General Government and Licensing Committee
The full agenda, as filed
All 22 items in the clerk’s order. Each carries the city’s own words: the staff recommendation, what the body decided, and its status. Nothing below is written by us.
GL9.1received
Revenue Services Division Overview
The Director, Revenue Services, will give a presentation on Revenue Services Division Overview.
The General Government and Licensing Committee received the item for information.
GL9.2amended
Apportionment of Property Taxes - November 18, 2019 Hearing
This report deals with 19 apportionment applications made by, or to, the Treasurer pursuant to Section 322 of the City of Toronto Act, 2006. Under this section, City Council is authorized to recover unpaid property taxes on land that has been severed and therefore no longer exists by apportioning those outstanding taxes onto the newly-created parcels that arise from the severance. The legislation requires that City Council make its decision after holding a public meeting, at which applicants and/or property owners may appear or make representations regarding the apportionment application. City Council has delegated authority to hear and make final decisions in respect of these matters to the General Government and Licensing Committee. Staff have mailed Notices of Hearing to affected taxpayers advising of the upcoming November 18, 2019 General Government and Licensing Committee Hearing.
The General Government and Licensing Committee: 1. Approved the apportionment of property taxes in the amounts identified in Appendices A and B to the report (November 1, 2019) from the Controller under the columns entitled "Apportioned Tax" and "Apportioned Phase-in/Capping", excluding the following application in Appendix B: Original Roll Number Original Property Address Tax Year Ward Number 1919-05-3-350-02600 30 Thirty Sixth Street 2018 3
Staff recommendation as filed
The Controller recommends that: 1. The General Government and Licensing Committee approve the apportionment of property taxes in the amounts identified in Appendices A and B under the columns entitled "Apportioned Tax" and "Apportioned Phase-in/Capping."
GL9.3adopted
Cancellation, Reduction, or Refund of Property Taxes - November 18, 2019 Hearing
This report deals with tax appeal applications made to the Treasurer pursuant to Sections 323 and 325 of the City of Toronto Act, 2006 (COTA). Section 323 permits City Council to cancel, reduce, or refund taxes in cases when, during the year, a property undergoes changes such as when it is destroyed by fire or demolished, becomes exempt from taxation, or is reclassified due to a change in use. Under Section 325 of the COTA, taxpayers can request a cancellation, reduction, or refund of taxes when an error in the assessment roll is identified which results in an overcharge. The legislation requires City Council to make its decision after holding a public meeting at which the applicants and/or property owners may express any concerns. City Council has delegated authority to hear and make final decisions in respect of these matters to the General Government and Licensing Committee. Staff have mailed Notices of Hearing to affected taxpayers advising of the General Government and Licensing Committee's upcoming meeting and consideration of this staff report.
The General Government and Licensing Committee: 1. Approved the individual tax appeal applications made pursuant to Section 323 of the City of Toronto Act, 2006, resulting in tax reductions (excluding phase-in/capping adjustments) in the amounts identified in Appendix A to the report (November 1, 2019) from the Controller. 2. Approved the individual tax appeal applications made pursuant to Section 325 of the City of Toronto Act, 2006, resulting in tax reductions (excluding phase-in/capping adjustments) in the amounts identified in Appendix B to the report (November 1, 2019) from the Controller.
Staff recommendation as filed
The Controller recommends that: 1. The General Government and Licensing Committee approve the individual tax appeal applications made pursuant to Section 323 of the City of Toronto Act, 2006, resulting in tax reductions (excluding phase-in/capping adjustments) in the amounts identified in Appendix A. 2. The General Government and Licensing Committee approve the individual tax appeal applications made pursuant to Section 325 of the City of Toronto Act, 2006, resulting in tax reductions (excluding phase-in/capping adjustments) in the amounts identified in Appendix B.
GL9.4adopted
Metropolitan Toronto Police Benefit Fund - Termination/Wind-Up and Surplus Distribution
This report seeks authority from City Council to: 1. amend the By-law governing the Metropolitan Toronto Police Benefit Fund (the Plan) to provide for surplus distribution to the members of the Plan, in accordance with the Surplus Sharing Agreement dated June 1, 2018, approved and adopted by City Council at its meeting on July 23, 24, 25, 26, 27, and 30, 2018; 2. terminate the Metropolitan Toronto Police Benefit Fund (the Plan), effective November 30, 2019, and distribute the surplus assets remaining following the November 5, 2019 merger of the Plan with OMERS ("remaining assets"); and 3. introduce a Bill to repeal By-law 116-2018, as amended, upon completion of the distribution of the remaining surplus assets of the Plan.
The General Government and Licensing Committee recommends that: 1. City Council amend Schedule A attached to By-law 116-2018, as amended, governing the Metropolitan Toronto Police Benefit Fund (the Plan), to provide for the distribution of the surplus to the members of the Plan, in accordance with the Surplus Sharing Agreement dated June 1, 2018. 2. City Council approve the termination of the Metropolitan Toronto Police Benefit Fund (the Plan), outlined in Schedule A attached to By-law 116-2018, as amended, effective November 30, 2019, and authorize the City Solicitor, following the distribution of the Plan's remaining assets in accordance with the Surplus Sharing Agreement dated June 1, 2018, to introduce a Bill to repeal By-law 116-2018, as amended.
