Board of Management of the Toronto Zoo
The full agenda, as filed
All 16 items in the clerk’s order. Each carries the city’s own words: the staff recommendation, what the body decided, and its status. Nothing below is written by us.
ZB2.1amended
Election of Vice Chair - Board of Management of the Toronto Zoo
In accordance with the Board of Management of the Toronto Zoo Procedural By-law Section 9(2), the Board elects a Vice Chair at its first meeting, after the appointment of the Chair. The term of office shall be two years unless the Board otherwise specifies. All members are eligible for election.
The Board of Management of the Toronto Zoo: 1. Elected Vanessa Choy as Vice Chair of the Board of Management of the Toronto Zoo for a two-year term of office, effective February 15, 2019, and until a successor is appointed.
ZB2.2received
Board Recognition for Henny Bernards
A presentation will be made to Henny Bernards, Toronto Zoo volunteer, and a recipient of the Volunteer of the Year Award through Canada's Accredited Zoos and Aquariums (CAZA). No written material.
The Board of Management of the Toronto Zoo received the item for information.
ZB2.3adopted
This report outlines the proposed plan and expenditures related to the 2019 advertising campaign as provided for in the Operating Budget. The paid advertising will complement the public relations, events, corporate/group events, community outreach and digital strategy to ensure we are reaching our target audiences in the Greater Toronto Area and beyond.
The Board of Management of the Toronto Zoo: 1. Approved expenditures to reimburse Grey Advertising Canada for strategic planning; creative development; and any outsourced production costs related to advertising programs as required for the Toronto Zoo brand, not to exceed $200.0 thousand, plus HST. 2. Approved expenditures with Zenith Optimedia Canada Inc. for media purchases related to the 2019 advertising campaign, not to exceed $956.0 thousand, plus HST.
Staff recommendation as filed
It is recommended that the Board approve the following: 1. Expenditures to reimburse Grey Advertising Canada for strategic planning; creative development; and any outsourced production costs related to advertising programs as required for the Toronto Zoo brand, not to exceed $200.0 thousand, plus HST. 2. Expenditures with Zenith Optimedia Canada Inc. for media purchases related to the 2019 advertising campaign, not to exceed $956.0 thousand, plus HST.
ZB2.4adopted
People Mover Vehicle (Zoomobile) RFP
This report provides an analysis of the results of the Request for Proposals for new Zoomobiles and recommends the award for approval by the Board of Management.
The Board of Management of the Toronto Zoo: 1. Recommended that the RFP for the purchasing of four (4) people mover trams, in accordance with the People Mover Vehicle (Zoomobile) RFP 03 (2018-10), be awarded to TDI Production Services in the amount of $1,993,500 including applicable taxes.
Staff recommendation as filed
It is recommended that the RFP for the purchasing of four (4) people mover trams in accordance with the People Mover Vehicle (Zoomobile) RFP 03 (2018-10) be awarded to TDI Production Services in the amount of $1,993,500 including applicable taxes.
ZB2.5adopted
Wayfinding Fabrication and Installation
This report recommends the award of the Request for Tender for the Wayfinding Fabrication and Installation.
The Board of Management of the Toronto Zoo: 1. Recommended that the tender for Wayfinding Fabrication & Installation - Request for Tender 47 (2018-10) be awarded, in part, to Atec Signs Inc. in the amount of $491,997.00, including applicable taxes.
Staff recommendation as filed
It is recommended that the tender for Wayfinding Fabrication & Installation - Request for Tender 47 (2018-10) be awarded, in part, to Atec Signs Inc. in the amount of $491,997.00, including applicable taxes.
ZB2.6adopted
Energy Retrofit Project - Request for Proposal 18 (2018-03)
This report will recommend the award of the Energy Retrofit contract for the Toronto Zoo site. The Energy Retrofit Project will serve to reduce energy and water consumption, upgrade capital energy-related equipment, improve building operations and maintenance, while saving costs. The project will coincide with the Toronto Zoo's environmental and natural resources conservation platform.
The Board of Management of the Toronto Zoo: 1. Approved the Energy Retrofit Project and awarded the Contract to Ecosystem Energy Services Inc.
Staff recommendation as filed
It is recommended that the Board approve the Energy Retrofit Project and award the Contract to Ecosystem Energy Services Inc.
ZB2.7adopted
Smoke-Free and Vaporizer-Free Designation - Toronto Zoo
This report will propose that the Toronto Zoo becomes a designated smoke-free and vaporizer-free environment. This designation would mean the elimination of the use of tobacco products and smoking such as cigarettes, cigars, cigarillos, mini-cigars, pipes, water pipes, hookah, shisha, and cannabis on the Zoo site. It also includes the elimination of the use of electronic smoking devices which create an aerosol or vapor, or the use of any oral smoking device. The smoke-free and vaporizer-free designation would initially apply to all guests and eventually all staff who are in, or around, any Toronto Zoo owned, buildings, properties and vehicles.
