General Government and Licensing Committee
The full agenda, as filed
All 17 items in the clerk’s order. Each carries the city’s own words: the staff recommendation, what the body decided, and its status. Nothing below is written by us.
GL4.1received
People, Equity and Human Rights Division Overview
Omo Akintan, Executive Director, People, Equity and Human Rights, will give a presentation on People, Equity and Human Rights Division Overview.
The General Government and Licensing Committee received the item for information.
GL4.2adopted
Apportionment of Property Taxes - April 23, 2019 Hearing
This report deals with four apportionment applications made by, or to, the Treasurer pursuant to Section 322 of the City of Toronto Act, 2006. Under this section, Council is authorized to recover unpaid property taxes on land that has been severed and therefore no longer exists by apportioning those outstanding taxes onto the newly-created parcels that arise from the severance. The legislation requires that Council make its decision after holding a public meeting, at which applicants and/or property owners may appear or make representations regarding the apportionment application. Council has delegated authority to hear and make final decisions in respect of these matters to the General Government and Licensing Committee. Staff have mailed Notices of Hearing to affected taxpayers advising of the upcoming April 23, 2019 General Government and Licensing Committee Hearing.
The General Government and Licensing Committee: 1. Approved the apportionment of property taxes in the amounts identified in Appendices A and B to the report (April 5, 2019) from the Controller, under the columns entitled "Apportioned Tax" and "Apportioned Phase-in/Capping."
Staff recommendation as filed
The Controller recommends that: 1. The General Government and Licensing Committee approve the apportionment of property taxes in the amounts identified in Appendix A and Appendix B, under the columns entitled "Apportioned Tax" and "Apportioned Phase-in/Capping."
GL4.3adopted
This report provides a summary of the key activities, initiatives, and performance indicators for the Accounting Services and Purchasing and Materials Management Divisions for the year ending December 31, 2018, with prior year comparatives, where applicable.
The General Government and Licensing Committee: 1. Requested the Controller to report annually on the activities, initiatives, and performance indicators of the Accounting Services and Purchasing and Materials Management Divisions.
Staff recommendation as filed
The Controller recommends that: 1. The General Government and Licensing Committee request the Controller to report annually on the activities, initiatives, and performance indicators of the Accounting Services and Purchasing and Materials Management Divisions.
GL4.4adopted
2018 Accounts Receivable Write-off Report
This report provides information on accounts receivable amounts written off as uncollectible in 2018 under delegated authority provided to the Controller.
The General Government and Licensing Committee received the report (April 5, 2019) from the Controller for information.
Staff recommendation as filed
The Controller recommends that: 1. The General Government and Licensing Committee receive this report for information.
GL4.5adopted
Authority Request for the Annual Insurance Program Renewals in Years 2019 to 2022
The purpose of this report is to recommend that City Council delegate authority to the Chief Financial Officer and Treasurer to contract for various insurance policies during the current City Council term. The City uses the services of insurance broker Marsh Canada Ltd. (Marsh), approved by the Bid Award Panel (Item BA55.1) on December 20, 2017, to access the worldwide marketplace to obtain quotes on insurance policies and report the results to the City. The City's property and casualty insurance program consists of 27 insurance policies, as detailed in Attachment 1. The current annualized estimated cost of the full insurance program is $6,194,562 excluding applicable taxes. This cost is subject to change as each policy renews. Staff recommend 19 insurance policies be contracted for on June 1, 2019 at a cost of no more than $5,859,577 excluding applicable taxes. A total of 27 insurance policies will be contracted for on their subsequent renewal dates, as detailed in this report, at a cost which will be determined at the time of their renewal.
The General Government and Licensing Committee recommends that: 1. City Council authorize the Chief Financial Officer and Treasurer to contract for the following insurance policies for the duration of the current Council term ending November 14, 2022: a. The various insurance policies outlined in Attachment 1 to the report (April 4, 2019) from the Chief Financial Officer and Treasurer, which form the City of Toronto's property and casualty insurance program, as the current policies come due for renewal; and b. Additional insurance policies, as may be required from time to time for specific divisional purposes, provided that the relevant division has adequate budget funding for the premium and that such total annual premium costs do not exceed $500,000, all upon such terms, including pricing and length of policy term, as are satisfactory to the Chief Financial Officer and Treasurer, in consultation with the City of Toronto's insurance broker, subject to a Council Approved Budget.