Staff recommendation as filed
The Controller recommends that: 1. City Council amend Schedule A attached to By-law 116-2018, as amended, governing the Metropolitan Toronto Police Benefit Fund (the Plan), to provide for the distribution of the surplus to the members of the Plan, in accordance with the Surplus Sharing Agreement dated June 1, 2018. 2. City Council approve the termination of the Metropolitan Toronto Police Benefit Fund (the Plan), outlined in Schedule A attached to By-law 116-2018, as amended, effective November 30, 2019, and authorize the City Solicitor, following the distribution of the Plan's remaining assets in accordance with the Surplus Sharing Agreement dated June 1, 2018, to introduce a Bill to repeal By-law 116-2018, as amended.
GL9.5adopted
Toronto Civic Employees' Pension Plan - Termination/Wind-Up and Surplus Distribution
This report seeks authority from City Council to: 1. amend the By-law governing the Toronto Civic Employees' Pension Plan (the Plan) to provide for surplus distribution to the members of the Plan, in accordance with the Surplus Sharing Agreement dated May 11, 2018; 2. terminate the Toronto Civic Employees' Pension Plan (the Plan), effective November 30, 2019, and distribute the surplus assets remaining following the October 7, 2019 merger of the Civic Plan with OMERS ("remaining assets"); and 3. introduce a Bill to repeal By-law 100-2018, as amended, upon completion of the distribution of the remaining surplus assets of the Plan.
The General Government and Licensing Committee recommends that: 1. City Council amend Schedule A attached to By-law 100-2018, as amended, governing the Toronto Civic Employees' Pension Plan (the Plan), to provide for the distribution of the surplus to the members of the Plan, in accordance with the Surplus Sharing Agreement dated May 11, 2018. 2. City Council approve the termination of the Toronto Civic Employees' Pension Plan (the Plan), outlined in Schedule A attached to By-law 100-2018, as amended, effective November 30, 2019, and authorize the City Solicitor, following the distribution of the Plan's remaining assets in accordance with the Surplus Sharing Agreement dated May 11, 2018, to introduce a Bill to repeal By-law 100-2018, as amended.
Staff recommendation as filed
The Controller recommends that: 1. City Council amend Schedule A attached to By-law 100-2018, as amended, governing the Toronto Civic Employees' Pension Plan (the Plan), to provide for the distribution of the surplus to the members of the Plan, in accordance with the Surplus Sharing Agreement dated May 11, 2018. 2. City Council approve the termination of the Toronto Civic Employees' Pension Plan (the Plan), outlined in Schedule A attached to By-law 100-2018, as amended, effective November 30, 2019, and authorize the City Solicitor, following the distribution of the Plan's remaining assets in accordance with the Surplus Sharing Agreement dated May 11, 2018, to introduce a Bill to repeal By-law 100-2018, as amended.
GL9.6adopted
This report seeks City Council's authority for the adoption of the necessary By-law to designate a portion of the property owned by The Order of St. Basil The Great Holding Corporation and leased to the City of Toronto as a Municipal Capital Facility and to provide an exemption for municipal taxes and education taxes. The Municipal Capital Facility Agreement authorized by the By-law will provide an exemption for approximately 48,419 square feet plus ancillary parking, less 15 spaces reserved for the landlord. The Parks, Forestry and Recreation Division occupies 48,419 square feet of space used as a community centre and the lease will serve as a renewal of an existing lease which commences on December 1, 2019. The Carmine Stefano Community Centre provides recreational programming opportunities for all ages and a wide range of activities that include, but are not limited to, parents and preschoolers, fitness, art, music, dance, social, sports, and after-school programs. The total area being leased is approximately 49,833 square feet; however, as there are two existing sub-tenants, the 1,414 square feet they occupy will not be included in the exemption.
The General Government and Licensing Committee recommends that: 1. City Council pass a By-law pursuant to Section 252 of the City of Toronto Act, 2006, providing authority to: a. enter into a Municipal Capital Facility Agreement with The Order of St. Basil The Great Holding Corporation, which leases approximately 48,419 square feet of space at 3100 Weston Road to the City of Toronto, with respect to a facility for a community centre and ancillary parking (the "Leased Premises"); and b. exempt the Leased Premises from taxation for municipal and school purposes, with the tax exemption being effective from the latest of: 1. the commencement date of the lease; 2. the date the Municipal Capital Facility Agreement is entered into; and 3. the date the Tax Exemption By-law is enacted. 2. City Council pass a resolution that the Municipal Capital Facility referenced in Recommendation 1 is for the purposes of the City of Toronto as a community centre and is for public use. 3. City Council direct the City Clerk to give written notice of the By-law to the Minister of Finance, the Municipal Property Assessment Corporation, the Toronto District School Board, the Toronto Catholic District School Board, le Conseil scolaire Viamonde, and le Conseil scolaire catholique MonAvenir.
Staff recommendation as filed
The Controller recommends that: 1. City Council pass a By-law pursuant to Section 252 of the City of Toronto Act, 2006, providing authority to: a. enter into a Municipal Capital Facility Agreement with The Order of St. Basil The Great Holding Corporation, which leases approximately 48,419 square feet of space at 3100 Weston Road to the City of Toronto, with respect to a facility for a community centre and ancillary parking (the "Leased Premises"); and b. exempt the Leased Premises from taxation for municipal and school purposes, with the tax exemption being effective from the latest of: 1. the commencement date of the lease; 2. the date the Municipal Capital Facility Agreement is entered into; and 3. the date the Tax Exemption By-law is enacted. 2. City Council pass a resolution that the Municipal Capital Facility referenced in Recommendation 1 is for the purposes of the City of Toronto as a community centre and is for public use. 3. City Council direct the City Clerk to give written notice of the By-law to the Minister of Finance, the Municipal Property Assessment Corporation, the Toronto District School Board, the Toronto Catholic District School Board, le Conseil scolaire Viamonde, and le Conseil scolaire catholique MonAvenir.
