Bid Award Panel
The full agenda, as filed
All 4 items in the clerk’s order. Each carries the city’s own words: the staff recommendation, what the body decided, and its status. Nothing below is written by us.
BA77.1adopted
Call Issued: October 7, 2019 Call Closed: November 21, 2019 Number of Addenda Issued: 6 Number of Bids: 4 Table 2: Summary of Bids Received for Ariba Doc. No.2056216916 Acklands Grainger Inc. Canadian Bearings Ltd.* Guillevin International* Wurth Canada Ltd* *Proponents did not meet the minimum technical threshold score of 75 percent.
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (April 9, 2020) from the Chief Purchasing Officer: Call Number: Doc Number 2056216916 Description: Ariba Doc. No. 2056216916 (Request For Quotation Number 6302-19-0229) for the non-exclusive supply and delivery of industrial supplies, equipment and services for various City of Toronto's Water Division, Toronto Paramedic Services, Toronto Fire Services, Fleet Services Division, Solid Waste Management Division, Parks, Forestry and Recreation Division, Corporate Real Estate Management Division and Purchasing and Materials Management Division locations from the date of award to April 30, 2021, with the option to renew the Contract for four (4) additional separate one (1) year periods at the sole discretion of the City and subject to budget approval(s). Should the option(s) be exercised, the Directors of various Divisions will request the Chief Purchasing Officer of Purchasing and Materials Management to process the renewals under the same terms and conditions. Recommended Proponent: Acklands Grainger Inc. Contract Award Value: $2,275,597 net of all applicable taxes and charges $2,571,425 including HST and all applicable charges $2,315,648 net of HST recoveries Contract is expected to start on Date of Award and end on April 30, 2021. Option Year 1 (May 1, 2021 to April 30, 2022) $2,343,864 net of all applicable taxes and charges $2,648,567 including HST and all applicable charges $2,385,117 net of HST recoveries Option Year 2 (May 1, 2022 to April 30, 2023) $2,414,180 net of all applicable taxes and charges $2,728,024 including HST and all applicable charges $2,456,670 net of HST recoveries Option Year 3 (May 1, 2023 to April 30, 2024) $2,486,606 net of all applicable taxes and charges $2,809,865 including HST and all applicable charges $2,530,370 net of HST recoveries Option Year 4 (May 1, 2024 to April 30, 2025) $2,561,204 net of all applicable taxes and charges $2,894,161 including HST and all applicable charges $2,606,281 net of HST recoveries The total potential cost to the City including all option years is $12,294,085 net of HST recoveries, $13,652,040 including all applicable taxes and charges and $12,081,451 net of all applicable taxes and charges.
Staff recommendation as filed
The Chief Purchasing Officer recommends that the Bid Award Panel grant authority to award the following contract: Call Number: Doc Number 2056216916 Description: Ariba Doc. No. 2056216916 (Request For Quotation Number 6302-19-0229) for the non-exclusive supply and delivery of industrial supplies, equipment and services for various City of Toronto's Water Division, Toronto Paramedic Services, Toronto Fire Services, Fleet Services Division, Solid Waste Management Division, Parks, Forestry and Recreation Division, Corporate Real Estate Management Division and Purchasing and Materials Management Division locations from the date of award to April 30, 2021, with the option to renew the Contract for four (4) additional separate one (1) year periods at the sole discretion of the City and subject to budget approval(s). Should the option(s) be exercised, the Directors of various Divisions will request the Chief Purchasing Officer of Purchasing and Materials Management to process the renewals under the same terms and conditions. Recommended Proponent: Acklands Grainger Inc. Contract Award Value: $2,275,597 net of all applicable taxes and charges $2,571,425 including HST and all applicable charges $2,315,648 net of HST recoveries Contract is expected to start on Date of Award and end on April 30, 2021. Option Year 1 (May 1, 2021 to April 30, 2022) $2,343,864 net of all applicable taxes and charges $2,648,567 including HST and all applicable charges $2,385,117 net of HST recoveries Option Year 2 (May 1, 2022 to April 30, 2023) $2,414,180 net of all applicable taxes and charges $2,728,024 including HST and all applicable charges $2,456,670 net of HST recoveries Option Year 3 (May 1, 2023 to April 30, 2024) $2,486,606 net of all applicable taxes and charges $2,809,865 including HST and all applicable charges $2,530,370 net of HST recoveries Option Year 4 (May 1, 2024 to April 30, 2025) $2,561,204 net of all applicable taxes and charges $2,894,161 including HST and all applicable charges $2,606,281 net of HST recoveries The total potential cost to the City including all option years is $12,294,085 net of HST recoveries, $13,652,040 including all applicable taxes and charges and $12,081,451 net of all applicable taxes and charges.
