Bid Award Panel
The full agenda, as filed
All 9 items in the clerk’s order. Each carries the city’s own words: the staff recommendation, what the body decided, and its status. Nothing below is written by us.
BA20.1adopted
Call Issued: October 15, 2018 Call Closed: November 29, 2018 Number of Addenda Issued: (3) Three Number of Bids: (3) Three Table 2: Summary of Proposals Received Proponent Name Intrahealth Canada Limited Vitalhub Not Compliant Medfar Minimum threshold not met
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (March 19, 2019) from the Chief Purchasing Officer: Call Number: Request for Proposal 3405-18-0353 Description: The purpose of this report is to advise on the results of the Request for Proposal 3405-18-0353 for the provision of Electronic Medical Records Solution and to seek authority to negotiate and to enter into an Agreement with the recommended proponent Intrahealth Canada Limited for a period of two (2) years, with the option to renew for an additional three (3) separate one (1) year periods. Recommended Proponent: Intrahealth Canada Limited Contract Award Value: $524,228 net of all applicable taxes and charges $592,378 including HST $533,454 net of HST recoveries Contract is expected to start on April 29, 2019 and end on April 28, 2021. Option Year 1 (April 29, 2021 to April 28, 2022) $ 130,673 net of all applicable taxes and charges $ 147,660 including all applicable taxes and charges $ 132,973 net of HST recoveries Option Year 2 (April 29, 2022 to April 28, 2023) $ 133,114 net of all applicable taxes and charges $ 150,419 including all applicable taxes and charges $ 135,457 net of HST recoveries Option Year 3 (April 29, 2023 to April 28, 2024) $ 135,617 net of all applicable taxes and charges $ 153,247 including all applicable taxes and charges $ 138,004 net of HST recoveries The total potential contract award including all option years is $939,888 net of HST recoveries, $1,043,704 including all applicable taxes and charges and $923,632 net of all applicable taxes and charges. The above Contract Award value includes: 1) Optional License and Module Fees - Environment and Hosting Fees - Development, testing and Training environment cost is $30,000 per year plus an 2,500 one time setup cost. 2) To cover changes to Project requirements and/or scope, contingency fee of $83,967 is added by the City to the proposed cost. All Change Requests will need pre-approval and are at the sole discretion of the City, and must be approved by the proper City authority. The Contract Award Value is subject to negotiation.
Staff recommendation as filed
The Chief Purchasing Officer recommends that the Bid Award Panel grant authority to award the following contract: Call Number: Request for Proposal No. 3405-18-0353 Description: The purpose of this report is to advise on the results of the Request for Proposal (RFP) 3405-18-0353 for the provision of Electronic Medical Records Solution and to seek authority to negotiate and to enter into an Agreement with the recommended proponent Intrahealth Canada Limited for a period of two (2) years, with the option to renew for an additional three (3) separate one (1) year periods. Recommended Proponent: Intrahealth Canada Limited Contract Award Value: $524,228 net of all applicable taxes and charges $592,378 including HST $533,454 net of HST recoveries Contract is expected to start on April 29th, 2019 and end on April 28th, 2021. Option Year 1 (Apr, 29, 2021 to Apr, 28, 2022) $ 130,673 net of all applicable taxes and charges $ 147,660 including all applicable taxes and charges $ 132,973 net of HST recoveries Option Year 2 (Apr, 29, 2022 to Apr, 28, 2023) $ 133,114 net of all applicable taxes and charges $ 150,419 including all applicable taxes and charges $ 135,457 net of HST recoveries Option Year 3 (Apr, 29, 2023 to Apr, 28, 2024) $ 135,617 net of all applicable taxes and charges $ 153,247 including all applicable taxes and charges $ 138,004 net of HST recoveries The total potential contract award including all option years is $939,888 net of HST recoveries, $1,043,704 including all applicable taxes and charges and $923,632 net of all applicable taxes and charges. The above Contract Award value includes: 1) Optional License and Module Fees - Environment and Hosting Fees - Development, testing and Training environment cost is $30,000 per year plus an 2,500 one time setup cost. 2) To cover changes to Project requirements and/or scope, contingency fee of $83,967 is added by the City to the proposed cost. All Change Requests will need pre-approval and are at the sole discretion of the City, and must be approved by the proper City authority. The Contract Award Value is subject to negotiation.