GL9.7adopted
This report seeks City Council's authority for the adoption of the necessary By-law to designate portions of two properties leased and occupied as temporary shelters and ancillary parking facilities and one property leased and occupied as a temporary shelter without ancillary parking as Municipal Capital Facilities and to provide exemptions for municipal taxes and education taxes. The Municipal Capital Facility Agreements authorized by the By-law will provide exemptions for approximately 53,000 square feet of space at 351 Lake Shore Boulevard East, 90,040 square feet of space at 545 Lake Shore Boulevard West, and 8.1 acres of land, including 84,366 square feet of building space, at 5800 Yonge Street. Although the request includes ancillary parking for 351 Lake Shore Boulevard East and 5800 Yonge Street, the parking lot located at 545 Lake Shore Boulevard West is being run by the Toronto Parking Authority and is not subject to the Municipal Capital Facility exemption.
The General Government and Licensing Committee recommends that: 1. City Council pass a By-law pursuant to Section 252 of the City of Toronto Act, 2006, providing authority to: a. enter into Municipal Capital Facility Agreements with Gulfdream Limited Partnership, which leases approximately 53,000 square feet of space at 351 Lake Shore Boulevard East, and Times 5800 Inc., which leases approximately 84,366 square feet of space at 5800 Yonge Street, with respect to facilities for social and health services and ancillary parking, and with 545 Lake Shore West Property Inc., which leases approximately 90,040 square feet of space at 545 Lake Shore Boulevard West, with respect to a facility for social and health services (the "Leased Premises"); and b. exempt the Leased Premises from taxation for municipal and school purposes, with the tax exemption being effective from the latest of: 1. the commencement date of the lease; 2. the date the Municipal Capital Facility Agreement is entered into; and 3. the date the Tax Exemption By-law is enacted. 2. City Council direct the City Clerk to give written notice of the By-law to the Minister of Finance, the Municipal Property Assessment Corporation, the Toronto District School Board, the Toronto Catholic District School Board, le Conseil scolaire Viamonde, and le Conseil scolaire catholique MonAvenir.
Staff recommendation as filed
The Controller recommends that: 1. City Council pass a By-law pursuant to Section 252 of the City of Toronto Act, 2006, providing authority to: a. enter into Municipal Capital Facility Agreements with Gulfdream Limited Partnership, which leases approximately 53,000 square feet of space at 351 Lake Shore Boulevard East, and Times 5800 Inc., which leases approximately 84,366 square feet of space at 5800 Yonge Street, with respect to facilities for social and health services and ancillary parking and with 545 Lake Shore West Property Inc., which leases approximately 90,040 square feet of space at 545 Lake Shore Boulevard West, with respect to a facility for social and health services (the "Leased Premises"); and b. exempt the Leased Premises from taxation for municipal and school purposes, with the tax exemption being effective from the latest of: 1. the commencement date of the lease; 2. the date the Municipal Capital Facility Agreement is entered into; and 3. the date the Tax Exemption By-law is enacted. 2. City Council direct the City Clerk to give written notice of the By-law to the Minister of Finance, the Municipal Property Assessment Corporation, the Toronto District School Board, the Toronto Catholic District School Board, le Conseil scolaire Viamonde, and le Conseil scolaire catholique MonAvenir.
GL9.8adopted
This report seeks City Council's authority for the adoption of the necessary By-law to designate a portion of the property owned by Key Anlouis Investments and leased to the Toronto Public Library as a Municipal Capital Facility and to provide an exemption for municipal taxes and education taxes. The Municipal Capital Facility Agreement authorized by the By-law will provide an exemption for approximately 1,345 square feet at 462 Birchmount Road, Unit 1A. The privately-owned space at 462 Birchmount Road was selected as a temporary space for the library during a two-year renovation period of the Albert Campbell Branch.
The General Government and Licensing Committee recommends that: 1. City Council pass a By-law pursuant to Section 252 of the City of Toronto Act, 2006, providing authority to: a. enter into a Municipal Capital Facility Agreement with Key Anlouis Investments, which leases approximately 1,345 square feet of space at 462 Birchmount Road, Unit 1A, to the Toronto Public Library, with respect to a facility for a public library (the "Leased Premises"); and b. exempt the Leased Premises from taxation for municipal and school purposes, with the tax exemption being effective from the latest of: 1. the commencement date of the lease; 2. the date the Municipal Capital Facility Agreement is entered into; and 3. the date the Tax Exemption By-law is enacted. 2. City Council direct the City Clerk to give written notice of the By-law to the Minister of Finance, the Municipal Property Assessment Corporation, the Toronto District School Board, the Toronto Catholic District School Board, le Conseil scolaire Viamonde, and le Conseil scolaire catholique MonAvenir.