Staff recommendation as filed
The Chief Financial Officer and Treasurer recommends that: 1. City Council authorize the Chief Financial Officer and Treasurer to contract for the following insurance policies for the duration of the current Council term ending November 14, 2022: a. The various insurance policies set out in Attachment 1, which form the City of Toronto's property and casualty insurance program, as the current policies come due for renewal; and b. Additional insurance policies, as may be required from time to time for specific divisional purposes, provided that the relevant division has adequate budget funding for the premium and that such total annual premium costs do not exceed $500,000, all upon such terms, including pricing and length of policy term, as are satisfactory to the Chief Financial Officer and Treasurer, in consultation with the City of Toronto's insurance broker, subject to a Council Approved Budget.
GL4.6adopted
Amendment to Purchase Order Number 6044338 for Toronto City Hall Building Envelope Improvements
The purpose of this report is to request authority to amend Purchase Order Number 6044338 issued following award of Tender Number 300-2016 to Phoenix Restoration for building envelope improvements on the first, second, and third floors of City Hall, including the Council Chamber. The total Purchase Order Amendment being requested is for an additional amount of $2,020,993, net of all applicable taxes and charges ($2,056,562 net of HST recoveries). The original project scope of work incorporated stakeholder requirements and site conditions identified through consultation and due diligence conducted prior to contract award, including a review of building drawings and investigative openings to confirm construction details and ascertain site conditions. The requested amendment addresses work that was added to the current project to realize efficiencies and avoid costs or disruptions associated with re-tendering and remobilizing construction in the future, as well as changes to the original scope of work necessary to meet heritage or code requirements that were identified as the heritage review process progressed. These added items and project modifications provide important benefits to the City, including enhanced security for City Hall occupants and preservation of the heritage nature of the building. The requested amendment is also required to address costs to remediate concealed site conditions attributable to the age of the building and the original construction methods and materials, including additional asbestos, salt corrosion, and curtain wall characteristics not identified during the due diligence process. If not completed as part of the current project, this remedial work would have been required prior to completing curtain wall improvements at a later date. This work also supports ongoing efforts to manage asbestos and other designated substances to ensure the safety of building occupants. To address scope changes and the remediation of concealed site conditions, the project has been extended to October 2019. Therefore, the contract value must be increased to accommodate increases in the cost of labour, materials, and project administration. Once completed, this project is expected to reduce maintenance requirements in the future, improve the air sealing of the building and increase its energy efficiency, and more effectively dampen noise from Nathan Phillips Square and adjacent areas.
The General Government and Licensing Committee: 1. In accordance with Section 71-11.1C of the City of Toronto Municipal Code Chapter 71 (Financial Control By-law), granted authority to amend Purchase Order Number 6044338 issued to Phoenix Restoration for the scope changes requested by Heritage Preservation Services and Corporate Security, additional work related to the unforeseen conditions, and cost increases associated with project delays by an additional amount of $2,020,993 net of all applicable taxes and charges ($2,056,562 net of Harmonized Sales Tax recoveries), revising the current Purchase Order value from $5,753,700 to $7,774,693 net of all applicable taxes and charges ($7,911,528 net of Harmonized Sales Tax recoveries).
Staff recommendation as filed
The Interim General Manager, Facilities Management, and the Chief Purchasing Officer recommend that: 1. The General Government and Licensing Committee, in accordance with Section 71-11.1C of the City of Toronto Municipal Code Chapter 71 (Financial Control By-law), grant authority to amend Purchase Order Number 6044338 issued to Phoenix Restoration for the scope changes requested by Heritage Preservation Services and Corporate Security, additional work related to the unforeseen conditions, and cost increases associated with project delays by an additional amount of $2,020,993 net of all applicable taxes and charges ($2,056,562 net of Harmonized Sales Tax recoveries), revising the current Purchase Order value from $5,753,700 to $7,774,693 net of all applicable taxes and charges ($7,911,528 net of Harmonized Sales Tax recoveries).
