Bid Award Panel
The full agenda, as filed
All 3 items in the clerk’s order. Each carries the city’s own words: the staff recommendation, what the body decided, and its status. Nothing below is written by us.
BA107.1adopted
Solicitation Issued: May 13, 2020 Solicitation Closed: August 17, 2020 Number of Addenda Issued: Eight (8) Number of Bids: Nine (9) Table 2: Summary of Bids Received for Ariba Doc Number 2509644657 including bid price. Supplier Name Bid Price (Net of all taxes) Cambria Design Build Ltd. $3,716,000.00* ROSSCLAIR Contractor Inc. $4,178,700.00** Renokrew $4,181,859.00 Anacond Contracting Inc. $4,334,875.00** Pegah Construction Ltd. $4,386,305.00 Joe Pace & Sons Contracting Inc. $4,430,000.00 Struct-Con Construction Ltd. $4,441,592.00 BDA Inc. $4,792,400.00 Duron Ontario Ltd. $4,990,100.00 * Pursuant to the Request for Tender document the contract award value includes contingency. ** Non-compliant did not meet mandatory requirements of call.
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report September 1, 2020 from the Chief Procurement Officer: Solicitation Number: Request for Tender, Ariba Doc Number 2509644657 Description: For Interior Building Renovations and AODA Compliance Fire Preservation Office, 3 Dohme Avenue, Toronto. Recommended Supplier: Cambria Design Build Limited Contract Award Value: $4,466,000 net of all applicable taxes and charges $5,046,580 including HST and all applicable charges $4,544,602 net of HST recoveries Contract is expected to start on date of award and end on November 30, 2021.
Staff recommendation as filed
The Chief Procurement Officer recommends that the Bid Award Panel grant authority to award the following contract: Solicitation Number: Request for Tender, Ariba Doc Number 2509644657 Description: For Interior Building Renovations and AODA Compliance Fire Preservation Office, 3 Dohme Avenue, Toronto. Recommended Supplier: Cambria Design Build Limited Contract Award Value: $4,466,000 net of all applicable taxes and charges $5,046,580 including HST and all applicable charges $4,544,602 net of HST recoveries Contract is expected to start on date of award and end on November 30, 2021.
BA107.2adopted
Solicitation Issued: January 31, 2019 Solicitation Closed: March 21, 2019 Number of Addenda Issued: One (1) Number of Bids: Sixteen (16)
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report October 15, 2020 from the Chief Procurement Officer: Solicitation Number: Sourcewell RFP Number 032119-CAT Description: Leveraging the Sourcewell Request for Proposal and Contract, Fleet Services will piggyback on the Contract with Caterpillar Inc., and issue a purchase order to their local dealer, Toromont CAT for non-exclusive supply and delivery of One (1) Track Loader with related accessories and attachments, with option to purchase an additional Two (2) units in 2021, Three (3) units in 2022 and Three (3) units in 2023, pending budget availability. Should the option year renewal be extended by Sourcewell for the final year, Fleet Services may purchase Three (3) units in 2024. The term of this contract is for Four (4) year with the option to extend for one (1) additional one-year term under the same terms and conditions from date of award to May 13, 2024. Recommended Supplier: Toromont CAT Potential Initial Contract Award Value (2020-2023) $6,964,597 net of all applicable taxes and charges $7,869,995 including all applicable taxes and charges $7,087,174 net of HST recoveries The contract is expected to start from date of award and expire on May 13, 2023. This contract may be extended for a fifth year at discretion of the Sourcewell to May 13, 2024. Optional Year Award Value (May 13, 2023 to May 13, 2024) $2,677,926 net of all applicable taxes and charges $3,026,056 including all applicable taxes and charges $2,725,058 net of HST recoveries Total Potential Contract Award Value (2020-2024) $9,642,523 net of all applicable taxes and charges $10,896,051 including HST and all applicable charges $9,812,232 net of HST recoveries The total potential contract award identified in this report for the full term including one optional term is $9,642,523 net of all taxes, and $10,896,051 including all applicable taxes and charges. The total potential cost to the City including optional term is $9,812,232 net of HST recoveries.