Staff recommendation as filed
The Controller recommends that: 1. City Council pass a By-law pursuant to Section 252 of the City of Toronto Act, 2006, providing authority to: a. enter into a Municipal Capital Facility Agreement with Key Anlouis Investments, which leases approximately 1,345 square feet of space at 462 Birchmount Road, Unit 1A, to the Toronto Public Library, with respect to a facility for a public library (the "Leased Premises"); and b. exempt the Leased Premises from taxation for municipal and school purposes, with the tax exemption being effective from the latest of: 1. the commencement date of the lease; 2. the date the Municipal Capital Facility Agreement is entered into; and 3. the date the Tax Exemption By-law is enacted. 2. City Council direct the City Clerk to give written notice of the By-law to the Minister of Finance, the Municipal Property Assessment Corporation, the Toronto District School Board, the Toronto Catholic District School Board, le Conseil scolaire Viamonde, and le Conseil scolaire catholique MonAvenir.
GL9.9adopted
This report seeks City Council's authority for the adoption of the necessary By-law to designate a portion of the property owned by Revenue Properties Company Limited and leased to the Toronto Public Library as a Municipal Capital Facility and to provide an exemption for municipal taxes and education taxes. The Municipal Capital Facility Agreement authorized by the By-law will provide an exemption for approximately 1,567 square feet at 91 Guildwood Parkway.
The General Government and Licensing Committee recommends that: 1. City Council pass a By-law pursuant to Section 252 of the City of Toronto Act, 2006, providing authority to: a. enter into a Municipal Capital Facility Agreement with Revenue Properties Company Limited, which leases approximately 1,567 square feet of space at 91 Guildwood Parkway to the Toronto Public Library, with respect to a facility for a public library (the "Leased Premises"); and b. exempt the Leased Premises from taxation for municipal and school purposes, with the tax exemption being effective from the latest of: 1. the commencement date of the lease; 2. the date the Municipal Capital Facility Agreement is entered into; and 3. the date the Tax Exemption By-law is enacted. 2. City Council direct the City Clerk to give written notice of the By-law to the Minister of Finance, the Municipal Property Assessment Corporation, the Toronto District School Board, the Toronto Catholic District School Board, le Conseil scolaire Viamonde, and le Conseil scolaire catholique MonAvenir.
Staff recommendation as filed
The Controller recommends that: 1. City Council pass a By-law pursuant to Section 252 of the City of Toronto Act, 2006, providing authority to: a. enter into a Municipal Capital Facility Agreement with Revenue Properties Company Limited, which leases approximately 1,567 square feet of space at 91 Guildwood Parkway to the Toronto Public Library, with respect to a facility for a public library (the "Leased Premises"); and b. exempt the Leased Premises from taxation for municipal and school purposes, with the tax exemption being effective from the latest of: 1. the commencement date of the lease; 2. the date the Municipal Capital Facility Agreement is entered into; and 3. the date the Tax Exemption By-law is enacted. 2. City Council direct the City Clerk to give written notice of the By-law to the Minister of Finance, the Municipal Property Assessment Corporation, the Toronto District School Board, the Toronto Catholic District School Board, le Conseil scolaire Viamonde, and le Conseil scolaire catholique MonAvenir.
GL9.10adopted
Update on the Circular Procurement Implementation Plan and Framework
This report provides an update on the status of the Circular Procurement Implementation Plan and Framework (CE Procurement Framework), which outlines how circular economy principles will be applied to the City of Toronto's purchasing processes to drive waste reduction, economic growth, and social prosperity and support making the City of Toronto the first city in the province with a circular economy. A circular economy aims to reduce waste and maximize resources by focusing on product longevity, renewability, reuse, and repair. Implementing circular procurement will advance the City's efforts to maximize the value of existing resources and reduce waste. The report updates on Circular Procurement Pilots (CE Pilots) implementation and CE Procurement Framework consultation, capacity-building, and stakeholder engagement activities completed to date, co-led by Solid Waste Management Services and the Purchasing and Materials Management Divisions. The report also provides details on revisions to the work plan to align with current and planned work to identify baseline measurements of Toronto's circularity and develop a City-wide Circular Economy Roadmap.
The General Government and Licensing Committee received the report (November 1, 2019) from the General Manager, Solid Waste Management Services, and the Controller for information.
Staff recommendation as filed
The General Manager, Solid Waste Management Services, and the Controller recommend that: 1. The General Government and Licensing Committee receive this report for information.
GL9.11adopted
Proposed Amendments to the Corporate Facilities Display Policy to Enable Non-Profit Fundraising
This report recommends amendments to the Corporate Facilities Display Policy that would enable charitable or non-profit organizations to conduct fundraising activities in City of Toronto ("City") facilities, where such activities support the strategic direction and values of the City. First adopted in 2016, the Corporate Facilities Display Policy: - Establishes criteria, principles, and requirements for displays within the City's Corporate Facilities; and - Provides guidance to City Divisions, Agencies and Corporations, Members of Council, and stakeholders, such as other orders of government, non-profit and charitable organizations, and community groups, regarding the process and criteria for displaying within the City's Corporate Facilities. If adopted, the proposed amendments would take effect March 1, 2020 and apply to all facility booking requests made on, or after, that date.
The General Government and Licensing Committee recommends that: 1. City Council adopt the revised Corporate Facilities Display and Fundraising Policy in Attachment 1 to the report (November 1, 2019) from the Executive Director, Corporate Real Estate Management, with an implementation date of March 1, 2020.
