Bid Award Panel
The full agenda, as filed
All 3 items in the clerk’s order. Each carries the city’s own words: the staff recommendation, what the body decided, and its status. Nothing below is written by us.
BA116.1adopted
Solicitation Issued: December 4, 2019 Solicitation Closed: January 24, 2020 Number of Addenda Issued: Five (5) Number of Bids: Two (2) Table 2: Summary of Bids Received including bid price Supplier Name Bid Price* (including H.S.T.) Stevans Sales and Marketing Inc.** $ 1,577,242.70 Westport Manufacturing $ 3,021,105.53 *Adjusted Bid prices based on quantities reduced by 40 percent due to Divisional operational and budget requirements. **Non-Compliant.
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report ( December 23, 2020) from the Chief Procurement Officer: Solicitation Number: Request for Quotation (RFQ) Number 1922575531 Description: For the non-exclusive supply, delivery, installation, warranty of drapes and privacy curtains for the City of Toronto's Long Term Care Homes and Services Division for a period of one (1) year with the option to renew the Contract for four (4) additional separate one (1) year periods. Should the option period(s) be exercised then the General Manager of Seniors Services and Long-Term Care will request the Chief Procurement Officer to process the renewals under the same terms and conditions. Recommended Supplier: Westport Manufacturing Co. Ltd. Contract Award Value: $2,673,545 net of all applicable taxes and charges $3,021,106 including HST and all applicable charges $2,720,599 net of HST recoveries Contract is expected to start on January 1, 2021 and end on December 31, 2021. Option Year 1 (January 1, 2022 to December 31, 2022) $2,753,751 net of all applicable taxes and charges $3,111,739 including HST and all applicable charges $2,802,217 net of HST recoveries Option Year 2 (January 1, 2023 to December 31, 2023) $2,836,364 net of all applicable taxes and charges $3,205,091 including HST and all applicable charges $2,886,284 net of HST recoveries Option Year 3 (January 1, 2024 to December 31, 2024) $2,921,455 net of all applicable taxes and charges $3,301,244 including HST and all applicable charges $2,972,872 net of HST recoveries Option Year 4 (January 1, 2025 to December 31, 2025) $3,009,098 net of all applicable taxes and charges $3,400,281 including HST and all applicable charges $3,062,058 net of HST recoveries The total potential contract award identified in this report is $16,039,460 including all applicable taxes and charges and $14,194,212 net of all applicable taxes and charges. The total potential cost to the City including all option years is $14,444,030 net of HST recoveries The above cost calculations for the Option Years reflect an estimated 3 percent increase as per the Consumer Price Index (CPI).
Staff recommendation as filed
The Chief Procurement Officer recommends that the Bid Award Panel grant authority to award the following contract: Solicitation Number: Request for Quotation (RFQ) No. 1922575531 Description: For the non-exclusive supply, delivery, installation, warranty of drapes and privacy curtains for the City of Toronto's Long Term Care Homes and Services Division for a period of one (1) year with the option to renew the Contract for four (4) additional separate one (1) year periods. Should the option period(s) be exercised then the General Manager of Seniors Services and Long-Term Care will request the Chief Procurement Officer to process the renewals under the same terms and conditions. Recommended Supplier: Westport Manufacturing Co. Ltd. Contract Award Value: $2,673,545 net of all applicable taxes and charges $3,021,106 including HST and all applicable charges $2,720,599 net of HST recoveries Contract is expected to start on January 1, 2021 and end on December 31, 2021. Option Year 1 (January 1, 2022 to December 31, 2022) $2,753,751 net of all applicable taxes and charges $3,111,739 including HST and all applicable charges $2,802,217 net of HST recoveries Option Year 2 (January 1, 2023 to December 31, 2023) $2,836,364 net of all applicable taxes and charges $3,205,091 including HST and all applicable charges $2,886,284 net of HST recoveries Option Year 3 (January 1, 2024 to December 31, 2024) $2,921,455 net of all applicable taxes and charges $3,301,244 including HST and all applicable charges $2,972,872 net of HST recoveries Option Year 4 (January 1, 2025 to December 31, 2025) $3,009,098 net of all applicable taxes and charges $3,400,281 including HST and all applicable charges $3,062,058 net of HST recoveries The total potential contract award identified in this report is $16,039,460 including all applicable taxes and charges and $14,194,212 net of all applicable taxes and charges. The total potential cost to the City including all option years is $14,444,030 net of HST recoveries The above cost calculations for the Option Years reflect an estimated 3 percent increase as per the Consumer Price Index (CPI).
BA116.2adopted
Solicitation Issued: February 10, 2020 Solicitation Closed: March 11, 2020 Number of Addenda Issued: 2 Number of Bids: 3 Table 2: Summary of Bids for Ariba Doc2009909448 Supplier Name Agility PR Solutions Canada Ltd. Cision Canada Inc. Meltwater News Canada Inc. Range of Scores: 52.5 to 62.7.
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (December 23, 2020) from the Chief Procurement Officer: Solicitation Number: Request for Proposal (RFP) Number Doc 2009909448 Description: For the provision of Media Monitoring and related services for a base term of two (2) years, with three (3) separate one (1) year option periods. Should the option(s) be exercised, Strategic Communications division will request the Chief Procurement Officer to process the renewals under the same terms and conditions. Recommended Supplier: Agility PR Solutions Canada Ltd. Contract Award Value: $256,080 net of all applicable taxes and charges $289,370 including all applicable taxes and charges $260,587 net of HST recoveries The contract is expected to start on January 1, 2021 and end on December 31, 2022. Option Year 1 - January 1, 2023 - December 31, 2023 $117,546 net of all applicable taxes and charges $132,827 including all applicable taxes and charges $119,615 net of HST recoveries Option Year 2 - January 1, 2024 - December 31, 2024 $120,874 net of all applicable taxes and charges $136,588 including all applicable taxes and charges $123,002 net of HST recoveries Option Year 3 - January 1, 2025 - December 31, 2025 $124,874 net of all applicable taxes and charges $141,108 including all applicable taxes and charges $127,072 net of HST recoveries The total potential contract award identified in this report is $619,374 net of all applicable taxes and charges, $699,893 including all applicable taxes and charges. The total potential cost to the City is $630,275 net of HST recoveries.