BA20.2adopted
Call Issued: December 14, 2018 Call Closed: January 30, 2019 Number of Addenda Issued: 3 Number of Bids: 5 Table 2: Summary of Proposals Received for Request for Proposal 9148-18-7214 Proponent Name AECOM Canada Ltd CPCS HDR Corporation IBI Group Professional Services WSP Canada Group Limited Range of Scores: High score: 88.8 Low score: 79.3
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (April 4, 2019) from the Chief Purchasing Officer: Call Number: Request for Proposal 9148-18-7214 Description: For the Provision of a Freight and Goods Movement Strategy Recommended Proponent: WSP Canada Group Limited Contract Award Value: $581,494 net of all applicable taxes and charges $657,088 including HST and all applicable charges $591,728 net of HST recoveries The project is expected to commence on the date of award and be completed by the end of 2020.
Staff recommendation as filed
The Chief Purchasing Officer recommends that the Bid Award Panel grant authority to award the following contract: Call Number: RFP No. 9148-18-7214 Description: For the Provision of a Freight and Goods Movement Strategy Recommended Proponent: WSP Canada Group Limited Contract Award Value: $581,494 net of all applicable taxes and charges $657,088 including HST and all applicable charges $591,728 net of HST recoveries The project is expected to commence on the date of award and be completed by the end of 2020.
BA20.3adopted
NJPA Call Issued: January 23, 2015 Call Closed: March 4, 2015 Number of Addenda Issued: Not Applicable Number of Bids: Nine (9)
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (April 4, 2019) from the Chief Purchasing Officer: Call Number: Sourcewell Request for Proposal 022818 Description: Sourcewell, formerly the National Joint Power Alliance (NJPA) and its current and potential member agencies, which includes all governmental, higher education, K-12 education, not-for-profit, tribal government, and all other public agencies located in all fifty states, Canada, and internationally, issues this Request For Proposal 022818 to result in a national contract 022818-EOI with E-ONE Incorporated for the procurement of a High Capacity Firefighting Foam Pumper Truck with Related Accessories and Attachments. The effective date of the Contract is April 16, 2018 and continues for four years. After reviewing this Sourcewell Request and Contract for Proposal and confirming fair and reasonable pricing, Fire Services staff will piggyback on this Sourcewell Contract with E-ONE Inc. and issue a purchase order to supply One (1) High Capacity Firefighting Foam Pumper Truck from E-ONE Inc.'s local dealer Darch Fire-1200 Degrees. Recommended Contractor: Emergency-One (E-ONE) Inc. Contract Award Value $ 817,000 net of all applicable taxes and charges $ 923,210 including all applicable taxes and charges $ 831,379 net of HST recoveries Contract is expected to start on date of award and end no later than April 16, 2022 unless terminated sooner by the City. The total potential cost to the City is $831,379 net of HST recoveries. The total potential award is $923,210 including all applicable taxes and charges, and $817,000 net of all applicable taxes and charges.
Staff recommendation as filed
The Chief Purchasing Officer, recommends that the Bid Award Panel grant authority to award the following contract as per the Toronto Municipal Code, Chapter 195-6.6. Procurement of same goods and services as a public body. Call Number: Sourcewell RFP 022818 Description: Sourcewell, formerly the National Joint Power Alliance (NJPA) and its current and potential member agencies, which includes all governmental, higher education, K-12 education, not-for-profit, tribal government, and all other public agencies located in all fifty states, Canada, and internationally, issues this Request For Proposal (RFP) #022818 to result in a national contract #022818-EOI with E-ONE Incorporated for the procurement of a High Capacity Firefighting Foam Pumper Truck with Related Accessories and Attachments. The effective date of the Contract is April 16, 2018 and continues for four years. After reviewing this Sourcewell Request and Contract for Proposal and confirming fair and reasonable pricing, Fire Services staff will piggyback on this Sourcewell Contract with E-ONE Inc. and issue a purchase order to supply One (1) High Capacity Firefighting Foam Pumper Truck from E-ONE Inc.'s local dealer Darch Fire-1200 Degrees. Recommended Contractor: Emergency-One (E-ONE) Inc. Contract Award Value $ 817,000 net of all applicable taxes and charges $ 923,210 including all applicable taxes & charges $ 831,379 net of HST recoveries Contract is expected to start on date of award and end no later than April 16, 2022 unless terminated sooner by the City. The total potential cost to the City is $831,379 net of HST recoveries. The total potential award is $923,210 including all applicable taxes and charges, and $817,000 net of all applicable taxes and charges.
