Award of Request for Quotation No. 6115-18-0372 to Dependable Emergency Vehicles Ltd. for the Supply and Delivery of Up to Twenty-Eight (28) Rescue/Pumper Fire Trucks

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The decision

2019-04-03 · Bid Award Panel · adopted

As filed

The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (March 28, 2019) from the Chief Purchasing Officer: Call Number: RFQ No. 6115-18-0372 Description: For the supply and delivery of up to twenty eight (28) Rescue / Pumper Fire Trucks, from date of award for a period of two years, with the option to renew the Contract for one (1) additional one (1) year period at the sole discretion of the City and subject to budget approval(s).

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Recommended Bidder: Dependable Emergency Vehicles Ltd. Contract Award Value: $13,577,778 net of all applicable taxes and charges $15,342,889 including HST and all applicable charges $13,816,746 net of HST recoveries Contract is expected to start on the date of award and end on March 31, 2021. Option Year 1 - April 1, 2021 to March 31, 2022 $5,594,044 net of all applicable taxes and charges $6,321,270 including HST and all applicable charges $5,692,499 net of HST recoveries The total potential contract award including all option years is $19,509,246 net of HST recoveries, $19,171,822, net of all applicable charges, and $21,664,159, including HST and all applicable charges. Note: The above cost calculations for the Option Years reflect an estimated 3 percent increase as per the Industrial Product Price Index (IPPI).

On the agenda

As the city filed it

Call Issued: October 31, 2018 Call Closed: January 23, 2019 Number of Addenda Issued: Three (3) Number of Bids: Six (6) Table 2: Summary of Bids Received for RFQ No. 6115-18-0372 Bidder Names Bid Price (net of H.S.T.) Dependable Emergency $678,889* Safetek EV Bid Number 1 $777,590* Safetek EV Bid Number 3 $784,279* Safetek EV Bid Number 2 $793,655* Darch Fire $893,325* Fort Garry $932,443* *Bid prices of bidders reflects one (1) unit. Award amount has been adjusted to include twenty (20) units for the initial term.

Staff recommended

The Chief Purchasing Officer recommends that the Bid Award Panel grant authority to award the following contract: Call Number: RFQ No. 6115-18-0372 Description: For the supply and delivery of up to twenty eight (28) Rescue / Pumper Fire Trucks, from date of award for a period of two years, with the option to renew the Contract for one (1) additional one (1) year period at the sole discretion of the City and subject to budget approval(s).

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On the record

The item as the City filed it