5) year term of the agreement. The estimated costs do not include claim payments made to settle claims.
The General Government and Licensing Committee: 1. In accordance with Section 195-8.4 of Toronto Municipal Code Chapter 195 (Purchasing), authorized the Chief Financial Officer and Treasurer to enter into an agreement with ClaimsPro LP, being the highest scoring supplier meeting the requirements of Request for Proposal Number 2688784453 for a period of five (5) years from April 1, 2021 to March 31, 2026 for an estimated total cost of $22.3 million net of all taxes and charges, based on the terms and conditions set out in the Request for Proposal and in a form satisfactory to the City Solicitor.
Staff recommendation as filed
The Chief Financial Officer and Treasurer and the Chief Procurement Officer recommend that: 1. The General Government and Licensing Committee, in accordance with Section 195-8.4 of Toronto Municipal Code Chapter 195 (Purchasing), authorize the Chief Financial Officer and Treasurer to enter into an agreement with ClaimsPro LP, being the highest scoring supplier meeting the requirements of Request for Proposal Number 2688784453 for a period of five (5) years from April 1, 2021 to March 31, 2026 for an estimated total cost of $22.3 million net of all taxes and charges, based on the terms and conditions set out in the Request for Proposal and in a form satisfactory to the City Solicitor.
GL21.22adopted
The purpose of this report is to request Council authority for the General Manager, Parks Forestry and Recreation to amend Purchase Order Number 6050581 issued to Northstar Scaffold Ontario Inc., as a result of Non-Competitive Procurement Request Number 10723 for the emergency provision of shoring and scaffolding services for the existing roof structure at Scarborough Gardens Arena. The total Purchase Order Amendment being requested is for an additional amount of $936,905, net of all applicable taxes and charges ($953,395 net of Harmonized Sales Tax recoveries Harmonized Sales Tax), and to extend the delivery date from December 31, 2020 to June 30, 2022 . This amendment is required to maintain the temporary shoring scaffolding system in-place at Scarborough Gardens Arena, pay for the monthly rental charges and to submit quarterly inspection reports until the replacement of the roof structure is implemented. City Council approval is required in accordance with Municipal Code Chapter 195 - Purchasing, where the current request exceeds the Chief Purchasing Official's authority of the cumulative five-year commitment for each vendor, under Article 7, Section 195-7.3 (D) of the Purchasing By-Law or exceeds the threshold of $500,000 net of Harmonized Sales Tax allowed under staff authority as per the Toronto Municipal Code, Chapter 71 - Financial Control, Section 71-11A
The General Government and Licensing Committee: 1. In accordance with Section 71-11.1.C of the City of Toronto Municipal Code Chapter 71 (Financial Control), authorized an amendment to Purchase Order Number 6050581, issued to Northstar Scaffolding Ontario Incorporated for the provision of shoring services, to extend the delivery date from December 31, 2020 to June 30, 2022, and to add $936,905 net of all applicable taxes and charges ($953,395 net of Harmonized Sales Tax recoveries), increasing the current value from $807,563 net of all taxes and charges ($821,776 net of Harmonized Sales Tax recoveries) to $1,744,468 net of all taxes and charges ($1,775,171 net of Harmonized Sales Tax recoveries).
Staff recommendation as filed
The General Manager, Parks, Forestry and Recreation and Chief Procurement Officer recommend that: 1. The General Government and Licensing Committee, in accordance with Section 71-11.1.C of the City of Toronto Municipal Code Chapter 71 (Financial Control), grant authority to amend Purchase Order Number 6050581, issued to Northstar Scaffolding Ontario Incorporated for the provision of shoring services, to extend the delivery date from December 31, 2020 to June 30, 2022, and to add $936,905 net of all applicable taxes and charges ($953,395 net of Harmonized Sales Tax recoveries), increasing the current value from $807,563 net of all taxes and charges ($821,776 net of Harmonized Sales Tax recoveries) to $1,744,468 net of all taxes and charges ($1,775,171 net of Harmonized Sales Tax recoveries).
GL21.23adopted
The purpose of this report is to seek General Government and Licensing Committee authority to amend and increase the value of Blanket Contract Number 47023068 with Bio Nuclear Diagnostics Inc. in the amount of $790,000, net of Harmonized Sales Tax ($803,904, net of Harmonized Sales Tax Recoveries) for the supply and delivery of various personal protective equipment for the City of Toronto's Purchasing and Materials Management Division, Materials Management and Stores. Due to the COVID-19 Pandemic, there has been a significant increase in the demand for medical grade masks, gloves and isolation gowns used by various City Divisions. The increase of $790,000 is needed to procure an additional 5,200 cases (260,000 gowns) of large and extra large isolation gowns for use by various City Divisions in order to comply with COVID-19 protocols. General Government and Licensing Committee approval is required in accordance with Municipal Code Chapter 195, Purchasing, where the current request exceeds the Chief Purchasing Officer's authority of the cumulative five year commitment limit for each vendor under Article 7, Section 195-7.3(D) of the Purchasing By-law or exceeds the threshold of $500,000 net of Harmonized Sales Tax allowed under staff authority as per the Toronto Municipal Code, Chapter 71, Financial Control, Section 71-11.1.
