TO Live - Planning and Priorities Committee
The full agenda, as filed
All 3 items in the clerk’s order. Each carries the city’s own words: the staff recommendation, what the body decided, and its status. Nothing below is written by us.
RX1.1amended
Finance and Administration Policies
The purpose of this report is to present the following finance and administration policies to the Board for approval: Policy 303 - Purchasing Policies and Procedures Policy 313 - Procurement Policy Policy 310 - Records Retention Policy 321 - Facility Fee Reserve Fund Policy 315 - Donations Policy Policy 219 - Disclosure of Wrongdoing and Reprisal Protection Policy
The Policies and Priorities Committee recommends that the Board of Directors of TO Live: 1. Amend the name of Policy 303 Purchasing Policies and Procedures to include "TO Live Board Delegation of Authority" in its name. 2. Approve the following Policies in Attachments 1, 2, 3, 4 and 6 to the report (April 17, 2019) from the Vice President of Finance and Administration, TO Live: a. 303 Purchasing Policies and Procedures; b. 313 Procurement Policy; c. 310 Records Retention; d. 321 Facility Fee Reserve Fund; and e. 219 Disclosure of Wrongdoing and Reprisal Protection Policy. 3. Receive Policy 315 Donations Policy in Attachment 5 to the report (April 17, 2019) from the Vice President of Finance and Administration, TO Live for information. 4. Recommend that City Council approve TO Live Policies 310 Records Retention and 321 Facility Fee Reserve Fund in Attachments 3 and 4 to the report (April 17, 2019) from the Vice President of Finance and Administration, TO Live.
Staff recommendation as filed
The Vice President of Finance and Administration, TO Live recommends that the Board of Directors of TO Live: 1. Approve the following policies: a. 303 Purchase Order Process; b. 313 Procurement Policy; c. 310 Records Retention; d. 321 Facility Fee Reserve Fund; and e. 219 Disclosure of Wrongdoing and Reprisal Protection Policy 2. Receive Policy 315 Donations for information. 3. Recommend that City Council approve TO Live Policies 310 Records Retention and 321 Facility Fee Reserve Fund.
RX1.2adopted
In order for TO Live to be successful and ensure that there is a stable funding source for research and development of programming initiatives (TO Live Presents), TO Live wishes to establish a Programming Reserve Fund.
The Policies and Priorities Committee recommends that the Board of Directors of TO Live: 1. Approve the creation of the Programming Reserve Fund, and its Criteria in Attachment 1 to the report (April 17, 2019) from the President and Chief Executive Officer, TO Live. 2. Recommend that City Council create the TO Live Programming Reserve Fund in Attachment 1 to the report (April 17, 2019) from the President and Chief Executive Officer, TO Live. 3. Recommend that City Council, subject to the adoption of Recommendation 2 above, request that the City Chief Financial Officer and Treasurer transfer TO Live's 2018 operating surplus in the amount of $0.388 million to the TO Live Programming Reserve Fund as part of the 2018 year-end surplus allocations. 4. Approve the Programming Reserve Fund Policy and Procedures in Attachment 2 to the report (April 17, 2019) from the President and Chief Executive Officer, TO Live.
Staff recommendation as filed
The President and Chief Executive Officer recommends that the Board of Directors of TO Live: 1. Approve the creation of the Programming Reserve Fund, and its Criteria (see Attachment 1). 2. Recommend that City Council create the TO Live Programming Reserve Fund. 3. Recommend that City Council, subject to the adoption of Recommendation 2 above, request that the City Chief Financial Officer and Treasurer transfer TO Live's 2018 operating surplus in the amount of $0.388 million to the TO Live Programming Reserve Fund as part of the 2018 year-end surplus allocations. 4. Approve the Programming Reserve Fund Policy and Procedures (see Attachment 2).
RX1.3adopted
The purpose of this report is to inform the Board about the protocol document created to establish clear decision-making authorities and processes, expenditure thresholds, roles and responsibilities for management of TO Live Capital Projects including state of good repair projects, and clarification of project management services provided by City Staff.
The Policies and Priorities Committee recommends that: 1. The Board of Directors of TO Live receive the report (April 30, 2019) from the President and Chief Executive Officer, TO Live for information.
Staff recommendation as filed
The President and Chief Executive Officer recommends that the Board of Directors of TO Live receive this report for information.