Award of Ariba Doc Number 2472492351 to Trimble Europe B.V. for the Purchase and Implementation of Trimble Unity as Mobile Solution for Toronto Water

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The decision

2020-12-30 · Bid Award Panel · adopted

As filed

The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report ( December 21, 2020) from the Chief Procurement Officer: Solicitation Number: Request for Proposals Number Doc 2472492351 Description: Purchase includes the cloud implementation of the Trimble Unity Mobile Solution, 2 years of License Subscriptions including Maintenance and Support, and 3 additional option years of License Subscriptions including Maintenance and Support.

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Should the option(s) be exercised, then the Toronto Water General Manager will request the Chief Procurement Officer to process the renewals under the same terms and conditions. Recommended Supplier: Trimble Europe B.V. Contract Award Value: From Date of Award to December 31, 2022 $2,855,533 net of all applicable taxes and charges $3,226,753 including HST and all applicable charges $2,905,791 net of HST recoveries Option Period 1 - January 1, 2022 to December 31, 2023 $318,388 net of all applicable taxes and charges $359,779 including HST and all applicable charges $323,992 net of HST recoveries Option Period 2 - January 1, 2023 to December 31, 2024 $318,388 net of all applicable taxes and charges $359,779 including HST and all applicable charges $323,992 net of HST recoveries Option Period 3 - January 1, 2024 to December 31, 2025 $318,388 net of all applicable taxes and charges $359,779 including HST and all applicable charges $323,992 net of HST recoveries The total potential contract award value identified in this report including the additional option periods is $3,810,697 net of all applicable taxes and charges, $4,306,090 including all applicable taxes and charges. The total potential cost to the City the including option years is $3,877,767 net of HST recoveries.

On the agenda

As the city filed it

Solicitation Issued: June 19, 2020 Solicitation Closed: July 27, 2020 Number of Addenda Issued: Three (3) Number of Bids: Seven (7) Table 2: Summary of Proposals Received Supplier Name Clevest Solutions Inc. eCrystal WebSoft Inc.* VertiGIS North America Ltd. o/a Latitude Geographics** Prometheus Group Enterprises LLC* Trimble Europe B.V. Wipro Solutions Canada Ltd.* umlaut group Inc.** * Supplier was found non-compliant with the mandatory requirements. ** Supplier did not meet the minimum technical requirement.

Staff recommended

The Chief Procurement Officer recommends that the Bid Award Panel grant authority to award the following contract: Solicitation Number: Request for Proposals No. Doc2472492351 Description: Purchase includes the cloud implementation of the Trimble Unity Mobile Solution, 2 years of License Subscriptions including Maintenance and Support, and 3 additional option years of License Subscriptions including Maintenance and Support.

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On the record

The item as the City filed it