Staff recommendation as filed
The Executive Director, Corporate Real Estate Management recommends that: 1. City Council adopt the revised Corporate Facilities Display and Fundraising Policy in Attachment 1 to this report, with an implementation date of March 1, 2020.
GL9.12adopted
Easement for Enwave Energy Corporation on Future Parkland at 55 Lake Shore Boulevard East
This report seeks authority to accept future parkland located at 55 Lake Shore Boulevard East subject to an Easement in favour of Enwave Energy Corporation and to enter into an Easement Agreement with respect to the same.
The General Government and Licensing Committee recommends that: 1. City Council authorize the acceptance of the future parkland located at 55 Lake Shore Boulevard East encumbered by a permanent Easement ("Easement") in favour of Enwave Energy Corporation ("Enwave") to accommodate below-grade district energy infrastructure, in accordance with Chapter 3.2.3 (Parks and Open Spaces), Policy 8.a) of the City of Toronto's Official Plan. 2. City Council authorize the Executive Director, Corporate Real Estate Management, to enter into an Easement Agreement with respect to the Easement (the "Agreement") referenced in Recommendation 1, substantially on the terms outlined in Appendix A to the report (October 22, 2019) from the General Manager, Parks, Forestry and Recreation, and the Executive Director, Corporate Real Estate Management, and on such other additional or amended terms and conditions and such related documents as may be acceptable to the Executive Director, Corporate Real Estate Management, and in a form satisfactory to the City Solicitor. 3. City Council authorize the Executive Director, Corporate Real Estate Management, and/or the Director, Real Estate Services, to execute the Easement Agreement referenced in Recommendation 2 on behalf of the City of Toronto. 4. City Council authorize the future Easement purchase price in the amount of $1,609,881.40 from Enwave Energy Corporation as a result of the Easement Agreement referenced in Recommendation 2 to be deposited to a Parks, Forestry and Recreation deferred revenue account for future capital submissions to develop the park site.
Staff recommendation as filed
The General Manager, Parks, Forestry and Recreation, and the Executive Director, Corporate Real Estate Management recommend that: 1. City Council authorize the acceptance of the future parkland located at 55 Lake Shore Boulevard East encumbered by a permanent Easement ("Easement") in favour of Enwave Energy Corporation ("Enwave") to accommodate below-grade district energy infrastructure, in accordance with Chapter 3.2.3 (Parks and Open Spaces), Policy 8.a) of the City of Toronto's Official Plan. 2. City Council authorize the Executive Director, Corporate Real Estate Management, to enter into an Easement Agreement with respect to the Easement (the "Agreement") referenced in Recommendation 1, substantially on the terms outlined in Appendix A and on such other additional or amended terms and conditions and such related documents as may be acceptable to the Executive Director, Corporate Real Estate Management, and in a form satisfactory to the City Solicitor. 3. City Council authorize the Executive Director, Corporate Real Estate Management, and/or the Director, Real Estate Services, to execute the Easement Agreement referenced in Recommendation 2 on behalf of the City of Toronto. 4. City Council authorize the future Easement purchase price in the amount of $1,609,881.40 from Enwave Energy Corporation as a result of the Easement Agreement referenced in Recommendation 2 to be deposited to a Parks, Forestry and Recreation deferred revenue account for future capital submissions to develop the park site.
GL9.13deferred
City Hall Council Chamber Modernization Options
The purpose of this report is to provide information about modernization options for the City Hall Council Chamber requested by the General Government and Licensing Committee at its October meeting. There is a unique opportunity to address a number of issues with the Council Chamber, including achieving compliance with the Accessibility for Ontarians with Disabilities Act prior to the January 1, 2025 deadline, enhance security and life safety requirements, update of Chamber technologies, and meeting the needs of the Members of Council. A Council Chamber project can be rolled out in phases to minimize disturbance to activities in the Chamber. During the construction phase, City Council would need to meet in an alternate location, as the Chamber would be closed. A contingency plan for off-site meetings is maintained by the City Clerk.
The General Government and Licensing Committee deferred consideration of the item until its meeting on December 2, 2019, with a request that the Executive Director, Corporate Real Estate Management, and the City Clerk report on the accessibility and security issues related to the modernization of the City Hall Council Chamber.
Staff recommendation as filed
The Executive Director, Corporate Real Estate Management, and the City Clerk recommend that: 1. City Council direct the Executive Director, Corporate Real Estate Management, and the City Clerk to undertake a feasibility study for the modernization of the City Hall Council Chamber. 2. City Council direct the Executive Director, Corporate Real Estate Management, and the City Clerk, in consultation with the Chief Technology Officer, to report to the Budget Committee during the 2021 Budget process on the capital funding required in 2021 and future years for a detailed design and construction of the City Hall Council Chamber modernization to address accessibility, security, technology, and current needs of the Members of Council.
GL9.14adopted
Amendments to Delegated Authorities for Corporate Real Estate Management Functions
This report recommends the delegation of approval and signing authority levels for certain real estate matters to the new Executive Director, Corporate Real Estate Management, that are currently within the delegated authority of the Deputy City Manager, Corporate Services, and related amendments to other existing authorities to align with the Corporate Real Estate Management Division's new structure. For the purposes of expediting routine real estate transactions, facilitating situations involving critical deadlines, and limiting the need for the Deputy City Manager, Corporate Services, to approve certain lower-value real estate transactions, staff is recommending that delegations previously approved by City Council be updated. If adopted, the proposed amendments would not change the value threshold, currently $10 million, above which City Council approval is required for certain real estate matters.
