Bid Award Panel
The full agenda, as filed
All 3 items in the clerk’s order. Each carries the city’s own words: the staff recommendation, what the body decided, and its status. Nothing below is written by us.
BA43.1adopted
Call Issued: June 18, 2019 Call Closed: July 23, 2019 Number of Addenda Issued: Three (3) Number of Bids: One (1) Table 2: Summary of Bids Received for Request for Quotation 4306-19-5036 including bid price Bidder Name Bid Price (excluding H.S.T.) Cimco Refrigeration, Division of Toromont Industries Ltd. $888,695
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (September 4, 2019) from the Chief Purchasing Officer: Call Number: Request for Quotation No. 4306-19-5036 Description: For the non-exclusive supply of all labour, equipment and material necessary to provide a Refrigeration Service programme, to maintain existing indoor/outdoor ice-making refrigeration equipment located in various arenas in North York District, as required by the Parks, Forestry and Recreation Division from the date of award to July 31, 2020, with the option to renew the contract for additional two (2) separate one (1) year periods at the sole discretion of the City and subject to budget approval(s). Recommended Bidder Cimco Refrigeration, Division of Toromont Industries Ltd. Contract Award Value: $888,695 net of all applicable taxes and charges $1,004,225 including HST and all applicable charges $904,336 net of HST recoveries Contract is expected to start on the date of award and end on July 31, 2020 Option: Year 1 $915,356 net of all applicable taxes and charges $1,034,352 including HST and all applicable charges $931,466 net of HST recoveries Option: Year 2 $942,817 net of all applicable taxes and charges $1,065,383 including HST and all applicable charges $959,411 net of HST recoveries The total potential contract award including all option years is $2,746,868.00 net of all applicable taxes and charges, and $3,103,960.00 including HST and all applicable charges. The total potential cost to the City including all option years is $2,795,213 net of HST recoveries.
Staff recommendation as filed
The Chief Purchasing Officer recommends that the Bid Award Panel grant authority to award the following contract: Call Number: Request for Quotation No. 4306-19-5036 Description: For the non-exclusive supply of all labour, equipment and material necessary to provide a Refrigeration Service programme, to maintain existing indoor/outdoor ice-making refrigeration equipment located in various arenas in North York District, as required by the Parks, Forestry and Recreation Division from the date of award to July 31, 2020, with the option to renew the contract for additional two (2) separate one (1) year periods at the sole discretion of the City and subject to budget approval(s). Recommended Bidder: Cimco Refrigeration, Division of Toromont Industries Ltd. Contract Award Value: $888,695 net of all applicable taxes and charges $1,004,225 including HST and all applicable charges $904,336 net of HST recoveries Contract is expected to start on the date of award and end on July 31, 2020 Option: Year 1 $915,356 net of all applicable taxes and charges $1,034,352 including HST and all applicable charges $931,466 net of HST recoveries Option: Year 2 $942,817 net of all applicable taxes and charges $1,065,383 including HST and all applicable charges $959,411 net of HST recoveries The total potential contract award including all option years is $2,746,868.00 net of all applicable taxes and charges, and $3,103,960.00 including HST and all applicable charges. The total potential cost to the City including all option years is $2,795,213 net of HST recoveries.
BA43.2adopted
Call Issued: May 17, 2019 Call Closed: June 18, 2019 Number of Addenda Issued: Two (2) Number of Bids: Four (4) Table 2: Summary of Bids Received for Request for Quotation No. 6113-19-0147 including bid price No. Firm Name Bid Price (excluding H.S.T.) 1 Downtown Auto Group $2,035,503 4 Heritage Ford Sales Ltd. $2,066,882 2 East Court Ford Lincoln Ltd. $2,100,856 3 Donway Ford Sales Ltd. $2,161,740 **The amounts expressed in Table 2 above are for the Initial Year of Twenty-three (23) units. An additional unit was added during the recommendation stage to increase the total of units to twenty-four (24).
