Bid Award Panel
The full agenda, as filed
All 10 items in the clerk’s order. Each carries the city’s own words: the staff recommendation, what the body decided, and its status. Nothing below is written by us.
BA10.1adopted
Call Issued: November 9, 2018 Call Closed: December 10, 2018 Number of Addenda Issued: One (1) Number of Bids: Two (2) Table 2: Summary of Bids Received for Request for Quotation No. 0114-18-0363 Bidder Name Bid Price (including H.S.T.) The Shoe Network Bid No.1 $96,934.79 The Shoe Network Bid No.2 $112,789.19 NOTE: Bid prices in Table 2 do not reflect a 25 percent miscellaneous line item in the Bid Price.
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (January 10, 2019) from the Chief Purchasing Officer: Call Number: Request for Quotation No. 0114-18-0363 Description: For the non-exclusive supply and delivery of dress shoes for the City of Toronto's Purchasing and Materials Management (Store) various locations for a period of one (1) year from date of award with the option to renew the Contract for four (4) additional separate one (1) year periods. Should the option(s) be exercised, then the Manager of Materials Management and Stores will request the Chief Purchasing Officer to process the renewals under the same terms and conditions. The contract award value includes a 25 percent miscellaneous line item addition as permitted by the terms and conditions of the Request for Quotation, on top of the recommended Bidder's bid value listed in the call summary, Table 2. Recommended Bidder(s): The Shoe Network Incorporated, Bid No.1 Contract Award Value: $107,229 net of all applicable taxes and charges (including 25 percent miscellaneous) $121,169 including HST and all applicable charges $109,116 net of HST recoveries Contract is expected to start on date of award and end on November 30, 2019. Option Year 1: December 1, 2019 to November 30, 2020 $110,446 net of all applicable taxes and charges (including 25 percent miscellaneous) $124,804 including all applicable taxes and charges $112,390 net of HST recoveries Option Year 2: December 1, 2020 to November 30, 2021 $113,759 net of all applicable taxes and charges (including 25 percent miscellaneous) $128,548 including all applicable taxes and charges $115,761 net of HST recoveries Option Year 3: December 1, 2021 to November 30, 2022 $117,172 net of all applicable taxes and charges (including 25 percent miscellaneous) $132,404 including all applicable taxes and charges $119,234 net of HST recoveries Option Year 4: December 1, 2022 to November 30, 2023 $120,687 net of all applicable taxes and charges (including 25 percent miscellaneous) $136,376 including all applicable taxes and charges $122,811 net of HST recoveries The total potential contract award including all option years is $579,313 net of HST recoveries, $643,301 including all applicable taxes and charges and $569,293 net of all applicable taxes and charges. The above cost calculations for the Option Years reflect an estimated 3 percent increase in the Industrial Product Price Index.
Staff recommendation as filed
The Chief Purchasing Officer recommends that the Bid Award Panel grant authority to award the following contract: Call Number: Request for Quotation No. 0114-18-0363 Description: For the non-exclusive supply and delivery of dress shoes for the City of Toronto's Purchasing and Materials Management (Store) various locations for a period of one (1) year from date of award with the option to renew the Contract for four (4) additional separate one (1) year periods. Should the option(s) be exercised, then the Manager of Materials Management and Stores will request the Chief Purchasing Officer to process the renewals under the same terms and conditions. The contract award value includes a 25 percent miscellaneous line item addition as permitted by the terms and conditions of the Request for Quotation, on top of the recommended Bidder's bid value listed in the call summary, Table 2. Recommended Bidder(s): The Shoe Network Incorporated, Bid No.1 Contract Award Value: $107,229 net of all applicable taxes and charges (including 25 percent miscellaneous) $121,169 including HST and all applicable charges $109,116 net of HST recoveries Contract is expected to start on date of award and end on November 30, 2019. Option Year 1: December 1, 2019 to November 30, 2020 $110,446 net of all applicable taxes and charges (including 25 percent miscellaneous) $124,804 including all applicable taxes and charges $112,390 net of HST recoveries Option Year 2: December 1, 2020 to November 30, 2021 $113,759 net of all applicable taxes and charges (including 25 percent miscellaneous) $128,548 including all applicable taxes and charges $115,761 net of HST recoveries Option Year 3: December 1, 2021 to November 30, 2022 $117,172 net of all applicable taxes and charges (including 25 percent miscellaneous) $132,404 including all applicable taxes and charges $119,234 net of HST recoveries Option Year 4: December 1, 2022 to November 30, 2023 $120,687 net of all applicable taxes and charges (including 25 percent miscellaneous) $136,376 including all applicable taxes and charges $122,811 net of HST recoveries The total potential contract award including all option years is $579,313 net of HST recoveries, $643,301 including all applicable taxes and charges and $569,293 net of all applicable taxes and charges. The above cost calculations for the Option Years reflect an estimated 3 percent increase in the Industrial Product Price Index.