GL4.7amended
The purpose of the report is to provide an update on the status of the City of Toronto's St. Lawrence Market North Redevelopment Project and request that City Council approve an increase in the total project cost in the amount of $13.959 million, increasing the total project budget to $116.302 million. These additional costs stem from rescinding the previous construction tender, re-tendering the project, and market conditions over the past year that have significantly increased the cost of construction. This report further advises on the results of Tender Call Number 319-2018 and to request authority to award a contract to the recommended bidder, The Buttcon Limited/The Atlas Corporation Joint Venture, in the amount of $91,800,000 net of all taxes and charges ($93,415,680 net of Harmonized Sales Tax recoveries) for the supply of all materials, equipment, labour, and supervision necessary for the construction of the new St. Lawrence Market North Building. The report also requests that City Council grant authority to amend Purchase Order Number 6034062 issued to Adamson Associates Architects for an additional amount of $560,142 net of all taxes and charges, revising the current Purchase Order value from $5,260,000 to $5,820,142 net of all taxes and charges ($5,922,576 net of Harmonized Sales Tax recoveries), for ongoing contract administration services and expertise. Adamson Associates Architects were required to assist in the updating of the contract documentation in order to facilitate the re-tendering of the project and, as a result, the remaining value of the contract was used to complete that task. The requested amendment will restore sufficient value to the contract to ensure that contract administration services are available for the duration of the construction project. Approval of the requested budget amendment and the award of the contract will allow construction to begin in the third quarter of 2019, with the Market expected to be completed and operational in 2022. Once complete, the new Market will transform the historical site into a modern public space that will service both residents and visitors alike.
The General Government and Licensing Committee recommends that: 1. City Council amend the 2019-2028 Approved Facilities, Real Estate, and Environment and Energy Capital Budget and Plan by increasing the total project cost of the St. Lawrence Market North Redevelopment (CCA193-01) by $13.959 million and committed cash flows of $13.959 million gross and debt ($7 million in 2020, $6 million in 2021, and $0.959 million in 2022), through the reallocation of project costs and cash flows from the following projects: a. 60 Queen Street West - Replace windows (CCA251-07): $8.450 million; b. 246 The Esplanade - Parking garage rehabilitation: $2.662 million; c. 3 Dohme Avenue - Pavement replacement: $1.600 million; and d. Various State of Good Repair work on mechanical and electrical in 2019: $1.247 million. 2. City Council amend the 2019-2028 Approved Facilities, Real Estate, and Environment and Energy Capital Budget and Plan by converting future-year estimates and approving total project costs and cash flow commitments for the following projects: a. 246 The Esplanade - Parking garage rehabilitation with total project costs of $2.662 million and cash flow commitments of $0.073 million in 2020 and $2.589 million in 2021, fully funded by debt; and b. 3 Dohme Avenue - Pavement replacement with total project costs of $1.600 million and cash flow commitments of $0.100 million in 2020 and $1.500 million in 2021, fully funded by debt. 3. City Council authorize any unspent funding to be utilized on State of Good Repair projects at the end of the St. Lawrence Market North Redevelopment. 4. City Council award a contract for Tender Call Number 319-2018 for the construction of the new St. Lawrence Market North Building to The Buttcon Limited/The Atlas Corporation in the amount of $91,800,000 net of all taxes ($93,415,680 net of Harmonized Sales Tax recoveries), including all allowances, contingencies, and charges, being the lowest compliant bid in conformance with the Tender requirements. 5. City Council grant authority to amend Purchase Order Number 6034062 issued to Adamson Associates Architects by an additional amount of $560,142 net of all taxes and charges ($570,000 net of Harmonized Sales Tax recoveries), revising the current Purchase Order value from $5,260,000 to $5,820,142 net of all taxes and charges ($5,922,576 net of Harmonized Sales Tax recoveries), for ongoing contract administration services and expertise for the duration of the construction project.
