Executive Committee
The full agenda, as filed
All 21 items in the clerk’s order. Each carries the city’s own words: the staff recommendation, what the body decided, and its status. Nothing below is written by us.
EX15.1amended
Eglinton East Corridor - Priority Bus Lanes
The report seeks Council authority to install approximately 8.5 kilometres of priority bus lanes on Eglinton Avenue East, Kingston Road, and Morningside Avenue - along the same alignment as the proposed Eglinton East Light Rail Transit. Work commenced in 2018 on Toronto Transit Commission's 5-Year Service Plan and 10-Year Outlook in collaboration with Transportation Services and City Planning to examine ways to provide more priority to surface transit routes throughout the City of Toronto. In December 2019, the Toronto Transit Commission Board approved the Toronto Transit Commission's 5-Year Service Plan and 10-Year Outlook (the Plan) which identified service improvements to public transit in the City of Toronto in 2020-2024 and beyond. The Plan identified five candidate corridors and the Toronto Transit Commission Board identified a sixth for consideration: - Eglinton East corridor, Kennedy Station to University of Toronto Scarborough campus, along Eglinton Avenue East, Kingston Road, and Morningside Avenue; - Jane Street, between Eglinton Avenue West and Steeles Avenue West; - Dufferin Street, between Wilson Avenue and the Dufferin Gate Loop; - Finch Avenue East, between Yonge Street and McCowan Road; - Steeles Avenue West, between Pioneer Village Station and Yonge Street; and - Lawrence Avenue East. Reliable transit service plays a vital role in keeping our City moving. As Toronto starts to recover from COVID-19, and businesses reopen, motor vehicle traffic volume is likely to increase as people with access to personal vehicles seek to maintain physical distance from others on their journeys. It is anticipated that increased motor vehicle volumes will impact surface transit operations. Surface transit must remain an attractive mode of travel to support economic recovery, environmental sustainability, efficient mobility, and social vibrancy. Implementing surface transit priority measures on the subject corridors improves access and mobility for city residents by providing fast and reliable connections to the city-wide transit network of subways, other bus routes, and GO Transit stations. Working as an integrated team, staff in Transportation Services, City Planning and the Toronto Transit Commission undertook a preliminary review of the five corridors identified in the Toronto Transit Commission's 5-Year Service Plan and 10-Year Outlook to determine implementation priority, with a focus on which could be delivered quickly to deliver benefits to transit users and transit operations. These corridors represent a subset of over 100 corridors evaluated by the integrated City/Toronto Transit Commission team to identify the most promising candidate roadway segments for prioritizing surface transit city-wide. The candidate list of roadway segments evaluated by the team was informed in part by the surface transit priority corridors established by the Council-approved Official Plan Amendment for Transportation (PH13.3). The corridors identified under Toronto Transit Commission's 5-Year Service Plan and 10-Year Outlook represent the first phase of a city-wide surface transit implementation plan emerging from the Surface Transit Network Implementation Study, expected to report in the fourth quarter, 2020. Toronto Transit Commission's 5-Year Service Plan and 10-Year Outlook provided a five-year horizon for implementation of surface transit priority on the identified corridors. The Toronto Transit Commission Board adopted a Member Motion at its June 17, 2020 meeting requesting accelerated installation of surface transit priority measures on the corridors. Eglinton East emerged as the top candidate for the accelerated installation of priority bus lanes based on an assessment of a number of factors including improvement to transit reliability, available right-of-way and considerations for transportation equity and inclusion of Neighbourhood Improvement Areas. Implementation of the priority bus lane on the Eglinton East corridor is expected in Fall 2020. Jane Street was the next candidate and following further development work staff will report later this year with an expectation that Jane Street will move to implementation in Spring 2021. The four remaining corridors will be prioritized through the emerging Surface Transit Network Implementation Study, expected to report in the fourth quarter of 2020.
The Executive Committee recommends that: 1. City Council authorize the implementation of Reserved Bus Lanes on the Eglinton East corridor, in the following sections: a. Eglinton Avenue East from Brimley Road to Cedar Drive; b. Kingston Road from Eglinton Avenue East to Morningside Avenue; and c. Morningside Avenue from Kingston Road to Ellesmere Road. 2. City Council enact the amendments to traffic and parking regulations associated with Recommendation 1 above, and as described in Attachment 1 - Amendments to Traffic and Parking Regulations to the report (July 7, 2020) from the General Manager, Transportation Services. 3. City Council request the Toronto Transit Commission Board to request the Chief Executive Officer, Toronto Transit Commission, in consultation with the General Manager, Transportation Services to consider amendments to the proposed Bus Priority Transit Lane along Steeles Avenue West, from Yonge Street to Pioneer Village Subway Station, which would also permit High Occupancy Vehicles (2 or more passengers), cargo bikes (when approved), taxis, and cyclists as well as the accommodation of vehicle funeral processions on this route. 4. City Council request the Toronto Transit Commission Board to request the Chief Executive Officer, Toronto Transit Commission, in consultation with the General Manager, Transportation Services, well in advance of considering the implementation of a dedicated bus lane or busway on Sheppard Avenue East, to: a. conduct a study that analyses and models traffic patterns, congestion, and delays on the current road network for the road or roads affected. Such analysis should then be compared to the impact that a dedicated busway installation will have on the future road network; b. conduct a robust consultation with the local Councillor, with special emphasis on local communities that would be affected by a dedicated bus lane or busway on Sheppard Avenue East and with the results of such consultation to be made public; and c. conduct consultations in the form of public meetings (rather than open houses) where residents have the opportunity to have an open dialogue with their neighbours. 5. City Council request the Toronto Transit Commission Board to request the Chief Executive Officer, Toronto Transit Commission, in consultation with the General Manager, Transportation Services, well in advance of considering the implementation of a dedicated bus lane or busway on Lawrence Avenue East, to: a. undertake extensive study following the completion and full operation of the Eglinton Crosstown LRT to understand any changes in transit and road use. b. consult with the local Councillors whose Wards are directly affected by any material changes in Lawrence Ave East, prior taking any further action. c. provide proper, sufficient and full notice to affected local communities prior to further consideration of this matter. 6. City Council request the City of Toronto to work with local Scarborough agencies to identify and employ local youth from the Neighbourhood Improvement Areas to paint the required lines for the Bus Lane Implementation Plan along the Eglinton East corridor. 7. City Council request the City of Toronto Office of Recovery and Rebuild to advocate for provincial and federal funding to accelerate implementation of the Bus Lane Implementation Plan, in conjunction with the work being done by Toronto Transit Commission for emergency relief funding with the federal and provincial governments. 8. City Council request the Toronto Transit Commission Board to request the Chief Executive Officer, Toronto Transit Commission, in consultation with the General Manager, Transportation Services to collect extensive community feedback for each Transit Priority Corridor, before they are fast-tracked and implemented. 9. City Council request the Toronto Transit Commission Board to request the Chief Executive Officer, Toronto Transit Commission, to release all data collected in the ongoing operation of the Eglinton East Corridor - Priority Bus Lanes as its own open dataset in the City of Toronto Open Data Portal. 10. City Council request the Toronto Transit Commission Board to request the Chief Executive Officer, Toronto Transit Commission, in consultation with the General Manager, Transportation Services, to prioritize busways on streets that do not have existing LRT or Subways above or below ground. 11. City Council request the Toronto Transit Commission Board to request the Chief Executive Officer, Toronto Transit Commission, in consultation with the General Manager, Transportation Services to conduct a robust consultation with the local communities and Stakeholders that would be affected by a dedicated bus lane on Dufferin Street, and that such consultations start immediately and be taken into consideration as part of the Transit Network Implementation Study.
Staff recommendation as filed
The General Manager, Transportation Services recommends that: 1. City Council authorize the implementation of Reserved Bus Lanes on the Eglinton East corridor, in the following sections: a. Eglinton Avenue East from Brimley Road to Cedar Drive; b. Kingston Road from Eglinton Avenue East to Morningside Avenue; and c. Morningside Avenue from Kingston Road to Ellesmere Road. 2. City Council enact the amendments to traffic and parking regulations associated with Recommendation 1 above, and as described in Attachment 1 - Amendments to Traffic and Parking Regulations.
