Board of Management of the Toronto Zoo
The full agenda, as filed
All 15 items in the clerk’s order. Each carries the city’s own words: the staff recommendation, what the body decided, and its status. Nothing below is written by us.
ZB21.1received
Wildlife Conservancy 2021/2022 Review
The Executive Director, Toronto Zoo Wildlife Conservancy, will give a presentation on Wildlife Conservancy 2021/2022.
The Board of Management of the Toronto Zoo received the item for information.
ZB21.2received
Toronto Zoo Operational Update
The Chief Executive Officer, Toronto Zoo, will give a verbal presentation on operations at the Toronto Zoo.
The Board of Management of the Toronto Zoo received the item for information.
ZB21.3adopted
Amendment to the Procedural By-Law Respecting the Animal Committee
The purpose of this report is to recommend an amendment to the procedural by-law of the Board of Management of the Toronto Zoo to reflect the renaming of the Animal Acquisition Committee as the Animal Committee by the Board of Management on December 9, 2021.
The Board of Management of the Toronto Zoo: 1. Amended By-law 1-2012 to change the name of the Animal Acquisition Committee to the Animal Committee where it appears.
Staff recommendation as filed
The Chief Executive Officer recommends that: 1. The Board of Management of the Toronto Zoo amend By-law 1-2012 to change the name of the Animal Acquisition Committee to the Animal Committee where it appears.
ZB21.4adopted
Conservation Science Plan 2021
Conservation Science at your Toronto Zoo is changing. We are aligning independent science initiatives and developing a multi-disciplinary technology-based approach that will help us broaden our understanding of the health and welfare needs of wildlife. We are launching this in support of your zoo's strategic, welfare and animal lives with purpose plans.
The Board of Management of the Toronto Zoo: 1. Approved the Conservation Science Plan 2021 as shown in Attachment 1 to the report (March 24, 2022) from the Director, Conservation Science, Toronto Zoo.
Staff recommendation as filed
The Director, Conservation Science recommends that: 1. The Board of Management approve the Conservation Science Plan 2021 as shown in Attachment 1.
ZB21.5adopted
TZNet0: Environmental Sustainability Plan
To align the Zoo's sustainability objectives with the Toronto Zoo Strategic Plan 2000 and Capital Master Plan, as well as the City of Toronto's TransformTO Report, the Zoo drafted a new TZNet0: Environmental Sustainability Plan (TZNet0 Plan). The new plan sets more aggressive targets for water consumption, waste generation and greenhouse gas emissions and includes biodiversity and community engagement as key objectives for 2021 to 2024. Looking long term, the TZNet0 Plan also sets net zero objectives for waste, water and greenhouse emissions.
The Board of Management of the Toronto Zoo: 1. Approved the TZNet0: Environmental Sustainability Plan as shown in Attachment 1 to the report (March 28, 2022) from the Director, Facilities and Infrastructure, Toronto Zoo.
Staff recommendation as filed
The Director, Facilities and Infrastructure recommends that: 1. The Board of Management approve the TZNet0: Environmental Sustainability Plan as shown in Attachment 1.
ZB21.6adopted
The Toronto Zoo has applied for a Better Buildings Partnership Energy Retrofit Loan from the City of Toronto to cover the cost of the Energy Retrofit Project and access the lower interest rate offered by the Loan Program (2.96 percent) compared to the financing terms offered by Ecosystem Energy Services (6.25 percent). The Energy Retrofit Loan will provide the upfront capital cost of the project and allow for a long-term payment plan to be repaid through the annual savings in utility and maintenance costs from environmental conservation measures implemented in the project. The Toronto Zoo seeks approval from the board to enter into a financing agreement with the City of Toronto's Environment and Energy Better Buildings Partnership for the Energy Retrofit Project.
The Board of Management of the Toronto Zoo: 1. Authorized the Chief Executive Officer, Toronto Zoo to enter into a Financing Agreement with the City of Toronto for the Environment and Energy's Better Buildings Partnership Energy Retrofit Loan for the Zoo's Energy Retrofit Project.
Staff recommendation as filed
The Director, Facilities and Infrastructure recommends that: 1. The Board of Management of Toronto Zoo authorize the Chief Executive Officer, Toronto Zoo to enter into a Financing Agreement with the City of Toronto for the Environment and Energy's Better Buildings Partnership Energy Retrofit Loan for the Zoo's Energy Retrofit Project. Accepting the Energy Retrofit Loan under these terms will save the Zoo $2,177,551 in interest compared to the financing terms offered by Ecosystem Energy Services.