Staff recommendation as filed
The Interim General Manager, Facilities Management, and the Chief Purchasing Officer recommend that: 1. City Council amend the 2019-2028 Approved Facilities, Real Estate, and Environment and Energy Capital Budget and Plan by increasing the total project cost of the St. Lawrence Market North Redevelopment (CCA193-01) by $13.959 million and committed cash flows of $13.959 million gross and debt ($7 million in 2020, $6 million in 2021, and $0.959 million in 2022), through the reallocation of project costs and cash flows from the following projects: a. 60 Queen Street West - Replace windows (CCA251-07): $8.450 million; b. 246 The Esplanade - Parking garage rehabilitation: $2.662 million; c. 3 Dohme Avenue - Pavement replacement: $1.600 million; and d. Various State of Good Repair work on mechanical and electrical in 2019: $1.247 million. 2. City Council amend the 2019-2028 Approved Facilities, Real Estate, and Environment and Energy Capital Budget and Plan by converting future-year estimates and approving total project costs and cash flow commitments for the following projects: a. 246 The Esplanade - Parking garage rehabilitation with total project costs of $2.662 million and cash flow commitments of $0.073 million in 2020 and $2.589 million in 2021, fully funded by debt; and b. 3 Dohme Avenue - Pavement replacement with total project costs of $1.600 million and cash flow commitments of $0.100 million in 2020 and $1.500 million in 2021, fully funded by debt. 3. City Council authorize any unspent funding to be utilized on State of Good Repair projects at the end of the St. Lawrence Market North Redevelopment. 4. City Council award a contract for Tender Call Number 319-2018 for the construction of the new St. Lawrence Market North Building to The Buttcon Limited/The Atlas Corporation Joint Venture in the amount of $91,800,000 net of all taxes ($93,415,680 net of Harmonized Sales Tax recoveries), including all allowances, contingencies, and charges, being the lowest compliant bid in conformance with the Tender requirements. 5. City Council grant authority to amend Purchase Order Number 6034062 issued to Adamson Associates Architects by an additional amount of $560,142 net of all taxes and charges ($570,000 net of Harmonized Sales Tax recoveries), revising the current Purchase Order value from $5,260,000 to $5,820,142 net of all taxes and charges ($5,922,576 net of Harmonized Sales Tax recoveries), for ongoing contract administration services and expertise for the duration of the construction project.
GL4.8adopted
The purpose of this report is to seek authority to amend Blanket Contract Number 47020781 issued to Cossette Communication Inc. (Cossette), as a result of Request for Proposal (RFP) 9101-17-7025, for a three-year period beginning in July 2017 and ending in June 2020 by the amount of $562,955 net of all taxes ($572,862 net of HST recoveries), increasing the total contract amount from $447,500 ($455,376 net of HST recoveries) to $1,040,455 excluding all taxes ($1,029,238 net of HST recoveries) for additional marketing and design agency services. The RFP issued in 2017 was the first time Economic Development and Culture (EDC) has worked with a creative marketing agency. As a result, the hours outlined in the original RFP were estimated based on EDC's past engagement with freelance designers and project-based agency work. No other benchmarks were available to identify the hours of work required to support EDC's needs for a three-year term, particularly in the area of strategic planning. EDC has utilized 2,021 hours of the total 2,500 hours identified in the RFP, resulting in the need to add additional hours to the contract to allow EDC to continue to work with Cossette for the remainder of the three-year term.
The General Government and Licensing Committee: 1. In accordance with Section 71-11.1C of the City of Toronto Municipal Code Chapter 71 (Financial Control By-law), granted authority to amend Contract Number 47020781 issued to Cossette Communication Inc. for marketing and design agency services by an additional amount of $562,955 net of all applicable taxes and charges ($572,862 net of Harmonized Sales Tax recoveries), revising the current contract value from $477,500 excluding all taxes ($455,376 net of Harmonized Sales Tax recoveries) to $1,040,455 net of all applicable taxes and charges ($1,058,767 net of Harmonized Sales Tax recoveries), as per the original terms and conditions set out in the Request for Proposal.
Staff recommendation as filed
The General Manager, Economic Development and Culture, and the Chief Purchasing Officer recommend that: 1. The General Government and Licensing Committee, in accordance with Section 71-11.1C of the City of Toronto Municipal Code Chapter 71 (Financial Control By-law), grant authority to amend Contract Number 47020781 issued to Cossette Communication Inc. for marketing and design agency services by an additional amount of $562,955 net of all applicable taxes and charges ($572,862 net of Harmonized Sales Tax recoveries), revising the current contract value from $477,500 excluding all taxes ($455,376 net of Harmonized Sales Tax recoveries) to $1,040,455 net of all applicable taxes and charges ($1,058,767 net of Harmonized Sales Tax recoveries), as per the original terms and conditions set out in the Request for Proposal.
