Toronto Parking Authority
The full agenda, as filed
All 10 items in the clerk’s order. Each carries the city’s own words: the staff recommendation, what the body decided, and its status. Nothing below is written by us.
PA11.1received
The following individuals will give a presentation on Real Estate Overview: - The Deputy City Manager, Corporate Services, City of Toronto; and - The Vice President, Parking Strategy, Policy, Planning and Technology, Toronto Parking Authority, and the Director, Parking Strategy, Policy and Planning, Toronto Parking Authority.
The Board of Directors of Toronto Parking Authority: 1. Received the item for information.
PA11.2received
The Vice President, Parking Strategy, Policy, Planning and Technology, Toronto Parking Authority, and the Director, Parking Strategy, Policy and Planning, Toronto Parking Authority, will give a presentation on Parking Rate Policy Overview.
The Board of Directors of Toronto Parking Authority: 1. Received the item for information.
PA11.3deferred
The Acting President, Toronto Parking Authority, will give a presentation on Toronto Parking Authority Strategic Focus and Transformation Update for the Nine Months Ended September 30, 2019.
The Board of Directors of Toronto Parking Authority: 1. Deferred consideration of the item until the Board's next regular meeting on February 3, 2020.
PA11.4adopted
Renewal of Parking Management Agreement - 9 Madison Avenue (Car Park 238)
This report seeks Toronto Parking Authority (TPA) Board of Directors' approval to enter into a parking management renewal agreement (Renewal Agreement) with International Estonian Centre Inc. (Owner) to continue TPA's operation of an existing 38-space surface parking facility, referred to as Car Park 238, located at 9 Madison Avenue (Property), in accordance with the terms and conditions outlined in Attachment 1, 9 Madison Avenue Renewal Agreement Principles.
The Board of Directors of Toronto Parking Authority: 1. Authorized the President, Toronto Parking Authority, to enter into a parking management renewal agreement with International Estonian Centre Inc. to continue to operate a 38-space surface parking facility located at 9 Madison Avenue (Car Park 238), under the terms and conditions in Attachment 1 to the report (November 28, 2019) from the Acting President, Toronto Parking Authority, and any such other or amended terms and conditions as may be acceptable to the President, Toronto Parking Authority, and in a form satisfactory to the City Solicitor.
Staff recommendation as filed
The Acting President, Toronto Parking Authority recommends that: 1. The Board of Directors of Toronto Parking Authority authorize the President, Toronto Parking Authority, to enter into a parking management renewal agreement with International Estonian Centre Inc. to continue to operate a 38-space surface parking facility located at 9 Madison Avenue (Car Park 238), under the terms and conditions in Attachment 1 and on any such other or amended terms and conditions as may be acceptable to the President, Toronto Parking Authority, and in a form satisfactory to the City Solicitor.
PA11.5adopted
Off-Street Rate Review 2019 - Uncontrolled Municipal Parking Facilities
As part of its mandate to provide short-term parking (those parking for less than three hours), Toronto Parking Authority (TPA) carries out a comprehensive annual review of the parking rates at all of its off-street parking facilities. Providing short-term parking supports Toronto's neighbourhood retail and commercial sector as well as the City's transportation network by discouraging commuter behaviour. Establishing the appropriate parking rate structure is key in allowing TPA to effectively manage use, serve the target market, and fairly allocate and encourage turnover of public parking spaces. This report details the 2019 parking rate review of TPA's uncontrolled off-street municipal parking facilities (Uncontrolled Facilities), also referred to as non-gated facilities, and seeks TPA Board approval for rate adjustments at these facilities as recommended in Attachment 1, Proposed Rate Changes and Justifications - Uncontrolled Facilities. A new uncontrolled facility located at 229 Richmond Street West has also been included as it is expected that TPA will commence operations of this surface parking lot in early January 2020. In total, there are 207 Uncontrolled Facilities under review, 139 of which have been identified by TPA for proposed rate adjustments ranging from half hour, daily/evening maximums, event, and/or monthly rate changes. A report containing proposed rates at the controlled (gated) TPA facilities was brought to the November 25, 2019 TPA Board meeting for approval.