BA77.2adopted
Solicitation Issued: Dec 19, 2019 Solicitation Closed: Jan 31, 2020 Number of Addenda Issued: Two (2) Number of Bids: Five (5) Table 2: Summary of Bids Received for Ariba Doc. No. 2148548905 including bid price Supplier Name Bid Price (including H.S.T.) Dynex Construction Inc. $ 733,360* Pine Valley Corporation** $ 879,138** Hawkins Contracting Services Ltd. $ 1,161,691 Clearway Construction Inc. $ 2,273,492 614128 Ontario Ltd. $ 2,462,050 * Pursuant to the RFT document the contract award price includes contingency. ** Supplier was found non-compliant with mandatory requirements.
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (March 30, 2020) from the Chief Purchasing Officer: Call Number: Ariba Doc No. 2148548905, Contract No. 19ECS-LU-02SM Description: Ariba Doc No. 2148548905 (270-2019), Yellow Creek Outfall Restoration South of St. Clair Avenue East. Recommended Bidder: Dynex Construction Inc. Contract Award Value: $772,615 net of all applicable taxes and charges $873,055 including HST and all applicable charges $786,213 net of HST recoveries Contract is expected to start on date of award and end on March 31, 2021.
Staff recommendation as filed
The Chief Purchasing Officer recommends that the Bid Award Panel grant authority to award the following contract: Call Number: Ariba Doc No. 2148548905, Contract No. 19ECS-LU-02SM Description: Ariba Doc No. 2148548905 (270-2019), Yellow Creek Outfall Restoration South of St. Clair Avenue East. Recommended Bidder: Dynex Construction Inc. Contract Award Value: $772,615 net of all applicable taxes and charges $873,055 including HST and all applicable charges $786,213 net of HST recoveries Contract is expected to start on date of award and end on March 31, 2021.
BA77.3adopted
Call Issued: February 24, 2020 Call Closed: March 12, 2020 Number of Addenda Issued: Zero (0) Number of Bids: Four (4) Table 2: Summary of Bids Received for Ariba Doc. No. 2262411399 including bid price Bidder Name Bid Price (including H.S.T.) * Vaughan Paving Ltd. $560,559 Aqua Tech Solutions Inc. $779,517 Pave-Tar Construction Ltd. $1,478,379 IL Duca Contracting Inc. $1,751,406 * Pursuant to the Request for Tender document the contract award value includes contingency.
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (April 16, 2020) from the Chief Purchasing Officer: Call Number: Ariba Doc No. 2262411399 (46-2020), Contract No. 20TR-OM-109-TEY-TR Description: Ariba Doc No. 2262411399 (46-2020). The Construction of Asphalt Speed Humps in the City of Toronto, Wards 2, 3, 5, 9, 10, 11, 14, 19 and 22 Initial award shall be for a period of one (1) year from date of award with the option to renew the contract for one (1) additional, one (1) year periods. Should the option year be exercised, then the General Manager of Transportation Services will request the Chief Purchasing Officer to process the renewal under the same terms and conditions. Recommended Bidder: Vaughan Paving Ltd. Contract Award Value: $ 536,070 net of all applicable taxes and charges $ 605,796 including HST and all applicable charges $ 545,505 net of HST recoveries The contract is expected to start on May 4, 2020 and be completed by December 31, 2020. Option Year 1: January 1, 2021 to December 31, 2021 $ 552,152 net of all applicable taxes and charges $ 623,932 including HST and all applicable charges $ 561,870 net of HST recoveries The above cost calculations for the Option Year reflect an estimated 3 percent increase in the Consumer Price Index. The total potential contract award identified in this report including the option period is $1,088,222 net of all applicable taxes and charges, $1,229,728 including all applicable taxes and charges. The total potential cost to the City including the option year is $1,107,375 net of HST recoveries. The above cost calculations for the Option Year reflect an estimated 3 percent increase in the Consumer Price Index.
