The filed record
Award of Ariba Doc Number 1922575531 to Westport Manufacturing Co. Ltd. for the Drapes and Privacy Curtains for Seniors Services and Long-Term Care
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The decision
2020-12-30 · Bid Award Panel · adopted
As filed
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report ( December 23, 2020) from the Chief Procurement Officer: Solicitation Number: Request for Quotation (RFQ) Number 1922575531 Description: For the non-exclusive supply, delivery, installation, warranty of drapes and privacy curtains for the City of Toronto's Long Term Care Homes and Services Division for a period of one (1) year with the option to renew the Contract for four (4) additional separate one (1) year periods.
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Should the option period(s) be exercised then the General Manager of Seniors Services and Long-Term Care will request the Chief Procurement Officer to process the renewals under the same terms and conditions. Recommended Supplier: Westport Manufacturing Co. Ltd. Contract Award Value: $2,673,545 net of all applicable taxes and charges $3,021,106 including HST and all applicable charges $2,720,599 net of HST recoveries Contract is expected to start on January 1, 2021 and end on December 31, 2021. Option Year 1 (January 1, 2022 to December 31, 2022) $2,753,751 net of all applicable taxes and charges $3,111,739 including HST and all applicable charges $2,802,217 net of HST recoveries Option Year 2 (January 1, 2023 to December 31, 2023) $2,836,364 net of all applicable taxes and charges $3,205,091 including HST and all applicable charges $2,886,284 net of HST recoveries Option Year 3 (January 1, 2024 to December 31, 2024) $2,921,455 net of all applicable taxes and charges $3,301,244 including HST and all applicable charges $2,972,872 net of HST recoveries Option Year 4 (January 1, 2025 to December 31, 2025) $3,009,098 net of all applicable taxes and charges $3,400,281 including HST and all applicable charges $3,062,058 net of HST recoveries The total potential contract award identified in this report is $16,039,460 including all applicable taxes and charges and $14,194,212 net of all applicable taxes and charges. The total potential cost to the City including all option years is $14,444,030 net of HST recoveries The above cost calculations for the Option Years reflect an estimated 3 percent increase as per the Consumer Price Index (CPI).
On the agenda
As the city filed it
Solicitation Issued: December 4, 2019 Solicitation Closed: January 24, 2020 Number of Addenda Issued: Five (5) Number of Bids: Two (2) Table 2: Summary of Bids Received including bid price Supplier Name Bid Price* (including H.S.T.) Stevans Sales and Marketing Inc.** $ 1,577,242.70 Westport Manufacturing $ 3,021,105.53 *Adjusted Bid prices based on quantities reduced by 40 percent due to Divisional operational and budget requirements. **Non-Compliant.
Staff recommended
The Chief Procurement Officer recommends that the Bid Award Panel grant authority to award the following contract: Solicitation Number: Request for Quotation (RFQ) No. 1922575531 Description: For the non-exclusive supply, delivery, installation, warranty of drapes and privacy curtains for the City of Toronto's Long Term Care Homes and Services Division for a period of one (1) year with the option to renew the Contract for four (4) additional separate one (1) year periods.
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Should the option period(s) be exercised then the General Manager of Seniors Services and Long-Term Care will request the Chief Procurement Officer to process the renewals under the same terms and conditions. Recommended Supplier: Westport Manufacturing Co. Ltd. Contract Award Value: $2,673,545 net of all applicable taxes and charges $3,021,106 including HST and all applicable charges $2,720,599 net of HST recoveries Contract is expected to start on January 1, 2021 and end on December 31, 2021. Option Year 1 (January 1, 2022 to December 31, 2022) $2,753,751 net of all applicable taxes and charges $3,111,739 including HST and all applicable charges $2,802,217 net of HST recoveries Option Year 2 (January 1, 2023 to December 31, 2023) $2,836,364 net of all applicable taxes and charges $3,205,091 including HST and all applicable charges $2,886,284 net of HST recoveries Option Year 3 (January 1, 2024 to December 31, 2024) $2,921,455 net of all applicable taxes and charges $3,301,244 including HST and all applicable charges $2,972,872 net of HST recoveries Option Year 4 (January 1, 2025 to December 31, 2025) $3,009,098 net of all applicable taxes and charges $3,400,281 including HST and all applicable charges $3,062,058 net of HST recoveries The total potential contract award identified in this report is $16,039,460 including all applicable taxes and charges and $14,194,212 net of all applicable taxes and charges. The total potential cost to the City including all option years is $14,444,030 net of HST recoveries The above cost calculations for the Option Years reflect an estimated 3 percent increase as per the Consumer Price Index (CPI).
On the record
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