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (September 5, 2019) from the Chief Purchasing Officer: Call Number: Request for Quotation No. 6113-19-0147 Description: For the Supply and Delivery of Twenty Four (24) Trucks Cab and Chassis in various configurations. Upon Award of this Request for Quotation, the Vendor and the City will have a Contract from date of award for a period of four (4) years, all in accordance with the terms, conditions, and specifications contained in this Request for Quotation and any applicable City policy. Recommended Contractor: Downtown Auto Group Contract Award Value (2019-2023) $12,358,068 net of all applicable taxes and charges $13,964,616 including all applicable taxes and charges $12,575,570 net of HST recoveries The total potential contract award identified in this report for the full term is $12,358,068 net of all applicable taxes and charges, and $13,964,616 including all applicable taxes and charges. Contract is expected to start on date of award and end on August 31, 2023.
Staff recommendation as filed
The Chief Purchasing Officer recommends that the Bid Award Panel grant authority to award the following contract: Call Number: Request for Quotation No. 6113-19-0147 Description: For the Supply and Delivery of Twenty Four (24) Trucks Cab and Chassis in various configurations. Upon Award of this Request for Quotation, the Vendor and the City will have a Contract from date of award for a period of four (4) years, all in accordance with the terms, conditions, and specifications contained in this Request for Quotation and any applicable City policy. Recommended Contractor: Downtown Auto Group Contract Award Value (2019-2023) $12,358,068 net of all applicable taxes and charges $13,964,616 including all applicable taxes and charges $12,575,570 net of HST recoveries The total potential contract award identified in this report for the full term is $12,358,068 net of all applicable taxes and charges, and $13,964,616 including all applicable taxes and charges. Contract is expected to start on date of award and end on August 31, 2023.
BA43.3adopted
Call Issued: April 8, 2019 Call Closed: May 14, 2019 Number of Addenda Issued: Four (4) Number of Bids: Eleven (11) Table 2: Summary of Proposals Received for Request for Proposal 9118-19-5018: Proponent Name Architecture49 Inc. 1 CS&P Architects Inc. Diamond and Schmitt Architects Incorporated Enform Architects Inc. 3 GEC Architecture (with LGA Architecture Partners) HCMA Architecture + Design (with IBI Group) MacLennan Jaunkalns Miller Architects Ltd. Norr Architects & Engineers Ltd. (with Taylor_Smyth) RDH Architects Inc. (with Shoalts + Zabacl Architects) WGD Architects Inc. (with Cool Earth Arch. and VDA Arch.) 1, 3 ZAS Architects Inc. 2 1/ Proposal Price was corrected for mathematical errors. Purchasing and Materials Management has verified that the mathematical errors were corrected. 2/ Proposal was found non-compliant with mandatory requirements. 3/ Proponent did not meet the minimum technical threshold to be considered for award. Range of Scores: Response scores (combined technical and fee scores, but without interview score) for the eight (8) Responses meeting the technical threshold to be considered ranged from 82.2 percent to 96.6 percent. Total scores for the four (4) Proponents interviewed (combined technical, fee and interview scores) ranged from 89.7 percent to 94.2 percent
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (August 29, 2019) from the Chief Purchasing Officer: Call Number: Request for Proposal 9118-19-5018 Description: For Professional Technical Services for provision of all architectural, engineering and administrative services for the design and construction contract administration required to construct the New Wabash Community Centre (Proposed Net Zero Energy Building) Recommended Bidder or Proponent: Diamond and Schmitt Architects Incorporated Contract Award Value: $3,112,001 net of all applicable taxes and charges $3,516,561 including HST and all applicable charges $3,166,772 net of HST recoveries Contract is expected to start on date of award and end on December 31, 2024.
Staff recommendation as filed
The Chief Purchasing Officer recommends that the Bid Award Panel grant authority to award the following contract: Call Number: Request for Proposal 9118-19-5018 Description: For Professional Technical Services for provision of all architectural, engineering and administrative services for the design and construction contract administration required to construct the New Wabash Community Centre (Proposed Net Zero Energy Building) Recommended Bidder or Proponent: Diamond and Schmitt Architects Incorporated Contract Award Value: $3,112,001 net of all applicable taxes and charges $3,516,561 including HST and all applicable charges $3,166,772 net of HST recoveries Contract is expected to start on date of award and end on December 31, 2024.