EX15.2adopted
The City Manager is seeking City Council approval to execute an agreement between the City of Toronto, the Toronto Atmospheric Fund and the Federation of Canadian Municipalities for a $40 million contribution from the Government of Canada to Toronto Atmospheric Fund to support the Low Carbon Cities Canada project. Pending confirmation from the Government of Canada, the contribution via the Federation of Canadian Municipalities Green Municipal Fund is structured as a $38 million perpetual endowment and a $2 million operating grant. The Toronto Atmospheric Fund Board of Directors approved the terms of the Agreement at its meeting on July 6, 2020. Under the Toronto Atmospheric Fund Act, 2005 and the draft Agreement, City Council is required to approve the terms of this agreement. This report seeks approval of the terms and conditions for the Agreement found in Confidential Attachment 1, and authority for the City Manager to resolve any outstanding issues and execute the Agreement on behalf of the City of Toronto. In its March 2019 budget, the Government of Canada provided $350 million to Federation of Canadian Municipalities for a national urban climate action program. These funds include $183 million to establish the Low Carbon Cities Canada initiative, which is a network of seven climate action centres - Toronto, Vancouver, Edmonton, Calgary, Ottawa, Montreal and Halifax- that will be modelled on Toronto Atmospheric Fund and promote local grants and initiatives. Toronto Atmospheric Fund, as an Low Carbon Cities Canada centre, will receive $40 million of the Low Carbon Cities Canada funding to enhance its capacity to accelerate low-carbon solutions in the Greater Toronto and Hamilton Area. The federal $40 million contribution will bring Toronto Atmospheric Fund's asset value to approximately $90 million, including the City's initial 1992 endowment of $23 million, the 2017 endowment of $17 million from the Government of Ontario, and investment earnings. The Low Carbon Cities Canada Agreement builds on the current endowment model where Toronto Atmospheric Fund's annual operating costs are funded by the proceeds from investing the endowment funds. The terms align with Toronto Atmospheric Fund's accountability and obligations to City Council for the City and Provincial endowments, and provide for Federation of Canadian Municipalities governance over the federal endowment within Toronto Atmospheric Fund's existing frameworks outlined in the Toronto Atmospheric Fund Act, 2005, the City-Toronto Atmospheric Fund Relationship Framework and Toronto Atmospheric Fund's Statement of Investment Objectives and Principles. Confidential Attachment 1 summarizes the terms of the Agreement. Through the Low Carbon Cities Canada Agreement, Federation of Canadian Municipalities confers to Toronto Atmospheric Fund the terms and conditions of their Agreement with the Government of Canada related to reporting, communication and performance standards. Ultimately, within the parameters of the Agreement, it entrusts the management of federal funds to the City-appointed Toronto Atmospheric Fund Board. The composition and governance structure of the Toronto Atmospheric Fund Board and its accountabilities to City Council remain unchanged, with the exception of Federation of Canadian Municipalities representation on Toronto Atmospheric Fund's Investment Committee. The Low Carbon Cities Canada initiative aligns with and will advance the goals of the City's TransformTO Climate Strategy and strengthens the work of the Federation of Canadian Municipalities and the City of Toronto which together seek to build federal-municipal relationships.
The Executive Committee recommends that: 1. City Council approve the terms and conditions summarized in Confidential Attachment 1 to the report (July 7, 2020) from the City Manager, and authorize the City Manager to enter into an Agreement with the Federation of Canadian Municipalities and the Toronto Atmospheric Fund for a $40 million contribution to the Toronto Atmospheric Fund, as an endowment of $38 million and a $2 million operating grant, in accordance with these terms and such other terms and conditions as may be satisfactory to the City Manager, in a form satisfactory to the City Solicitor. 2. City Council authorize the Chief Financial Officer and Treasurer to receive the $40 million from the Federation of Canadian Municipalities and transfer the funds to the Toronto Atmospheric Fund, in accordance with the Toronto Atmospheric Fund Act, 2005. 3. City Council authorize the Toronto Atmospheric Fund to obtain a Line of Credit of up to $1.6 million secured by the federal endowment once the funds are received. 4. Council approve the action of the Toronto Atmospheric Fund Board with respect to having borrowed up to $250,000 from the City endowment to cover start-up costs related to the federal endowment. 5. City Council authorize the City Manager, in consultation with the Toronto Atmospheric Fund, to amend the Toronto Atmospheric Fund Relationship Framework to align with the Agreement in a form satisfactory to the City Solicitor. 6. City Council authorize the Toronto Atmospheric Fund to undertake financial commitments, liabilities and contractual obligations for up to six months beyond the 2018-2022 term of City Council, for which transactions are to be calculated as part of the City's debt and financial obligation limit under Subsection 11(8) of the Toronto Atmospheric Fund Act, 2005. 7. City Council authorize the public release of Confidential Attachment 1 to the report (July 7, 2020) from the City Manager, once the Agreement is executed between the Federation of Canadian Municipalities, the Toronto Atmospheric Fund and the City of Toronto and the federal contribution has been received.
Staff recommendation as filed
The City Manager recommends that: 1. City Council approve the terms and conditions summarized in Confidential Attachment 1 to this report, and City Council authorize the City Manager to enter into an Agreement with the Federation of Canadian Municipalities and the Toronto Atmospheric Fund for a $40 million contribution to the Toronto Atmospheric Fund, as an endowment of $38 million and a $2 million operating grant, in accordance with these terms and such other terms and conditions as may be satisfactory to the City Manager, in a form satisfactory to the City Solicitor. 2. City Council authorize the Chief Financial Officer and Treasurer to receive the $40 million from the Federation of Canadian Municipalities and transfer the funds to the Toronto Atmospheric Fund, in accordance with the Toronto Atmospheric Fund Act, 2005. 3. City Council authorize the Toronto Atmospheric Fund to obtain a Line of Credit of up to $1.6 million secured by the federal endowment once the funds are received. 4. Council approve the action of the Toronto Atmospheric Fund Board with respect to having borrowed up to $250,000 from the City endowment to cover start-up costs related to the federal endowment. 5. City Council authorize the City Manager, in consultation with the Toronto Atmospheric Fund, to amend the Toronto Atmospheric Fund Relationship Framework to align with the Agreement in a form satisfactory to the City Solicitor. 6. City Council authorize the Toronto Atmospheric Fund to undertake financial commitments, liabilities and contractual obligations for up to six months beyond the 2018-2022 term of City Council, for which transactions are to be calculated as part of the City's debt and financial obligation limit under Subsection 11(8) of the Toronto Atmospheric Fund Act, 2005. 7. City Council authorize the public release of Confidential Attachment 1 to this report once the Agreement is executed between the Federation of Canadian Municipalities, the Toronto Atmospheric Fund and the City of Toronto and the federal contribution has been received.
EX15.3adopted
Management/Non-union Employees, Accountability Officers and Elected Officials Benefit Plans
The purpose of this report is to provide recommendations regarding the proposed changes to the benefits plan for Management/Non-union employees, Accountability Officers and Elected Officials. The proposed changes outlined in this report arise from staff's review of the benefit plan changes, following the recently concluded collective bargaining with TCEU, Local 416 and CUPE, Local 79.
The Executive Committee recommends that: 1. City Council direct that the Active Benefits Plan for Management/Non-union employees, Accountability Officers and Elected Officials, be amended as outlined in Attachment 1 to the report (July 7, 2020) from the City Manager and the Chief People Officer. 2. City Council approve the requirements to provide medical certificates for Management/Non-Union employees as outlined in Attachment 1 to the report (July 7, 2020) from the City Manager and the Chief People Officer. 3. City Council direct that the Pre-65 Retiree Benefit Plan for Management/Non-union employees and Accountability Officers, be amended, where applicable, for employees who retire on or after August 1, 2020, as outlined in Attachment 1 to the report (July 7, 2020) from the City Manager and the Chief People Officer.
Staff recommendation as filed
The City Manager and Chief People Officer recommend that: 1. City Council direct that the Active Benefits Plan for Management/Non-union employees, Accountability Officers and Elected Officials, be amended as outlined in Attachment 1 to this report. 2. City Council approve the requirements to provide medical certificates for Management/Non-Union employees as outlined in Attachment 1 to this report. 3. City Council direct that the Pre-65 Retiree Benefit Plan for Management/Non-union employees and Accountability Officers, be amended, where applicable, for employees who retire on or after August 1, 2020, as outlined in Attachment 1 to this report.
EX15.4adopted
This report is submitted for information purposes as required under Section 223 (1) of the City of Toronto Act, 2006. It provides an itemized statement on remuneration and expenses of Members of Council and of Council appointees to agencies, corporations and other bodies for the year ended December 31, 2019. Information is obtained through submissions by the various entities and consolidated for the purposes of this report by Accounting Services.
The Executive Committee: 1. Received the report (June 22, 2020) from the Chief Financial Officer and Treasurer and the City Clerk.
Staff recommendation as filed
The Chief Financial Officer and Treasurer and the City Clerk recommend that: 1. The Executive Committee receive this report for information.
