The filed record
Award of Sourcewell Solicitation Number 032119-CAT to Toromont CAT for the Supply and Delivery of One (1) Caterpillar 973K Track Loader with Related Accessories, Attachments, and Supplies
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The decision
2020-10-21 · Bid Award Panel · adopted
As filed
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report October 15, 2020 from the Chief Procurement Officer: Solicitation Number: Sourcewell RFP Number 032119-CAT Description: Leveraging the Sourcewell Request for Proposal and Contract, Fleet Services will piggyback on the Contract with Caterpillar Inc., and issue a purchase order to their local dealer, Toromont CAT for non-exclusive supply and delivery of One (1) Track Loader with related accessories and attachments, with option to purchase an additional Two (2) units in 2021, Three (3) units in 2022 and Three (3) units in 2023, pending budget availability.
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Should the option year renewal be extended by Sourcewell for the final year, Fleet Services may purchase Three (3) units in 2024. The term of this contract is for Four (4) year with the option to extend for one (1) additional one-year term under the same terms and conditions from date of award to May 13, 2024. Recommended Supplier: Toromont CAT Potential Initial Contract Award Value (2020-2023) $6,964,597 net of all applicable taxes and charges $7,869,995 including all applicable taxes and charges $7,087,174 net of HST recoveries The contract is expected to start from date of award and expire on May 13, 2023. This contract may be extended for a fifth year at discretion of the Sourcewell to May 13, 2024. Optional Year Award Value (May 13, 2023 to May 13, 2024) $2,677,926 net of all applicable taxes and charges $3,026,056 including all applicable taxes and charges $2,725,058 net of HST recoveries Total Potential Contract Award Value (2020-2024) $9,642,523 net of all applicable taxes and charges $10,896,051 including HST and all applicable charges $9,812,232 net of HST recoveries The total potential contract award identified in this report for the full term including one optional term is $9,642,523 net of all taxes, and $10,896,051 including all applicable taxes and charges. The total potential cost to the City including optional term is $9,812,232 net of HST recoveries.
On the agenda
As the city filed it
Solicitation Issued: January 31, 2019 Solicitation Closed: March 21, 2019 Number of Addenda Issued: One (1) Number of Bids: Sixteen (16)
Staff recommended
The Chief Procurement Officer recommends that the Bid Award Panel grant authority to award the following contract: Solicitation Number: Sourcewell RFP Number 032119-CAT Description: Leveraging the Sourcewell Request for Proposal and Contract, Fleet Services will piggyback on the Contract with Caterpillar Inc., and issue a purchase order to their local dealer, Toromont CAT for non-exclusive supply and delivery of One (1) Track Loader with related accessories and attachments, with option to purchase an additional Two (2) units in 2021, Three (3) units in 2022 and Three (3) units in 2023, pending budget availability.
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Should the option year renewal be extended by Sourcewell for the final year, Fleet Services may purchase Three (3) units in 2024. The term of this contract is for Four (4) year with the option to extend for one (1) additional one-year term under the same terms and conditions from date of award to May 13, 2024. Recommended Supplier: Toromont CAT Potential Initial Contract Award Value (2020-2023) $6,964,597 net of all applicable taxes and charges $7,869,995 including all applicable taxes and charges $7,087,174 net of HST recoveries The contract is expected to start from date of award and expire on May 13, 2023. This contract may be extended for a fifth year at discretion of the Sourcewell to May 13, 2024. Optional Year Award Value (May 13, 2023 to May 13, 2024) $2,677,926 net of all applicable taxes and charges $3,026,056 including all applicable taxes and charges $2,725,058 net of HST recoveries Total Potential Contract Award Value (2020-2024) $9,642,523 net of all applicable taxes and charges $10,896,051 including HST and all applicable charges $9,812,232 net of HST recoveries The total potential contract award identified in this report for the full term including one optional term is $9,642,523 net of all taxes, and $10,896,051 including all applicable taxes and charges. The total potential cost to the City including optional term is $9,812,232 net of HST recoveries.
On the record
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