BA10.2adopted
Call Issued: July 30, 2018 Call Closed: September 26, 2018 Number of Addenda Issued: Five (5) Number of Bids: One (1) Table 2: Summary of Bids Received for Request for Quotation 1004-18-0241 Including Bid Price Bidder Name Evaluated Bid Price (incl. H.S.T.) CTI Working Environment $1,373,290.58* *Bid price in Table 2 does not reflect a 15 percent miscellaneous line item in the Evaluated Bid Price.
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (January 24, 2019) from the Chief Purchasing Officer: Call Number: Request for Quotation Number 1004-18-0241 Description: The non-exclusive supply, delivery, setting-in-place, installation and removal of any debris of new Haworth Premise series workstations, components and accessories or approved fully compatible with the original Haworth Premise equivalent, including availability of all the parts to various locations throughout the City of Toronto, for the Facilities, Real Estate, Environment and Energy Division and other City Divisions as and when required for a period of one (1) year from date of award, with the option to renew for an additional and separate four (4) one year periods. Should the option(s) be exercised, then the Acting Director, Facilities Management will request the Chief Purchasing Officer to process the renewals under the same terms and conditions. Recommended Bidder: CTI Working Environment Contract Award: $ 1,397,597 net of all applicable taxes and charges (including 15 percent for miscellaneous items) $ 1,579,284 including all applicable taxes and charges $ 1,422,194 net of HST recoveries Contract is expected to start on date of award and end on January 24, 2020. Option Year 1: January 25, 2020 to January 24, 2021 $ 1,439,525 net of all applicable taxes and charges $ 1,626,663 including all applicable taxes and charges $ 1,464,860 net of HST recoveries Option Year 2: January 25, 2021 to January 24, 2022 $ 1,482,710 net of all applicable taxes and charges $ 1,675,463 including all applicable taxes and charges $ 1,508,806 net of HST recoveries Option Year 3: January 25, 2022 to January 24, 2023 $ 1,527,192 net of all applicable taxes and charges $ 1,725,726 including all applicable taxes and charges $ 1,554,070 net of HST recoveries Option Year 4: January 25, 2023 to January 24, 2024 $ 1,573,007 net of all applicable taxes and charges $ 1,777,498 including all applicable taxes and charges $ 1,600,692 net of HST recoveries The total potential award amount including all option years for contract award is $7,550,623 net of HST recoveries, $8,384,634 including all applicable taxes and charges and $7,420,030 net of all taxes and charges. The above cost calculations for the option years reflect an estimated 3 percent increase in the Consumer Price Index (CPI).
Staff recommendation as filed
The Chief Purchasing Officer recommends that the Bid Award Panel grant authority to award the following contract: Call Number: Request for Quotation Number 1004-18-0241 Description: The non-exclusive supply, delivery, setting-in-place, installation and removal of any debris of new Haworth Premise series workstations, components and accessories or approved fully compatible with the original Haworth Premise equivalent, including availability of all the parts to various locations throughout the City of Toronto, for the Facilities, Real Estate, Environment and Energy Division and other City Divisions as and when required for a period of one (1) year from date of award, with the option to renew for an additional and separate four (4) one year periods. Should the option(s) be exercised, then the Acting Director, Facilities Management will request the Chief Purchasing Officer to process the renewals under the same terms and conditions. Recommended Bidder: CTI Working Environment Contract Award: $ 1,397,597 net of all applicable taxes and charges (including 15 percent for miscellaneous items) $ 1,579,284 including all applicable taxes and charges $ 1,422,194 net of HST recoveries Contract is expected to start on date of award and end on January 24, 2020. Option Year 1: January 25, 2020 to January 24, 2021 $ 1,439,525 net of all applicable taxes and charges $ 1,626,663 including all applicable taxes and charges $ 1,464,860 net of HST recoveries Option Year 2: January 25, 2021 to January 24, 2022 $ 1,482,710 net of all applicable taxes and charges $ 1,675,463 including all applicable taxes and charges $ 1,508,806 net of HST recoveries Option Year 3: January 25, 2022 to January 24, 2023 $ 1,527,192 net of all applicable taxes and charges $ 1,725,726 including all applicable taxes and charges $ 1,554,070 net of HST recoveries Option Year 4: January 25, 2023 to January 24, 2024 $ 1,573,007 net of all applicable taxes and charges $ 1,777,498 including all applicable taxes and charges $ 1,600,692 net of HST recoveries The total potential award amount including all option years for contract award is $7,550,623 net of HST recoveries, $8,384,634 including all applicable taxes and charges and $7,420,030 net of all taxes and charges. The above cost calculations for the option years reflect an estimated 3 percent increase in the Consumer Price Index (CPI).