EX15.5adopted
Innovative Partnership for Digital Government Platform
For the City of Toronto, it is clear that our current state and approach towards modernization requires critical acceleration and new innovative partnerships. The City has been working on a customer experience transformation for the past few years, however we are now required to work at unprecedented speed and scale, with greater impact and outcomes. Reimagining our service and facilities, the way we equitably interact with residents, businesses, and visitors, and our shift to digital is a prime focus. Our digital government vision, is a connected and equitable Toronto with an affordable, accessible and resilient digital environment as a public service for all. Specifically: - Digital service delivery to the public to improve the overall service experience; - Digital equity and inclusion to bridge the digital divide and access to service for underserved communities; - Digital resilience and agility to assure service continuity and adapt to shocks; and - Digital partnerships and revenue-generation to drive financial sustainability and economic growth. Now, more than ever, the need to scale delivery of digital government services and engagement is a focus. Public health standards, fiscal realities and customer expectations and increased comfort level for fully digital experiences require the City to accelerate at an unprecedented rate. "Business as usual" is not an option. The pandemic has pushed digital services to the forefront. Toronto residents, businesses and visitors want simple, convenient, and connected service from the City, similar to the way they interact with their banks. The City must take steps to transform our services to meet public expectations on digital experiences, leveraging technology and human-centered design, to create relationships built on trust and confidence. Driving a digital government supports some key priorities of the City's Corporate Strategic Plan, "Financial Sustainability" and "Well Run City". The City is committed to work and partner with stakeholders to ensure value and affordability for taxpayers, adequately fund municipal services and infrastructure. One step towards this goal is implementation of digital government platforms that accelerates the City's financial transformation, and offer more convenient payment options for customers, in a seamless and centralized approach. The City has an opportunity to leverage the industry for innovative partnerships, in particular those who have expressed openness in exploring potential for co-design and innovation with the City. This report seeks City Council authority to enter into a non-competitive contract with PayIt that will transform how the public interact with the City. The Toronto digital government platform approach will drive consistent City-wide digital customer service experience. In the case of PayIt, both the City and PayIt recognize that the innovative partnership co-design model means the City's efforts will contribute to the quality of continuous service improvements for the City and potentially beyond. Staff is seeking authority so that negotiations with PayIt can include consideration of other valuable potential benefits to the City through the commercial arrangements with PayIt, including the co-development of innovative solutions to enable the scaling of digital platforms in the Canadian marketplace. The following outcomes will be key benefits to the City: 1. Improved Customer Experience - Provide residents, businesses and visitors with a unified digital experience that brings services and information to the touch of their hand, flattening divisional silos and presenting services in a way that is intuitive, personalized and simplified - one identity and account, one digital wallet, one contact for notifications and e-bills for example (see Attachment 1, City's Digital Customer Experience Vision). 2. Payment Centralization and More Payment Options - Financial transformation means providing more digital payment options to customers in a standardized way across the city, such as credit, debit, and Electronic Fund Transfer and e-chequing, while phasing out more costly forms of payment, respecting access and equity concerns. A centralized payment and billing platform would replace the public-facing portion of the 22 systems that exist today and automate reporting and reconciliation across the City. 3. Risk and Reward - The proposed partnership with PayIt is attractive because they are compensated based on the City's digital adoption rate for payment. PayIt would front the capital investment and are rewarded based on shifting volumes to digital payment, meaning incentives are aligned and the City realizes significant reductions in operating costs.
The Executive Committee recommends that: 1. City Council authorize the Deputy City Manager, Corporate Services, in consultation with the Chief Financial Officer and Treasurer, to negotiate and execute a non-competitive agreement with PayIt for a three year term, plus two one-year renewals at the option of the City, to develop and deliver a digital government platform for City services, on terms and conditions to the satisfaction of the Deputy City Manager, Corporate Services and as generally outlined in this report, and in a form satisfactory to the City Solicitor. 2. City Council authorize the Deputy City Manager, Corporate Services, in consultation with the Chief Financial Officer and Treasurer to further negotiate and execute with PayIt, as part of the agreement contemplated in Recommendation 1 above, or in a further amending agreement, such other potential benefits for the City that may be achieved through commercial arrangements with PayIt, such as the co-development of innovative solutions to enable the scaling of this platform in the Canadian marketplace, as may be deemed appropriate in the opinion of the Deputy City Manager, Corporate Services, in consultation with the Chief Financial Officer and Treasurer. 3. City Council authorize user fees for online card payments using the PayIt system at 2.35 percent of the payment amount for online credit card transactions, and 1.5 percent of the payment amount for online debit card transactions, commencing with online card payments for property taxes, utilities and parking fines, and direct the Deputy City Manager, Corporate Services, and the Chief Financial Officer and Treasurer to work with PayIt to expand the permitted services for which online card payment user fees can be charged, and authorize the necessary amendments to City of Toronto Municipal Code, Chapter 441, Fees and Charges and any other necessary Municipal Code Chapters as may be required. 4. City Council delegate authority to the Chief Financial Officer and Treasurer to establish polices and guidelines regarding payment methods for fees and charges to be accepted by the City, including ensuring such policies will always include a free payment method option for customers, as well as to reduce the burden of credit cards where possible, and to amend City of Toronto Municipal Code Chapter 441, Fees and Charges, and any other relevant Code Chapter, to delete the current acceptable payment methods of fees and charges.
Staff recommendation as filed
The Deputy City Manager, Corporate Services and the Chief Financial Officer and Treasurer recommends that: 1. City Council authorize the Deputy City Manager, Corporate Services, in consultation with the Chief Financial Officer and Treasurer, to negotiate and execute a non-competitive agreement with PayIt for a three year term, plus two one-year renewals at the option of the City, to develop and deliver a digital government platform for City services, on terms and conditions to the satisfaction of the Deputy City Manager, Corporate Services and as generally outlined in this report, and in a form satisfactory to the City Solicitor. 2. City Council authorize the Deputy City Manager, Corporate Services, in consultation with the Chief Financial Officer and Treasurer to further negotiate and execute with PayIt, as part of the agreement contemplated in Recommendation 1, or in a further amending agreement, such other potential benefits for the City that may be achieved through commercial arrangements with PayIt, such as the co-development of innovative solutions to enable the scaling of this platform in the Canadian marketplace, as may be deemed appropriate in the opinion of the Deputy City Manager, Corporate Services, in consultation with the Chief Financial Officer and Treasurer. 3. City Council authorize user fees for online card payments using the PayIt system at 2.35 percent of the payment amount for online credit card transactions, and 1.5 percent of the payment amount for online debit card transactions, commencing with online card payments for property taxes, utilities and parking fines, and direct the Deputy City Manager, Corporate Services, and the Chief Financial Officer and Treasurer to work with PayIt to expand the permitted services for which online card payment user fees can be charged, and authorize the necessary amendments to City of Toronto Municipal Code, Chapter 441, Fees and Charges and any other necessary Municipal Code Chapters as may be required. 4. City Council delegate authority to the Chief Financial Officer and Treasurer to establish polices and guidelines regarding payment methods for fees and charges to be accepted by the City, including ensuring such policies will always include a free payment method option for customers, as well as to reduce the burden of credit cards where possible, and to amend City of Toronto Municipal Code Chapter 441, Fees and Charges, and any other relevant Code Chapter, to delete the current acceptable payment methods of fees and charges.
EX15.6adopted
Adjustments to Capital Budget Carry Forward Funding and Future Year Commitments
During the 2020 budget process, City Council approved $898.8 million of previously approved unspent capital projects to be carried forward to 2020 to continue the project delivery in 2020. The approved carry forward amount was based on the initial estimate prior to 2019 year-end closing. With the 2019 fiscal year closed in March 2020, City Programs and Agencies have finalized the 2019 actual project spending as well as the total carry forward request. As a result, the purpose of this report is to seek Council's approval for an additional $440.9 million carry-forward funding, of which $400.3 million to be carried to 2020 and $40.6 million to 2021 and 2022, to enable staff to complete 2019 and prior year approved capital projects. With the additional carry forward request, the total 2019 and prior years capital carry forward funding will be $1.340 billion, and the total Council approved 2020 Capital Budget including previously approved carry forward amount will be $4.866 billion. The recommended carry forward funding adjustments have no impact on the City's approved debt for 2020. This report also brings forward in-year Capital Budget Adjustment requests for 2019 and future years. Programs and Agencies were not able to bring forward these adjustment requests earlier due to changes in scheduled committee meeting dates as a result of the COVID-19 emergency. Approval of these requests are needed as City Council's authority is required to continue with the project delivery. The details can be found in Appendix 3 to 7.
The Executive Committee recommends that: 1. City Council approve additional carry forward funding of $440.9 million from unspent capital projects funding as detailed in Appendices 1a, 1b and 2 to the report (July 7, 2020) from the Chief Financial Officer and Treasurer, in order to continue work on previously approved capital projects in 2020 and beyond, and that the 2020 Approved Capital Budget for respective City Programs and Agencies be adjusted accordingly with no incremental impact on debt. 2. City Council approve in-year budget adjustments to the 2019 Approved Capital Budget as detailed in Appendices 3, 4, 5 and 6 to the report (July 7, 2020) from the Chief Financial Officer and Treasurer for Parks, Forestry and Recreation, Transportation Services, Toronto Public Library, Toronto Transit Commission respectively, with no incremental impact on 2020 debt funding as a result of these adjustments. 3. City Council approve in-year budget adjustments to the 2020-2029 Approved Capital Budget and Plan as detailed in Appendix 7 to the report (July 7, 2020) from the Chief Financial Officer and Treasurer for Shelter, Support and Housing Administration, with no incremental impact on 2020 debt funding as a result of this adjustment.