The Board of Directors of Toronto Parking Authority: 1. Approved the parking rate adjustments in the amounts and at the parking facilities identified in Attachment 1 to the report (November 28, 2019) from the Acting President, Toronto Parking Authority, and directed the President, Toronto Parking Authority, to implement these rate changes as follows: a. Uncontrolled Facilities - Anticipated to commence in February 2020; b. Associated Monthly Rate Changes - Anticipated to commence on March 1, 2020; and c. New Uncontrolled Facility located at 229 Richmond Street West - Anticipated to commence in early January 2020.
Staff recommendation as filed
The Acting President, Toronto Parking Authority recommends that: 1. The Board of Directors of Toronto Parking Authority approve the parking rate adjustments in the amounts and at the parking facilities identified in Attachment 1 and direct the President, Toronto Parking Authority, to implement these rate changes as follows: a. Uncontrolled Facilities - Anticipated to commence in February 2020; b. Associated Monthly Rate Changes - Anticipated to commence on March 1, 2020; and c. New Uncontrolled Facility located at 229 Richmond Street West - Anticipated to commence in early January 2020.
PA11.6adopted
Call Number: Request for Proposal Number 9101 17 7040 - Security Guard Services at Toronto Parking Authority Call Issued: October 15, 2019 Call Closed: November 15, 2019, Noon, Toronto time Number of Addenda Issued: One (1) Number of Bids: Seven (7) Description: The non-exclusive provision of security guard services for TPA off-street parking facilities from the date of award for a term of two (2) years, plus three (3) optional one (1) year extensions at the sole option of TPA. Should the option(s) be exercised, the Director of Parking Services will request the Vice President of Operations to process the renewals under the same terms and conditions. Corporate Security and TPA developed the business requirements and prepared the procurement documents. This RFP was then publicly posted on MERX on October 15, 2019 and the process was open to all interested proponents. One subsequent Addendum was issued and the call closed on November 15, 2019. In total, seven (7) proposal submissions were received from the following firms: Active Security Enterprises Paladin Security Group Ltd. Cannon Security and Patrol Services Ltd. ValGuard Security Inc. Garda Canada Security Corporation A.S.P. Incorporated Cancom Security Inc. The evaluation of submissions followed a 3-stage process (see attached evaluation guidelines): Stage 1 - The Evaluation Committee assessed if the submission met all the mandatory requirements. If the submission failed any of the mandatory requirements, the submission did not proceed to Stage 2. Stage 2 - The Evaluation Committee assessed the submissions for the technical eligibility requirements and rated each submission. Each criteria was rated on a scale of 0 to 5, with 0 being the lowest and 5 being the highest. Each criteria carried different weights. Stage 3 - The Evaluation Committee assessed the submissions for the cost of services. The Proponents carried a maximum of 35 points. Each Proponent's price was evaluated based on the following formula: Lowest Price x 20 = Proponent's score for price ------------------------ Proponent's Price Total points from Stage 2 and Stage 3 were added to determine the final ranking. The highest scoring proposal was then selected for award as was outlined in the tender document. Upon detailed evaluation, only 4 were deemed to be compliant with all parameters of the call. The 4 compliant firms were Garda Canada Security Corporation, Paladin Security Group Ltd., Cancom Security Inc., and A.S.P. Incorporated. The other 3 firms failed to provide all of the mandatory requirements and therefore full scoring was not completed. Some key items to note from the scoring process: 1) The winning vendor scored 2.5 points higher on the Stage 2 technical score than the next closest vendor. This shows the winning vendor had provided a better response on how they will manage the contract. They specifically showed that they have experience in providing similar services in the GTA in large public facilities in the past 12 months, experience providing highly trained and qualified Security Guards in large public facilities and knowledge and experience in establishing a protective and authoritative Security Guard presence in large facilities. They also demonstrated they had a clear understanding of TPA's goals and objectives and therefore proposed a relevant and appropriate solution that met our timelines for implementation. 