GL4.9adopted
The purpose of this report is to request authority to amend three Purchase Orders directly relating to the Canoe Landing Construction Project as follows: Purchase Order Number 6041177 issued to ZAS Architects Inc., for the provision of full architectural services, by an additional amount of $100,000 net of all applicable taxes and charges ($101,760 net of HST recoveries), revising the current Purchase Order value from $2,845,718 net of all applicable taxes and charges ($2,895,803 net of HST recoveries) to $2,945,718 net of all applicable taxes and charges ($2,997,563 net of HST recoveries). The purpose of the amendment is required to pay for additional signage design work, additional disbursements, furniture design, phased occupancy work, a wind uplift study, and a streetscape permit. Purchase Order Number 6041005 issued to Colliers Project Leaders Inc. (formerly MHPM Project Managers Inc.), for the provision of project management services, by an additional amount of $73,876 net of all applicable taxes and charges ($75,176 net of HST recoveries), revising the contract value from $1,525,174 net of all applicable taxes and charges ($1,552,017 net of HST recoveries) to $1,599,050 net of all taxes ($1,627,193 net of HST recoveries). The purpose of the amendment is required to pay for project management services for three additional months and for additional work associated with the Property Manager RFP. Purchase Order Number 6045340 issued to Atlas Corporation/Buttcon Ltd. Joint Venture, for the provision of construction services, by an additional amount of $609,750 net of all applicable taxes and charges ($620,482 net of HST recoveries), revising the contract value from $65,939,885 net of all applicable taxes and charges ($67,100,427 net of HST recoveries) to $66,549,635 net of all taxes ($67,720,909 net of HST recoveries). The amendment is required to pay for additional work associated with the community centre's indoor play space by the Ontario Science Centre. The work is anticipated to be substantially completed in 2019.
The General Government and Licensing Committee: 1. In accordance with Section 71-11.1C of the City of Toronto Municipal Code Chapter 71 (Financial Control By-law), granted authority to amend Purchase Order Number 6041177 issued to ZAS Architects Inc. for the provision of full architectural services, in accordance with the requirements set out in Request for Proposal 9118-13-7218, by an additional amount of $100,000 net of all applicable taxes and charges ($101,760 net of Harmonized Sales Tax recoveries), revising the current Purchase Order value from $2,845,718 net of all applicable taxes and charges ($2,895,803 net of Harmonized Sales Tax recoveries) to $2,945,718 net of all applicable taxes and charges ($2,997,563 net of Harmonized Sales Tax recoveries). 2. In accordance with Section 71-11.1C of the City of Toronto Municipal Code Chapter 71 (Financial Control By-law), granted authority to amend Purchase Order Number 6041005 issued to Colliers Project Leaders Inc. for the provision of project management services, in accordance with the requirements set out in Request for Proposal 9119-14-7037, by an additional amount of $73,876 net of all applicable taxes and charges ($75,176 net of Harmonized Sales Tax recoveries), revising the contract value from $1,525,174 net of all applicable taxes and charges ($1,552,017 net of Harmonized Sales Tax recoveries) to $1,599,050 net of all applicable taxes and charges ($1,627,193 net of Harmonized Sales Tax recoveries). 3. In accordance with Section 71-11.1C of the City of Toronto Municipal Code Chapter 71 (Financial Control By-law), granted authority to amend Purchase Order Number 6045340 issued to The Buttcon Limited/The Atlas Corporation, as set out in Tender Number 1-2017, by $609,750 net of all applicable taxes and charges ($620,482 net of Harmonized Sales Tax recoveries), revising the contract value from $65,939,885 net of all applicable taxes and charges ($67,100,427 net of Harmonized Sales Tax recoveries) to $66,549,635 net of all applicable taxes and charges ($67,720,909 net of Harmonized Sales Tax recoveries).