BA20.4adopted
Call Issued: November 30, 2018 Call Closed: January 25, 2019 Number of Addenda Issued: Two (2) Number of Bids: Four (4) Table 2: Summary of Bids Received for Request for Proposal 9117-18-7173 Proponent Name Associated Engineering (Ont.) Limited CH2M Hill Canada Limited Hatch Limited IBI Group Professional Services (Canada) Inc. Range of Scores: 64.59 to 68.95
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (April 4, 2019) from the Chief Purchasing Officer: Call Number: Request for Proposal 9117-18-7173 Description: Professional Engineering Services for Design, Construction Administration, and Post Construction Services for the Pelletizer Upgrades at Ashbridges Bay Treatment Plant Recommended Proponent: Associated Engineering (Ont.) Ltd. Contract Award Value: $3,608,642 net of all applicable taxes and charges $4,077,766 including HST and all applicable charges $3,672,154 net of HST recoveries Contract is expected to start on date of award and end on December 31, 2025
Staff recommendation as filed
The Chief Purchasing Officer recommends that the Bid Award Panel grant authority to award the following contract: Call Number: Request for Proposal (RFP) No. 9117-18-7173 Description: Professional Engineering Services for Design, Construction Administration, and Post Construction Services for the Pelletizer Upgrades at Ashbridges Bay Treatment Plant Recommended Proponent: Associated Engineering (Ont.) Ltd. Contract Award Value: $3,608,642 net of all applicable taxes and charges $4,077,766 including HST and all applicable charges $3,672,154 net of HST recoveries Contract is expected to start on date of award and end on December 31, 2025
BA20.5adopted
Call Issued: November 1, 2018 Call Closed: December 5, 2018 Number of Addenda Issued: Four (4) Number of Bids: Four (4) Table 1: Summary of Bids Received for Request for Quotation 0902-18-0355 including bid price Bidder Name Evaluated Bid Price (including H.S.T.) Wintergreen Learning Materials Ltd. Appendix "C" Appendix "C1" Appendix "C2" $1,118,212.13 $345,275.62 No Bid Sonsuh Educational Supplies Inc. Appendix "C" Appendix "C1" Appendix "C2" (includes two percent prompt payment) $1,188,251.91 $340,581.10 No Bid Scholars Choice Appendix "C" Appendix "C1" Appendix "C2" $1,240,623.67 $345,578.35 $253,367.75 Nunu Educational Products Canada Inc. Appendix "C" Appendix "C1" Appendix "C2" $1,326,871.03 $320,270.93 * (Non-compliant) No Bid *Bidder was non-compliant for not meeting specifications.
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (April 4, 2019) from the Chief Purchasing Officer: Call Number: Request for Quotation 0902-18-0355 Description: For the non-exclusive supply, delivery, installation/assembly and warranty of Children's Furniture and Toy Products for the City of Toronto's Early Learning and Child Care Services Division for a period of one (1) year from the date of award, with the option to renew the Contract for three (3) additional separate one (1) year periods. The Request for Quotation contains three (3) price forms, Appendix "C", "C1" and "C2" and is being awarded to the lowest bidders meeting specifications per price form. Recommended Bidder: Wintergreen Learning Materials (Appendix "C") Contract Award Value: $1,039,047 net of all applicable taxes and charges (including five percent for miscellaneous items) $1,174,123 including HST and all applicable charges $1,057,334 net of HST recoveries Contract is expected to start on date of award and end on April 9, 2020. Option Year 1 - April 10, 2020 to April 9, 2021 $1,070,218 net of all applicable taxes and charges $1,209,346 including HST and all applicable charges $1,089,054 net of HST recoveries Option Year 2 - April 10, 2021 to April 9, 2022 $1,102,325 net of all applicable taxes and charges $1,245,627 including HST and all applicable charges $1,121,726 net of HST recoveries Option Year 3 - April 10, 2022 to April 9, 2023 $1,135,394 net of all applicable taxes and charges $1,282,996 including HST and all applicable charges $1,155,377 net of HST recoveries The total potential cost to the City including all Option Years is $4,423,491 net of HST recoveries. The total potential award including all option years is $4,912,092 including all applicable taxes and charges and $4,346,984 net of all applicable taxes and charges. The above cost calculations for the option years reflect an estimated three percent increase in the Consumer Price Index. Recommended Bidder: Sonsuh Educational Supplies Inc. (Appendix "C1") Contract Award Value: $322,928 net of all applicable taxes and charges (including five percent for miscellaneous items) $364,908 including HST