Frequency of Meetings and Quorum

The Public Gallery wrote no story on this item. What follows is the city’s own record of what happened to it, as filed: nothing on this page is summarised or scored by us.

The decision

2019-11-22 · Aboriginal Affairs Advisory Committee · amended

As filed

The Aboriginal Affairs Advisory Committee recommends to the Executive Committee that: 1. City Council amend the Aboriginal Affairs Advisory Committee Terms of Reference as follows: a. amend Section C.4. so that it now reads as follows: "4. The Advisory Committee will hold up to four six meetings per year at the call of the Chair or Co-Chairs." b. add a provision that sets the quorum necessary for a Committee meeting at 30 percent of members.

On the agenda

As the city filed it

I do not believe that four meetings per year is a sufficient number to permit the Committee to provide timely input to the range of issues which the Committee can reasonably be expected to deal with. At the same time, I am concerned that a requirement to have a minimum of 50 percent of the Committee in attendance at all times in order for business to be conducted runs the risk of having already infrequent meetings even less frequent in the event that, for some reason, quorum cannot be obtained.

Staff recommended

Angus D. Palmer recommends to the Aboriginal Affairs Advisory Committee that: 1. The Committee meet a minimum of six times per calendar year or such other number (greater than four) as the Committee decides at its November 2019 Committee meeting. 2. If legally permissible, the Committee set the quorum at a percentage lower than 50 percent, with that percentage to be determined as a result of a discussion to be held at the November 2019 Committee meeting and to be applied for the remainder of 2019 and 2020.

On the record

The item as the City filed it