Staff recommendation as filed
The General Manager, Parks, Forestry and Recreation, and the Chief Purchasing Officer recommend that: 1. The General Government and Licensing Committee, in accordance with Section 71-11.1C of the City of Toronto Municipal Code Chapter 71 (Financial Control By-law), grant authority to amend Purchase Order Number 6041177 issued to ZAS Architects Inc. for the provision of full architectural services, in accordance with the requirements set out in Request for Proposal 9118-13-7218, by an additional amount of $100,000 net of all applicable taxes and charges ($101,760 net of Harmonized Sales Tax recoveries), revising the current Purchase Order value from $2,845,718 net of all applicable taxes and charges ($2,895,803 net of Harmonized Sales Tax recoveries) to $2,945,718 net of all applicable taxes and charges ($2,997,563 net of Harmonized Sales Tax recoveries). 2. The General Government and Licensing Committee, in accordance with Section 71-11.1C of the City of Toronto Municipal Code Chapter 71 (Financial Control By-law), grant authority to amend Purchase Order Number 6041005 issued to Colliers Project Leaders Inc. for the provision of project management services, in accordance with the requirements set out in Request for Proposal 9119-14-7037, by an additional amount of $73,876 net of all applicable taxes and charges ($75,176 net of Harmonized Sales Tax recoveries), revising the contract value from $1,525,174 net of all applicable taxes and charges ($1,552,017 net of Harmonized Sales Tax recoveries) to $1,599,050 net of all applicable taxes and charges ($1,627,193 net of Harmonized Sales Tax recoveries). 3. The General Government and Licensing Committee, in accordance with Section 71-11.1C of the City of Toronto Municipal Code Chapter 71 (Financial Control By-law), grant authority to amend Purchase Order Number 6045340 issued to Atlas Corporation/Buttcon Ltd. Joint Venture, as set out in Tender Number 1-2017, by $609,750 net of all applicable taxes and charges ($620,482 net of Harmonized Sales Tax recoveries), revising the contract value from $65,939,885 net of all applicable taxes and charges ($67,100,427 net of Harmonized Sales Tax recoveries) to $66,549,635 net of all applicable taxes and charges ($67,720,909 net of Harmonized Sales Tax recoveries).
GL4.10amended
Award of Request for Proposal 3405-17-0035 for a Mobile Dispatch Software Solution
The purpose of this report is to advise on the results of Request for Proposal (RFP) 3405-17-0035 for the provision of a Mobile Dispatch Software Solution for Toronto Paramedic Services. The Mobile Dispatch Software Solution uses wireless connectivity to provide field operational units (i.e., ambulances and emergency response units) with the details and locations of their assigned emergency calls and provides Emergency Medical Dispatchers and Operations Superintendents with real-time automatic vehicle status and vehicle location information. Staff are seeking City Council authority to negotiate and enter into an agreement with the recommended proponent, TriTech Software Systems, for an initial term of five years, with the option to renew for an additional three separate one-year periods. The City's option to renew will be based on the annual review of the vendor's performance level over the prior years and the availability of funds in the City's Operating Budget for the renewal term. In accordance with the City's Procurement Processes Policy, City Council approval is required for this purchase, as the term of the proposed contract exceeds five years, including option years.
The General Government and Licensing Committee recommends that: 1. City Council grant authority to the Acting Chief, Toronto Paramedic Services, and the Chief Information Officer to negotiate and enter into an agreement with TriTech Software Systems, who was the only proponent meeting the requirements as set out in Request for Proposal 3405-17-0035, for an initial term of five years from the date of award in the amount of $372,723 excluding all taxes ($379,283 net of Harmonized Sales Tax recoveries), with the option to renew for three additional separate one-year periods in the amount of $101,067 excluding all taxes ($102,846 net of Harmonized Sales Tax recoveries), for a total contract value of $473,790 excluding all taxes ($482,129 net of Harmonized Sales Tax recoveries), based on the terms and conditions satisfactory to the Acting Chief, Toronto Paramedic Services, and the Chief Information Officer and in a form satisfactory to the City Solicitor. 2. City Council request the Acting Chief, Toronto Paramedics Services, and the Chief Information Officer to include, as part of the contract negotiations with TriTech Software Systems, a proper termination of rights provision in relation to the testing of the mobile dispatch software solution to ensure that it meets the needs of Toronto Paramedic Services.