The General Government and Licensing Committee recommends that: 1. City Council amend the existing delegated approval and signing authorities adopted by City Council on October 2, 3, and 4, 2017 in Item EX27.12 as follows: a. the Executive Director, Corporate Real Estate Management, shall have delegated approval and signing authority for all matters also delegated to the Deputy City Manager, Corporate Services, but with an upper financial limit of $3 million; and b. effective upon the recruitment of the new Director, Transaction Services, and the new Director, Property Management, such Directors shall each have delegated approval and signing authority with respect to matters for which authority previously resided with the Director, Real Estate Services.
Staff recommendation as filed
The Deputy City Manager, Corporate Services recommends that: 1. City Council amend the existing delegated approval and signing authorities adopted by City Council on October 2, 3, and 4, 2017 in Item EX27.12 as follows: a. the Executive Director, Corporate Real Estate Management, shall have delegated approval and signing authority for all matters also delegated to the Deputy City Manager, Corporate Services, but with an upper financial limit of $3 million; and b. effective upon the recruitment of the new Director, Transaction Services, and the new Director, Property Management, such Directors shall each have delegated approval and signing authority with respect to matters for which authority previously resided with the Director, Real Estate Services.
GL9.15adopted
Contracts Awarded by the Bid Award Panel during the 2019 Summer Recess Period
The purpose of this report is to advise the General Government and Licensing Committee of the contracts valued over $20 million awarded by the Bid Award Panel during the 2019 Summer Recess Period, in accordance with Section 195-8.3, A and B, of the City of Toronto Municipal Code Chapter 195, Purchasing By-law.
The General Government and Licensing Committee received the report (October 23, 2019) from the Chief Purchasing Officer for information.
Staff recommendation as filed
The Chief Purchasing Officer recommends that: 1. The General Government and Licensing Committee receive this report for information.
GL9.16adopted
The purpose of this report is to request City Council authority to enter into a non-competitive contract with SAP Canada Inc. to procure SAP proprietary software licenses for the SAP Enterprise HANA solution of the City's Database Migration Strategy in the amount of $957,419 net of Harmonized Sales Tax ($974,270 net of Harmonized Sales Tax recoveries). The City's existing SAP Platform currently uses an Oracle database, which limits the City's capabilities to provide analytics via SAP technologies. Procuring HANA Enterprise software licenses will replace the existing Oracle database and will allow for full capabilities of the SAP Enterprise HANA. SAP Enterprise HANA provides full support for advanced analytics that can be leveraged across the enterprise. City Council approval is required in accordance with the City of Toronto Municipal Code Chapter 195, Purchasing By-law, where the current non-competitive procurement request exceeds the Chief Purchasing Officer's authority of the cumulative five-year commitment limit under Article 7, Section 195-7.3D of the Purchasing By-law or exceeds the threshold of $500,000 net of Harmonized Sales Tax allowed under staff authority, as per the City of Toronto Municipal Code Chapter 71, Financial Control By-law, Section 71-11A.
The General Government and Licensing Committee recommends that: 1. City Council authorize the Chief Technology Officer to negotiate and enter into a non-competitive agreement with SAP Canada Inc. to procure SAP proprietary software licenses for the SAP Enterprise HANA solution in the amount of $957,419 net of Harmonized Sales Tax ($974,270 net of Harmonized Sales Tax recoveries), on terms and conditions satisfactory to the Chief Technology Officer and in a form satisfactory to the City Solicitor.
Staff recommendation as filed
The Chief Technology Officer and the Chief Purchasing Officer recommend that: 1. City Council authorize the Chief Technology Officer to negotiate and enter into a non-competitive agreement with SAP Canada Inc. to procure SAP proprietary software licenses for the SAP Enterprise HANA solution in the amount of $957,419 net of Harmonized Sales Tax ($974,270 net of Harmonized Sales Tax recoveries), on terms and conditions satisfactory to the Chief Technology Officer and in a form satisfactory to the City Solicitor.
GL9.17adopted
The purpose of this report is to advise on the results of Negotiable Request for Proposal (NRFP) Number 6907-19-0145 for the supply, delivery, and off-loading of various fuels and services, including bulk, mobile, and emergency fuel for City of Toronto (City) Divisions, Agencies, and Public Bodies and to seek City Council authority for the General Manager, Fleet Services, to enter into a contract with the top-ranked proponent meeting the requirements set out in the NRFP, Canada Clean Fuels Inc., for a period of five years, commencing on January 1, 2020 to December 31, 2024, with the option to renew the contract for one additional two-year period at the sole discretion of the General Manager, Fleet Services, and subject to annual Operating Budget approvals. The value of the award is $82,952,275 net of HST recoveries ($92,114,849 including all taxes and charges, $81,517,566 net of HST) for the initial term of the contract based on daily fuel pricing; $116,202,385 net of HST recoveries ($129,037,633 including all taxes and charges, $114,192,596 net of HST) for the full potential value of the contract, inclusive of option renewal years. The NRFP was developed as a strategic sourcing initiative under the Purchasing and Materials Management Division's Category Management and Strategic Sourcing (CMSS) Unit. Strategic Sourcing for the supply of various fuels was a collaborative effort between various City Divisions (Fleet Services, Corporate Real Estate Management, Toronto Fire Services, Parks, Forestry and Recreation, Toronto Water, Economic Development and Culture, and Shelter, Support and Housing Administration), the Toronto Transit Commission (TTC), the Toronto Police Service (TPS), the Toronto Zoo, the Toronto Community Housing Corporation (TCHC), the Toronto District School Board (TDSB), and York University. As of result of this sourcing initiative, the City will benefit from a higher discount off rack pricing for fuel purchased; move to daily, as opposed to weekly, pricing mechanism to improve cost; receive standard rates across all fuel types supporting the City's Green Fleet initiative; enjoy competitive delivery rates; and obtain improved reporting, invoicing, and tracking of deliveries for contract administration purposes. Immediate benefits associated with the increased of fuel discount will result in annual cost savings of $1.1 million for the City and $6.8 million for other Agencies and Public Bodies throughout the term of the contract based on estimated annual volumes for the term of the contract. Participating Agencies and Public Bodies named in this report will be seeking authority to award contracts to Canada Clean Fuels Inc. from their individual Boards and will manage the subsequent contracts independently from the City.
