Bid Award Panel
The full agenda, as filed
All 5 items in the clerk’s order. Each carries the city’s own words: the staff recommendation, what the body decided, and its status. Nothing below is written by us.
BA48.1adopted
Call Issued: June 3, 2019 Call Closed: July 3, 2019 Number of Addenda Issued: None Number of Bids: Two (2) Table 2: Summary of Bids Received for Request for Proposal 9119-19-7110 including bid price Proponent Name Bid Price (including H.S.T.) KPMG LLP $582,596 Ernst & Young LLP ** **Proposals did not pass minimum technical threshold of 56.25 points in order for their cost information to be considered. This Request for Proposal used a two-envelope process.
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (October 2, 2019) from the Chief Purchasing Officer: Call Number: Request for Proposal Number 9119-19-7110 Description: The City of Toronto Building Division is looking for a consultant team to simultaneously undertake two related tasks. Task 1 is a comprehensive program review including the assessment, analysis, and development of recommendations for the Toronto Building Division. The program review will include a current-state assessment and analysis of Toronto Building's service areas, service levels and service delivery models. This vendor will develop recommendations for an appropriate organizational structure for Toronto Building, so that it has the ability to meet its short-term and long-term program objectives, establish best practices in meeting legislative requirements, and delivering on our mission and vision. Task 2 is a comprehensive review of Toronto Building's full cost model to establish and formalize a full cost allocation methodology and best practices in satisfying the requirements for the legislated Annual Report on Fees, and an assessment and advice on the need for reserve funds for stabilization and investment in service improvements, and the appropriate level of reserve funding. The term of contract will be from the date of award to August 31, 2020. Recommended Proponent: KPMG LLP Contract Award Value: $515,572 net of all applicable taxes and charges $582,596 including HST and all applicable charges $524,646 net of HST recoveries Contract is expected to start from the date of award and end in August 31, 2020.
Staff recommendation as filed
The Chief Purchasing Officer recommends that the Bid Award Panel grant authority to award the following contract: Call Number: Request for Proposal Number 9119-19-7110 Description: The City of Toronto Building Division is looking for a consultant team to simultaneously undertake two related tasks. Task 1 is a comprehensive program review including the assessment, analysis, and development of recommendations for the Toronto Building Division. The program review will include a current-state assessment and analysis of Toronto Building's service areas, service levels and service delivery models. This vendor will develop recommendations for an appropriate organizational structure for Toronto Building, so that it has the ability to meet its short-term and long-term program objectives, establish best practices in meeting legislative requirements, and delivering on our mission and vision. Task 2 is a comprehensive review of Toronto Building's full cost model to establish and formalize a full cost allocation methodology and best practices in satisfying the requirements for the legislated Annual Report on Fees, and an assessment and advice on the need for reserve funds for stabilization and investment in service improvements, and the appropriate level of reserve funding. The term of contract will be from the date of award to August 31, 2020. Recommended Proponent: KPMG LLP Contract Award Value: $515,572 net of all applicable taxes and charges $582,596 including HST and all applicable charges $524,646 net of HST recoveries Contract is expected to start from the date of award and end in August 31, 2020.
BA48.2adopted
Call Issued: June 24, 2019 Call Closed: August 9, 2019 Number of Addenda Issued: Two (2) Number of Bids: One (1) Table 2: Summary Bids Received for Request for Quotation 3723-19-0158 Bidder Name Evaluated Bid Price (excluding H.S.T.) Universal Field Supplies (Part A) Universal Field Supplies (Part B) $75,109 $74,998
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (October 3, 2019) from the Chief Purchasing Officer: Call Number: Request for Quotation Number 3723-19-0158 Description: For the non-exclusive supply, delivery, and warranty of various forestry supplies for the City of Toronto's Parks, Forestry and Recreation Division from the date of Award to August 31, 2020, with the option to renew the Contract for three (3) additional separate one (1) year periods. The Request for Quotation contains two (2) Price Forms, Part A and Part B being awarded to the bidder meeting specifications and providing the lowest total bid price per Part. Should the option(s) be exercised, then the General Manager of Parks, Forestry and Recreation will request the Chief Purchasing Officer to process the renewals under the same terms and conditions. Recommended Bidder: Universal Field Supplies (Part A and B) Contract Award Value: $152,764 net of all applicable taxes and charges (including 15 percent miscellaneous items) $172,623 including HST and all applicable charges $155,453 net of HST recoveries The contract is expected to start from the date of award to August 31, 2020. Option Year 1: September 1, 2020 - August 31, 2021 $157,347 net of all applicable taxes and charges $177,802 including HST and all applicable charges $160,116 net of HST recoveries Option Year 2: September 1, 2021 - August 31, 2022 $162,067 net of all applicable taxes and charges $183,136 including HST and all applicable charges $164,920 net of HST recoveries Option Year 3: September 1, 2022 - August 31, 2023 $166,929 net of all applicable taxes and charges $188,630 including HST and all applicable charges $169,867 net of HST recoveries The total potential award identified in this report including all option years is $639,108 net of all applicable taxes and charges, $722,192 including all applicable taxes and charges. The total potential cost to the City including all option years is $650,356 net of HST recoveries. The above cost calculations for the option years reflect an estimated 3 percent increase in the Consumer Price Index.