2) The next closest scoring vendor closed the gap in the score only by providing better yearly pricing. From past experience, best or lowest pricing does not always equal quality service. 3) Reference checks were completed for Garda Canada Security Corporation and they were favourable. An internal reference check was completed for the company with the second highest score, as they are a vendor of the City of Toronto, and it was unfavourable. Table 2 - Summary of Bids Received for RFP Number 9101 17 7040 Including Bid Price and Score Bidder Name Year 1 Price (2020) Year 2 Price (2021) Total for Year 1 and 2 (2020 and 2021) Proponent Points Garda Canada Security Corporation $1,866,999.50 $1,923,009.48 $3,790,008.98 84.64 Paladin $1,884,958.98 $1,941,507.74 $3,826,466.72 81.49 A.S.P. $1,737,821.85 $1,789,956.50 $3,527,778.35 83.85 Cancom $1,509,607.24 $1,554,895.45 $3,064,502.69 54.68 While Garda priced highest when it came to mobile and static Security Guard hourly rates, they priced lowest on unmarked vehicle services. Paladin priced highest on Supervisor hourly rates and A.S.P.'s unmarked vehicles services were priced the highest. Following the comprehensive evaluation, it is recommended that Garda Canada Security Corporation be awarded a contract for the TPA security guard services as stipulated in the RFP.
The Board of Directors of Toronto Parking Authority: 1. Granted authority to award the contract for the provision of security guard services (responding to complaints and staff safety concerns, providing routine and as-required patrols, making arrests when required, etc.) for Toronto Parking Authority off-street parking facilities to Garda Canada Security Corporation, providing the highest ranking proponent score, for a term of two years, plus three optional one-year extensions, at the sole option of the President, Toronto Parking Authority, in the estimated amount (two years) of $3,790,008.98 (based on hours invoiced in 2018) plus $284,250.67 (approximately 7.5 percent of the contract value over the two-year period) as a contingency allowance, being the sum total amount of $4,074,259.65, subject to annual inflation adjustments as applicable based on the Consumer Price Index in accordance with the contract provisions and net of all taxes and charges. 2. Authorized the President, Toronto Parking Authority, to recover from the Toronto Transit Commission (TTC) the estimated total amount of $423,485.53 over the term of the contract (2019-2021) referenced in Part 1 above or such other actual costs incurred which may include contingency and repair allowances (approximately 7.5 percent of the contract value over the two-year period), subject to annual inflation adjustments as applicable based on the Consumer Price Index in accordance with the contract provisions and net of all taxes and charges, for security guard services carried out under the contract on the TTC's commuter parking lots.
Staff recommendation as filed
The Acting President, Toronto Parking Authority recommends that: 1. The Board of Directors of Toronto Parking Authority grant authority to award the contract for the provision of security guard services (responding to complaints and staff safety concerns, providing routine and as-required patrols, making arrests when required, etc.) for Toronto Parking Authority off-street parking facilities to Garda Canada Security Corporation, providing the highest ranking proponent score, for a term of two years, plus three optional one-year extensions, at the sole option of the President, Toronto Parking Authority, in the estimated amount (two years) of $3,790,008.98 (based on hours invoiced in 2018) plus $284,250.67 (approximately 7.5 percent of the contract value over the two-year period) as a contingency allowance, being the sum total amount of $4,074,259.65, subject to annual inflation adjustments as applicable based on the Consumer Price Index in accordance with the contract provisions and net of all taxes and charges. 2. The Board of Directors of Toronto Parking Authority authorize the President, Toronto Parking Authority, to recover from the Toronto Transit Commission (TTC) the estimated total amount of $423,485.53 over the term of the contract (2019-2021) referenced in Recommendation 1 or such other actual costs incurred which may include contingency and repair allowances (approximately 7.5 percent of the contract value over the two-year period), subject to annual inflation adjustments as applicable based on the Consumer Price Index in accordance with the contract provisions and net of all taxes and charges, for security guard services carried out under the contract on the TTC's commuter parking lots.