Staff recommendation as filed
The Chief Financial Officer and Treasurer recommends that: 1. City Council approve additional carry forward funding of $440.9 million from unspent capital projects funding as detailed in Appendices 1a, 1b and 2, in order to continue work on previously approved capital projects in 2020 and beyond, and that the 2020 Approved Capital Budget for respective City Programs and Agencies be adjusted accordingly with no incremental impact on debt. 2. City Council approve in-year budget adjustments to the 2019 Approved Capital Budget as detailed in Appendices 3, 4, 5 and 6 for Parks, Forestry and Recreation, Transportation Services, Toronto Public Library, Toronto Transit Commission respectively. There is no incremental impact on 2020 debt funding as a result of these adjustments. 3. City Council approve in-year budget adjustments to the 2020-2029 Approved Capital Budget and Plan as detailed in Appendix 7 for Shelter, Support and Housing Administration. There is no incremental impact on 2020 debt funding as a result of this adjustment.
EX15.7adopted
Capital Variance Report for the Five Months Ended May 31, 2020
The purpose of this report is to provide City Council with the City of Toronto capital spending for the five month period ended May 31, 2020, as well as projected expenditures to December 31, 2020. Furthermore, this report seeks Council's approval for in-year budget adjustments to the 2020 Approved Capital Budget and Plan that have no impact on 2020 approved debt. As illustrated in Table 1 below, City's 2020 capital expenditure was $1.032 billion or 22.3 percent of the 2020 capital budget of $4.635 billion for the period ended May 31, 2020 and is projecting to expend $3.844 billion or 82.9 percent by December 31, 2020 Table 1 - Capital Variance Summary 2020 Approved Budget* Actual Expenditures - January to May Projected Expenditures - January to December $M $M Percent $M Percent City Operations 1,926 375 19.5 percent 1,571 81.5 percent Agencies 1,348 384 28.5 percent 1,139 84.5 percent Subtotal - Tax Supported 3,274 759 23.2 percent 2,710 82.8 percent Rate Supported 1,361 274 20.1 percent 1,134 83.3 percent TOTAL 4,635 1,032 22.3 percent 3,844 82.9 percent *Note: Includes 2019 carry forward funding and 2020 in-year adjustments The Capital spending pattern for the first quarter typically ranges between 5.4 percent and 13.1 percent of the total Council Approved Capital Budget compared to 22.3 percent spend as of five months. Total City projected spend of 82.9percent by year-end is comprised of a Tax Supported Programs spending rate of 82.8 percent and a Rate Supported Programs spending rate of 83.3 percent. Projected underspending by year-end totals $791 million or 17.1 percent of the 2020 Capital Budget. Approximately half of the projected year-end variance reflects underspending attributed to COVID-19 impacts. The projected year-end spending rates presented in this report are based on the submissions from each Program and Agency, and as such, the preparation of this report has been based on this information.
The Executive Committee recommends that: 1. City Council approve in-year budget adjustments to the 2020-2029 Approved Capital Budget and Plan as detailed in Appendix 2 to the report (July 7, 2020) from the Chief Financial Officer and Treasurer that result in no incremental impact on debt financing.
Staff recommendation as filed
The Chief Financial Officer and Treasurer recommends that: 1. City Council approve in-year budget adjustments to the 2020-2029 Approved Capital Budget and Plan as detailed in Appendix 2 that result in no incremental impact on debt financing.
EX15.8adopted
Operating Variance Report for the Five Months Ended May 31, 2020
The purpose of this report is to provide City Council with the Operating Variance for the five months ended May 31, 2020 as well as projections to year-end. This report also requests City Council's approval for amendments to the 2020 Approved Operating Budget that have no impact on the City's 2020 Approved Net Operating Budget. Since mid-March, the City of Toronto, consistent with other major Canadian and Greater Toronto and Hamilton Area municipalities has been experiencing significant financial impacts, both in the form of added costs and revenue losses as a direct result of the COVID-19 pandemic. COVID-19 related financial impacts are anticipated to total $1.9 billion by year-end for the City's Tax Supported Programs, prior to offsets achieved through a series of implemented mitigation strategies that focus on spending and workforce restraints, reducing the year-end shortfall to a projected $1.350 billion. - These items are expected to collectively generate $547.8 million in total offset by year-end, comprised of $513.7 million in savings from workforce restraints, spending constraints and cost avoidance; $34.1 million in added offsets available from budget variance; and include 9,980 staff that had been placed on emergency leave within City programs and approximately 2,000 added staffing impacts estimated within City agencies. The following table summarizes the anticipated year-end COVID-19 financial Impacts, projected offset from mitigations strategies and the resulting financial position of the City's Tax Supported Operations as of May 31, 2020 and the projection at year-end: Table 1 - Tax Supported Operating Variance Summary Variance ($M) Favourable / (Unfavourable) 2020 5M Year-to-Date 2020 Year-End Projection Budget Actual Var Budget Actual Var Forecast COVID-19 Financial Impacts 4,440.6 6,337.8 (1,897.3) Implemented Mitigation Strategies reflected in Year-End Projection N/A (547.8) (547.8) Tax Supported Operating Variance Summary Including Mitigation Savings City Operations 922.4 925.8 (3.4) 2,444.9 2,640.6 (195.8) Agencies 915.1 1,097.7 (182.6) 2,166.6 2,874.7 (708.1) Corporate Accounts (112.9) (85.2) (27.7) (187.0) 249.1 (436.1) Total Variance 1,724.7 1,938.4 (213.7) 4,424.5 5,764.4 (1,340.0) Less: Toronto Building* (5.8) (3.3) (2.5) (16.1) (25.6) 9.5 Adjusted Variance 1,730.5 1,941.6 (211.1) 4,440.6 5,790.1 (1,349.5) Percent of Gross Budget -5.0 percent -11.6 percent Year-to-Date and Year-End Spending Results: As noted in Table 1 above, for the five months ended May 31, 2020 Tax Supported Operations experienced an unfavourable net variance of $211.1 million or 5.0 percent of planned expenditures. This is mainly driven by COVID-19 related cost and revenue impacts experienced beginning from mid-March onwards. The impact on the year-to-date results are reflected in the following areas: - Toronto Transit Commission - Conventional Service ($190.0 million unfavourable) primarily due to significant loss of ridership revenue from the impact of COVID-19. Ridership losses peaked at 86 percent below budget in late April and are currently projected to be 80 percent below budget through the summer. This was partially offset by the implementation of cost containment strategies and matching service capacity to demand. - Shelter Support and Housing Administration ($11.5 million unfavourable) primarily due to unplanned COVID-19 related expenditures related to new physical distancing measures implemented in the City's shelter system, as well as underachieved revenues in Hostels and the Social Housing Service. - Court Services ($9.4 million unfavourable) due to underachieved revenues resulting from lower than plan ticket issuance and partial suspension of collection activities due to COVID-19. For year-end, the City is projecting $1.9 billion in COVID-19 related financial impacts, reduced by $547.8 million from offset generated through $513.7 million in mitigation strategies/cost avoidance and $34.1 million in offsets from budget variance for a net unfavourable variance of $1.350 billion or 11.6 percent of the 2020 Gross Operating Budget, adjusted for Toronto Building. The unfavourable variance is primarily driven by COVID-19 financial impacts, resulting in increased emergency social support costs such as Shelter, Seniors Services and Long Term Care, as well as lost revenue in City Services such as Toronto Transit Commission, the Toronto Zoo, Exhibition Place, and Corporate revenues such as Municipal Land Transfer Tax and Municipal Accommodation Tax. As noted, the projected year-end pressure resulting from COVID-19 related financial impacts of $1.9 billion has been lessened to $1.350 billion through a series of mitigation strategies and other offsets, these include: $513.7 million in projected savings generated through mitigation strategies and cost avoidance as detailed below: - Workforce restraints including redeployment of staff to critical and essential service areas; implementing emergency and seasonal / part-time staff layoffs; the implementation of a hiring slowdown; and savings generated from labour negotiations. --Workforce restraints have resulted in 9,980 City staff being placed on emergency leave, some of which have since returned back from leave, along with approximately 2,000 added staffing impacts estimated within City agencies. - Spending restraints such as matching transit service capacity to demand; reducing discretionary spending; reviewing all services for criticality (prioritize critical, essential and priority services). - Cost avoidance arising from expenditure management and tracking and forecasting COVID-19 related savings. An additional $34.1 million in offsets are available from budget variance experienced within Municipal Land Transfer Tax revenues from January 1 to March 31 that will be used to reduce COVID-19 related Municipal Land Transfer Tax financial impacts. Based on these initiatives, the City has achieved $188.4 million in offsets within its Tax-Supported programs as of June 28, 2020 and expects to generate a total of $547.8 million in offset by year-end. - It is important to note that the projected savings generated through mitigation strategies and cost avoidance are in part based on the City's experience during the pandemic and may either increase or decrease as the emergency situation betters or worsens, consistent with the rate that recovery and restart initiatives begin across the City. The City Manager and Chief Financial Officer and Treasurer continue to engage with their Federal and Provincial counterparts to obtain funding support for municipalities to offset projected deficits resulting from COVID-19 related financial impacts. - The City Manager will be reporting to Council in September on the results of these discussion, noting any full or partial offsets to the projected year-end deficit. - The City Manager will also be reporting to the July 28 and 29 City Council meeting, providing details on experienced and anticipated COVID-19 related financial impacts along with further mitigation options that would need to be considered by Council during their meeting of September 2020, if municipalities continue to receive inadequate financial support from the Federal and Provincial governments. Rate Supported Programs: Rate Supported Programs reported an unfavourable year-to-date variance of $8.8 million. The unfavourable variance is attributed to lower than budgeted revenue primarily from Toronto Parking Authority. At year-end, an unfavourable projected variance is anticipated to be $100.9 million, again primarily driven by significantly lower revenues from Toronto Parking Authority. Rate Supported Programs are funded entirely by the user fees that are used to pay for the services provided and the infrastructure to deliver them. Solid Waste Management Services and Toronto Water's respective year-end surpluses, if any, must be transferred to the Wastewater and Water Stabilization Reserves and Waste Management Reserve Fund, respectively, to finance capital investments and ongoing capital repairs and maintenance. Table 2 - Rate Supported Operating Variance Summary Variance ($M) Favourable / (Unfavourable) 2020 5M Year-to-Date 2020 Year-End Projection Budget Actual Var Budget Actual Var Solid Waste Management Services (30.8) (36.2) 5.4 0.0 (4.5) 4.5 Toronto Parking Authority (27.5) (3.9) (23.6) (70.1) 26.3 (96.4) Toronto Water (142.3) (151.7) 9.3 0.0 9.0 (9.0) Total Variance (200.6) (191.8) (8.8) (70.1) 30.8 (100.9)
The Executive Committee recommends that: 1. City Council approve the budget adjustments and any associated complement changes detailed in Appendix D1 and Appendix D2 to the report (July 7, 2020) from the Chief Financial Officer and Treasurer to amend the 2020 Approved Operating Budget, such adjustments to have no impact on the 2020 Approved Net Operating Budget of the City.