BA10.3adopted
Call Issued: July 25, 2018 Call Closed: September 26, 2018 Number of Addenda Issued: Six (6) Number of Bids: One (1) Table 2: Summary of Bids Received for Request for Quotation 1004-18-0242 Including Bid Price Bidder Name Evaluated Bid Price (incl. H.S.T) Herman Miller Canada Inc.* $1,377,243*+ * Bid prices were corrected for mathematical errors. Purchasing and Materials Management has verified that the mathematical errors were corrected. + Bid price in Table 2 does not reflect a 15 percent miscellaneous line item in the Evaluated Bid Price.
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (January 24, 2019) from the Chief Purchasing Officer: Call Number: Request for Quotation Number 1004-18-0242 Description: The non-exclusive supply, delivery, setting-in-place, installation and removal of any debris of new Herman-Miller Action Office (AO) series workstations, components and accessories or approved fully compatible with the original Herman-Miller Action Office (AO) series equivalent, including availability of all the parts to various locations throughout the City of Toronto, for the Facilities, Real Estate, Environment and Energy Division and other City Divisions as and when required for a period of one (1) year from date of award, with the option to renew for an additional and separate four (4) one year periods. Should the option(s) be exercised, then the Acting Director, Facilities Management will request the Chief Purchasing Officer to process the renewals under the same terms and conditions. Recommended Bidder: Workplace Resource Contract Award: $ 1,401,619 net of all applicable taxes and charges (including 15 percent for miscellaneous items) $ 1,583,830 including all applicable taxes and charges $ 1,426,288 net of HST recoveries Contract is expected to start on date of award and end on January 24, 2020. Option Year 1: January 25, 2020 to January 24, 2021 $ 1,443,668 net of all applicable taxes and charges $ 1,631,345 including all applicable taxes and charges $ 1,469,076 net of HST recoveries Option Year 2: January 25, 2021 to January 24, 2022 $ 1,486,978 net of all applicable taxes and charges $ 1,680,285 including all applicable taxes and charges $ 1,513,149 net of HST recoveries Option Year 3: January 25, 2022 to January 24, 2023 $ 1,531,587 net of all applicable taxes and charges $ 1,730,693 including all applicable taxes and charges $ 1,558,543 net of HST recoveries Option Year 4: January 25, 2023 to January 24, 2024 $ 1,577,535 net of all applicable taxes and charges $ 1,782,614 including all applicable taxes and charges $ 1,605,299 net of HST recoveries The total potential award amount including all option years for contract award is $7,572,355 net of HST recoveries, $8,408,767 including all applicable taxes and charges and $7,441,386 net of all taxes and charges. The above cost calculations for the Option Years reflect an estimated 3 percent increase in the Consumer Price Index (CPI).
Staff recommendation as filed
The Chief Purchasing Officer recommends that the Bid Award Panel grant authority to award the following contract: Call Number: Request for Quotation Number 1004-18-0242 Description: The non-exclusive supply, delivery, setting-in-place, installation and removal of any debris of new Herman-Miller Action Office (AO) series workstations, components and accessories or approved fully compatible with the original Herman-Miller Action Office (AO) series equivalent, including availability of all the parts to various locations throughout the City of Toronto, for the Facilities, Real Estate, Environment and Energy Division and other City Divisions as and when required for a period of one (1) year from date of award, with the option to renew for an additional and separate four (4) one year periods. Should the option(s) be exercised, then the Acting Director, Facilities Management will request the Chief Purchasing Officer to process the renewals under the same terms and conditions. Recommended Bidder: Workplace Resource Contract Award: $ 1,401,619 net of all applicable taxes and charges (including 15 percent for miscellaneous items) $ 1,583,830 including all applicable taxes and charges $ 1,426,288 net of HST recoveries Contract is expected to start on date of award and end on January 24, 2020. Option Year 1: January 25, 2020 to January 24, 2021 $ 1,443,668 net of all applicable taxes and charges $ 1,631,345 including all applicable taxes and charges $ 1,469,076 net of HST recoveries Option Year 2: January 25, 2021 to January 24, 2022 $ 1,486,978 net of all applicable taxes and charges $ 1,680,285 including all applicable taxes and charges $ 1,513,149 net of HST recoveries Option Year 3: January 25, 2022 to January 24, 2023 $ 1,531,587 net of all applicable taxes and charges $ 1,730,693 including all applicable taxes and charges $ 1,558,543 net of HST recoveries Option Year 4: January 25, 2023 to January 24, 2024 $ 1,577,535 net of all applicable taxes and charges $ 1,782,614 including all applicable taxes and charges $ 1,605,299 net of HST recoveries The total potential award amount including all option years for contract award is $7,572,355 net of HST recoveries, $8,408,767 including all applicable taxes and charges and $7,441,386 net of all taxes and charges. The above cost calculations for the Option Years reflect an estimated 3 percent increase in the Consumer Price Index (CPI).