ZB21.7adopted
Canada Community Revitalization Fund
The Toronto Zoo applied for the Canada Community Revitalization Fund for several projects and was awarded two contributions for two different projects. Details of the Contribution Agreement from the Ministry of Federal Economic Development Agency are outlined below.
The Board of Management of the Toronto Zoo: 1. Approved the Canada Community Revitalization Fund Contribution Agreement in Attachment 1 to the report (March 18, 2022) from the Chief Executive Officer, Toronto Zoo.
Staff recommendation as filed
The Chief Executive Officer recommends that: 1. The Toronto Zoo Board of Management approve the Canada Community Revitalization Fund Contribution Agreement.
ZB21.8adopted
Release of 2021 Confidential Minutes
During the in-camera session of the Board of Management meeting in 2021, confidential minutes were taken, which are not made available to the public. The Zoo's auditors, KPMG, have requested a copy of these minutes as part of the year-end audit process.
The Board of Management of the Toronto Zoo: 1. Released the confidential minutes of the in-camera sessions of the 2021 Board of Management meetings to KPMG.
Staff recommendation as filed
The Chief Executive Officer recommends that: 1. The Board of Management of the Toronto Zoo release the confidential minutes of the in-camera sessions of the 2021 Board of Management meetings to KPMG.
ZB21.9adopted
Mandatory COVID-19 Vaccination Program (Guests and General Public)
Since our last meeting of the Board of Management, the Ontario government released its plan to lift COVID-19 restrictions and regulations as part of its re-opening plan. On March 1, vaccination mandates were lifted for certain businesses that were previously required to have mandates under Regulation 364/20. On March 21, mandatory masking requirements were also eased. As these Government directives pertaining to certain COVID-19 health and safety measures were lifted, individual organizations have been provided the authority to keep health and safety policies in place. Your Toronto Zoo endeavours to ensure a safe, inclusive and inviting experience for our team, animals, guests and community. Overall, we have experienced a relatively small number of staff reporting positive for COVID-19 and there have been no known cases amongst our COVD-19 susceptible animals. We attribute this to our vigilant and proactive approach to the implementation of various health and safety measures throughout the course of the pandemic to protect our team, animals, guests and community. The systems and processes we have in place have proven to be effective at keeping our team and animals healthy and safe. As such your Zoo, with the support of our Wildlife Science team has made the decision to continue to take additional precautions.
The Board of Management of the Toronto Zoo: 1. Approved the continued implementation of the following policies until May 30, 2022 or until the high-risk animals in the Zoo's care have been inoculated: a. requiring proof of vaccination for persons 12 years and older to enter the Zoo; b. requiring mandatory vaccination of all staff; and c. requiring the wearing of masks in sensitive areas of all staff and contractors.
Staff recommendation as filed
The Chief Executive Officer recommends that: 1. The Board of Management of the Toronto Zoo approve the continued implementation of the following policies until May 30, 2022 or until the high-risk animals in our care have been inoculated: a. requiring proof of vaccination for persons 12 years and older to enter the Zoo; b. requiring mandatory vaccination of all staff; and c. requiring the wearing of masks in sensitive areas of all staff and contractors.
ZB21.10adopted
Splash Island Washroom Upgrades - Tender Award
This report recommends the award of the Request for Tender for the Splash Island - Washroom Upgrades project.
The Board of Management of the Toronto Zoo: 1. Approved the Request for Tender TZC T 11 (2022-02) - Splash Island - Washroom Upgrades. 2. Awarded the project to Twin Contracting in the amount of $674,000.00, excluding applicable taxes.
Staff recommendation as filed
The Chief Executive Officer, Toronto Zoo recommends that: 1. The Toronto Zoo Board of Management approve the Request for Tender TZC T 11 (2022-02) - Splash Island - Washroom Upgrades. 2. The Toronto Zoo Board of Management award the project to Twin Contracting in the amount of $674,000.00, excluding applicable taxes.
ZB21.11adopted
Toronto Zoo Community Conservation Campus (TZC3) - Project Budget Increase
This report recommends increasing the project budget for the Community Conservation Campus Project (Front Entrance and Welcome Area Project).