and all applicable charges $328,612 net of HST recoveries Contract is expected to start on date of award and end on April 9, 2020. Option Year 1 - April 10, 2020 to April 9, 2021 $332,616 net of all applicable taxes and charges $375,856 including HST and all applicable charges $338,470 net of HST recoveries Option Year 2 - April 10, 2021 to April 9, 2022 $342,594 net of all applicable taxes and charges $387,131 including HST and all applicable charges $348,624 net of HST recoveries Option Year 3 - April 10, 2022 to April 9, 2023 $352,872 net of all applicable taxes and charges $398,745 including HST and all applicable charges $359,082 net of HST recoveries The total potential cost to the City including all Option Years is $1,374,788 net of HST recoveries. The total potential award including all option years is $1,526,640 including all applicable taxes and charges and $1,351,009 net of all applicable taxes and charges. The above cost calculations for the option years reflect an estimated three percent increase in the Consumer Price Index. Recommended Bidder: Scholar's Choice (Appendix "C2") Contract Award Value: $235,430 net of all applicable taxes and charges (including five percent for miscellaneous items) $266,036 including HST and all applicable charges $239,574 net of HST recoveries Contract is expected to start on date of award and end on April 9, 2020. Option Year 1 - April 10, 2020 to April 9, 2021 $242,493 net of all applicable taxes and charges $274,017 including HST and all applicable charges $246,761 net of HST recoveries Option Year 2 - April 10, 2021 to April 9, 2022 $249,768 net of all applicable taxes and charges $282,238 including HST and all applicable charges $254,164 net of HST recoveries Option Year 3 - April 10, 2022 to April 9, 2023 $257,261 net of all applicable taxes and charges $290,705 including HST and all applicable charges $261,789 net of HST recoveries The total potential cost to the City including all Option Years is $1,002,288 net of HST recoveries. The total potential award including all option years is $1,112,996 including all applicable taxes and charges and $984,952 net of all applicable taxes and charges. The above cost calculations for the option years reflect an estimated three percent increase in the Consumer Price Index.
Staff recommendation as filed
The Chief Purchasing Officer recommends that the Bid Award Panel grant authority to award the following three contracts: Call Number: RFQ No. 0902-18-0355 Description: For the non-exclusive supply, delivery, installation/assembly and warranty of Children's Furniture and Toy Products for the City of Toronto's Early Learning and Child Care Services Division for a period of one (1) year from the date of award, with the option to renew the Contract for three (3) additional separate one (1) year periods. The RFQ contains three (3) price forms, Appendix "C", "C1" and "C2" and is being awarded to the lowest bidders meeting specifications per price form. Recommended Bidder: Wintergreen Learning Materials (Appendix "C") Contract Award Value: $1,039,047 net of all applicable taxes and charges (incl. 5% for misc items) $1,174,123 including HST and all applicable charges $1,057,334 net of HST recoveries Contract is expected to start on date of award and end on April 9, 2020. Option Year 1 - April 10, 2020 to April 9, 2021 $1,070,218 net of all applicable taxes and charges $1,209,346 including HST and all applicable charges $1,089,054 net of HST recoveries Option Year 2 - April 10, 2021 to April 9, 2022 $1,102,325 net of all applicable taxes and charges $1,245,627 including HST and all applicable charges $1,121,726 net of HST recoveries Option Year 3 - April 10, 2022 to April 9, 2023 $1,135,394 net of all applicable taxes and charges $1,282,996 including HST and all applicable charges $1,155,377 net of HST recoveries The total potential cost to the City including all Option Years is $4,423,491 net of HST recoveries. The total potential award including all option years is $4,912,092 including all applicable taxes and charges and $4,346,984 net of all applicable taxes and charges. The above cost calculations for the option years reflect an estimated 3% increase in the Consumer Price Index (CPI). Recommended Bidder: Sonsuh Educational Supplies Inc. (Appendix "C1") Contract Award Value: $322,928 net of all applicable taxes and charges (incl. 5% for misc items) $364,908 including HST and all applicable charges $328,612 net of HST recoveries Contract is expected to start on date of award and end on April 9, 2020. Option Year 1 - April 10, 2020 to April 9, 2021 $332,616 net of all applicable taxes and