BA10.4adopted
Call Issued: July 30, 2018 Call Closed: September 21, 2018 Number of Addenda Issued: Four (4) Number of Bids: One (1) Table 2: Summary of Bids Received for Request for Quotation 1004-18-0243 Including Bid Price Bidder Name Evaluated Bid Price (incl. HST) Mayhew Incorporated $1,215,438.51*+ * Bid prices were corrected for mathematical errors. Purchasing and Materials Management has verified that the mathematical errors were corrected. + Bid price in Table 2 does not reflect a 15 percent miscellaneous line item in the Evaluated Bid Price.
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (January 24, 2019) from the Chief Purchasing Officer: Call Number: Request for Quotation Number 1004-18-0243 Description: The non-exclusive supply, delivery, setting-in-place, installation and removal of any debris of new Artopex Unit-T series workstations, components and accessories or approved fully compatible with the original Artopex Unit-T series equivalent, including availability of all the parts to various locations throughout the City of Toronto, for the Facilities, Real Estate, Environment and Energy Division and other City Divisions as and when required for a period of one (1) year from date of award, with the option to renew for an additional and separate four (4) one year periods. Should the option(s) be exercised, then the Acting Director, Facilities Management will request the Chief Purchasing Officer to process the renewals under the same terms and conditions. Recommended Bidder: Mayhew Inc. Contract Award: $ 1,236,951 net of all applicable taxes and charges (Including 15 percent for miscellaneous items) $ 1,397,754 including all applicable taxes and charges $ 1,258,721 net of HST recoveries Contract is expected to start on date of award and end on January 24, 2020. Option Year 1: January 25, 2020 to January 24, 2021 $ 1,274,059 net of all applicable taxes and charges $ 1,439,687 including all applicable taxes and charges $ 1,296,483 net of HST recoveries Option Year 2: January 25, 2021 to January 24, 2022 $ 1,312,281 net of all applicable taxes and charges $ 1,482,878 including all applicable taxes and charges $ 1,335,377 net of HST recoveries Option Year 3: January 25, 2022 to January 24, 2023 $ 1,351,649 net of all applicable taxes and charges $ 1,527,364 including all applicable taxes and charges $ 1,375,438 net of HST recoveries Option Year 4: January 25, 2023 to January 24, 2024 $ 1,392,199 net of all applicable taxes and charges $ 1,573,185 including all applicable taxes and charges $ 1,416,702 net of HST recoveries The total potential award amount including all option years for contract award is $6,682,721 net of HST recoveries, $7,420,867 including all applicable taxes and charges and $6,567,139 net of all taxes and charges. The above cost calculations for the Option Years reflect an estimated 3 percent increase in the Consumer Price Index (CPI).
Staff recommendation as filed
The Chief Purchasing Officer recommends that the Bid Award Panel grant authority to award the following contract: Call Number: Request for Quotation Number 1004-18-0243 Description: The non-exclusive supply, delivery, setting-in-place, installation and removal of any debris of new Artopex Unit-T series workstations, components and accessories or approved fully compatible with the original Artopex Unit-T series equivalent, including availability of all the parts to various locations throughout the City of Toronto, for the Facilities, Real Estate, Environment and Energy Division and other City Divisions as and when required for a period of one (1) year from date of award, with the option to renew for an additional and separate four (4) one year periods. Should the option(s) be exercised, then the Acting Director, Facilities Management will request the Chief Purchasing Officer to process the renewals under the same terms and conditions. Recommended Bidder: Mayhew Inc. Contract Award: $ 1,236,951 net of all applicable taxes and charges (Including 15 percent for miscellaneous items) $ 1,397,754 including all applicable taxes and charges $ 1,258,721 net of HST recoveries Contract is expected to start on date of award and end on January 24, 2020. Option Year 1: January 25, 2020 to January 24, 2021 $ 1,274,059 net of all applicable taxes and charges $ 1,439,687 including all applicable taxes and charges $ 1,296,483 net of HST recoveries Option Year 2: January 25, 2021 to January 24, 2022 $ 1,312,281 net of all applicable taxes and charges $ 1,482,878 including all applicable taxes and charges $ 1,335,377 net of HST recoveries Option Year 3: January 25, 2022 to January 24, 2023 $ 1,351,649 net of all applicable taxes and charges $ 1,527,364 including all applicable taxes and charges $ 1,375,438 net of HST recoveries Option Year 4: January 25, 2023 to January 24, 2024 $ 1,392,199 net of all applicable taxes and charges $ 1,573,185 including all applicable taxes and charges $ 1,416,702 net of HST recoveries The total potential award amount including all option years for contract award is $6,682,721 net of HST recoveries, $7,420,867 including all applicable taxes and charges and $6,567,139 net of all taxes and charges. The above cost calculations for the Option Years reflect an estimated 3 percent increase in the Consumer Price Index (CPI).