The Board of Management of the Toronto Zoo: 1. Approved an increase in the construction budget for the Community Conservation Campus from $28 million construction plus soft costs to $41.3 million inclusive of soft costs with the understanding that the additional budget will be supported through the existing 10-year capital plan, the Toronto Zoo Wildlife Conservancy and external funding partners. 2. Adopted the recommendation in Confidential Attachment 1 to the report (March 30, 2022) from the Chief Executive Officer, Toronto Zoo. 3. Directed that Confidential Attachments 1, 2, and 3 to the report (March 30, 2022) from the Chief Executive Officer, Toronto Zoo, remain confidential until negotiations are complete, as they pertain to a plan to be applied to negotiations to be carried out on behalf of the Toronto Zoo.
Staff recommendation as filed
The Chief Executive Officer recommends that: 1. The Board of Management approve an increase in the construction budget for the Community Conservation Campus from $28 million construction plus soft costs to $41.3 million inclusive of soft costs with the understanding that the additional budget will be supported through the existing 10-year capital plan, the Toronto Zoo Wildlife Conservancy and external funding partners. 2. The Board of Management of the Toronto Zoo adopt the recommendation in Confidential Attachment 1. 3. The Board of Management direct that Confidential Attachments 1, 2, and 3 remain confidential until negotiations are complete, as they pertain to a plan to be applied to negotiations to be carried out on behalf of the Toronto Zoo.
ZB21.12adopted
Attendance and Revenue Report - February 2022
This report will update the Board of Management on the visitor statistics and revenue results for the period ending 2022-02-28. This report includes a dashboard highlighting some of the key metrics for 2022.
The Board of Management of the Toronto Zoo: 1. Received the report (March 24, 2022) from the Controller, Finance, Toronto Zoo for information.
Staff recommendation as filed
The Controller, Finance recommends that: 1. The Board of Management of the Toronto Zoo receive this report for information.
ZB21.13adopted
2021 Environmental Initiatives Report
The purpose of this report is to update the Board of Management on environmental priorities and initiatives achieved for the Toronto Zoo in 2021. The Toronto Zoo continues to complete projects to improve energy efficiency, water conservation, waste diversion, and employee and public engagement to reduce its overall carbon footprint.
The Board of Management of the Toronto Zoo: 1. Received the report (March 28, 2022) from the Director, Facilities and Infrastructure, Toronto Zoo for information.
Staff recommendation as filed
The Director, Facilities and Infrastructure recommends that: 1. The Board of Management of the Toronto Zoo receive this report for information.
ZB21.14adopted
2022 Exempt Staff Compensation
This report recommends a cost-of-living adjustment for Toronto Zoo staff in 2022.
The Board of Management of the Toronto Zoo: 1. Adopted the confidential instructions to staff in Confidential Attachment 1 to the report (March 31, 2022) from the Chief Executive Officer, Toronto Zoo. 2. Directed that Confidential Attachment 1 to the report (March 31, 2022) from the Chief Executive Officer, Toronto Zoo, remain confidential in its entirety as it pertains to information about labour relations/employee negotiations.
Staff recommendation as filed
The Chief Executive Officer recommends that: 1. The Toronto Zoo Board of Management approve the recommendations contained in Confidential Attachment 1. 2. The Toronto Zoo Board of Management direct that the information in Confidential Attachment 1 remain confidential in its entirety as it contains information about labour relations/employee negotiations.
ZB21.15adopted
Orangutan Outdoor Exhibit Project
This report seeks additional funding to support the additional costs incurred to date and completion of the remaining construction of the Orangutan Outdoor Exhibit Project.
The Board of Management of the Toronto Zoo: 1. Adopted the confidential instructions to staff in Confidential Attachment 1 to the report (March 30, 2022) from the Chief Executive Officer, Toronto Zoo. 2. Directed that Confidential Attachment 1 to the report (March 30, 2022) from the Chief Executive Officer, Toronto Zoo, remain confidential until the completion of the project, as it pertains to litigation or potential litigation that affects the Board of Management of the Toronto Zoo.
Staff recommendation as filed
The Chief Executive Officer recommends that: 1. The Board of Management of the Toronto Zoo adopt the recommendation outlined in Confidential Attachment 1. 2. The Board of Management of the Toronto Zoo direct that Confidential Attachment 1 remain confidential until the completion of the project, as it pertains to litigation or potential litigation that affects the Board of Management of the Toronto Zoo.