charges $375,856 including HST and all applicable charges $338,470 net of HST recoveries Option Year 2 - April 10, 2021 to April 9, 2022 $342,594 net of all applicable taxes and charges $387,131 including HST and all applicable charges $348,624 net of HST recoveries Option Year 3 - April 10, 2022 to April 9, 2023 $352,872 net of all applicable taxes and charges $398,745 including HST and all applicable charges $359,082 net of HST recoveries The total potential cost to the City including all Option Years is $1,374,788 net of HST recoveries. The total potential award including all option years is $1,526,640 including all applicable taxes and charges and $1,351,009 net of all applicable taxes and charges. The above cost calculations for the option years reflect an estimated 3% increase in the Consumer Price Index (CPI). Recommended Bidder: Scholar's Choice (Appendix "C2") Contract Award Value: $235,430 net of all applicable taxes and charges (incl. 5% for misc items) $266,036 including HST and all applicable charges $239,574 net of HST recoveries Contract is expected to start on date of award and end on April 9, 2020. Option Year 1 - April 10, 2020 to April 9, 2021 $242,493 net of all applicable taxes and charges $274,017 including HST and all applicable charges $246,761 net of HST recoveries Option Year 2 - April 10, 2021 to April 9, 2022 $249,768 net of all applicable taxes and charges $282,238 including HST and all applicable charges $254,164 net of HST recoveries Option Year 3 - April 10, 2022 to April 9, 2023 $257,261 net of all applicable taxes and charges $290,705 including HST and all applicable charges $261,789 net of HST recoveries The total potential cost to the City including all Option Years is $1,002,288 net of HST recoveries. The total potential award including all option years is $1,112,996 including all applicable taxes and charges and $984,952 net of all applicable taxes and charges. The above cost calculations for the option years reflect an estimated 3% increase in the Consumer Price Index (CPI).
BA20.6adopted
Call Issued: August 24, 2018 Call Closed: October 16, 2018 Number of Addenda Issued: Four (4) Number of Bids: Three (3) Table 1: Summary of Bids Received for Request for Quotation 6037-18-0218, including Bid price Bidder Name Evaluated Bid Price (including HST) Schedule A Rafat General Contractor Inc. $3,020,473.05 Flow-Kleen Technology Ltd. $4,290,028.05 Aqua Tech Solutions Inc. Non-Compliant* Schedule B Rafat General Contractor Inc. $232,395.80 Flow-Kleen Technology Ltd. $315,428.20 Aqua Tech Solutions Inc. Non-Compliant* Schedule C Rafat General Contractor Inc. $62,398.60 Flow-Kleen Technology Ltd. $116,717.70 Aqua Tech Solutions Inc. Non-Compliant* *Bidder was non-compliant for not meeting mandatory requirements
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (April 4, 2019) from the Chief Purchasing Officer: Call Number: Request for Quotation 6037-18-0218 Description: For the non-exclusive supply of all labour, materials, equipment, tools and supervision necessary to provide clean out of Catch Basins, holding tanks and interceptors including disposal of materials and debris as required at various locations throughout the City of Toronto for Facilities Management Division, the Solid Waste Management Services Division and Long Term Care Homes and Services Division from the date of award to March 31, 2020 with the option to renew the Contract for four (4) additional one (1) year periods. The Price Form contains three (3) Parts (Schedule A, Schedule B, and Schedule C) and is being awarded to the lowest bidder meeting specifications per Part. Should the option(s) be exercised then the General Manager of each respective Division will request the Chief Purchasing Officer to process the renewals under the same terms and conditions. Recommended Bidder: Rafat General Contractor Inc. (Schedule A) Rafat General Contractor Inc. (Schedule B) Rafat General Contractor Inc. (Schedule C) Contract Award Value: Schedule A - Rafat General Contractor Inc. $ 2,672,985 net of all applicable taxes and charges $ 3,020,473 including all applicable taxes and charges $ 2,720,030 net of HST recoveries Contract is expected to start on date of award and end on March 31, 2020. Option Year 1 - April 1, 2020 to March 31, 2021 $ 2,753,175 net of all applicable taxes and charges $ 3,111,087 including all applicable taxes and charges $ 2,801,630 net of HST recoveries Option Year 2 - April 1, 2021 to March 31, 2022 $ 2,835,770 net of all applicable taxes and charges $ 3,204,420 including all applicable taxes and charges $ 2,885,679 net of HST recoveries Option Year 3 - April 1, 2022 