Staff recommendation as filed
The Chief Financial Officer and Treasurer recommends that: 1. City Council approve the budget adjustments and any associated complement changes detailed in Appendix D1 and Appendix D2 to amend the 2020 Approved Operating Budget, such adjustments to have no impact on the 2020 Approved Net Operating Budget of the City.
EX15.9adopted
Annual Report on the City's Loan and Loan Guarantee Portfolio
This report provides an annual update on the City's loan and loan guarantee portfolios for the year ending in 2019. The City currently guarantees three operating lines of credit and eight capital loan guarantees under Council approved policies for line of credit and loan guarantees for cultural and community-based organizations. In addition to the guarantees, the City currently has outstanding a total of seven direct loans: six to City agencies and corporations, plus one to an external organization. All loans and guarantees are in good standing as at the 2019 year end. The effects of COVID-19 and related closure of many of the not-for-profit and City agency venues associated with these loans and guarantees has occurred in the current 2020 calendar year and are therefore beyond the scope of this report. The City will continue to monitor the status of these loans and guarantees and bring forward any necessary actions for Council consideration that may arise from any future loan servicing deficiencies. This report recommends extending lines of credit guarantees, set to expire later in 2020, with two not-for profit theatre groups for an additional three year term as well as extending the loan term for a City loan, also set to expire later in 2020, to a City services corporation for an additional one year term. The subject lines of credit and loan are all currently in good standing.
The Executive Committee recommends that: 1. City Council approve the renewal of the following lines of credit guarantees and capital loan: a. the line of credit guarantee issued by the City on behalf of Canadian Stage Company to its lender in the amount of $820,000 (inclusive of all interest payable by Canadian Stage Company) be renewed for a three-year period commencing on November 1, 2020 and ending October 31, 2023; b. the line of credit guarantee issued by the City on behalf of Young People Theatre to its lender in the amount of $175,000 (inclusive of all interest payable by Young People Theatre) be renewed for a three-year period commencing on January 1, 2021 and ending December 31, 2023; and c. the capital loan issued by the City on behalf of the Lakeshore Arena Corporation in the amount of $4,047,660 (interest payments only) be renewed for a one-year period commencing on November 1, 2020 and ending October 31, 2021.
Staff recommendation as filed
The Chief Financial Officer and Treasurer recommends that: 1. City Council approve the renewal of the following lines of credit guarantees and capital loan: a. the line of credit guarantee issued by the City on behalf of Canadian Stage Company to its lender in the amount of $820,000 (inclusive of all interest payable by Canadian Stage Company) be renewed for a three-year period commencing on November 1, 2020 and ending October 31, 2023; b. the line of credit guarantee issued by the City on behalf of Young People Theatre to its lender in the amount of $175,000 (inclusive of all interest payable by Young People Theatre) be renewed for a three-year period commencing on January 1, 2021 and ending December 31, 2023; and c. the capital loan issued by the City on behalf of the Lakeshore Arena Corporation in the amount of $4,047,660 (interest payments only) be renewed for a one-year period commencing on November 1, 2020 and ending October 31, 2021.
EX15.10adopted
City of Toronto Investment Report for the Year 2019 and the Three Month Period Ending March 31, 2020
The purpose of this report is to provide the following information: 1. Performance of the Funds for 2019, and the first quarter of 2020; and 2. General Market Update and Benchmark Performance. The City's General Group of Funds (General Fund) that holds the City's working capital and the amounts designated for the City's reserves and reserve funds earned: $267.3 million in 2019 (4.3 percent rate of return) $41.5 million in the first quarter of 2020 (3.2 percent annualized rate of return) The City's Sinking Fund portfolio that holds funds for future debt repayments earned: $83.1 million in 2019 (4.9 percent rate of return) $8.6 million in the first quarter of 2020 (2.3 percent annualized rate of return) Since January 1, 2018, the City's long-term investments have been managed by the Toronto Investment Board under a new Council adopted Investment Policy which is based on the prudent investor standard. As at December 31, 2019, approximately 77 percent of both the Sinking Fund and the Long Term Fund were managed by external investment managers selected by the Toronto Investment Board. Four external fixed income managers control approximately 70 percent of the assets while two global equity pooled fund managers oversee 7 percent of these funds. A third global equity pooled fund manager started in February 2020 resulting in a total equity exposure of 10 percent at the fund level. The balance of these funds remain in cash and short-term securities until additional external fund managers can be funded. Selection and contract negotiations for an additional global equity pooled fund manager and real asset managers continues in 2020. All funds managed are compliant with the Council-approved Investment Policy.
The Executive Committee recommends that: 1. City Council receive the report (July 7, 2020) from the Chief Financial Officer and Treasurer for information.
Staff recommendation as filed
The Chief Financial Officer and Treasurer recommends that: 1. City Council receive this report for information.
EX15.11adopted
This report summarizes the changes impacting the City of Toronto (the City)'s obligatory reserve funds (deferred revenues), reserves, and Council-directed reserve funds as at May 31, 2020. The City's deferred revenues (obligatory reserve funds), reserves, and Council-directed reserve funds are subject to annual changes based on funding contributions, transfers, and drawdowns, which are authorized by legislation, third-party agreements, and Council's approvals. The tables and appendices reflect information by major category. As at May 31, 2020, the City recognized $6,540.8 million of deferred revenues (obligatory reserve funds), reserves, and Council-directed reserve funds, which consist of the following balances: - committed funds for legislated, contractually bound or Council-directed activities ($5,507.7 million); - committed funds to offset capital costs and pressures on rate-based activities ($718.1 million); and - uncommitted and available funds for the City to respond to various unanticipated costs and to stabilize various funding sources, including the tax base ($315.0 million). The reported balances include Council approved intra-fund loans that were granted to various City programs and must be repaid to the respective deferred revenues (obligatory reserve funds), reserves, and Council-directed reserve funds.
The Executive Committee: 1. Received the report (July 7, 2020) from the Chief Financial Officer and Treasurer for information.
Staff recommendation as filed
The Chief Financial Officer and Treasurer recommends that: 1. Executive Committee receive this report for information.
EX15.12adopted
This report seeks Council's authority to amend Purchase Order Number 47021814 to extend the contract with the Greater Toronto Hotel Association to provide collection of the Municipal Accommodation Tax - Hotel on behalf of the City of Toronto. Revenue Services is requesting an amendment to this contract to exercise a one-year optional extension of the term as permitted under the contract, and to add funds of $391,037 inclusive of HST and third party audit fees associated with this agreement. The closure of Revenue Services' operations and reduced IT capacity due to the COVID-19 pandemic has delayed the development of an internal collection system for Municipal Accommodation Tax - Hotel Tax remittances directly from hotel operators. An amendment to this purchase order and extension to this contract will provide the additional time and resources required to complete the development, testing and implementation of the remittance and payment system with Technology Services. The contract with the Greater Toronto Hotel Association can be cancelled upon completion of the internal system, upon 60 days notice to the Greater Toronto Hotel Association. The original agreement specified a term of two years, ending on March 31, 2020, but allows the option for the City to renew for up to two (2) additional one-year terms. Exercising the option to renew for one year would extend the agreement from April 1, 2020 to March 31, 2021 on the same terms. Recognizing that the cancellation of Committee and Council meetings as a result of the pandemic precluded extension of the agreement before the March 31, 2020 date, the Greater Toronto Hotel Association has continued to provide services under the contract in good faith since April 1, 2020 to the present.