BA10.5adopted
Call Issued: July 30, 2018 Call Closed: August 30, 2018 Number of Addenda Issued: Four (4) Number of Bids: One (1) Table 2: Summary of Bid Received for Request for Quotation 1004-18-0244 Including Bid Price (Excluding HST) Bidder Name Evaluated Bid Price (incl. H.S.T.) The Office Source Incorporated * $788,355.52 * Bid prices were corrected for mathematical errors. Purchasing and Materials Management has verified that the mathematical errors were corrected. + Bid price in Table 2 does not reflect a 15 percent miscellaneous line item in the Evaluated Bid Price.
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (January 24, 2019) from the Chief Purchasing Officer: Call Number: Request for Quotation Number 1004-18-0244 Description: The non-exclusive supply, delivery, setting-in-place, installation and removal of any debris of new Teknion T/O/S series workstations, components and accessories or approved fully compatible with the original Teknion T/O/S series equivalent, including availability of all the parts to various locations throughout the City of Toronto, for the Facilities, Real Estate, Environment and Energy Division and other City Divisions as and when required for a period of one (1) year from date of award, with the option to renew for an additional and separate four (4) one year periods. Should the option(s) be exercised, then the Acting Director, Facilities Management will request the Chief Purchasing Officer to process the renewals under the same terms and conditions. Recommended Bidder: The Office Source Incorparted Contract Award Value for base term: $ 802,309 net of all applicable taxes and charges (including 15 percent for miscellaneous items) $ 906,609 including all applicable taxes and charges $ 816,429 net of HST recoveries Contract is expected to start on date of award and end on January 24, 2020. Option Year 1: January 25, 2020 to January 24, 2021 $ 826,378 net of all applicable taxes and charges $ 933,807 including all applicable taxes and charges $ 840,922 net of HST recoveries Option Year 2: January 25, 2021 to January 24, 2022 $ 851,169 net of all applicable taxes and charges $ 961,821 including all applicable taxes and charges $ 866,150 net of HST recoveries Option Year 3: January 25, 2022 to January 24, 2023 $ 876,704 net of all applicable taxes and charges $ 990,676 including all applicable taxes and charges $ 892,134 net of HST recoveries Option Year 4: January 25, 2023 to January 24, 2024 $ 903,005 net of all applicable taxes and charges $ 1,020,396 including all applicable taxes and charges $ 918,898 net of HST recoveries The total potential award amount including all option years for contract award is $4,334,534 net of HST recoveries, $4,813,309 including all applicable taxes and charges and $4,259,566 net of all taxes and charges. The above cost calculations for the Option Years reflect an estimated 3 percent increase in the Consumer Price Index (CPI).
Staff recommendation as filed
The Chief Purchasing Officer recommends that the Bid Award Panel grant authority to award the following contract: Call Number: Request for Quotation Number 1004-18-0244 Description: The non-exclusive supply, delivery, setting-in-place, installation and removal of any debris of new Teknion T/O/S series workstations, components and accessories or approved fully compatible with the original Teknion T/O/S series equivalent, including availability of all the parts to various locations throughout the City of Toronto, for the Facilities, Real Estate, Environment and Energy Division and other City Divisions as and when required for a period of one (1) year from date of award, with the option to renew for an additional and separate four (4) one year periods. Should the option(s) be exercised, then the Acting Director, Facilities Management will request the Chief Purchasing Officer to process the renewals under the same terms and conditions. Recommended Bidder: The Office Source Incorparted Contract Award Value for base term: $ 802,309 net of all applicable taxes and charges (including 15 percent for miscellaneous items) $ 906,609 including all applicable taxes and charges $ 816,429 net of HST recoveries Contract is expected to start on date of award and end on January 24, 2020. Option Year 1: January 25, 2020 to January 24, 2021 $ 826,378 net of all applicable taxes and charges $ 933,807 including all applicable taxes and charges $ 840,922 net of HST recoveries Option Year 2: January 25, 2021 to January 24, 2022 $ 851,169 net of all applicable taxes and charges $ 961,821 including all applicable taxes and charges $ 866,150 net of HST recoveries Option Year 3: January 25, 2022 to January 24, 2023 $ 876,704 net of all applicable taxes and charges $ 990,676 including all applicable taxes and charges $ 892,134 net of HST recoveries Option Year 4: January 25, 2023 to January 24, 2024 $ 903,005 net of all applicable taxes and charges $ 1,020,396 including all applicable taxes and charges $ 918,898 net of HST recoveries The total potential award amount including all option years for contract award is $4,334,534 net of HST recoveries, $4,813,309 including all applicable taxes and charges and $4,259,566 net of all taxes and charges. The above cost calculations for the Option Years reflect an estimated 3 percent increase in the Consumer Price Index (CPI).