Staff recommendation as filed
The Chief Procurement Officer recommends that the Bid Award Panel grant authority to award the following contract: Solicitation Number: Request for Proposal (RFP) No. Doc2009909448 Description: For the provision of Media Monitoring and related services for a base term of two (2) years, with three (3) separate one (1) year option periods. Should the option(s) be exercised, Strategic Communications division will request the Chief Procurement Officer to process the renewals under the same terms and conditions. Recommended Supplier: Agility PR Solutions Canada Ltd. Contract Award Value: $256,080 net of all applicable taxes and charges $289,370 including all applicable taxes and charges $260,587 net of HST recoveries The contract is expected to start on January 1, 2021 and end on December 31, 2022. Option Year 1 - January 1, 2023 - December 31, 2023 $117,546 net of all applicable taxes and charges $132,827 including all applicable taxes and charges $119,615 net of HST recoveries Option Year 2 - January 1, 2024 - December 31, 2024 $120,874 net of all applicable taxes and charges $136,588 including all applicable taxes and charges $123,002 net of HST recoveries Option Year 3 - January 1, 2025 - December 31, 2025 $124,874 net of all applicable taxes and charges $141,108 including all applicable taxes and charges $127,072 net of HST recoveries The total potential contract award identified in this report is $619,374 net of all applicable taxes and charges, $699,893 including all applicable taxes and charges. The total potential cost to the City is $630,275 net of HST recoveries.
BA116.3adopted
Solicitation Issued: June 19, 2020 Solicitation Closed: July 27, 2020 Number of Addenda Issued: Three (3) Number of Bids: Seven (7) Table 2: Summary of Proposals Received Supplier Name Clevest Solutions Inc. eCrystal WebSoft Inc.* VertiGIS North America Ltd. o/a Latitude Geographics** Prometheus Group Enterprises LLC* Trimble Europe B.V. Wipro Solutions Canada Ltd.* umlaut group Inc.** * Supplier was found non-compliant with the mandatory requirements. ** Supplier did not meet the minimum technical requirement.
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report ( December 21, 2020) from the Chief Procurement Officer: Solicitation Number: Request for Proposals Number Doc 2472492351 Description: Purchase includes the cloud implementation of the Trimble Unity Mobile Solution, 2 years of License Subscriptions including Maintenance and Support, and 3 additional option years of License Subscriptions including Maintenance and Support. Should the option(s) be exercised, then the Toronto Water General Manager will request the Chief Procurement Officer to process the renewals under the same terms and conditions. Recommended Supplier: Trimble Europe B.V. Contract Award Value: From Date of Award to December 31, 2022 $2,855,533 net of all applicable taxes and charges $3,226,753 including HST and all applicable charges $2,905,791 net of HST recoveries Option Period 1 - January 1, 2022 to December 31, 2023 $318,388 net of all applicable taxes and charges $359,779 including HST and all applicable charges $323,992 net of HST recoveries Option Period 2 - January 1, 2023 to December 31, 2024 $318,388 net of all applicable taxes and charges $359,779 including HST and all applicable charges $323,992 net of HST recoveries Option Period 3 - January 1, 2024 to December 31, 2025 $318,388 net of all applicable taxes and charges $359,779 including HST and all applicable charges $323,992 net of HST recoveries The total potential contract award value identified in this report including the additional option periods is $3,810,697 net of all applicable taxes and charges, $4,306,090 including all applicable taxes and charges. The total potential cost to the City the including option years is $3,877,767 net of HST recoveries.
Staff recommendation as filed
The Chief Procurement Officer recommends that the Bid Award Panel grant authority to award the following contract: Solicitation Number: Request for Proposals No. Doc2472492351 Description: Purchase includes the cloud implementation of the Trimble Unity Mobile Solution, 2 years of License Subscriptions including Maintenance and Support, and 3 additional option years of License Subscriptions including Maintenance and Support. Should the option(s) be exercised, then the Toronto Water General Manager will request the Chief Procurement Officer to process the renewals under the same terms and conditions. Recommended Supplier: Trimble Europe B.V. Contract Award Value: From Date of Award to December 31, 2022 $2,855,533 net of all applicable taxes and charges $3,226,753 including HST and all applicable charges $2,905,791 net of HST recoveries Option Period 1 - January 1, 2022 to December 31, 2023 $318,388 net of all applicable taxes and charges $359,779 including HST and all applicable charges $323,992 net of HST recoveries Option Period 2 - January 1, 2023 to December 31, 2024 $318,388 net of all applicable taxes and charges $359,779 including HST and all applicable charges $323,992 net of HST recoveries Option Period 3 - January 1, 2024 to December 31, 2025 $318,388 net of all applicable taxes and charges $359,779 including HST and all applicable charges $323,992 net of HST recoveries The total potential contract award value identified in this report including the additional option periods is $3,810,697 net of all applicable taxes and charges, $4,306,090 including all applicable taxes and charges. The total potential cost to the City the including option years is $3,877,767 net of HST recoveries.