Staff recommendation as filed
The Acting Chief, Toronto Paramedic Services, the Chief Information Officer, and the Chief Purchasing Officer recommend that: 1. City Council grant authority to the Acting Chief, Toronto Paramedic Services, and the Chief Information Officer to negotiate and enter into an agreement with TriTech Software Systems, who was the only proponent meeting the requirements as set out in Request for Proposal 3405-17-0035, for an initial term of five years from the date of award in the amount of $372,723 excluding all taxes ($379,283 net of Harmonized Sales Tax recoveries), with the option to renew for three additional separate one-year periods in the amount of $101,067 excluding all taxes ($102,846 net of Harmonized Sales Tax recoveries), for a total contract value of $473,790 excluding all taxes ($482,129 net of Harmonized Sales Tax recoveries), based on the terms and conditions satisfactory to the Acting Chief, Toronto Paramedic Services, and the Chief Information Officer and in a form satisfactory to the City Solicitor.
GL4.11deferred
City Council, at its meeting on July 23, 24, 25, 26, 27, and 30, 2018, requested the Deputy City Manager, Corporate Services, to undertake a review of 311 Toronto's response time standards for calls and emails. The purpose of this report is to provide details on the service standards related to the various channels within 311 Toronto.
The General Government and Licensing Committee deferred consideration of the item until its meeting on May 21, 2019.
Staff recommendation as filed
The Deputy City Manager, Corporate Services recommends that: 1. The General Government and Licensing Committee receive this report for information.
GL4.12amended
Administrative Penalty System - 2018 Activity
This report provides information on the total number and type of parking violation notices (PVNs) issued in 2018 under the City's Administrative Penalty System (APS). APS program outcomes are also provided, including the number of disputes, cancellations, penalty variances, and collection rates. Finally, this report identifies the measured benefits of APS over the provincial court system. The benefits include faster dispute resolution timelines, improved accessibility and customer experience through online service, and a significant reduction in drive-away cancellations. This year's report has been renamed and reformatted to reflect the adoption of the City's APS program which was fully implemented in 2018. Issuance and collection activity for parking infraction notices issued under the Provincial Offences Act was previously reported through the annual Parking Ticket Activity Report. The 2017 Parking Ticket Activity Report also provided an analysis of APS operations from August 28, 2017 to December 31, 2017. This report is being submitted to the General Government and Licensing Committee together with a report from the Toronto Police Service, Annual Report: 2018 Parking Enforcement Unit - Estimated Tag Issuance Report, which identifies enforcement-related activity for 2018. In 2013, the Government Management Committee, during consideration of Item GM21.6, requested that these reports be submitted at the same time.
The General Government and Licensing Committee: 1. Requested the City Solicitor, in consultation with the Deputy City Manager, Community and Social Services, the General Manager, Transportation Services, and the Chief Financial Officer and Treasurer, to consider the feasibility of increasing the penalty amount for "Parking - 3 Hour Limit - Park Longer than 3 Hours" from $15 to $30, effective September 3, 2019, and to report to the General Government and Licensing Committee at its meeting on May 21, 2019. 2. Requested the City Solicitor, in consultation with the Deputy City Manager, Community and Social Services, the General Manager, Transportation Services, and the Chief Financial Officer and Treasurer, to consider the feasibility of increasing the following penalty amounts, effective September 3, 2019: a. No stopping/stop vehicle signed Highway prohibited time/day - Increase the minimum applicable penalty to $100; b. No parking on boulevards - Increase to $100; and c. No stopping/parking in front of school zones - Increase to $150, and to report to the General Government and Licensing Committee at its meeting on June 24, 2019.
Staff recommendation as filed
The Controller, the City Solicitor, and the Director, Court Services recommend that: 1. The General Government and Licensing Committee receive this report for information.
GL4.13adopted
Toronto Police Service Annual Report: 2018 Parking Enforcement Unit - Parking Ticket Issuance
At its meeting held on February 21, 2019, the Toronto Police Services Board was in receipt of a report dated January 16, 2019 from the Chief of Police Mark Saunders with regard to the Toronto Police Service Annual Report: 2018 Parking Enforcement Unit - Parking Ticket Issuance.
The General Government and Licensing Committee received the item for information.
Staff recommendation as filed
The Chair, Toronto Police Services Board recommends that: 1. The General Government and Licensing Committee receive this report for information.