BA10.6adopted
Call Issued: September 21, 2018 Call Closed: October 22, 2018 Number of Addenda Issued: None Number of Bids: 6 Table 2: Summary of Bids Received for Request for Quotation 3909-18-7181 including bid price Bidder Name Bid Price (including H.S.T.) Furcon Environmental Incorporated $224,213.56* First Response Environmental 2012 $388,152.34* JJM Environmental $886,432.46* Tri-Phase Group $558,283.28** FACCA Incorporated $942,183.83** Envirosafe Incorporated** $1,071,200.68** * Bid price was corrected for mathematical errors. Purchasing and Materials Management has verified that the mathematical errors were corrected. ** Bidder was found non-compliant with mandatory requirements.
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (January 17, 2019) from the Chief Purchasing Officer: Call Number: Request for Quotation Number 3909-18-7181 Description: The non-exclusive supply, of all labour, materials, equipment and supervision and supervision required for Designated Substances and Asbestos Abatement Services in compliance with O.Reg. 278/05, related to both construction projects and ongoing operations and maintenance activities, as and when required by the City of Toronto's Water Division for the period of one (1) year, with the option to renew the Contract for four (4) additional and separate one (1) year periods. Recommended Bidder or Proponent: Furcon Environmental Incorporated Contract Award Value: $198,419 net of all applicable taxes and charges $224,213 including HST and all applicable charges $201,911 net of HST recoveries The contract is expected to start on date of award and end on October 31, 2019. Option Year 1: $204,372 net of all applicable taxes and charges $230,940 including HST and all applicable charges $207,969 net of HST recoveries Option Year 2: $210,503 net of all applicable taxes and charges $237,868 including HST and all applicable charges $214,208 net of HST recoveries Option Year 3: $216,818 net of all applicable taxes and charges $245,004 including HST and all applicable charges $220,634 net of HST recoveries Option Year 4: $223,322 net of all applicable taxes and charges $252,354 including HST and all applicable charges $227,253 net of HST recoveries The total potential contract award amount including all option years is $1,071,974 net of HST recoveries, $1,053,433 net of all applicable taxes and charges and $1,190,379 including all applicable taxes and charges. The above cost calculations for the option years reflect an estimated 3 percent increase in the consumer price index (CPI).
Staff recommendation as filed
The Chief Purchasing Officer recommends that the Bid Award Panel grant authority to award the following contract: Call Number: Request for Quotation Number 3909-18-7181 Description: The non-exclusive supply, of all labour, materials, equipment and supervision and supervision required for Designated Substances and Asbestos Abatement Services in compliance with O.Reg. 278/05, related to both construction projects and ongoing operations and maintenance activities, as and when required by the City of Toronto's Water Division for the period of one (1) year, with the option to renew the Contract for four (4) additional and separate one (1) year periods. Recommended Bidder or Proponent: Furcon Environmental Incorporated Contract Award Value: $198,419 net of all applicable taxes and charges $224,213 including HST and all applicable charges $201,911 net of HST recoveries The contract is expected to start on date of award and end on October 31, 2019. Option Year 1: $204,372 net of all applicable taxes and charges $230,940 including HST and all applicable charges $207,969 net of HST recoveries Option Year 2: $210,503 net of all applicable taxes and charges $237,868 including HST and all applicable charges $214,208 net of HST recoveries Option Year 3: $216,818 net of all applicable taxes and charges $245,004 including HST and all applicable charges $220,634 net of HST recoveries Option Year 4: $223,322 net of all applicable taxes and charges $252,354 including HST and all applicable charges $227,253 net of HST recoveries The total potential contract award amount including all option years is $1,071,974 net of HST recoveries, $1,053,433 net of all applicable taxes and charges and $1,190,379 including all applicable taxes and charges. The above cost calculations for the option years reflect an estimated 3 percent increase in the consumer price index (CPI).