The Executive Committee recommends that: 1. City Council grant authority to the Director, Revenue Services to exercise the option to renew the agreement (Contract Number 47021814) with the Greater Toronto Hotel Association for the collection and remittance of the Municipal Accommodation Tax from hotels for an additional year effective from April 1, 2020 to March 31, 2021.
Staff recommendation as filed
The Controller recommends that: 1. City Council grant authority to the Director, Revenue Services to exercise the option to renew the agreement (Contract Number 47021814) with the Greater Toronto Hotel Association for the collection and remittance of the Municipal Accommodation Tax from hotels for an additional year effective from April 1, 2020 to March 31, 2021.
EX15.13adopted
Parks, Forestry and Recreation's 2019 Year-End Capital Budget and 2020-2029 Capital Plan Adjustments
This report requests authority from City Council to amend the Parks, Forestry and Recreation's 2019 Council Approved Capital Budget and 2020-2028 Capital Plan by adjusting project costs and future year cash flows to align with year-end expenditures and project progress. Authority is also requested to amend the Parks, Forestry and Recreation's 2020 Council Approved Capital Budget and 2021-2029 Capital Plan by adjusting project costs and future year cash flows contained within the 10-Year Capital Plan. These adjustments will align cash flows for capital project delivery schedules and program requirements and as a result, will have no impact on the timing of debt requirements. Reallocations of cash flows and project costs are also requested where recent project bids exceed the current approved cash flow, or alternatively to advance projects into 2020 that are ready to proceed. Projects that have been completed or cancelled are also requested to be closed, with cash flow reduced, and commitments on funding sources to be released to their funding sources for future budgeting. In addition, authority from City Council is required to execute a Construction Management Agreement between the City of Toronto and Pinnacle International Limited in order for the City to provide funding for the fit-out of the Lower Yonge Street Community Recreation Centre Space. An amendment to the Construction and License Agreement between the City and the Friends of High Park Zoo is also being recommended, increasing the amount of funds to be transferred from the City to the Friends of High Park Zoo for capital improvements to the llama and capybara building in High Park Zoo.
The Executive Committee recommends that: 1. City Council reallocate project costs, cash flows, and funding sources within the Parks, Forestry and Recreation's 2019 Council Approved Capital Budget and 2020-2028 Capital Plan in the amount of $5,515,541, for acceleration and deferral of projects, as included in Appendix 1 to the report (June 29, 2020) from the General Manager, Parks, Forestry and Recreation. 2. City Council reallocate cash flows in the Parks, Forestry and Recreation's 2020 Council Approved Capital Budget and 2021-2029 Capital Plan, for the deferral in the amount of $12,959,662 and acceleration in the amount of $11,101,173 as included in Appendix 2 to the report (June 29, 2020) from the General Manager, Parks, Forestry and Recreation. 3. City Council increase project costs and cash flows within the Parks, Forestry and Recreation's 2020 Council Approved Capital Budget and future year commitments in the amount of $6,184,606, as included in Appendix 3 to the report (June 29, 2020) from the General Manager, Parks, Forestry and Recreation, with no debt impact. 4. City Council authorize the reduction of cash flow and closure of five (5) sub-projects in the Parks, Forestry and Recreation's 2020 Council Approved Capital Budget in the amount of $1,210,182, as included in Appendix 4 to the report (June 29, 2020) from the General Manager, Parks, Forestry and Recreation, and release commitments on development related funding sources to the appropriate accounts. 5. City Council adjust the Parks, Forestry and Recreation's 2020 Council Approved Capital Budget and 2021-2029 Capital Plan for the Lower Yonge Street Community Recreation Centre Space sub-project, in the Community Centre project as follows: a. City Council authorize the City of Toronto to enter into, and the General Manager, Parks, Forestry and Recreation to execute on behalf of the City, a Construction Management Agreement with Pinnacle International Limited for the construction of the Lower Yonge Street Community Recreation Centre, on terms and conditions deemed necessary and appropriate by the General Manager, Parks, Forestry and Recreation and the City Solicitor, and in accordance with City policies applicable to capital projects; b. City Council authorize the City of Toronto to enter into, and the General Manager, Parks, Forestry and Recreation to execute on behalf of the City any other ancillary agreements necessary to complete construction on the Community Recreation Centre, on terms and conditions satisfactory to the General Manager, Parks, Forestry and Recreation and the City Solicitor; c. City Council amend the Parks, Forestry and Recreation's 2020 Council Approved Capital Budget and 2021-2029 Capital Plan for the Lower Yonge Street Community Recreation Centre Space sub-project, in the Community Centre project, in the amount of $0.500 million, increasing the total project cost from $17.500 million to $18.000 million, with cash flow commitments in 2021, fully funded by Development Charges (XR2114); and d. City Council advance the Lower Yonge Community Recreation Centre Space by authorizing the General Manager, Parks Forestry and Recreation to transfer up to $18.000 million from the Parks, Forestry and Recreation's 2020 Council Approved Capital Budget and 2021-2029 Capital Plan from the Lower Yonge Street Community Recreation Centre sub-project, subject to entering into an agreement with Pinnacle International Limited, to that entity to fund the City's agreed cash portion for the development of the Lower Yonge Street Community Recreation Centre Space. 6. City Council amend the Parks, Forestry and Recreation's 2020 Council Approved Capital Budget and 2021-2029 Capital Plan for the CAMP (State of Good Repair) Special Facilities Buildings and Structures (CPR126-47-01) sub-project, in the Special Facilities project, in the amount of $0.258 million, increasing the total project cost from $4.360 million to $4.618 million, cash flowed in 2020, with funding from the following Section 42 Above 5 percent Cash-in-lieu sources for capital improvements to the llama and capybara building in High Park Zoo: $25,734.43 from 489 Parkside Drive (Source Account: XR2213-4200752) and $232,265.57 from 2114 Bloor Street West (Source Account: XR2213-4201055). 7. City Council transfer up to an additional $0.343 million to the Friends of High Park Zoo, from the Parks, Forestry and Recreation's 2020-2029 Council Approved Capital Budget and Plan under the CAMP (State of Good Repair) Special Facilities Buildings and Structures sub-project, in the Special Facilities project, for capital improvements to the llama and capybara building in High Park Zoo, on terms and conditions satisfactory to the General Manager, Parks, Forestry and Recreation. 8. City Council authorize the General Manager, Parks, Forestry and Recreation to amend the Construction and Licence Agreement dated January 1, 2017 between the City and the Friends of High Park Zoo, to allow for the transfer of up to an additional $0.343 million from the City to the Friends of High Park Zoo, to be used for the purpose of the Llama and Capybara Building Project at the High Park Zoo, on terms and conditions acceptable to the General Manager and the City Solicitor. 9. City Council amend the Parks, Forestry and Recreation's 2020-2029 Council Approved Capital Budget and Plan to create a new capital sub-project known as Clydesdale Tennis Clubhouse Improvements in the Outdoor Recreation Centre project, with a project cost of $0.582 million, and cash flow commitments of $0.040 million in 2020 and $0.542 million in 2021, fully funded by Section 37 community benefits obtained from the development at 2135 Sheppard Avenue East and 299 Yorkland Boulevard (XR3026-3700857), for the purpose of improvements to the building.
