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←Bid Award Panel · 2019-04-10 · 2019.BA20.6

The filed record

Award of Request for Quotation 6037-18-0218 to Rafat General Contractor Inc. for Clean out of Catch Basins

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The decision

2019-04-10 · Bid Award Panel · adopted

As filed

The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (April 4, 2019) from the Chief Purchasing Officer: Call Number: Request for Quotation 6037-18-0218 Description: For the non-exclusive supply of all labour, materials, equipment, tools and supervision necessary to provide clean out of Catch Basins, holding tanks and interceptors including disposal of materials and debris as required at various locations throughout the City of Toronto for Facilities Management Division, the Solid Waste Management Services Division and Long Term Care Homes and Services Division from the date of award to March 31, 2020 with the option to renew the Contract for four (4) additional one (1) year periods.

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The Price Form contains three (3) Parts (Schedule A, Schedule B, and Schedule C) and is being awarded to the lowest bidder meeting specifications per Part. Should the option(s) be exercised then the General Manager of each respective Division will request the Chief Purchasing Officer to process the renewals under the same terms and conditions. Recommended Bidder: Rafat General Contractor Inc. (Schedule A) Rafat General Contractor Inc. (Schedule B) Rafat General Contractor Inc. (Schedule C) Contract Award Value: Schedule A - Rafat General Contractor Inc. $ 2,672,985 net of all applicable taxes and charges $ 3,020,473 including all applicable taxes and charges $ 2,720,030 net of HST recoveries Contract is expected to start on date of award and end on March 31, 2020. Option Year 1 - April 1, 2020 to March 31, 2021 $ 2,753,175 net of all applicable taxes and charges $ 3,111,087 including all applicable taxes and charges $ 2,801,630 net of HST recoveries Option Year 2 - April 1, 2021 to March 31, 2022 $ 2,835,770 net of all applicable taxes and charges $ 3,204,420 including all applicable taxes and charges $ 2,885,679 net of HST recoveries Option Year 3 - April 1, 2022 to March 31, 2023 $ 2,920,843 net of all applicable taxes and charges $ 3,300,552 including all applicable taxes and charges $ 2,972,250 net of HST recoveries Option Year 4 - April 1, 2023 to March 31, 2024 $ 3,008,468 net of all applicable taxes and charges $ 3,399,569 including all applicable taxes and charges $ 3,061,417 net of HST recoveries The total potential cost to the City including all Option Years is $14,441,006 net of HST recoveries. The total potential award including all Option Years is $16,036,102 including all applicable taxes and charges and $14,191,240 net of all taxes and charges. Schedule B - Rafat General Contractor Inc. Contract Award Value: $ 205,660 net of all applicable taxes and charges $ 232,396 including all applicable taxes and charges $ 209,280 net of HST recoveries Contract is expected to start on date of award and end on March 31, 2020. Option Year 1 - April 1, 2020 to March 31, 2021 $ 211,830 net of all applicable taxes and charges $ 239,368 including all applicable taxes and charges $ 215,558 net of HST recoveries Option Year 2 - April 1, 2021 to March 31, 2022 $ 218,185 net of all applicable taxes and charges $ 246,549 including all applicable taxes and charges $ 222,025 net of HST recoveries Option Year 3 - April 1, 2022 to March 31, 2023 $ 224,730 net of all applicable taxes and charges $ 253,945 including all applicable taxes and charges $ 228,685 net of HST recoveries Option Year 4 - April 1, 2023 to March 31, 2024 $ 231,472 net of all applicable taxes and charges $ 261,564 including all applicable taxes and charges $ 235,546 net of HST recoveries The total potential cost to the City including all Option Years is $1,111,094 net of HST recoveries. The total potential award including all Option Years is $1,233,821 including all applicable taxes and charges and $1,091,877 net of all taxes and charges. Schedule C - Rafat General Contractor Inc. Contract Award Value: $ 55,220 net of all applicable taxes and charges $ 62,399 including all applicable taxes and charges $ 56,192 net of HST recoveries Contract is expected to start on date of award and end on March 31, 2020. Option Year 1 - April 1, 2020 to March 31, 2021 $ 56,877 net of all applicable taxes and charges $ 64,271 including all applicable taxes and charges $ 57,878 net of HST recoveries Option Year 2 - April 1, 2021 to March 31, 2022 $ 58,583 net of all applicable taxes and charges $ 66,199 including all applicable taxes and charges $ 59,614 net of HST recoveries Option Year 3 - April 1, 2022 to March 31, 2023 $ 60,340 net of all applicable taxes and charges $ 68,185 including all applicable taxes and charges $ 61,402 net of HST recoveries Option Year 4 - April 1, 2023 to March 31, 2024 $ 62,151 net of all applicable taxes and charges $ 70,230 including all applicable taxes and charges $ 63,244 net of HST recoveries The total potential cost to the City including all Option Years is $298,330 net of HST recoveries. The total potential award including all Option Years is $331,283 including all applicable taxes and charges and $293,170 net of all taxes and charges. The total potential award for all contracts, including all Option Years is $17,601,206 including all applicable taxes and charges and $15,576,287 net of all taxes. The total potential cost to the City for all awards is $15,850,430 net of HST recoveries. The above cost calculations for the Option Year reflects an estimated three percent increase as per the Consumer Price Index.

On the agenda

As the city filed it

Call Issued: August 24, 2018 Call Closed: October 16, 2018 Number of Addenda Issued: Four (4) Number of Bids: Three (3) Table 1: Summary of Bids Received for Request for Quotation 6037-18-0218, including Bid price Bidder Name Evaluated Bid Price (including HST) Schedule A Rafat General Contractor Inc. $3,020,473.05 Flow-Kleen Technology Ltd. $4,290,028.05 Aqua Tech Solutions Inc. Non-Compliant* Schedule B Rafat General Contractor Inc.

