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←Bid Award Panel · 2019-08-14 · 2019.BA39.8

The filed record

Award of Request for Quotation 0202-18-0343 to Mister Chemical Ltd. for the Non-Exclusive Supply and Delivery of Disposable Dining Supplies

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The decision

2019-08-14 · Bid Award Panel · adopted

As filed

The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (August 8, 2019) from the Chief Purchasing Officer: Call Number: Request for Quotation Number 0202-18-0343 Description: For the non-exclusive supply and delivery Disposable Dining Supplies to various Purchasing and Materials Management (Stores) locations from the date of award to July 31, 2020, with the option to renew the Contract for four (4) additional separate one (1) year periods at the sole discretion of the City and subject to budget approval(s).

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Should the option(s) be exercised, then the Manager of Materials Management and Stores will request the Director of Purchasing and Materials Management to process the renewals under the same terms and conditions. Recommended Bidder: Mister Chemical Ltd. Contract Award Value: $327,209 net of all applicable taxes and charges (including 25 percent for miscellaneous items) $369,746 including HST and all applicable charges $332,968 net of HST recoveries Contract is expected to start on date of award and end on July 31, 2020 Option Year 1 (August 1, 2020 to July 31, 2021) $337,026 net of all applicable taxes and charges (including 25 percent for miscellaneous items) $380,839 including all applicable taxes and charges $342,958 net of HST recoveries Option Year 2 (August 1, 2021 to July 31, 2022) $347,136 net of all applicable taxes and charges (including 25 percent for miscellaneous items) $392,264 including all applicable taxes and charges $353,246 net of HST recoveries Option Year 3 (August 1, 2022 to July 31, 2023) $357,551 net of all applicable taxes and charges (including 25 percent for miscellaneous items) $404,033 including all applicable taxes and charges $363,844 net of HST recoveries Option Year 4 (August 1, 2023 to July 31, 2024) $368,277 net of all applicable taxes and charges (including 25 percent for miscellaneous items) $416,153 including all applicable taxes and charges $374,759 net of HST recoveries The total potential contract award including all option years is $1,767,774 net of HST recoveries, $1,963,035 including all applicable taxes and charges and $1,737,199 net of all applicable taxes and charges. The above cost calculations for the option years reflect an estimated 3 percent increase in the Consumer Price Index (CPI).

On the agenda

As the city filed it

Call Issued: November 13, 2018 Call Closed: December 13, 2018 Number of Addenda Issued: 2 Number of Bids: Three (3) Table 2: Summary of Bids Received for Request for Quotation 0202-18-0343 including bid price Bidder Name Bid Price (including 25 percent Miscellaneous and H.S.T.) Mister Chemical Ltd $327,209 Gordon Food Service (GFS) $454,427 InOut Cash and Carry Non-Compliant* Extended prices were corrected for mathematical errors.

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Purchasing and Materials Management has verified that the mathematical errors were corrected. * Bidder was found non-compliant upon evaluation.

Staff recommended

The Chief Purchasing Officer recommends that the Bid Award Panel grant authority to award the following contract: Call Number: Request for Quotation Number 0202-18-0343 Description: For the non-exclusive supply and delivery Disposable Dining Supplies to various Purchasing and Materials Management (Stores) locations from the date of award to July 31, 2020, with the option to renew the Contract for four (4) additional separate one (1) year periods at the sole discretion of the City and subject to budget approval(s).

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Should the option(s) be exercised, then the Manager of Materials Management and Stores will request the Director of Purchasing and Materials Management to process the renewals under the same terms and conditions. Recommended Bidder: Mister Chemical Ltd. Contract Award Value: $327,209 net of all applicable taxes and charges (including 25 percent for miscellaneous items) $369,746 including HST and all applicable charges $332,968 net of HST recoveries Contract is expected to start on date of award and end on July 31, 2020 Option Year 1 (August 1, 2020 to July 31, 2021) $337,026 net of all applicable taxes and charges (including 25 percent for miscellaneous items) $380,839 including all applicable taxes and charges $342,958 net of HST recoveries Option Year 2 (August 1, 2021 to July 31, 2022) $347,136 net of all applicable taxes and charges (including 25 percent for miscellaneous items) $392,264 including all applicable taxes and charges $353,246 net of HST recoveries Option Year 3 (August 1, 2022 to July 31, 2023) $357,551 net of all applicable taxes and charges (including 25 percent for miscellaneous items) $404,033 including all applicable taxes and charges $363,844 net of HST recoveries Option Year 4 (August 1, 2023 to July 31, 2024) $368,277 net of all applicable taxes and charges (including 25 percent for miscellaneous items) $416,153 including all applicable taxes and charges $374,759 net of HST recoveries The total potential contract award including all option years is $1,767,774 net of HST recoveries, $1,963,035 including all applicable taxes and charges and $1,737,199 net of all applicable taxes and charges. The above cost calculations for the option years reflect an estimated 3 percent increase in the Consumer Price Index (CPI).

    On the record

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