Staff recommendation as filed
The Chief Purchasing Officer recommends that the Bid Award Panel grant authority to award the following contracts: Call Number: Request for Quotation Number 3723-19-0158 Description: For the non-exclusive supply, delivery, and warranty of various forestry supplies for the City of Toronto's Parks, Forestry and Recreation Division from the date of Award to August 31, 2020, with the option to renew the Contract for three (3) additional separate one (1) year periods. The Request for Quotation contains two (2) Price Forms, Part A and Part B being awarded to the bidder meeting specifications and providing the lowest total bid price per Part. Should the option(s) be exercised, then the General Manager of Parks, Forestry and Recreation will request the Chief Purchasing Officer to process the renewals under the same terms and conditions. Recommended Bidder: Universal Field Supplies (Part A and B) Contract Award Value: $152,764 net of all applicable taxes and charges (including 15 percent miscellaneous items) $172,623 including HST and all applicable charges $155,453 net of HST recoveries The contract is expected to start from the date of award to August 31, 2020. Option Year 1: September 1, 2020 - August 31, 2021 $157,347 net of all applicable taxes and charges $177,802 including HST and all applicable charges $160,116 net of HST recoveries Option Year 2: September 1, 2021 - August 31, 2022 $162,067 net of all applicable taxes and charges $183,136 including HST and all applicable charges $164,920 net of HST recoveries Option Year 3: September 1, 2022 - August 31, 2023 $166,929 net of all applicable taxes and charges $188,630 including HST and all applicable charges $169,867 net of HST recoveries The total potential award identified in this report including all option years is $639,108 net of all applicable taxes and charges, $722,192 including all applicable taxes and charges. The total potential cost to the City including all option years is $650,356 net of HST recoveries. The above cost calculations for the option years reflect an estimated 3 percent increase in the Consumer Price Index.
BA48.3adopted
Call Issued: June 25, 2019 Call Closed: July 26, 2019 Number of Addenda Issued: Zero (0) Number of Bids: Six (6) Table 2: Summary Bids Received for Request or Quotation Doc 1842425691 Bidder Name Evaluated Bid Price (including H.S.T.) Part A Neil Vanderkruk Holdings Inc. Verbinnen's Nursery Ltd. Hortico Inc. Baker Forestry Services, Nursery and Consulting Uxbridge Nurseries Dutchmaster Nurseries Ltd. $97,327 (including 2 percent prompt payment) $100,427 (including 2 percent prompt payment) $104,975 $109,079 $121,685 (including 3 percent prompt payment) $120,181 Bidder Name Evaluated Bid Price (including H.S.T.) Part B: Neil Vanderkruk Holdings Inc Dutchmaster Nurseries Ltd Uxbridge Nurseries Baker Forestry Services, Nursery and Consulting Hortico Inc. Verbinnen's Nursery Ltd. $460,292 (including 2 percent prompt payment) $575,682 $732,935 (incl. 3 percent prompt payment) No Bid. No Bid No Bid Part C: Neil Vanderkruk Holdings Inc Items in section 7.3.2 4,18, 21, 24, 29, 31, 32, 33, 34, 35, 36, 37, 38 Uxbridge Nurseries Items in section 7.3.2 2, 3, 5, 6, 7, 9, 16, 17,19, 20, 22, 23, 25, 26, 27, 28, 30 Dutchmaster Nurseries Ltd Items in section 7.3.2 1, 8, 10, 11, 12, 13, 14, 15 Baker Forestry Services, Nursery and Consulting Hortico Inc. Verbinnen's Nursery Ltd. $188,173* $81,760* $24,946 No Bid No Bid No Bid *The amount above for Part C only does not include a prompt payment discount.