GL4.14adopted
Evaluation of the Use of Cargo Bikes in City Operations
This report responds to a motion adopted by City Council in July 2018 to evaluate the potential use of cargo bikes in City facilities and maintenance and to seek authority to proceed with the implementation and evaluation of the use of cargo bikes in City operations.
The General Government and Licensing Committee recommends that: 1. City Council authorize the General Manager, Fleet Services, and the General Manager, Parks, Forestry and Recreation, to implement and evaluate the use of cargo bikes in Parks, Forestry and Recreation's operations.
Staff recommendation as filed
The General Manager, Fleet Services, and the Director, Environment and Energy recommend that: 1. City Council authorize the General Manager, Fleet Services, and the General Manager, Parks, Forestry and Recreation, to implement and evaluate the use of cargo bikes in Parks, Forestry and Recreation's operations.
GL4.15amended
Public Notices - Enhancing Public Engagement
The City of Toronto's public notice website provides a list of public notices for a number of matters, such as fees and charges, heritage designations, the renaming of roads, and the sale of property. The notices include the necessary information, however, the design and language are daunting, not public-friendly, and not attention-grabbing to catch public attention to the issue being reported on. We live within a fast-moving environment where we are all bombarded with a great deal of information. Governments should strive to provide the public information through straightforward, easily-read, and attention-grabbing public notices, highlighting the main points while also providing the necessary information. Reviewing our City's public notice design, format, and text is important, as it is one of the ways the City communicates with the public. Public notices are in place to provide information, a vehicle to engage and motivate civic participation. Our current notices, I believe, are not fulfilling this objective. The City of Toronto's public notices should be streamlined to reflect the City of Toronto's image provided through our website and social media feeds. I invite you to view our current public notice format: http://app.toronto.ca/nm/notices/current.do .
The General Government and Licensing Committee: 1. Requested the City Manager and the City Clerk to report to the General Government and Licensing Committee at its meeting on May 21, 2019 to: a. Provide an update on the measures that the City of Toronto has taken to improve the way public notices are provided for formal and informal meetings and open houses to the general public and on any additional actions; b. Report on methods to improve the way residents and businesses are given notice for matters which affect them; c. Report on the necessary steps required to update our current public notices in relation to their design, format, and language, including if permission is required through the Municipal Act; d. Report on the feasibility of providing public notices to both individual condominium owners and condominium corporations; and e. Report on the feasibility of translating public notices in the languages prevalent in the wards receiving these notifications, in consultation with the local Councillors.
Staff recommendation as filed
Councillor Paul Ainslie recommends that: 1. The General Government and Licensing Committee request the City Manager and the City Clerk to report to the General Government and Licensing Committee at its meeting on May 21, 2019 to: a. Provide an update on the measures the City of Toronto has taken to improve the way public notices are provided for formal and informal meetings and open houses to the general public and on any additional actions; b. Report on methods to improve the way residents and businesses are given notice for matters which affect them; and c. Report on the necessary steps required to update our current public notices in relation to their design, format, and language, including if permission is required through the Municipal Act.
GL4.16adopted
Composition of Ontario Municipal Employees Retirement System's (OMERS) Management and Boards
A request to the City Manager and the Director, Pension, Payroll and Employee Benefits, from Councillor Paul Ainslie on the composition of the Ontario Municipal Employees Retirement System's (OMERS) Management and Boards.
The General Government and Licensing Committee: 1. Requested the City Manager and the Director, Pension, Payroll and Employee Benefits, to report to the General Government and Licensing Committee at its meeting on May 21, 2019 on the composition of the Ontario Municipal Employees Retirement System's (OMERS) upper management for the main company, as well as the various subsidiaries it runs, with a focus on the percentage of women in management, subsidiaries, and boards.
Staff recommendation as filed
Councillor Paul Ainslie recommends that: 1. The General Government and Licensing Committee request the City Manager and the Director, Pension, Payroll and Employee Benefits, to report to the General Government and Licensing Committee at its meeting on May 21, 2019 on the composition of the Ontario Municipal Employees Retirement System's (OMERS) upper management for the main company, as well as the various subsidiaries it runs, with a focus on the percentage of women in management, subsidiaries, and boards.
GL4.17adopted
The General Government and Licensing Committee will introduce and enact a Confirmatory Bill for this meeting.
The General Government and Licensing Committee passed a Confirmatory Bill as By-law 595-2019.