to March 31, 2023 $ 2,920,843 net of all applicable taxes and charges $ 3,300,552 including all applicable taxes and charges $ 2,972,250 net of HST recoveries Option Year 4 - April 1, 2023 to March 31, 2024 $ 3,008,468 net of all applicable taxes and charges $ 3,399,569 including all applicable taxes and charges $ 3,061,417 net of HST recoveries The total potential cost to the City including all Option Years is $14,441,006 net of HST recoveries. The total potential award including all Option Years is $16,036,102 including all applicable taxes and charges and $14,191,240 net of all taxes and charges. Schedule B - Rafat General Contractor Inc. Contract Award Value: $ 205,660 net of all applicable taxes and charges $ 232,396 including all applicable taxes and charges $ 209,280 net of HST recoveries Contract is expected to start on date of award and end on March 31, 2020. Option Year 1 - April 1, 2020 to March 31, 2021 $ 211,830 net of all applicable taxes and charges $ 239,368 including all applicable taxes and charges $ 215,558 net of HST recoveries Option Year 2 - April 1, 2021 to March 31, 2022 $ 218,185 net of all applicable taxes and charges $ 246,549 including all applicable taxes and charges $ 222,025 net of HST recoveries Option Year 3 - April 1, 2022 to March 31, 2023 $ 224,730 net of all applicable taxes and charges $ 253,945 including all applicable taxes and charges $ 228,685 net of HST recoveries Option Year 4 - April 1, 2023 to March 31, 2024 $ 231,472 net of all applicable taxes and charges $ 261,564 including all applicable taxes and charges $ 235,546 net of HST recoveries The total potential cost to the City including all Option Years is $1,111,094 net of HST recoveries. The total potential award including all Option Years is $1,233,821 including all applicable taxes and charges and $1,091,877 net of all taxes and charges. Schedule C - Rafat General Contractor Inc. Contract Award Value: $ 55,220 net of all applicable taxes and charges $ 62,399 including all applicable taxes and charges $ 56,192 net of HST recoveries Contract is expected to start on date of award and end on March 31, 2020. Option Year 1 - April 1, 2020 to March 31, 2021 $ 56,877 net of all applicable taxes and charges $ 64,271 including all applicable taxes and charges $ 57,878 net of HST recoveries Option Year 2 - April 1, 2021 to March 31, 2022 $ 58,583 net of all applicable taxes and charges $ 66,199 including all applicable taxes and charges $ 59,614 net of HST recoveries Option Year 3 - April 1, 2022 to March 31, 2023 $ 60,340 net of all applicable taxes and charges $ 68,185 including all applicable taxes and charges $ 61,402 net of HST recoveries Option Year 4 - April 1, 2023 to March 31, 2024 $ 62,151 net of all applicable taxes and charges $ 70,230 including all applicable taxes and charges $ 63,244 net of HST recoveries The total potential cost to the City including all Option Years is $298,330 net of HST recoveries. The total potential award including all Option Years is $331,283 including all applicable taxes and charges and $293,170 net of all taxes and charges. The total potential award for all contracts, including all Option Years is $17,601,206 including all applicable taxes and charges and $15,576,287 net of all taxes. The total potential cost to the City for all awards is $15,850,430 net of HST recoveries. The above cost calculations for the Option Year reflects an estimated three percent increase as per the Consumer Price Index.
Staff recommendation as filed
The Chief Purchasing Officer recommends that the Bid Award Panel grant authority to award the following contract: Call Number: RFQ Number 6037-18-0218 Description: For the non-exclusive supply of all labour, materials, equipment, tools and supervision necessary to provide clean out of Catch Basins, holding tanks and interceptors including disposal of materials and debris as required at various locations throughout the City of Toronto for Facilities Management Division, the Solid Waste Management Services Division and Long Term Care Homes and Services Division from the date of award to March 31, 2020 with the option to renew the Contract for four (4) additional one (1) year periods. The Price Form contains three (3) Parts (Schedule A, Schedule B, and Schedule C) and is being awarded to the lowest bidder meeting specifications per Part. Should the option(s) be exercised then the General Manager of each respective Division will request the Chief Purchasing Officer to process the renewals under the same terms and conditions. Recommended Bidder: Rafat General Contractor Inc. (Schedule A) Rafat General Contractor Inc. (Schedule