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (October 3, 2019) from the Chief Purchasing Officer: Call Number: Request for Quotation Doc 1842425691 Description: For the non-exclusive supply, delivery, and off-loading of various trees and shrubs for the City of Toronto's Parks, Forestry and Recreation Division from the date of Award for the period of one (1) year, with the option to renew the Contract for four (4) additional separate one (1) year periods. The Request for Quotation contains three (3) Price Forms. Part A and Part B are being awarded to the lowest bidder meeting specifications overall and Part C is being awarded to the lowest bidder meeting specifications per line item Should the option(s) be exercised, then the General Manager of Parks, Forestry and Recreation will request the Chief Purchasing Officer to process the renewals under the same terms and conditions. Recommended Bidder: Neil Vanderkruk Holdings Inc. Part A, Part B and Part C Line Items 7.3.2.4,18, 21, 24, 29, 31, 32, 33, 34, 35, 36, 37, 38 Contract Award Value: $770,574 net of all applicable taxes and charges (including 15 percent for miscellaneous items) $870,748 including HST and all applicable charges $784,136 net of HST recoveries The contract is expected to start on the date of award and end on October 4, 2020. Option Year 1: October 5, 2020 to October 4, 2021 $793,691 net of all applicable taxes and charges $896,871 including HST and all applicable charges $807,660 net of HST recoveries Option Year 2: October 5, 2021 to October 4, 2022 $817,502 net of all applicable taxes and charges $923,777 including HST and all applicable charges $831,890 net of HST recoveries Option Year 3: October 5, 2022 to October 4, 2023 $842,027 net of all applicable taxes and charges $951,490 including HST and all applicable charges $856,846 net of HST recoveries Option Year 4: October 5, 2023 to October 4, 2024 $867,287 net of all applicable taxes and charges $980,035 including HST and all applicable charges $882,552 net of HST recoveries The total potential award identified in this report including all option years is $4,091,080 net of all applicable taxes and charges, $4,622,920 including all applicable taxes and charges. The total potential cost to the City including all option years is $4,163,083 net of HST recoveries. The above cost calculations for the option years reflect an estimated 3 percent increase in the Consumer Price Index. Additionally: Dutchmaster Nurseries Ltd. is to receive a contract award for the line items they were lowest bidders meeting specification on, including all option years, in the total amount of $134,787 net of all applicable taxes and charges. Uxbridge Nurseries is to receive a contract award for the line items they were lowest bidders meeting specification on, including all option years, in the total amount of $441,758 net of all applicable taxes and charges, all in accordance with the Purchasing By-Law 195-8, Toronto Municipal Code Chapter 195 Article 8.1 - Authority to award.
Staff recommendation as filed
The Chief Purchasing Officer recommends that the Bid Award Panel grant authority to award the following contracts: Call Number: Request for Quotation Doc 1842425691 Description: For the non-exclusive supply, delivery, and off-loading of various trees and shrubs for the City of Toronto's Parks, Forestry and Recreation Division from the date of Award for the period of one (1) year, with the option to renew the Contract for four (4) additional separate one (1) year periods. The Request for Quotation contains three (3) Price Forms. Part A and Part B are being awarded to the lowest bidder meeting specifications overall and Part C is being awarded to the lowest bidder meeting specifications per line item Should the option(s) be exercised, then the General Manager of Parks, Forestry and Recreation will request the Chief Purchasing Officer to process the renewals under the same terms and conditions. Recommended Bidder: Neil Vanderkruk Holdings Inc. Part A, Part B and Part C Line Items 7.3.2.4,18, 21, 24, 29, 31, 32, 33, 34, 35, 36, 37, 38 Contract Award Value: $770,574 net of all applicable taxes and charges (including 15 percent for miscellaneous items) $870,748 including HST and all applicable charges $784,136 net of HST recoveries The contract is expected to start on the date of award and end on October 4, 2020. Option Year 1: October 5, 2020 to October 4, 2021 $793,691 net of all applicable taxes and charges $896,871 including HST and all applicable charges $807,660 net of HST recoveries Option Year 2: October 5, 2021 to October 4, 2022 $817,502 net of all applicable taxes and charges $923,777 including HST and all applicable charges $831,890 net of HST recoveries Option Year 3: October 5, 2022 to October 4, 2023 $842,027 net of all applicable taxes and charges $951,490 including HST and all applicable charges $856,846 net of HST recoveries Option Year 4: October 5, 2023 to October 4, 2024 $867,287 net of all applicable taxes and charges $980,035 including HST and all applicable charges $882,552 net of HST recoveries The total potential award identified in this report including all option years is $4,091,080 net of all applicable taxes and charges, $4,622,920 including all applicable taxes and charges. The total potential cost to the City including all option years is $4,163,083 net of HST recoveries. The above cost calculations for the option years reflect an estimated 3 percent increase in the Consumer Price Index. Additionally: Dutchmaster Nurseries Ltd. is to receive a contract award for the line items they were lowest bidders meeting specification on, including all option years, in the total amount of $134,787 net of all applicable taxes and charges. Uxbridge Nurseries is to receive a contract award for the line items they were lowest bidders meeting specification on, including all option years, in the total amount of $441,758 net of all applicable taxes and charges, all in accordance with the Purchasing By-Law 195-8, Toronto Municipal Code Chapter 195 Article 8.1 - Authority to award.