BA10.7adopted
Call Issued: September 7, 2018 Call Closed: September 25, 2018 Number of Addenda Issued: One (1) Number of Bids: Two (2) Table 2: Summary of Bids Received for Request for Quotation Number 6106-18-0097 including bid price Price Schedule Bidder Name Bid Price (excluding H.S.T. and including Prompt payment discount where applicable) excluding the 25 percent miscellaneous cost Table 1A-C - Pickup Truck, Cars, Minivans, and SUV's Enterprise Rent A Car Company Canada $1,527,141* New Horizon Car and Truck Rentals Ltd., o/a Discount Car and Truck Rentals $1,721,496 (incl. 1 percent prompt payment) Table 2A-C - Cube Vans and Cargo Vans Enterprise Rent A Car Company Canada $122,301 New Horizon Car and Truck Rentals Ltd., o/a Discount Car and Truck Rentals $112,977 (incl. 1 percent prompt payment) *including Optional Pricing of $8,635
The Bid Award Panel adopted the following: 1. The Bid Award Panel rescind its October 24, 2018 decision (BA103.1) to award Table 2 in the report (October 18, 2018) from the Chief Purchasing Officer, of Request for Quotation No. 6106-18-0097, for the non-exclusive short-term Rental Services, to New Horizon Car and Truck Rentals Ltd. o/a Discount Car & Truck Rentals ("Discount Car and Truck Rentals") in the amount of $757,336 net of all net of all applicable taxes and charges. 2. The Bid Award Panel grant authority to award the rescinded portion for the non-exclusive short-term Rental Services in accordance with the revised contract details set out in the report (January 24, 2019) from the Chief Purchasing Officer: Call Number: Request for Quotation No. 6106-18-0097 Description: For the non-exclusive short-term Rental Services of various vehicle types, including third party automobile insurance coverage for the City of Toronto's Fleet Services Division, as and when required, for a period of one (1) year from the date of award with the option to renew the contract for four (4) additional separate one (1) year periods. Recommended Bidder: (Table 2 as per Request for Quotation) Enterprise Rent A Car Company Canada Contract Award Value: $152,876 net of all applicable taxes and charges $172,750 including HST and all applicable charges $155,567 net of HST recoveries Contract is expected to start on the date of award and end on October 7, 2019 Option Year 1 - From October 8, 2019 to October 7, 2020 $157,462 net of all applicable taxes and charges $177,933 including all applicable taxes and charges $160,233 net of HST recoveries Option Year 2 - From October 8, 2020 to October 7, 2021 $162,186 net of all applicable taxes and charges $183,271 including all applicable taxes and charges $165,040 net of HST recoveries Option Year 3 - From October 8, 2021 to October 7, 2022 $167,052 net of all applicable taxes and charges $188,769 including all applicable taxes and charges $169,992 net of HST recoveries Option Year 4 - From October 8, 2022 to October 7, 2023 $172,064 net of all applicable taxes and charges $194,432 including all applicable taxes and charges $175,092 net of HST recoveries The total potential contract award identified in this report including all optional years is $811,640 net of all taxes, and $917,155 including all applicable taxes and charges. The total potential cost to the City, including all option years, is $825,924 net of HST recoveries. The above cost calculations for the Option Years reflect an estimated 3 percent increase in the Consumer Price Index.
Staff recommendation as filed
The Chief Purchasing Officer recommends that: 1. The Bid Award Panel rescind its October 24, 2018 decision (BA103.1) to award Table 2 of Request for Quotation No. 6106-18-0097, for the non-exclusive short-term Rental Services, to New Horizon Car and Truck Rentals Ltd. o/a Discount Car & Truck Rentals ("Discount Car and Truck Rentals") in the amount of $757,336 net of all net of all applicable taxes and charges; and 2. The Bid Award Panel grant authority to award the rescinded portion for the non-exclusive short-term Rental Services in accordance with the revised contract details set out in the report below. Call Number: Request for Quotation No. 6106-18-0097 Description: For the non-exclusive short-term Rental Services of various vehicle types, including third party automobile insurance coverage for the City of Toronto's Fleet Services Division, as and when required, for a period of one (1) year from the date of award with the option to renew the contract for four (4) additional separate one (1) year periods. Recommended Bidder: (Table 2 as per Request for Quotation) Enterprise Rent A Car Company Canada Contract Award Value: $152,876 net of all applicable taxes and charges $172,750 including HST and all applicable charges $155,567 net of HST recoveries Contract is expected to start on the date of award and end on October 7, 2019 Option Year 1 - From October 8, 2019 to October 7, 2020 $157,462 net of all applicable taxes and charges $177,933 including all applicable taxes and charges $160,233 net of HST recoveries Option Year 2 - From October 8, 2020 to October 7, 2021 $162,186 net of all applicable taxes and charges $183,271 including all applicable taxes and charges $165,040 net of HST recoveries Option Year 3 - From October 8, 2021 to October 7, 2022 $167,052 net of all applicable taxes and charges $188,769 including all applicable taxes and charges $169,992 net of HST recoveries Option Year 4 - From October 8, 2022 to October 7, 2023 $172,064 net of all applicable taxes and charges $194,432 including all applicable taxes and charges $175,092 net of HST recoveries The total potential contract award identified in this report including all optional years is $811,640 net of all taxes, and $917,155 including all applicable taxes and charges. The total potential cost to the City, including all option years, is $825,924 net of HST recoveries. The above cost calculations for the Option Years reflect an estimated 3 percent increase in the Consumer Price Index.
BA10.8adopted
Call Issued: October 11, 2018 Call Closed: November 16, 2018 Number of Addenda Issued: Five (5) Number of Bids: Eight (8) Table 2: Bidders and Bid Prices for Tender Call No. 205-2018 Bidder Name Bid Price (including HST) Dom-Meridian Construction Limited $14,656,328.88** TACC Construction Limited $14,742,451.68* Drainstar Contracting Limited $16,217,873.06* KAPP Infrastructure Incorporated $16,494,366.37 GFL Infrastructure Group $16,722,291.08*,** Comer Group Limited $16,741,535.17** Clearway Construction Incorporated $17,978,398.28** Trisan Construction $19,295,755.70** *Tender Price corrected for mathematical errors. Purchasing and Materials Management (PMMD) has verified that the mathematical errors were corrected. ** The Bid was found non-compliant with the requirements of the Tender.