Staff recommendation as filed
The General Manager, Parks, Forestry and Recreation recommends that: 1. City Council authorize the reallocation of project costs, cash flows, and funding sources within the Parks, Forestry and Recreation's 2019 Council Approved Capital Budget and 2020-2028 Capital Plan in the amount of $5,515,541, for acceleration and deferral of projects, as included in Appendix 1. 2. City Council authorize the reallocation of cash flows in the Parks, Forestry and Recreation's 2020 Council Approved Capital Budget and 2021-2029 Capital Plan, for the deferral in the amount of $12,959,662 and acceleration in the amount of $11,101,173 as included in Appendix 2. 3. City Council authorize amendments to increase project costs and cash flows within the Parks, Forestry and Recreation's 2020 Council Approved Capital Budget and future year commitments in the amount of $6,184,606, as included in Appendix 3, with no debt impact. 4. City Council authorize the reduction of cash flow and closure of five (5) sub-projects in the Parks, Forestry and Recreation's 2020 Council Approved Capital Budget in the amount of $1,210,182, as included in Appendix 4, and release commitments on development related funding sources to the appropriate accounts. 5. City Council authorize the following adjustments to the Parks, Forestry and Recreation's 2020 Council Approved Capital Budget and 2021-2029 Capital Plan for the Lower Yonge Street Community Recreation Centre Space sub-project, in the Community Centre project: a. City Council authorize the City of Toronto to enter into, and the General Manager, Parks, Forestry and Recreation to execute on behalf of the City, a Construction Management Agreement with Pinnacle International Limited for the construction of the Lower Yonge Street Community Recreation Centre, on terms and conditions deemed necessary and appropriate by the General Manager, Parks, Forestry and Recreation and the City Solicitor, and in accordance with City policies applicable to capital projects; b. City Council authorize the City of Toronto to enter into, and the General Manager, Parks, Forestry and Recreation to execute on behalf of the City any other ancillary agreements necessary to complete construction on the Community Recreation Centre, on terms and conditions satisfactory to the General Manager, Parks, Forestry and Recreation and the City Solicitor; c. City Council approve an amendment to the Parks, Forestry and Recreation's 2020 Council Approved Capital Budget and 2021-2029 Capital Plan for the Lower Yonge Street Community Recreation Centre Space sub-project, in the Community Centre project, in the amount of $0.500 million, increasing the total project cost from $17.500 million to $18.000 million, with cash flow commitments in 2021, fully funded by Development Charges (XR2114); and d. City Council advance the Lower Yonge Community Recreation Centre Space by authorizing the General Manager, Parks Forestry and Recreation to transfer up to $18.000 million from the Parks, Forestry and Recreation's 2020 Council Approved Capital Budget and 2021-2029 Capital Plan from the Lower Yonge Street Community Recreation Centre sub-project, subject to entering into an agreement with Pinnacle International Limited, to that entity to fund the City's agreed cash portion for the development of the Lower Yonge Street Community Recreation Centre Space. 6. City Council approve an amendment to the Parks, Forestry and Recreation's 2020 Council Approved Capital Budget and 2021-2029 Capital Plan for the CAMP (State of Good Repair) Special Facilities Buildings and Structures (CPR126-47-01) sub-project, in the Special Facilities project, in the amount of $0.258 million, increasing the total project cost from $4.360 million to $4.618 million, cash flowed in 2020, with funding from the following Section 42 Above 5 percent Cash-in-lieu sources for capital improvements to the llama and capybara building in High Park Zoo: $25,734.43 from 489 Parkside Drive (source account: XR2213-4200752) and $232,265.57 from 2114 Bloor Street West (source account: XR2213-4201055). 7. City Council authorize the transfer of up to an additional $0.343 million to the Friends of High Park Zoo, from the Parks, Forestry and Recreation's 2020-2029 Council Approved Capital Budget and Plan under the CAMP (State of Good Repair) Special Facilities Buildings and Structures sub-project, in the Special Facilities project, for capital improvements to the llama and capybara building in High Park Zoo, on terms and conditions satisfactory to the General Manager, Parks, Forestry and Recreation. 8. City Council authorize the General Manager of Parks, Forestry and Recreation to amend the Construction and Licence Agreement dated January 1, 2017 between the City and the Friends of High Park Zoo, to allow for the transfer of up to an additional $0.343 million from the City to the Friends of High Park Zoo, to be used for the purpose of the Llama and Capybara Building Project at the High Park Zoo, on terms and conditions acceptable to the General Manager and the City Solicitor. 9. City Council approve an amendment to the Parks, Forestry and Recreation's 2020-2029 Council Approved Capital Budget and Plan to create a new capital sub-project known as Clydesdale Tennis Clubhouse Improvements in the Outdoor Recreation Centre project, with a project cost of $0.582 million, and cash flow commitments of $0.040 million in 2020 and $0.542 million in 2021, fully funded by Section 37 community benefits obtained from the development at 2135 Sheppard Avenue East and 299 Yorkland Boulevard (XR3026-3700857), for the purpose of improvements to the building.
EX15.14amended
City of Toronto COVID-19 Response and Accessibility
At its meeting on July 3, 2020, the Toronto Accessibility Advisory Committee considered Item DI8.2: "City of Toronto COVID-19 Response and Accessibility" and made recommendations to City Council through the Executive Committee.
The Executive Committee recommends that: 1. City Council direct the Executive Director, Social Development, Finance and Administration, the General Manager, Shelter, Support and Housing Administration, and the Executive Director, Housing Secretariat to bring forward presentations on how the City is specifically supporting vulnerable people with disabilities in Toronto during and beyond COVID-19, to the November 16, 2020 meeting of the Toronto Accessibility Advisory Committee. 2. City Council direct the General Manager, Transportation Services, to bring forward presentations on CurbTO, ActiveTO, CafeTO, and any other new transportation programs and initiatives to address COVID-19, to the November 16, 2020 meeting of the Toronto Accessibility Advisory Committee. 3. City Council direct the General Manager, Parks, Forestry and Recreation to bring forward presentations on SwimTO, CampTO, and any other new or existing recreational programs and initiatives, detailing any efforts and modifications to accommodate persons with disabilities, and any employment opportunities for persons with disabilities, to the November 16, 2020 meeting of the Toronto Accessibility Advisory Committee. 4. City Council direct the Executive Director, Social Development, Finance and Administration, and the Executive Director, People and Equity, in collaboration with the General Manager, Economic Development and Culture, and in consultation with accessibility stakeholders, to develop guidelines for businesses to support the needs of persons living with disabilities including: a. access to clear face shields, and any alternatives including notepads, to facilitate lip reading, visual facial cues and communication with persons living with disabilities; b. support persons who can assist in navigating smaller spaces to support physical distancing for people living with disability; and c. ensuring that cash remains an accepted legal tender across businesses. 5. City Council direct the Chief People Officer, People and Equity, in collaboration with the General Manager, Parks, Forestry and Recreation, and leveraging existing partnerships and programming, to explore opportunities to better support access to safe outdoor day programming for persons living with disabilities and any employment opportunities for persons with disabilities as part of a pilot strategy within the City's COVID-19 Recovery and Rebuild and report back in the first quarter of 2021. 6. City Council direct the Chief People Officer, People and Equity, in collaboration with the General Manager, Parks, Forestry and Recreation and the General Manager, Toronto Employment and Social Services, and in consultation with accessibility stakeholders, to develop an outreach model and determine an appropriate pilot strategy, for the purpose of providing support and referrals to relevant services, to inform persons living with disabilities, on opportunities for safe and accessible day programming and report back to the November 16, 2020 meeting of the Toronto Accessibility Advisory Committee. 7. City Council request the Toronto Transit Commission Board to direct the Chief Executive Officer, Toronto Transit Commission to bring forward presentations on new or existing initiatives, detailing any efforts and modifications to accommodate persons with disabilities, as a response to COVID-19 response and recovery, to the November 16, 2020 meeting of the Toronto Accessibility Advisory Committee. 8. City Council direct the Chief Communications Officer, Strategic Communications along with any other applicable City Divisions to consolidate and disseminate information on supports and services for persons living with disabilities, highlighting any services changes, additions or disruptions of new or existing services and report back by the November 16, 2020 meeting of Toronto Accessibility Advisory Committee. 9. City Council request the Medical Officer of Health to provide a presentation to the November 16, 2020 meeting of the Toronto Accessibility Advisory Committee on Toronto Public Health's response and efforts related to COVID-19. 10. City Council direct the Toronto Office of Recovery and Rebuild to designate a staff person to be the liaison to the Toronto Accessibility Advisory Committee. 11. City Council request the Province of Ontario and the Federal government to increase the frequency and amount of funding opportunities for qualifying individuals and families, including those receiving the Disability Tax Credit, to better support their ongoing needs including: a. access to protective personal equipment, including masks and gloves, for themselves and their personal support worker; b. access to technology including Wi-Fi, computers and webcams to combat isolation and improve mental health; and c. access to recreation activities as many day programs, and respite centres are closed.
Staff recommendation as filed
The Toronto Accessibility Advisory Committee recommends that: 1. City Council direct the Executive Director, Social Development, Finance and Administration, the General Manager, Shelter, Support and Housing Administration, and the Executive Director, Housing Secretariat to bring forward presentations on how the City is specifically supporting vulnerable people with disabilities in Toronto during and beyond COVID-19, to the September 24, 2020 meeting of the Toronto Accessibility Advisory Committee. 2. City Council direct the General Manager, Transportation Services, to bring forward presentations on CurbTO, ActiveTO, CafeTO, and any other new transportation programs and initiatives to address COVID-19, to the September 24, 2020 meeting of the Toronto Accessibility Advisory Committee. 3. City Council direct the General Manager, Parks, Forestry and Recreation to bring forward presentations on SwimTO, CampTO, and any other new or existing recreational programs and initiatives, detailing any efforts and modifications to accommodate persons with disabilities, and any employment opportunities for persons with disabilities, to the September 24, 2020 meeting of the Toronto Accessibility Advisory Committee. 4. City Council direct the Executive Director, Social Development, Finance and Administration, and the Executive Director, People and Equity, in collaboration with the General Manager, Economic Development and Culture, and in consultation with accessibility stakeholders, to develop guidelines for businesses to support the needs of persons living with disabilities including: a. access to clear face shields, and any alternatives including notepads, to facilitate lip reading, visual facial cues and communication with persons living with disabilities; b. support persons who can assist in navigating smaller spaces to support physical distancing for people living with disability; and c. ensuring that cash remains an accepted legal tender across businesses. 5. City Council direct the Chief People Officer, People and Equity, in collaboration with the General Manager, Parks, Forestry and Recreation, and leveraging existing partnerships and programming, to explore opportunities to better support access to safe outdoor day programming for persons living with disabilities and any employment opportunities for persons with disabilities as part of a pilot strategy within the City's COVID-19 Recovery and Rebuild and report back in the first quarter of 2021. 6. City Council direct the Chief People Officer, People and Equity, in collaboration with the General Manager, Parks, Forestry and Recreation and the General Manager, Toronto Employment and Social Services, and in consultation with accessibility stakeholders, to develop an outreach model and determine an appropriate pilot strategy, for the purpose of providing support and referrals to relevant services, to inform persons living with disabilities, on opportunities for safe and accessible day programming and report back to the November 16, 2020 meeting of the Toronto Accessibility Advisory Committee. 7. City Council request the Toronto Transit Commission Board to direct the Chief Executive Officer, Toronto Transit Commission to bring forward presentations on new or existing initiatives, detailing any efforts and modifications to accommodate persons with disabilities, as a response to COVID-19 response and recovery, to the November 16, 2020 meeting of the Toronto Accessibility Advisory Committee. 8. City Council direct the Chief Communications Officer, Strategic Communications along with any other applicable City Divisions to consolidate and disseminate information on supports and services for persons living with disabilities, highlighting any services changes, additions or disruptions of new or existing services and report back by the November 16, 2020 meeting of Toronto Accessibility Advisory Committee. 9. City Council request the Medical Officer of Health to provide a presentation to the September 24, 2020 meeting of the Toronto Accessibility Advisory Committee on Toronto Public Health's response and efforts related to COVID-19. 10. City Council direct the Toronto Office of Recovery and Rebuild to designate a staff person to be the liaison to the Toronto Accessibility Advisory Committee. 11. City Council request the Province of Ontario and the Federal government to increase the frequency and amount of funding opportunities for qualifying individuals and families, including those receiving the Disability Tax Credit, to better support their ongoing needs including: a. access to protective personal equipment, including masks and gloves, for themselves and their personal support worker; b. access to technology including Wi-Fi, computers and webcams to combat isolation and improve mental health; and c. access to recreation activities as many day programs, and respite centres are closed.