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$232,395.80 Flow-Kleen Technology Ltd. $315,428.20 Aqua Tech Solutions Inc. Non-Compliant* Schedule C Rafat General Contractor Inc. $62,398.60 Flow-Kleen Technology Ltd. $116,717.70 Aqua Tech Solutions Inc. Non-Compliant* *Bidder was non-compliant for not meeting mandatory requirements

Staff recommended

The Chief Purchasing Officer recommends that the Bid Award Panel grant authority to award the following contract: Call Number: RFQ Number 6037-18-0218 Description: For the non-exclusive supply of all labour, materials, equipment, tools and supervision necessary to provide clean out of Catch Basins, holding tanks and interceptors including disposal of materials and debris as required at various locations throughout the City of Toronto for Facilities Management Division, the Solid Waste Management Services Division and Long Term Care Homes and Services Division from the date of award to March 31, 2020 with the option to renew the Contract for four (4) additional one (1) year periods.

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The Price Form contains three (3) Parts (Schedule A, Schedule B, and Schedule C) and is being awarded to the lowest bidder meeting specifications per Part. Should the option(s) be exercised then the General Manager of each respective Division will request the Chief Purchasing Officer to process the renewals under the same terms and conditions. Recommended Bidder: Rafat General Contractor Inc. (Schedule A) Rafat General Contractor Inc. (Schedule B) Rafat General Contractor Inc. (Schedule C) Contract Award Value: Schedule A - Rafat General Contractor Inc. $ 2,672,985 net of all applicable taxes and charges $ 3,020,473 including all applicable taxes and charges $ 2,720,030 net of HST recoveries Contract is expected to start on date of award and end on March 31, 2020. Option Year 1 - April 1, 2020 to March 31, 2021 $ 2,753,175 net of all applicable taxes and charges $ 3,111,087 including all applicable taxes and charges $ 2,801,630 net of HST recoveries Option Year 2 - April 1, 2021 to March 31, 2022 $ 2,835,770 net of all applicable taxes and charges $ 3,204,420 including all applicable taxes and charges $ 2,885,679 net of HST recoveries Option Year 3 - April 1, 2022 to March 31, 2023 $ 2,920,843 net of all applicable taxes and charges $ 3,300,552 including all applicable taxes and charges $ 2,972,250 net of HST recoveries Option Year 4 - April 1, 2023 to March 31, 2024 $ 3,008,468 net of all applicable taxes and charges $ 3,399,569 including all applicable taxes and charges $ 3,061,417 net of HST recoveries The total potential cost to the City including all Option Years is $14,441,006 net of HST recoveries. The total potential award including all Option Years is $16,036,102 including all applicable taxes and charges and $14,191,240 net of all taxes and charges. Schedule B - Rafat General Contractor Inc. Contract Award Value: $ 205,660 net of all applicable taxes and charges $ 232,396 including all applicable taxes and charges $ 209,280 net of HST recoveries Contract is expected to start on date of award and end on March 31, 2020. Option Year 1 - April 1, 2020 to March 31, 2021 $ 211,830 net of all applicable taxes and charges $ 239,368 including all applicable taxes and charges $ 215,558 net of HST recoveries Option Year 2 - April 1, 2021 to March 31, 2022 $ 218,185 net of all applicable taxes and charges $ 246,549 including all applicable taxes and charges $ 222,025 net of HST recoveries Option Year 3 - April 1, 2022 to March 31, 2023 $ 224,730 net of all applicable taxes and charges $ 253,945 including all applicable taxes and charges $ 228,685 net of HST recoveries Option Year 4 - April 1, 2023 to March 31, 2024 $ 231,472 net of all applicable taxes and charges $ 261,564 including all applicable taxes and charges $ 235,546 net of HST recoveries The total potential cost to the City including all Option Years is $1,111,094 net of HST recoveries. The total potential award including all Option Years is $1,233,821 including all applicable taxes and charges and $1,091,877 net of all taxes and charges. Schedule C - Rafat General Contractor Inc. Contract Award Value: $ 55,220 net of all applicable taxes and charges $ 62,399 including all applicable taxes and charges $ 56,192 net of HST recoveries Contract is expected to start on date of award and end on March 31, 2020. Option Year 1 - April 1, 2020 to March 31, 2021 $ 56,877 net of all applicable taxes and charges $ 64,271 including all applicable taxes and charges $ 57,878 net of HST recoveries Option Year 2 - April 1, 2021 to March 31, 2022 $ 58,583 net of all applicable taxes and charges $ 66,199 including all applicable taxes and charges $ 59,614 net of HST recoveries Option Year 3 - April 1, 2022 to March 31, 2023 $ 60,340 net of all applicable taxes and charges $ 68,185 including all applicable taxes and charges $ 61,402 net of HST recoveries Option Year 4 - April 1, 2023 to March 31, 2024 $ 62,151 net of all applicable taxes and charges $ 70,230 including all applicable taxes and charges $ 63,244 net of HST recoveries The total potential cost to the City including all Option Years is $298,330 net of HST recoveries. The total potential award including all Option Years is $331,283 including all applicable taxes and charges and $293,170 net of all taxes and charges. The total potential award for all contracts, including all Option Years is $17,601,206 including all applicable taxes and charges and $15,576,287 net of all taxes. The total potential cost to the City for all awards is $15,850,430 net of HST recoveries. The above cost calculations for the Option Year reflects an estimated 3% increase as per the Consumer Price Index (CPI).

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