PA11.7adopted
Call Number: Request for Proposal RFPTPAU-2019 Supply and Delivery of Uniforms and Work Apparel for Toronto Parking Authority Call Issued: August 6, 2019 Call Closed: September 25, 2019, 3 p.m., Toronto time Number of Addenda Issued: Two (2) Number of Bids: Two (2) Description: The non-exclusive supply and delivery of uniforms and work apparel as, and when required, for Toronto Parking Authority staff, term of three (3) years, plus three (3) optional one (1) year extensions at the sole option of Toronto Parking Authority. Should the option(s) be exercised, the Director of Attended Parking and Customer Service will request the Vice President of Operations to process the renewals under the same terms and conditions. The current contract for TPA staff uniforms expires on December 20, 2019. As a result, TPA developed the business requirements and prepared the procurement documents to go to market. This RFP was publicly posted on MERX on August 6, 2019 and the process was open to all interested proponents. One subsequent Addendum was issued and the call closed on September 25, 2019. Although twenty-one (21) companies viewed the RFP, only two (2) proposal submissions were received from the following firms: Martin & Levesque Inc. Outdoor Outfits Ltd. The evaluation of submissions followed a 3-stage process (please see Attachment 2 - Evaluation Criteria Table for details): Stage 1 - The Evaluation Committee assessed if the submission met all the mandatory requirements. If the submission failed any of the mandatory requirements, the submission did not proceed to Stage 2. Stage 2 - The Evaluation Committee assessed the submissions for the technical eligibility requirements and rated each submission. Each criteria was rated on a scale of 0 to 10, with 0 being the lowest and 10 being the highest. Stage 3 - The Evaluation Committee assessed the submissions for the cost of services. The Proponents fee will carry a maximum of 30 points. Each Proponent's price was evaluated based on the following formula: Lowest Price x 30 = Proponent's score for price ------------------------ Proponent's Price Award is based on the most qualified Bidder providing the greatest overall benefit to Toronto Parking Authority while meeting the requirements of the Proposal Document. Upon detailed evaluation, both Bidders were deemed to be compliant with all parameters of the call. Table 2 - Summary of Bids Received for RFPTPAU-2019 Including Bid Price and Score Bidder Name Year 1 Price (2020) Proponent Points Outdoor Outfits Ltd. $150,430.40 82 Martin & Levesque Inc. $171,084.30 75.9 Following the comprehensive evaluation, it is recommended that Outdoor Outfits Limited be awarded a contract for the supply and delivery of uniforms for TPA staff as stipulated in the RFP.
The Board of Directors of Toronto Parking Authority: 1. Granted authority to award the contract for the supply and delivery of uniforms and work apparel as, and when required, for Toronto Parking Authority staff, to Outdoor Outfits Limited, providing the highest ranking proponent score and the lowest bid price, for a term of three years, plus three optional one-year extensions, at the sole option of the President, Toronto Parking Authority, in the estimated amount (three years) of $305,217.90 (based on purchases made in previous years) plus $30,521.79 (10 percent of the contract value over the three-year period) as a contingency allowance, being the sum total amount of $335,739.69, subject to annual inflation adjustments as applicable based on the Consumer Price Index in accordance with the contract provisions and net of all taxes and charges.
Staff recommendation as filed
The Acting President, Toronto Parking Authority recommends that: 1. The Board of Directors of Toronto Parking Authority grant authority to award the contract for the supply and delivery of uniforms and work apparel as, and when required, for Toronto Parking Authority staff, to Outdoor Outfits Limited, providing the highest ranking proponent score and the lowest bid price, for a term of three years, plus three optional one-year extensions, at the sole option of the President, Toronto Parking Authority, in the estimated amount (three years) of $305,217.90 (based on purchases made in previous years) plus $30,521.79 (10 percent of the contract value over the three-year period) as a contingency allowance, being the sum total amount of $335,739.69, subject to annual inflation adjustments as applicable based on the Consumer Price Index in accordance with the contract provisions and net of all taxes and charges.