The General Government and Licensing Committee: 1. In accordance with Section 71-11.1.C of the City of Toronto Municipal Code Chapter 71 (Financial Control), authorized an amendment to Blanket Contract Number 47023068 with Bio Nuclear Diagnostics Incorporated for the non-exclusive supply and delivery of various personal protective equipment for the City of Toronto's Purchasing and Materials Management Division in the amount of $790,000, net of Harmonized Sales Tax ($803,904, net of Harmonized Sales Tax Recoveries), increasing the value of the contract from $27,455,495.30 to $28,245,495.30 net of Harmonized Sales Tax.
Staff recommendation as filed
The Chief Procurement Officer, Purchasing and Materials Management Division recommends that: 1. The General Government and Licensing Committee, in accordance with Section 71-11.1.C of the City of Toronto Municipal Code Chapter 71 (Financial Control), grant authority to amend Blanket Contract Number 47023068 with Bio Nuclear Diagnostics Incorporated for the non-exclusive supply and delivery of various personal protective equipment for the City of Toronto's Purchasing and Materials Management Division in the amount of $790,000, net of Harmonized Sales Tax ($803,904, net of Harmonized Sales Tax Recoveries), increasing the value of the contract from $27,455,495.30 to $28,245,495.30 net of Harmonized Sales Tax.
GL21.24adopted
This report is to advise on the results of the Negotiated Request for Proposal Number 3405-20-0131 (Ariba Doc2481086143) for the provision of system integrator services to enable the City's financial systems transformation, and to request authority for the Chief Financial Officer and Treasurer to enter into a contract with Deloitte, Inc. The Financial Systems Transformation Program is required at this time as the current version of the City's financial software is approaching end of life in 2027. In the current state, there are numerous systems with financial information that exists outside of the core financial platform. Extensive manual intervention and workarounds are required in most aspects of financial processes and reporting. The result has been a network of over 70 plus systems that do not meet the City's current needs. The new version of the core financial platform provides the City with the opportunity to review and build more efficient and effective business processes and consolidate the number of systems and financial information which will support an integrated and seamless delivery environment that will be critical for all City operations. The cost of the contract over three (3) years to the City of Toronto is $44,035,968 net of all taxes and charges ($44,811,001 net of Harmonized Sales Tax recoveries). The award amount is inclusive of a contingency to address potential scope adjustments and additional services that may be required and confirmed once the supplier has completed Phase 1, the Business Transformation and Technology Solution Design Phase of the program, which shall assist in defining the required scope of work for the following Build to Deploy Phase. Details are provided in the comments section. If approved, the program is tentatively scheduled to begin in April/May 2021, with a target implementation date in Q2 2023. Funding for this program is included in the Council approved 10-Year Capital Budget and Plan within the Office of the Controller's capital budget.
The General Government and Licensing Committee: 1. In accordance with Section 195-8.4 of Toronto Municipal Code Chapter 195 (Purchasing), authorized the Chief Financial Officer and Treasurer to enter into, and execute an agreement with the successful proponent, Deloitte Incorporated, being the top-ranked proponent meeting the requirements set out in the Negotiated Request for Proposal for the provision of system integrator services to enable the City's financial systems transformation, for a period of three (3) years in the amount of $44,035,968 net of all taxes and charges ($44,811,001 net of Harmonized Sales Tax recoveries), on terms and conditions satisfactory to the Chief Financial Officer and Treasurer and as set out in the Negotiated Request for Proposal and negotiated Master Services Agreement and initial Statement of Work, and in a form satisfactory to the City Solicitor.
Staff recommendation as filed
The Chief Financial Officer and Treasurer, Deputy City Manager, Corporate Services, and Chief Procurement Officer, Purchasing and Materials Management recommend that: 1. The General Government and Licensing Committee, in accordance with Section 195-8.4 of Toronto Municipal Code Chapter 195 (Purchasing), grant authority to the Chief Financial Officer and Treasurer to enter into, and execute an agreement with the successful proponent, Deloitte Inc., being the top-ranked proponent meeting the requirements set out in the Negotiated Request for Proposal for the provision of system integrator services to enable the City's financial systems transformation, for a period of three (3) years in the amount of $44,035,968 net of all taxes and charges ($44,811,001 net of Harmonized Sales Tax recoveries), on terms and conditions satisfactory to the Chief Financial Officer and Treasurer and as set out in the Negotiated Request for Proposal and negotiated Master Services Agreement and initial Statement of Work, and in a form satisfactory to the City Solicitor.
GL21.25adopted
Contracts Awarded under Extended Authority of the Bid Award Panel during 2020
The purpose of this report is to advise the General Government and Licensing Committee of the Contracts valued over $20 million awarded in 2020 under the extended authority of the Bid Award Panel in accordance with the Section 195-8.3, A and B of the Municipal Code, Chapter 195, Purchasing. This report covers both Contract awards when Committees and Council were cancelled due to COVID-19 and then during the summer recess in 2020.
The General Government and Licensing Committee received the report (March 15, 2021) from the Chief Procurement Officer for information.
Staff recommendation as filed
The Chief Procurement Officer recommends that: 1. The General Government and Licensing Committee receive this report for information.