Staff recommendation as filed
The Chief Procurement Officer recommends that the Bid Award Panel grant authority to award the following contract: Solicitation Number: Sourcewell RFP Number 032119-CAT Description: Leveraging the Sourcewell Request for Proposal and Contract, Fleet Services will piggyback on the Contract with Caterpillar Inc., and issue a purchase order to their local dealer, Toromont CAT for non-exclusive supply and delivery of One (1) Track Loader with related accessories and attachments, with option to purchase an additional Two (2) units in 2021, Three (3) units in 2022 and Three (3) units in 2023, pending budget availability. Should the option year renewal be extended by Sourcewell for the final year, Fleet Services may purchase Three (3) units in 2024. The term of this contract is for Four (4) year with the option to extend for one (1) additional one-year term under the same terms and conditions from date of award to May 13, 2024. Recommended Supplier: Toromont CAT Potential Initial Contract Award Value (2020-2023) $6,964,597 net of all applicable taxes and charges $7,869,995 including all applicable taxes and charges $7,087,174 net of HST recoveries The contract is expected to start from date of award and expire on May 13, 2023. This contract may be extended for a fifth year at discretion of the Sourcewell to May 13, 2024. Optional Year Award Value (May 13, 2023 to May 13, 2024) $2,677,926 net of all applicable taxes and charges $3,026,056 including all applicable taxes and charges $2,725,058 net of HST recoveries Total Potential Contract Award Value (2020-2024) $9,642,523 net of all applicable taxes and charges $10,896,051 including HST and all applicable charges $9,812,232 net of HST recoveries The total potential contract award identified in this report for the full term including one optional term is $9,642,523 net of all taxes, and $10,896,051 including all applicable taxes and charges. The total potential cost to the City including optional term is $9,812,232 net of HST recoveries.
BA107.3adopted
Solicitation Issued: September 19, 2019 Solicitation Closed: November 7, 2019 Number of Addenda Issued: Three (3) Number of Bids: Six (6)
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report October 15, 2020 from the Chief Procurement Officer: Solicitation Number: Sourcewell RFP Number 110719-JDC Description: Leveraging from Sourcewell request for Proposal (RFP) Number 110719-JDC with Deere and Company and issue a Contract to their local dealer Green Tractors Inc., for the non-exclusive supply and delivery of agricultural tractors and equipment, including warranty and non-warranty parts and services from the date of award to December 30, 2023, with the option to renew the contract for one (1) additional optional year from December 31, 2023 to December 30, 2024 under the same terms and conditions. Recommended Supplier: Green Tractors Inc. Contract Award Value: $7,419,101 net of all applicable taxes and charges $8,383,584 including HST and all applicable charges $7,549,677 net of HST recoveries Contract is expected to start on the date of award and end on December 30, 2023. Option Year One: December 31, 2023 to December 30, 2024 $1,507,208 net of all applicable taxes and charges $1,703,145 including HST and all applicable charges $1,533,735 net of HST recoveries The total potential contract award identified in this report including the optional period is $10,086,730 including all applicable taxes and charges. The total potential cost to the City including the optional period is $9,083,413 net of HST recoveries.
Staff recommendation as filed
The Chief Procurement Officer recommends that the Bid Award Panel grant authority to award the following contract: Solicitation Number: Sourcewell RFP Number 110719-JDC Description: Leveraging from Sourcewell request for Proposal (RFP) Number 110719-JDC with Deere and Company and issue a Contract to their local dealer Green Tractors Inc., for the non-exclusive supply and delivery of agricultural tractors and equipment, including warranty and non-warranty parts and services from the date of award to December 30, 2023, with the option to renew the contract for one (1) additional optional year from December 31, 2023 to December 30, 2024 under the same terms and conditions. Recommended Supplier: Green Tractors Inc. Contract Award Value: $7,419,101 net of all applicable taxes and charges $8,383,584 including HST and all applicable charges $7,549,677 net of HST recoveries Contract is expected to start on the date of award and end on December 30, 2023. Option Year One: December 31, 2023 to December 30, 2024 $1,507,208 net of all applicable taxes and charges $1,703,145 including HST and all applicable charges $1,533,735 net of HST recoveries The total potential contract award identified in this report including the optional period is $10,086,730 including all applicable taxes and charges. The total potential cost to the City including the optional period is $9,083,413 net of HST recoveries.