Award of Ariba Doc. No. 2056216916 to Acklands Grainger Inc. for Supply and Delivery of Various Industrial Supplies, Equipment and Services for Various City of Toronto Divisions

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The decision

2020-04-22 · Bid Award Panel · adopted

As filed

The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (April 9, 2020) from the Chief Purchasing Officer: Call Number: Doc Number 2056216916 Description: Ariba Doc. No. 2056216916 (Request For Quotation Number 6302-19-0229) for the non-exclusive supply and delivery of industrial supplies, equipment and services for

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various City of Toronto's Water Division, Toronto Paramedic Services, Toronto Fire Services, Fleet Services Division, Solid Waste Management Division, Parks, Forestry and Recreation Division, Corporate Real Estate Management Division and Purchasing and Materials Management Division locations from the date of award to April 30, 2021, with the option to renew the Contract for four (4) additional separate one (1) year periods at the sole discretion of the City and subject to budget approval(s). Should the option(s) be exercised, the Directors of various Divisions will request the Chief Purchasing Officer of Purchasing and Materials Management to process the renewals under the same terms and conditions. Recommended Proponent: Acklands Grainger Inc. Contract Award Value: $2,275,597 net of all applicable taxes and charges $2,571,425 including HST and all applicable charges $2,315,648 net of HST recoveries Contract is expected to start on Date of Award and end on April 30, 2021. Option Year 1 (May 1, 2021 to April 30, 2022) $2,343,864 net of all applicable taxes and charges $2,648,567 including HST and all applicable charges $2,385,117 net of HST recoveries Option Year 2 (May 1, 2022 to April 30, 2023) $2,414,180 net of all applicable taxes and charges $2,728,024 including HST and all applicable charges $2,456,670 net of HST recoveries Option Year 3 (May 1, 2023 to April 30, 2024) $2,486,606 net of all applicable taxes and charges $2,809,865 including HST and all applicable charges $2,530,370 net of HST recoveries Option Year 4 (May 1, 2024 to April 30, 2025) $2,561,204 net of all applicable taxes and charges $2,894,161 including HST and all applicable charges $2,606,281 net of HST recoveries The total potential cost to the City including all option years is $12,294,085 net of HST recoveries, $13,652,040 including all applicable taxes and charges and $12,081,451 net of all applicable taxes and charges.

On the agenda

As the city filed it

Call Issued: October 7, 2019 Call Closed: November 21, 2019 Number of Addenda Issued: 6 Number of Bids: 4 Table 2: Summary of Bids Received for Ariba Doc. No.2056216916 Acklands Grainger Inc. Canadian Bearings Ltd.* Guillevin International* Wurth Canada Ltd* *Proponents did not meet the minimum technical threshold score of 75 percent.

Staff recommended

The Chief Purchasing Officer recommends that the Bid Award Panel grant authority to award the following contract: Call Number: Doc Number 2056216916 Description: Ariba Doc. No. 2056216916 (Request For Quotation Number 6302-19-0229) for the non-exclusive supply and delivery of industrial supplies, equipment and services for various City of Toronto's Water Division, Toronto Paramedic Services, Toronto Fire Services, Fleet

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Services Division, Solid Waste Management Division, Parks, Forestry and Recreation Division, Corporate Real Estate Management Division and Purchasing and Materials Management Division locations from the date of award to April 30, 2021, with the option to renew the Contract for four (4) additional separate one (1) year periods at the sole discretion of the City and subject to budget approval(s). Should the option(s) be exercised, the Directors of various Divisions will request the Chief Purchasing Officer of Purchasing and Materials Management to process the renewals under the same terms and conditions. Recommended Proponent: Acklands Grainger Inc. Contract Award Value: $2,275,597 net of all applicable taxes and charges $2,571,425 including HST and all applicable charges $2,315,648 net of HST recoveries Contract is expected to start on Date of Award and end on April 30, 2021. Option Year 1 (May 1, 2021 to April 30, 2022) $2,343,864 net of all applicable taxes and charges $2,648,567 including HST and all applicable charges $2,385,117 net of HST recoveries Option Year 2 (May 1, 2022 to April 30, 2023) $2,414,180 net of all applicable taxes and charges $2,728,024 including HST and all applicable charges $2,456,670 net of HST recoveries Option Year 3 (May 1, 2023 to April 30, 2024) $2,486,606 net of all applicable taxes and charges $2,809,865 including HST and all applicable charges $2,530,370 net of HST recoveries Option Year 4 (May 1, 2024 to April 30, 2025) $2,561,204 net of all applicable taxes and charges $2,894,161 including HST and all applicable charges $2,606,281 net of HST recoveries The total potential cost to the City including all option years is $12,294,085 net of HST recoveries, $13,652,040 including all applicable taxes and charges and $12,081,451 net of all applicable taxes and charges.

On the record

The item as the City filed it