Impact of Bill 197 on Meeting Rules

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The decision

2020-07-28 · Toronto City Council · amended

As filed

City Council on July 28 and 29, 2020, adopted the following: 1. City Council extend the electronic participation rules applicable only during a declared emergency currently contained in Municipal Code Chapter 27, Council Procedures, for a period of one year following the later of the termination of the Provincial emergency or the termination of the municipal emergency. 2. City Council extend the electronic participation rules applicable only during a declared emergency currently contained in the Simplified Rules for Advisory Bodies for a period of one year following the later of the termination of the Provincial emergency or the termination of the municipal emergency.

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3. City Council authorize its local boards to extend or adopt remote electronic meeting rules for a period of one year following the later of the termination of the Provincial emergency or the termination of the municipal emergency. 4. City Council review the rules for electronic meetings for City Council and its local boards before the expiry of the recommended extensions. 5. City Council request the City Clerk to report to the October 21, 2020 Executive Committee meeting with options for Council to consider with respect to proxies. 6. City Council approve the revised September to December 2020 schedule of meetings in Attachment 1 to the supplementary report (July 22, 2020) from the City Clerk. 7. City Council request its agencies and special purpose bodies to adjust their fall schedules to avoid dates that conflict with the revised calendar.

On the agenda

As the city filed it

The Province has introduced legislation that would allow City Council (a) to make remote meeting participation for Council and local boards permanent and (b) to allow Members of Council to act by proxy during meetings. City Council should extend the current electronic meeting rules for itself and local boards for a period of one year following the termination of provincial and municipal emergencies. This would give Council more experience with these types of meetings to help decide whether to decide if it wishes to make the rules permanent.

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City Council should also decide if it wishes to opt-in to the proxy provisions, and if so, direct the City Clerk to report on the implementation options. Amendments to the Council Procedures require the approval of two-thirds of Members present and voting.

Staff recommended

The City Clerk recommends that effective from the date that Bill 197 is passed and proclaimed: 1. City Council extend the electronic participation rules applicable only during a declared emergency currently contained in Municipal Code Chapter 27, Council Procedures, for a period of one year following the later of the termination of the Provincial emergency or the termination of the municipal emergency. 2. City Council extend the electronic participation rules applicable only during a declared emergency currently contained in the Simplified Rules for Advisory Bodies for a period of one year following the later of the termination of the Provincial emergency or the termination of the municipal emergency.

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Considered

2020-07-21 · Executive Committee · adopted
Decision as filed
The Executive Committee recommends that effective from the date that Bill 197 is passed and proclaimed: 1. City Council extend the electronic participation rules applicable only during a declared emergency currently contained in Municipal Code Chapter 27, Council Procedures, for a period of one year following the later of the termination of the Provincial emergency or the termination of the municipal emergency. 2. City Council extend the electronic participation rules applicable only during a declared emergency currently contained in the Simplified Rules for Advisory Bodies for a period of one year following the later of the termination of the Provincial emergency or the termination of the municipal emergency.
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3. City Council authorize its local boards to extend or adopt remote electronic meeting rules for a period of one year following the later of the termination of the Provincial emergency or the termination of the municipal emergency. 4. City Council review the rules for electronic meetings for City Council and its local boards before the expiry of the recommended extensions. 5. City Council request the City Clerk to report to the October 2020 Executive Committee meeting with options for Council to consider with respect to proxies.
2020-07-28 · Toronto City Council · amended

On the record

The item as the City filed it

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