Award of Request for Proposal 9119-19-7110 to KPMG LLP for Toronto Building's Program Review and Cost Allocation Methodology Project

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The decision

2019-10-08 · Bid Award Panel · adopted

As filed

The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (October 2, 2019) from the Chief Purchasing Officer: Call Number: Request for Proposal Number 9119-19-7110 Description: The City of Toronto Building Division is looking for a consultant team to simultaneously undertake two related tasks. Task 1 is a comprehensive program review including the assessment, analysis, and development of recommendations for the Toronto Building Division.

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The program review will include a current-state assessment and analysis of Toronto Building's service areas, service levels and service delivery models. This vendor will develop recommendations for an appropriate organizational structure for Toronto Building, so that it has the ability to meet its short-term and long-term program objectives, establish best practices in meeting legislative requirements, and delivering on our mission and vision. Task 2 is a comprehensive review of Toronto Building's full cost model to establish and formalize a full cost allocation methodology and best practices in satisfying the requirements for the legislated Annual Report on Fees, and an assessment and advice on the need for reserve funds for stabilization and investment in service improvements, and the appropriate level of reserve funding. The term of contract will be from the date of award to August 31, 2020. Recommended Proponent: KPMG LLP Contract Award Value: $515,572 net of all applicable taxes and charges $582,596 including HST and all applicable charges $524,646 net of HST recoveries Contract is expected to start from the date of award and end in August 31, 2020.

On the agenda

As the city filed it

Call Issued: June 3, 2019 Call Closed: July 3, 2019 Number of Addenda Issued: None Number of Bids: Two (2) Table 2: Summary of Bids Received for Request for Proposal 9119-19-7110 including bid price Proponent Name Bid Price (including H.S.T.) KPMG LLP $582,596 Ernst & Young LLP ** **Proposals did not pass minimum technical threshold of 56.25 points in order for their cost information to be considered. This Request for Proposal used a two-envelope process.

Staff recommended

The Chief Purchasing Officer recommends that the Bid Award Panel grant authority to award the following contract: Call Number: Request for Proposal Number 9119-19-7110 Description: The City of Toronto Building Division is looking for a consultant team to simultaneously undertake two related tasks. Task 1 is a comprehensive program review including the assessment, analysis, and development of recommendations for the Toronto Building Division.

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On the record

The item as the City filed it