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (January 17, 2019) from the Chief Purchasing Officer: Call Number: Tender Call No. 205-2018; Contract No. 18ECS-LU-11FP Description: Storm sewers, sanitary sewer, and related improvements for Basement Flooding Protection Program Phase 4 Assignment 14-05 on Shoreham Drive, Jane Street, Gosford Boulevard, Hullmar Drive, York Gate Boulevard, Artech Court, Fletcherdon Crescent, and Secroft Crescent. Recommended Bidder: TACC Construction Limited Contract Award Value: $13,046,418 net of all applicable taxes and charges $14,742,452 including HST and all applicable charges $13,276,034 net of HST recoveries Contract is expected to start March 21, 2019 and end in December of 2020.
Staff recommendation as filed
The Chief Purchasing Officer recommends that the Bid Award Panel grant authority to award the following contract: Call Number: Tender Call No. 205-2018; Contract No. 18ECS-LU-11FP Description: Storm sewers, sanitary sewer, and related improvements for Basement Flooding Protection Program Phase 4 Assignment 14-05 on Shoreham Drive, Jane Street, Gosford Boulevard, Hullmar Drive, York Gate Boulevard, Artech Court, Fletcherdon Crescent, and Secroft Crescent. Recommended Bidder: TACC Construction Limited Contract Award Value: $13,046,418 net of all applicable taxes and charges $14,742,452 including HST and all applicable charges $13,276,034 net of HST recoveries Contract is expected to start March 21, 2019 and end in December of 2020.
BA10.9adopted
Call Issued: October 17, 2018 Call Closed: November 29, 2018 Number of Addenda Issued: Five (3) Number of Bids: Four (4) Table 2: Summary of Bids Received for Tender Call No. 19-2018, Including Bid Price Bidders Bid Price (including H.S.T.) W.S. Nicholls Construction Incorporated $7,234,430 Torbear Contracting Incorporated $8,097,494* Black and McDonald Limited $9,277,142 Plan Group Incorporated $10,159,263 * Tender prices were corrected for mathematical errors. Purchasing and Materials Management has verified that the mathematical errors were corrected.
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (January 8, 2019) from the Chief Purchasing Officer: Call Number: Request for Tender (RFT) No. 243-2018; Contract No. 18ECS-MI-01HU Description: The Construction Services for the Humber Treatment Plant waste gas burner upgrades. The construction services includes supply of all materials, equipment and labour. Recommended Bidder: W.S Nicholls Construction Incorporated Contract Award Value: $6,402,151 net of all applicable taxes and charges $7,234,431 including all applicable taxes and charges $6,514,829 net of HST recoveries Contract is expected to start on the day of award and end on July 31, 2021.
Staff recommendation as filed
The Chief Purchasing Officer recommends that the Bid Award Panel grant authority to award the following contract: Call Number: Request for Tender (RFT) No. 243-2018; Contract No. 18ECS-MI-01HU Description: The Construction Services for the Humber Treatment Plant waste gas burner upgrades. The construction services includes supply of all materials, equipment and labour. Recommended Bidder: W.S Nicholls Construction Incorporated Contract Award Value: $6,402,151 net of all applicable taxes and charges $7,234,431 including all applicable taxes and charges $6,514,829 net of HST recoveries Contract is expected to start on the day of award and end on July 31, 2021.
BA10.10adopted
Call Issued: November 15, 2018 Call Closed: November 30, 2018 Number of Addenda Issued: One (1) Number of Bids: Three (3) Table 2: Summary of Bids Received for Tender No.275-2018 including bid price Bidder Name Bid Price (including H.S.T.) Guild Electric Limited $1,629,550 Black & McDonald Limited $1,709,585 Beacon Utility Limited $2,525,645
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (January 24, 2019) from the Chief Purchasing Officer: Call Number: Tender No.: 275-2018 Description: For the supply and installation of LED Vehicle Signal Display Modules and Reflective Border Backboards, and existing traffic control devices. Recommended Bidder: Guild Electric Limited Contract Award Value: $1,442,080 net of all applicable taxes and charges $1,629,550 including all applicable taxes and charges $1,467,461 net of HST recoveries Contract is expected to start on date of award and end on July 15, 2019.
Staff recommendation as filed
The Chief Purchasing Officer recommends that the Bid Award Panel grant authority to award the following contract: Call Number: Tender No.: 275-2018 Description: For the supply and installation of LED Vehicle Signal Display Modules and Reflective Border Backboards, and existing traffic control devices. Recommended Bidder: Guild Electric Limited Contract Award Value: $1,442,080 net of all applicable taxes and charges $1,629,550 including all applicable taxes and charges $1,467,461 net of HST recoveries Contract is expected to start on date of award and end on July 15, 2019.