Award of Request for Quotation 6113-19-0147 to Downtown Auto Group for the Supply and Delivery of Twenty Four Trucks Cab and Chassis in Various Configurations

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The decision

2019-09-11 · Bid Award Panel · adopted

As filed

The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (September 5, 2019) from the Chief Purchasing Officer: Call Number: Request for Quotation No. 6113-19-0147 Description: For the Supply and Delivery of Twenty Four (24) Trucks Cab and Chassis in various configurations. Upon Award of this Request for Quotation, the Vendor and the City will have a Contract from date of award for a period of four (4) years, all in accordance with the terms, conditions, and specifications contained in this Request for Quotation and any applicable City policy.

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Recommended Contractor: Downtown Auto Group Contract Award Value (2019-2023) $12,358,068 net of all applicable taxes and charges $13,964,616 including all applicable taxes and charges $12,575,570 net of HST recoveries The total potential contract award identified in this report for the full term is $12,358,068 net of all applicable taxes and charges, and $13,964,616 including all applicable taxes and charges. Contract is expected to start on date of award and end on August 31, 2023.

On the agenda

As the city filed it

Call Issued: May 17, 2019 Call Closed: June 18, 2019 Number of Addenda Issued: Two (2) Number of Bids: Four (4) Table 2: Summary of Bids Received for Request for Quotation No. 6113-19-0147 including bid price No. Firm Name Bid Price (excluding H.S.T.) 1 Downtown Auto Group $2,035,503 4 Heritage Ford Sales Ltd. $2,066,882 2 East Court Ford Lincoln Ltd. $2,100,856 3 Donway Ford Sales Ltd. $2,161,740 **The amounts expressed in Table 2 above are for the Initial Year of Twenty-three (23) units.

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An additional unit was added during the recommendation stage to increase the total of units to twenty-four (24).

Staff recommended

The Chief Purchasing Officer recommends that the Bid Award Panel grant authority to award the following contract: Call Number: Request for Quotation No. 6113-19-0147 Description: For the Supply and Delivery of Twenty Four (24) Trucks Cab and Chassis in various configurations. Upon Award of this Request for Quotation, the Vendor and the City will have a Contract from date of award for a period of four (4) years, all in accordance with the terms, conditions, and specifications contained in this Request for Quotation and any applicable City policy.

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On the record

The item as the City filed it