Staff recommendation as filed
The Chief Purchasing Officer recommends that the Bid Award Panel grant authority to award the following contract: Call Number: Ariba Doc No. 2262411399 (46-2020), Contract No. 20TR-OM-109-TEY-TR Description: Ariba Doc No. 2262411399 (46-2020). The Construction of Asphalt Speed Humps in the City of Toronto, Wards 2, 3, 5, 9, 10, 11, 14, 19 and 22 Initial award shall be for a period of one (1) year from date of award with the option to renew the contract for one (1) additional, one (1) year periods. Should the option year be exercised, then the General Manager of Transportation Services will request the Chief Purchasing Officer to process the renewal under the same terms and conditions. Recommended Bidder: Vaughan Paving Ltd. Contract Award Value: $ 536,070 net of all applicable taxes and charges $ 605,796 including HST and all applicable charges $ 545,505 net of HST recoveries The contract is expected to start on May 4, 2020 and be completed by December 31, 2020. Option Year 1: January 1, 2021 to December 31, 2021 $ 552,152 net of all applicable taxes and charges $ 623,932 including HST and all applicable charges $ 561,870 net of HST recoveries The above cost calculations for the Option Year reflect an estimated 3 percent increase in the Consumer Price Index. The total potential contract award identified in this report including the option period is $1,088,222 net of all applicable taxes and charges, $1,229,728 including all applicable taxes and charges. The total potential cost to the City including the option year is $1,107,375 net of HST recoveries. The above cost calculations for the Option Year reflect an estimated 3 percent increase in the Consumer Price Index.
BA77.4adopted
Call Issued: Feb 22, 2020 Call Closed: March 6, 2020 Number of Addenda Issued: Zero (0) Number of Bids: Two (2) Table 2: Summary of Bids Received for Ariba Doc. No. 2274765547 including bid price Bidder Name Bid Price (including H.S.T.) Midome Construction Services Ltd $1,271,597 Sanscon Construction Ltd $1,363,142
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (April 6, 2020) from the Chief Purchasing Officer: Call Number: Ariba Doc No.2274765547, Contract No. 20ECS-TI-08SP Description: Ariba Doc No. 2274765547 (58-2019), Watermain and TTC Track replacement and Intersection modification work at Richmond Street East and Church Street. Church Street and Richmond Street East Intersection. Recommended Bidder: Midome Construction Services Ltd Contract Award Value: $1,125,307 net of all applicable taxes and charges $1,271,597 including HST and all applicable charges $1,145,113 net of HST recoveries Contract is expected to start on date of award and be completed no later than December 31, 2021.
Staff recommendation as filed
The Chief Purchasing Officer recommends that the Bid Award Panel grant authority to award the following contract: Call Number: Ariba Doc No.2274765547, Contract No. 20ECS-TI-08SP Description: Ariba Doc No. 2274765547 (58-2019), Watermain and TTC Track replacement and Intersection modification work at Richmond Street East and Church Street. Church Street and Richmond Street East Intersection. Recommended Bidder: Midome Construction Services Ltd Contract Award Value: $1,125,307 net of all applicable taxes and charges $1,271,597 including HST and all applicable charges $1,145,113 net of HST recoveries Contract is expected to start on date of award and be completed no later than December 31, 2021.