The General Government and Licensing Committee recommends that: 1. City Council, in accordance with Section 195-8.5B of the City of Toronto Municipal Code Chapter 195, Purchasing By-law, authorize the General Manager, Fleet Services, to negotiate and enter into an agreement with Canada Clean Fuels Inc., who was the top-ranked proponent meeting the requirements set out in Negotiable Request for Proposal Number 6907-19-0145 for the supply of various fuels and services, based on the following terms and conditions: a. the initial term of the contract will be for a period of five years, commencing on January 1, 2020 to December 31, 2024, with the option to renew the contract for one additional two-year period, subject to the exercise of the option period being at the sole discretion of the General Manager, Fleet Services, and subject to annual Operating Budget approvals; b. the amount to award Negotiable Request for Proposal Number 6907-19-0145 is $116,202,385 net of Harmonized Sales Tax recoveries ($129,037,633 including all taxes and charges, $114,192,596 net of Harmonized Sales Tax), based on daily fuel pricing for the duration of the contract, inclusive of option renewal years, based on the terms and conditions set out in Negotiable Request for Proposal Number 6907-19-0145; and c. on other terms and conditions satisfactory to the General Manager, Fleet Services, and in a form satisfactory to the City Solicitor.
Staff recommendation as filed
The General Manager, Fleet Services, and the Chief Purchasing Officer recommend that: 1. City Council, in accordance with Section 195-8.5B of the City of Toronto Municipal Code Chapter 195, Purchasing By-law, authorize the General Manager, Fleet Services, to negotiate and enter into an agreement with Canada Clean Fuels Inc., who was the top-ranked proponent meeting the requirements set out in Negotiable Request for Proposal Number 6907-19-0145 for the supply of various fuels and services, based on the following terms and conditions: a. the initial term of the contract will be for a period of five years, commencing on January 1, 2020 to December 31, 2024, with the option to renew the contract for one additional two-year period, subject to the exercise of the option period being at the sole discretion of the General Manager, Fleet Services, and subject to annual Operating Budget approvals; b. the amount to award Negotiable Request for Proposal Number 6907-19-0145 is $116,202,385 net of Harmonized Sales Tax recoveries ($129,037,633 including all taxes and charges, $114,192,596 net of Harmonized Sales Tax) based on daily fuel pricing for the duration of the contract, inclusive of option renewal years, based on the terms and conditions set out in Negotiable Request for Proposal Number 6907-19-0145; and c. on other terms and conditions satisfactory to the General Manager, Fleet Services, and in a form satisfactory to the City Solicitor.
GL9.18adopted
Non-Union Employee Separation Costs for 2018
This report provides information on non-union employee separation costs for 2018. In 2014, the City of Toronto's Auditor General reviewed the City's non-union employee separation costs. The review affirmed that separation costs had been awarded in accordance with City of Toronto policies, procedures, applicable legislation, and jurisprudence. The Auditor General recommended that separation costs continue to be monitored and that the costs be reported out regularly. The City of Toronto has statutory and legal obligations to provide separation pay when the employment relationship is terminated by the City of Toronto without just cause. Administering separation payments for non-union employees whose employment is terminated without cause falls under the authority of the City Manager. The payment provided in each circumstance is informed by both provincial legislation and the application of a number of factors that are consistently considered by the courts. The total number of exits in each of the reported years represents a very small percentage of the total number of non-union employees employed by the City of Toronto.
The General Government and Licensing Committee received the report (October 29, 2019) from the Chief People Officer for information.
Staff recommendation as filed
The Chief People Officer recommends that: 1. The General Government and Licensing Committee receive this report for information.