PA11.8adopted
Bike Share Toronto - Advertising Agreement with Astral Media Outdoor L.P. and the City of Toronto
Toronto Parking Authority (TPA), Astral Media Outdoor L.P. (Astral), and the City of Toronto are seeking to enter into an agreement to advertise on Bike Share Toronto's street-level static advertising panels at approximately 408 docking stations located within the public right-of-way. This arrangement will be seeking to further leverage the City of Toronto's existing Street Furniture Agreement with Astral which provides for new street furniture advertising opportunities and provides Bike Share Toronto with a potentially significant source of funds to support the financial sustainability of the program. Transportation Services is preparing a report to City Council to facilitate amendments to the City's existing Street Furniture Agreement with Astral.
The Board of Directors of Toronto Parking Authority: 1. Authorized the President, Toronto Parking Authority, to negotiate and enter into an advertising agreement with Astral Media Outdoor L.P. and the City of Toronto pursuant to the terms and conditions in Confidential Attachment 1 to the report (December 2, 2019) from the Acting President, Toronto Parking Authority, in a form satisfactory to the City Solicitor and subject to the approval of Toronto City Council. 2. Directed that its decision and the report (December 2, 2019) from the Acting President, Toronto Parking Authority, be forwarded to City Council for consideration. 3. Directed that the confidential information contained in Confidential Attachment 1 to the report (December 2, 2019) from the Acting President, Toronto Parking Authority, remain confidential in its entirety, as it pertains to ongoing negotiations related to assets of Toronto Parking Authority and provides confidential information to the Board of Directors of Toronto Parking Authority regarding the details of these negotiations.
Staff recommendation as filed
The Acting President, Toronto Parking Authority recommends that: 1. The Board of Directors of Toronto Parking Authority authorize the President, Toronto Parking Authority, to negotiate and enter into an advertising agreement with Astral Media Outdoor L.P. and the City of Toronto pursuant to the terms and conditions in Confidential Attachment 1, in a form satisfactory to the City Solicitor, and subject to the approval of Toronto City Council. 2. The Board of Directors of Toronto Parking Authority direct that its decision and this report be forwarded to City Council for consideration. 3. The Board of Directors of Toronto Parking Authority direct that the confidential information contained in Confidential Attachment 1 remain confidential in its entirety, as it pertains to ongoing negotiations related to assets of Toronto Parking Authority and provides confidential information to the Board of Directors regarding the details of these negotiations.
PA11.9adopted
2020 Toronto Parking Authority Parking Passes
Each year, pursuant to Toronto Parking Authority (TPA) Policy Resolution 3-4 - Issuing of Life Time and Annual Toronto Parking Authority Parking Passes, TPA Board is requested to review and approve the list of Annual Parking Pass holders. The annual passes are made available to TPA Board members, various management and staff who, because of their duties, require frequent access to TPA facilities, including TPA service providers, City Councillors, and certain City staff. In addition, the Policy sets out eligibility parameters (long service) for TPA retirees qualifying for a life time parking pass.
The Board of Directors of Toronto Parking Authority: 1. Approved the Toronto Parking Authority 2020 List of Annual Parking Pass Cardholders in Attachment 1 to the report (November 28, 2019) from the Acting President, Toronto Parking Authority, pursuant to Toronto Parking Authority Policy Resolution 3-4 - Issuing of Life Time and Annual Toronto Parking Authority Parking Passes.
Staff recommendation as filed
The Acting President, Toronto Parking Authority recommends that: 1. The Board of Directors of Toronto Parking Authority approve the Toronto Parking Authority 2020 List of Annual Parking Pass Cardholders in Attachment 1, pursuant to Toronto Parking Authority Policy Resolution 3-4 - Issuing of Life Time and Annual Toronto Parking Authority Parking Passes.
PA11.10deferred
2018 Toronto Parking Authority Annual Report
This report presents the 2018 Toronto Parking Authority Annual Report.
The Board of Directors of Toronto Parking Authority: 1. Deferred consideration of the item until the Board's next regular meeting on February 3, 2020.
Staff recommendation as filed
The Acting President, Toronto Parking Authority recommends that: 1. The Board of Directors of Toronto Parking Authority receive this report for information.