B) Rafat General Contractor Inc. (Schedule C) Contract Award Value: Schedule A - Rafat General Contractor Inc. $ 2,672,985 net of all applicable taxes and charges $ 3,020,473 including all applicable taxes and charges $ 2,720,030 net of HST recoveries Contract is expected to start on date of award and end on March 31, 2020. Option Year 1 - April 1, 2020 to March 31, 2021 $ 2,753,175 net of all applicable taxes and charges $ 3,111,087 including all applicable taxes and charges $ 2,801,630 net of HST recoveries Option Year 2 - April 1, 2021 to March 31, 2022 $ 2,835,770 net of all applicable taxes and charges $ 3,204,420 including all applicable taxes and charges $ 2,885,679 net of HST recoveries Option Year 3 - April 1, 2022 to March 31, 2023 $ 2,920,843 net of all applicable taxes and charges $ 3,300,552 including all applicable taxes and charges $ 2,972,250 net of HST recoveries Option Year 4 - April 1, 2023 to March 31, 2024 $ 3,008,468 net of all applicable taxes and charges $ 3,399,569 including all applicable taxes and charges $ 3,061,417 net of HST recoveries The total potential cost to the City including all Option Years is $14,441,006 net of HST recoveries. The total potential award including all Option Years is $16,036,102 including all applicable taxes and charges and $14,191,240 net of all taxes and charges. Schedule B - Rafat General Contractor Inc. Contract Award Value: $ 205,660 net of all applicable taxes and charges $ 232,396 including all applicable taxes and charges $ 209,280 net of HST recoveries Contract is expected to start on date of award and end on March 31, 2020. Option Year 1 - April 1, 2020 to March 31, 2021 $ 211,830 net of all applicable taxes and charges $ 239,368 including all applicable taxes and charges $ 215,558 net of HST recoveries Option Year 2 - April 1, 2021 to March 31, 2022 $ 218,185 net of all applicable taxes and charges $ 246,549 including all applicable taxes and charges $ 222,025 net of HST recoveries Option Year 3 - April 1, 2022 to March 31, 2023 $ 224,730 net of all applicable taxes and charges $ 253,945 including all applicable taxes and charges $ 228,685 net of HST recoveries Option Year 4 - April 1, 2023 to March 31, 2024 $ 231,472 net of all applicable taxes and charges $ 261,564 including all applicable taxes and charges $ 235,546 net of HST recoveries The total potential cost to the City including all Option Years is $1,111,094 net of HST recoveries. The total potential award including all Option Years is $1,233,821 including all applicable taxes and charges and $1,091,877 net of all taxes and charges. Schedule C - Rafat General Contractor Inc. Contract Award Value: $ 55,220 net of all applicable taxes and charges $ 62,399 including all applicable taxes and charges $ 56,192 net of HST recoveries Contract is expected to start on date of award and end on March 31, 2020. Option Year 1 - April 1, 2020 to March 31, 2021 $ 56,877 net of all applicable taxes and charges $ 64,271 including all applicable taxes and charges $ 57,878 net of HST recoveries Option Year 2 - April 1, 2021 to March 31, 2022 $ 58,583 net of all applicable taxes and charges $ 66,199 including all applicable taxes and charges $ 59,614 net of HST recoveries Option Year 3 - April 1, 2022 to March 31, 2023 $ 60,340 net of all applicable taxes and charges $ 68,185 including all applicable taxes and charges $ 61,402 net of HST recoveries Option Year 4 - April 1, 2023 to March 31, 2024 $ 62,151 net of all applicable taxes and charges $ 70,230 including all applicable taxes and charges $ 63,244 net of HST recoveries The total potential cost to the City including all Option Years is $298,330 net of HST recoveries. The total potential award including all Option Years is $331,283 including all applicable taxes and charges and $293,170 net of all taxes and charges. The total potential award for all contracts, including all Option Years is $17,601,206 including all applicable taxes and charges and $15,576,287 net of all taxes. The total potential cost to the City for all awards is $15,850,430 net of HST recoveries. The above cost calculations for the Option Year reflects an estimated 3% increase as per the Consumer Price Index (CPI).
BA20.7adopted
Call Issued: January 17, 2019 Call Closed: February 12, 2019 Number of Addenda Issued: 2 (Two) Number of Bids: 1 (One) Table 2: Summary of Bids Received for Tender Call 11-2019 including bid price Bidder Bid Price (including H.S.T.) 1. Duron Ontario Ltd. $ 2,513,036 1 1 The scope of work has been adjusted as allowed for in the tender call document. The Bid listed under Contract Award Value on Page 1 is the adjusted bid.
