Beanfield Centre Elevated Pedestrian Walkway Connecting Hotel X

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The decision

2019-10-24 · Board of Governors of Exhibition Place · adopted

As filed

The Board of Governors of Exhibition Place: 1. Approved the award of Contract No. EXP-19-085-98514 to EllisDon Civil Limited of Mississauga, Ontario for the construction of a pedestrian walkway connecting Beanfield Centre and Hotel X, along with all the related supplementary work in the amount of $4,365,534.00 excluding HST; this being the submitted tender price following the pre-qualification, and tendering of the project through Colliers Project Leaders Inc., the sub-consultant to our prime consultant NORR Limited.

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2. Amended the agreement with NORR Architects & Engineers Limited to extend their engagement for the construction, administration and project management of the final stage of the Pedestrian Walkway Connection under the terms and conditions detailed on page 5 of the report (October 22, 2019) from the Chief Executive Officer, Exhibition Place at an estimated cost of $161,150.00. 3. Adopted the Confidential Instructions to staff in Confidential Attachment 1 to the report (October 22, 2019) from the Chief Executive Officer, Exhibition Place. 4. Directed the Chief Executive Officer to work with the City Financial Planning Department to amend the 10-year 2020 - 2029 Capital Works Program Budget: a. to reallocate $1,403,000 from the Festival Plaza Storm Water Management Phase 1 project in 2020 to the Pedestrian Walkway project connecting Hotel X in 2020; b. to reallocate $1,169,000 from the Coliseum Phase 1 Roof Project in 2020 to the Pedestrian Walkway project connecting Hotel X in 2020; and c. as set out in Confidential Attachment 1 to the report (October 22, 2019) from the Chief Executive Officer, Exhibition Place. 5. Directed that Confidential Attachment 1 to the report (October 22, 2019) from the Chief Executive Officer, Exhibition Place be released publicly after completion of the project, at the discretion of the Chief Executive Officer.

On the agenda

As the city filed it

This report recommends approving a contract with EllisDon Civil Limited ("EllisDon") for the Beanfield Centre Elevated Pedestrian Walkway to Hotel X at the 2nd level across Newfoundland Drive. The Tender Pre-Qualification for this contract was issued on August 21, 2019 through Colliers Project Leaders Inc., and the Tender Call was issued on September 16, 2019 and closed on October 15, 2019. The recommendation is to award the contract to the bidder meeting experience and specifications within the modified budget.

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This report also proposes a further agreement with NORR Architects & Engineers Ltd. ("NORR Limited") to provide additional consultancy services to Exhibition Place for the construction of the Pedestrian Walkway Connection.

Staff recommended

The Chief Executive Officer recommends that: 1. The Board approve the award of Contract No. EXP-19-085-98514 to EllisDon Civil Limited of Mississauga, Ontario for the construction of a pedestrian walkway connecting Beanfield Centre and Hotel X, along with all the related supplementary work in the amount of $4,365,534.00 excluding HST; this being the submitted tender price following the pre-qualification, and tendering of the project through Colliers Project Leaders Inc., the sub-consultant to our prime consultant NORR Limited.

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2. The Board amend the agreement with NORR Architects & Engineers Limited to extend their engagement for the construction, administration and project management of the final stage of the Pedestrian Walkway Connection under the terms and conditions detailed on page 5 of this report at an estimated cost of $161,150.00. 3. The Board adopt the Confidential Instructions to staff in Confidential Attachment 1. 4. The Board direct the Chief Executive Officer to work with the City Financial Planning Department to amend the 10-year 2020 - 2029 Capital Works Program Budget: a. to reallocate $1,403,000 from the Festival Plaza Storm Water Management Phase 1 project in 2020 to the Pedestrian Walkway project connecting Hotel X in 2020; b. to reallocate $1,169,000 from the Coliseum Phase 1 Roof Project in 2020 to the Pedestrian Walkway project connecting Hotel X in 2020; and c. as set out in Confidential Attachment 1. 5. The Board direct that Confidential Attachment 1 to this report be released publicly after completion of the project, at the discretion of the Chief Executive Officer.

On the record

The item as the City filed it