GL9.19adopted
Occupational Health and Safety Report - First and Second Quarters of 2019
This report provides information on the status of the City of Toronto's health and safety system, specifically performance for the first half of 2019 and actions and priorities to address identified hazards. There was a 12.9 percent increase in the number of Lost Time Injuries (LTIs) in the first half of 2019 relative to 2018, a 4 percent increase in the number of recurrences, and a 5.1 percent increase in the number of medical aid injuries. The overall invoiced costs related to the City's current Workplace Safety and Insurance Board (WSIB) firm numbers increased from $13.7 million in the first half of 2018 to $15.9 million in 2019. Increased costs are primarily attributed to mental/emotional illnesses or disorders, including traumatic mental stress and Post-Traumatic Stress Disorder (PTSD) in first responders. These costs were $5.7 million in the first half of 2018 and $7.4 million in 2019. Legislation introduced in 2016 presumes that if a first responder or other designated worker is diagnosed with PTSD by a psychiatrist or psychologist, the condition is work-related. This pattern of increased costs is continuing from 2016 and mirrors the experience of other municipalities. Toronto Paramedic Services and Toronto Fire Services have developed action plans to address PTSD and submitted them to the Ministry of Labour (MOL). The actions that were identified in the plans continue to be implemented. The cost of firefighter cancers decreased from $3.5 million in the first half of 2018 to $3.1 million in 2019. Additional presumptive legislation regarding firefighter cancers was introduced in 2014 and rolled out incrementally over a period of four years. Decisions regarding new and retroactive claims resulted in significantly increased costs, particularly in 2016 and 2017. The number of new retroactive cases is declining, a trend that is expected to continue.
The General Government and Licensing Committee recommends that: 1. City Council receive the report (October 30, 2019) from the Chief People Officer for information.
Staff recommendation as filed
The Chief People Officer recommends that: 1. City Council receive this report for information.
GL9.20amended
On September 4, 2019, the General Government and Licensing Committee (GGLC) considered Item GL7.16, Municipal Licensing and Standards - Enforcement Strategies and Service Standards. This item provided current service standards and enforcement strategies, as well as an overview of the process by which MLS is reviewing these standards and modernizing service delivery. The Committee referred the item to staff, with a request to report back on three additional items related to enforcement services provided by MLS. These items were: 1. setting performance standards for service requests received by Bylaw Enforcement and Investigation Services; 2. the impact that relocating staff from the North York Civic Centre (NYCC) has had on Investigation Services' response times in North York; and 3. staffing levels, training, response times, and service standards for Toronto Animal Services. MLS regularly conducts customer satisfaction surveys in order to establish benchmarks, identify progress and opportunities for improvement, and inform MLS' ongoing review of service standards. Overall, a majority of residents report being satisfied with their interactions with MLS. Although each case is different, the main reasons for why people were satisfied included speed, efficiency, and convenience. The primary factors for dissatisfaction are lack of action and delays. Shortening response times, more effective By-law enforcement, and better communications have been identified as three opportunities to improve service delivery. Defining customer-facing standards for how MLS responds to, and resolves, By-law issues is challenging. Each case is unique and officers use their discretion to apply the variety of tools available to them to achieve By-law compliance. Although both the length of time to initially contact a complainant and the length of time to close a file are useful metrics, MLS is taking action to move towards outcome-based performance standards. This will allow MLS to better assess both the specific outcomes of service requests and identify opportunities for further improvement. On August 28, 2019, 26 Investigation Services staff located at NYCC were relocated, in part, to consolidate the Investigation Services operation into a three-district model, realize efficiencies, and promote consistency among MLS' business units. More time is required for MLS to adequately assess the outcomes resulting from this move. A preliminary assessment indicates improvement to service requests with a 24-hour response time; however, there remain opportunities to improve the response to service requests with a five-day response time. MLS is committed to taking steps to meet or exceed all performance targets and will continue to assess the enforcement service delivery in North York and make evidence-based operational changes. Toronto Animal Services (TAS) has a staff complement of 70 Animal Care and Control Officer positions. Between 2012 and 2018, the number of annual service requests has more than doubled to 80,509. TAS has implemented a number of measures to achieve efficiencies and manage this increase in service requests. All Animal Care and Control Officers undergo a comprehensive training program that includes a six-month onboarding program. A review of response times and standards indicates that, on average, TAS is meeting its established standards for Emergency and Priority 1 service requests in 2019. However, this standard has not been consistently met for Priority 2, Priority 3, and Normal service requests.
The General Government and Licensing Committee: 1. Requested the Deputy City Manager, Infrastructure and Development Services, to report to the General Government and Licensing Committee in the first quarter of 2020 on the following: a. identifiable and measurable performance standards for responding to complaints received by the Municipal Licensing and Standards Division; and b. the redeployment of Investigation Services staff to the North York Civic Centre in order to reduce staff travel times.
Staff recommendation as filed
The Executive Director, Municipal Licensing and Standards recommends that: 1. The General Government and Licensing Committee receive this report for information.
GL9.21adopted
Accessibility in the Underground PATH System
At its meeting on November 1, 2019, the Toronto Accessibility Advisory Committee considered Item DI6.6, Accessibility in the Underground PATH System.
The General Government and Licensing Committee: 1. Requested the Deputy City Manager, Infrastructure and Development Services, to arrange for a staff presentation to the Toronto Accessibility Advisory Committee in the first quarter of 2020 regarding accessibility in the underground PATH system, including: a. after-hours PATH system access; and b. an accessibility map.
Staff recommendation as filed
The Toronto Accessibility Advisory Committee recommends that: 1. The General Government and Licensing Committee request the Deputy City Manager, Infrastructure and Development Services, to arrange for a staff presentation to the Toronto Accessibility Advisory Committee in the first quarter of 2020 regarding accessibility in the underground PATH system, including: a. after-hours PATH system access; and b. an accessibility map.
GL9.22adopted
The General Government and Licensing Committee will introduce and enact a Confirmatory Bill for this meeting.
The General Government and Licensing Committee passed a Confirmatory Bill as By-law 1623-2019.