Award of Request for Quotation No. 3909-18-7181 for the Non-exclusive Supply, of all Labour, Materials, Equipment and Supervision and Supervision Required for Designated Substances and Asbestos Abatement

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The decision

2019-01-30 · Bid Award Panel · adopted

As filed

The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (January 17, 2019) from the Chief Purchasing Officer: Call Number: Request for Quotation Number 3909-18-7181 Description: The non-exclusive supply, of all labour, materials, equipment and supervision and supervision required for Designated Substances and Asbestos Abatement Services in compliance with O.Reg.

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278/05, related to both construction projects and ongoing operations and maintenance activities, as and when required by the City of Toronto's Water Division for the period of one (1) year, with the option to renew the Contract for four (4) additional and separate one (1) year periods. Recommended Bidder or Proponent: Furcon Environmental Incorporated Contract Award Value: $198,419 net of all applicable taxes and charges $224,213 including HST and all applicable charges $201,911 net of HST recoveries The contract is expected to start on date of award and end on October 31, 2019. Option Year 1: $204,372 net of all applicable taxes and charges $230,940 including HST and all applicable charges $207,969 net of HST recoveries Option Year 2: $210,503 net of all applicable taxes and charges $237,868 including HST and all applicable charges $214,208 net of HST recoveries Option Year 3: $216,818 net of all applicable taxes and charges $245,004 including HST and all applicable charges $220,634 net of HST recoveries Option Year 4: $223,322 net of all applicable taxes and charges $252,354 including HST and all applicable charges $227,253 net of HST recoveries The total potential contract award amount including all option years is $1,071,974 net of HST recoveries, $1,053,433 net of all applicable taxes and charges and $1,190,379 including all applicable taxes and charges. The above cost calculations for the option years reflect an estimated 3 percent increase in the consumer price index (CPI).

On the agenda

As the city filed it

Call Issued: September 21, 2018 Call Closed: October 22, 2018 Number of Addenda Issued: None Number of Bids: 6 Table 2: Summary of Bids Received for Request for Quotation 3909-18-7181 including bid price Bidder Name Bid Price (including H.S.T.) Furcon Environmental Incorporated $224,213.56* First Response Environmental 2012 $388,152.34* JJM Environmental $886,432.46* Tri-Phase Group $558,283.28** FACCA Incorporated $942,183.83** Envirosafe Incorporated** $1,071,200.68** * Bid price was corrected for mathematical errors.

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Purchasing and Materials Management has verified that the mathematical errors were corrected. ** Bidder was found non-compliant with mandatory requirements.

Staff recommended

The Chief Purchasing Officer recommends that the Bid Award Panel grant authority to award the following contract: Call Number: Request for Quotation Number 3909-18-7181 Description: The non-exclusive supply, of all labour, materials, equipment and supervision and supervision required for Designated Substances and Asbestos Abatement Services in compliance with O.Reg. 278/05, related to both construction projects and ongoing operations and maintenance activities, as and when required by the City of Toronto's Water Division for the period of one (1) year, with the option to renew the Contract for four (4) additional and separate one (1) year periods.

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Recommended Bidder or Proponent: Furcon Environmental Incorporated Contract Award Value: $198,419 net of all applicable taxes and charges $224,213 including HST and all applicable charges $201,911 net of HST recoveries The contract is expected to start on date of award and end on October 31, 2019. Option Year 1: $204,372 net of all applicable taxes and charges $230,940 including HST and all applicable charges $207,969 net of HST recoveries Option Year 2: $210,503 net of all applicable taxes and charges $237,868 including HST and all applicable charges $214,208 net of HST recoveries Option Year 3: $216,818 net of all applicable taxes and charges $245,004 including HST and all applicable charges $220,634 net of HST recoveries Option Year 4: $223,322 net of all applicable taxes and charges $252,354 including HST and all applicable charges $227,253 net of HST recoveries The total potential contract award amount including all option years is $1,071,974 net of HST recoveries, $1,053,433 net of all applicable taxes and charges and $1,190,379 including all applicable taxes and charges. The above cost calculations for the option years reflect an estimated 3 percent increase in the consumer price index (CPI).

On the record

The item as the City filed it

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