The Board of Management of the Toronto Zoo: 1. Approved that the Toronto Zoo become a smoke and vaporizer-free environment for Toronto Zoo guests effective May 1, 2019, and for Toronto Zoo staff effective January 1, 2020.
Staff recommendation as filed
It is recommended that the Board approve that the Toronto Zoo become a smoke and vaporizer-free environment for our guests effective May 1, 2019, and for our staff effective January 1, 2020.
ZB2.8adopted
Capital Budget Reallocation - 2019
This report requests approval from the Board for reallocation of certain Capital Projects for the Zoo in 2019.
The Board of Management of the Toronto Zoo: 1. Approved the reallocation of $2.195 million in planned spending for 2019 (net zero) from the Canadian Pavilion project to the Front Entrance and Welcome Area.
Staff recommendation as filed
It is recommended that the Board approve the reallocation of $2.195 million in planned spending for 2019 (net zero) from the Canadian Pavilion project to the Front Entrance and Welcome Area.
ZB2.9received
Health and Safety Year End Report
This report will brief the Board on the Toronto Zoo's Occupational Health and Safety Programs and safety initiatives carried out in 2018.
The Board of Management of the Toronto Zoo received the item for information.
Staff recommendation as filed
It is recommended that this report be received for information.
ZB2.10received
This report is intended to brief the Board on the guest accidents and related public safety initiatives for the year 2018.
The Board of Management of the Toronto Zoo received the item for information.
Staff recommendation as filed
It is recommended that this report be received for information.
ZB2.11received
Capital Project Update and Variance Report - December 2018
This report provides an update to the Board on the status of the Capital Projects at the Zoo as of December 31, 2018.
The Board of Management of the Toronto Zoo received the item for information.
Staff recommendation as filed
It is recommended that this report be received for information.
ZB2.12received
Attendance and Revenue Report - December 2018
This report will update the Board of Management on the visitor statistics and revenue results for the year ended December 31, 2018. Included in this report is a dashboard highlighting some of the key metrics for 2018.
The Board of Management of the Toronto Zoo received the item for information.
Staff recommendation as filed
It is recommended that the report be received for information.
ZB2.13received
2018 Guest Satisfaction Survey Results
This report will provide a summary of the results from the 2018 On-site Guest Satisfaction survey fielded during the months of July and August.
The Board of Management of the Toronto Zoo received the item for information.
Staff recommendation as filed
It is recommended that this report be received for information.
ZB2.14received
Volunteer Services Report 2018
The purpose of this report is to review and update the Board of Management on the activities of the Volunteer Services Unit for the year 2018. The volunteer team consists of Year-Round Volunteers, Summer Volunteers, Volunteer Hosts, Wildlife Health Centre Volunteers, and Zoo Ambassador Student Volunteers. All volunteers support the Zoo's educational programs by interacting with guests, helping to raise public awareness and involvement in conservation, interpreting the zoogeographic and ecological relationships of the animal and plant kingdoms, and enhancing the experience of each Toronto Zoo guest with whom they come in contact. In 2018, a team of 430 volunteers donated 34,106 hours of their time to the Toronto Zoo reaching an estimated 772,857 people.
The Board of Management of the Toronto Zoo received the item for information.
Staff recommendation as filed
It is recommended that this report be received for information.
ZB2.15received
Education Programs Report 2018
This report focuses on the primary activities and achievements of the Education Branch at the Toronto Zoo for the year 2018. Education oversees a wide variety of different programs throughout the year that support key components of the Strategic Plan and further educational goals. These include school program offerings and teacher resources, as well as a roster of public programs for a variety of audiences/ages and summer camps. Overall program participation and revenues in 2018 were amongst the highest on record with revenue up 28.6 percent over 2017 (labour disruption year), generating overall $1,042,660, and participation up by 43.6 percent over the preceding year. Bookings for fee-based school programs increased by 49.4 percent over 2017, with a particularly large increase at the secondary level, which increased 81.3 percent. Core revenue generating programs such as Bush Camp, Zoo Camp, Zoo School, and the Valentine's adult program, continue to show strong participation and revenue generation. Also, included is a summary of curatorial outreach programs which are administered by the Conservation and Wildlife Division.
The Board of Management of the Toronto Zoo received the item for information.
Staff recommendation as filed
It is recommended that this report be received for information.
ZB2.16adopted
A confidential report and presentation recommending the award of a contract related to a multi-year special exhibit at the Toronto Zoo will be provided to the Board for approval at the upcoming meeting.
The Board of Management of the Toronto Zoo: 1. Approved the confidential proposal referred by the Chief Executive Officer in Confidential Attachment 1 to the report (January 24, 2019) from the Chief Executive Officer, titled 2019 Special Exhibit. 2. Directed the details of the approval be released at an appropriate time at the discretion of the Chief Executive Officer, Toronto Zoo.
Staff recommendation as filed
It is recommended that: 1. The Board approve the confidential proposal referred by staff in Confidential Attachment 1. 2. The details of the approval be released at an appropriate time at the discretion of the Chief Executive Officer, Toronto Zoo.