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (March 27, 2019) from the Chief Purchasing Officer: Call Number: Tender Call 11-2019 Description: For the supply of all labour, materials, products, equipment, and supervision required to complete state of good repair works to the Westgrove Artificial Ice Rink at 15 Redgrave Drive, Toronto, on behalf of the Parks, Forestry and Recreation Division for the City of Toronto Recommended Bidder: Duron Ontario Ltd. Contract Award Value: $2,313,925 net of all applicable taxes and charges $2,614,736 including HST and all applicable charges $2,354,651 net of HST recoveries Contract is expected to start on date of award and end on December 31, 2019.
Staff recommendation as filed
The Chief Purchasing Officer recommends that the Bid Award Panel grant authority to award the following contract: Call Number: Tender Call No. 11-2019 Description: For the supply of all labour, materials, products, equipment, and supervision required to complete state of good repair works to the Westgrove Artificial Ice Rink at 15 Redgrave Drive, Toronto, on behalf of the Parks, Forestry and Recreation Division for the City of Toronto Recommended Bidder: Duron Ontario Ltd. Contract Award Value: $2,313,925 net of all applicable taxes and charges $2,614,736 including HST and all applicable charges $2,354,651 net of HST recoveries Contract is expected to start on date of award and end on December 31, 2019.
BA20.8adopted
Call Issued: February 6, 2019 Call Closed: March 14, 2019 Number of Addenda Issued: One (1) Number of Bids: Four (4) Table 2: Summary of Bids Received for Tender 56-2019 including bid price Bidder Bid Price (including H.S.T.) Duron Ontario Ltd. $1,279,555.50* Morosons Construction Ltd. $1,576,773.75* K.I.B Building Restoration Inc. $1,819,911.15 MJ Dixon Construction Limited $1,853,962.75* * Tender prices were corrected for mathematical errors. Purchasing and Materials Management has verified that the mathematical errors were corrected.
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (April 2, 2019) from the Chief Purchasing Officer: Call Number: Tender Call 56-2019 Description: Contract 19SWM-IDAM-01DI for Rooftop sloped glazing replacement and exterior window replacement and rehabilitation at Disco Road Transfer Station, 120 Disco Road. Recommended Bidder: Duron Ontario Ltd. Contract Award Value: $1,132,350 net of all applicable taxes and charges $1,279,556 including HST and all applicable charges $1,152,279 net of HST recoveries Contract is expected to start on date of award and end on November 1, 2019.
Staff recommendation as filed
The Chief Purchasing Officer recommends that the Bid Award Panel grant authority to award the following contract: Call Number: Tender Number 56-2019 Description: Contract No. 19SWM-IDAM-01DI for Rooftop sloped glazing replacement and exterior window replacement and rehabilitation at Disco Road Transfer Station, 120 Disco Road. Recommended Bidder: Duron Ontario Ltd. Contract Award Value: $1,132,350 net of all applicable taxes and charges $1,279,556 including HST and all applicable charges $1,152,279 net of HST recoveries Contract is expected to start on date of award and end on November 1, 2019.
BA20.9adopted
Call Issued: December 21, 2018 Call Closed: February 22, 2019 Number of Addenda Issued: Nine (9) Number of Bids: Two (2) Table 2: Summary of Bids Received for Tender Call 292-2018, including bid price Bidder Bid Price (excluding H.S.T) ASCO Construction (Toronto) Limited $15,983,000* Varcon Construction Corporation $29,971,080* * Tender Prices excluded $2,000,000 in Contingency Allowance now added to award
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (April 4, 2019) from the Chief Purchasing Officer: Call Number: Tender Call 292-2018; Contract 17ECS-MI-01DC Description: Construction services for sewer chamber modifications and other alterations for the Western Beaches Tunnel. The construction services include the supply of all materials, equipment and labour. Recommended Bidder or Proponent: ASCO Construction (Toronto) Limited Contract Award Value: $17,983,000 net of all applicable taxes and charges $20,320,790 including HST and all applicable charges $18,299,501 net of HST recoveries Contract is expected to start on date of award and end on June 30, 2020.
Staff recommendation as filed
The Chief Purchasing Officer recommends that the Bid Award Panel grant authority to award the following contract: Call Number: Tender Call No. 292-2018; Contract No. 17ECS-MI-01DC Description: Construction services for sewer chamber modifications and other alterations for the Western Beaches Tunnel. The construction services include the supply of all materials, equipment and labour. Recommended Bidder or Proponent: ASCO Construction (Toronto) Limited Contract Award Value: $17,983,000 net of all applicable taxes and charges $20,320,790 including HST and all applicable charges $18,299,501 net of HST recoveries Contract is expected to start on date of award and end on June 30, 2020.