BA48.4adopted
Call Issued: August 16, 2019 Call Closed: September 18, 2019 Number of Addenda Issued: Three (3) Number of Bids: Five (5) Table 2: Summary of Bids Received for Tender Number Doc1914466835 including bid price Bidder Name Bid Price (Including H.S.T.) RENOKREW $1,207,797 Struct-Con Construction Ltd. $1,474,727 Anacond Contracting Inc. $1,378,110 M.J. Dixon Construction Limited $1,641,890 Joe Pace & Sons Contracting Inc. $2,429,500
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (October 3, 2019) from the Chief Purchasing Officer: Call Number: Tender Number Doc1914466835 Description: Phase 2 Renovation in the Existing Women's Shelter Located at 348 Davenport Road, Toronto. Recommended Bidder: RENOKREW Contract Award Value: $1,068,847 net of all applicable taxes and charges $1,207,797 including HST and all applicable charges $1,087,659 net of HST recoveries Contract is expected to start on date of award and end on May 31, 2020.
Staff recommendation as filed
The Chief Purchasing Officer recommends that the Bid Award Panel grant authority to award the following contract: Call Number: Tender Number Doc1914466835 Description: Phase 2 Renovation in the Existing Women's Shelter Located at 348 Davenport Road, Toronto. Recommended Bidder: RENOKREW Contract Award Value: $1,068,847 net of all applicable taxes and charges $1,207,797 including HST and all applicable charges $1,087,659 net of HST recoveries Contract is expected to start on date of award and end on May 31, 2020.
BA48.5adopted
Call Issued: July 22, 2019 Call Closed: August 13, 2019 Number of Addenda Issued: Two (2) Number of Bids: Seven (7) Table 2: Summary of Bids Received for Tender Call Number 188-2019 including bid price Bidder Name Bid Price (including H.S.T.) IL Duca Contracting Inc. $4,088,106 Midome Construction Services Ltd. $4,443,725 2489960 Ontario Inc. $4,513,611 * Sanscon Construction Ltd. $5,434,408 * GFL Infrastructure Group Inc. $5,159,758 * CRCE Construction Ltd. $6,069,879 * 614128 Ontario Ltd. o/a Trisan Construction $7,068,663 *Tender prices were corrected for mathematical errors. Purchasing and Materials Management has verified that the mathematical errors were corrected.
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (September 30, 2019) from the Chief Purchasing Officer: Call Number: Tender Call No. 188-2019, Contract No. 19ECS-TI-12LR. Description: Watermain and Substandard Water Service Replacement on Coulter Avenue and King George Road; Road Resurfacing on Baby Point Road, Baby Point Crescent, Baby Point Terrace, Fleur Place; Intersection modifications at Ryding Avenue/Cobalt Avenue and Kennedy Park Road/Margdon Road intersections. Recommended Bidder: IL Duca Contracting Inc. Contract Award Value: $3,617,793 net of all applicable taxes and charges $4,088,106 including HST and all applicable charges $3,681,466 net of HST recoveries Contract is expected to start ASAP and end on no later than December 31, 2019.
Staff recommendation as filed
Call Number: Tender Call No. 188-2019, Contract No. 19ECS-TI-12LR. Description: Watermain and Substandard Water Service Replacement on Coulter Avenue and King George Road; Road Resurfacing on Baby Point Road, Baby Point Crescent, Baby Point Terrace, Fleur Place; Intersection modifications at Ryding Avenue/Cobalt Avenue and Kennedy Park Road/Margdon Road intersections. Recommended Bidder: IL Duca Contracting Inc. Contract Award Value: $3,617,793 net of all applicable taxes and charges $4,088,106 including HST and all applicable charges $3,681,466 net of HST recoveries Contract is expected to start ASAP and end on no later than December 31, 2019.