EX15.15adopted
Options for Assistive, Remote Participation to Improve Accessibility
At its meeting on July 3, 2020, the Toronto Accessibility Advisory Committee considered Item DI8.4: "Options for Assistive, Remote Participation to Improve Accessibility" and made recommendations to City Council through the Executive Committee.
The Executive Committee: 1. Requested the City Manager, in consultation with the City Clerk to review options for allowing remote participation by Toronto Accessibility Advisory Committee members when an accommodation is required, and to provide an update to the Toronto Accessibility Advisory Committee at its November 16, 2020 meeting.
Staff recommendation as filed
The Toronto Accessibility Advisory Committee recommends that: 1. The Executive Committee request the City Manager, in consultation with the City Clerk to review options for allowing remote participation by Toronto Accessibility Advisory Committee members when an accommodation is required, and provide an update to the Toronto Accessibility Advisory Committee at its November 16, 2020 meeting.
EX15.16adopted
Applying an Accessibility Lens to Improve Access and Inclusion in City Budget and Other Processes
At its meeting on July 3, 2020, the Toronto Accessibility Advisory Committee considered Item DI8.5: "Applying an Accessibility Lens to Improve Access and Inclusion in City Budget and Other Processes" and made recommendations to City Council through the Executive Committee.
The Executive Committee recommends that: 1. City Council direct the City Manager and the Chief Financial Officer and Treasurer to ensure that people with disabilities are consulted and/or have opportunity to provide input prior to Fall 2020 on any decisions related to service cuts. 2. City Council direct the Chief Financial Officer and Treasurer to apply a disability policy lens to all City of Toronto budget processes to ensure that accessibility and inclusion become central to budget planning and that accommodation costs and resources are addressed organizationally as per human rights legislation and Ontario Human Rights Commission Policy on Ableism 9.3: "…The costs of accommodation must be distributed as widely as possible within the organization so that no single department, employee, customer or subsidiary is burdened with the expense. The appropriate basis for evaluating the cost is based on the budget of the organization as a whole, not the branch or unit where the person with a disability works or has made an application…" 3. City Council direct the City Manager and the City Clerk to review options that improve accessibility to decision-making and save costs such as allowing for remote participation in Committee and consultation meetings and investigating other digital inclusion strategies. 4. City Council request the Mayor to champion and highlight the needs of people with disabilities when lobbying the Federal and Provincial Governments for financial assistance in addressing the budget shortfall expected this year.
Staff recommendation as filed
The Toronto Accessibility Advisory Committee recommends that: 1. City Council direct the City Manager and the Chief Financial Officer and Treasurer to ensure that people with disabilities are consulted and/or have opportunity to provide input prior to Fall 2020 on any decisions related to service cuts. 2. City Council direct the Chief Financial Officer and Treasurer to apply a disability policy lens to all City of Toronto budget processes to ensure that accessibility and inclusion become central to budget planning and that accommodation costs and resources are addressed organizationally as per human rights legislation and Ontario Human Rights Commission Policy on Ableism 9.3: "…The costs of accommodation must be distributed as widely as possible within the organization so that no single department, employee, customer or subsidiary is burdened with the expense. The appropriate basis for evaluating the cost is based on the budget of the organization as a whole, not the branch or unit where the person with a disability works or has made an application…" 3. City Council direct the City Manager and the City Clerk to review options that improve accessibility to decision-making and save costs such as allowing for remote participation in Committee and consultation meetings and investigating other digital inclusion strategies. 4. City Council request the Mayor to champion and highlight the needs of people with disabilities when lobbying the Federal and Provincial Governments for financial assistance in addressing the budget shortfall expected this year.
EX15.17received
Establish a Community Police Office in Lawrence Heights
At its meeting held on February 25, 2020, the Toronto Police Services Board (Board) was in receipt of a report from Chief of Police Mark Saunders, with regard to Establishing a Community Police Office in Lawrence Heights. The Board received the report and I would like to forward a copy to the City of Toronto Executive Committee. A copy of the Board Minute P34/2020 regarding this matter is attached.
The Executive Committee received this Item for information.
EX15.18deferred
Establish a Community Police Office at 200 Poplar Road
At its meeting on January 22, 2020, the Toronto Police Services Board was in receipt of a report from, Ryan Teschner, Executive Director, with regard to City of Toronto Council Decision - Request to Establish a Community Police Office at 200 Poplar Road. The Board approved Mr. Teschner's report and agreed that a copy be forwarded to the City of Toronto Executive Committee. A copy of the Board minute P10/2020 regarding this matter is attached.
The Executive Committee deferred consideration of this Item to its meeting on September 23, 2020.
EX15.19amended
Toronto Police Service - Open Data Plan
At its meeting on January 22, 2020, the Toronto Police Services Board was in receipt of a report from Chief Mark Saunders with regard to the City of Toronto Council Decisions - 2017 Annual Statistical Report. The Board received the Chief's report and agreed that a copy of this report be forwarded to the City of Toronto Executive Committee. A copy of the Board minute P9/2020 regarding this matter is attached.
The Executive Committee recommends that: 1. City Council request the Chair, Toronto Police Services Board, to report to the December 9, 2020 meeting of the Executive Committee, on the progress made by the TPSB to release its Open Data Sets to the City of Toronto's Open Data Portal.
EX15.20amended
Soft Drink Sponsorship Agreement for Exhibition Place
At its meeting on June 24, 2020, the Board of Governors of Exhibition Place considered Item EP11.5: "Soft Drink Sponsorship Agreement" and made a recommendation to City Council through the Executive Committee.
The Executive Committee recommends that: 1. City Council approve an agreement with Coca-Cola Canada Bottling Ltd. ("Coke") for a period of five years, commencing on the date of approval of City Council, to be the official and exclusive soft drink provider to Exhibition Place, including Enercare Centre and Beanfield Centre, on the terms and conditions set out in the report (June 10, 2020) from the Chief Executive Officer, Exhibition Place and such other terms and conditions as may be satisfactory to the Chief Executive Officer and the City Solicitor. 2. City Council direct that Confidential Attachment 1 to the report (June 10, 2020) from the Chief Executive Officer, Exhibition Place remain confidential in its entirety as it contains financial information that belongs to the Board of Governors of Exhibition Place and has monetary value or potential monetary value.
Staff recommendation as filed
The Board of Governors of Exhibition Place recommends that: 1. City Council approve an agreement with Coca-Cola Canada Bottling Ltd. ("Coke") for a period of five years, commencing on the date of approval of City Council, to be the official and exclusive soft drink provider to Exhibition Place, including Enercare Centre and Beanfield Centre, on the terms and conditions set out in the report (June 10, 2020) from the Chief Executive Officer, Exhibition Place and such other terms and conditions as may be satisfactory to the Chief Executive Officer and the City Solicitor.
EX15.21adopted
Impact of Bill 197 on Meeting Rules
The Province has introduced legislation that would allow City Council (a) to make remote meeting participation for Council and local boards permanent and (b) to allow Members of Council to act by proxy during meetings. City Council should extend the current electronic meeting rules for itself and local boards for a period of one year following the termination of provincial and municipal emergencies. This would give Council more experience with these types of meetings to help decide whether to decide if it wishes to make the rules permanent. City Council should also decide if it wishes to opt-in to the proxy provisions, and if so, direct the City Clerk to report on the implementation options. Amendments to the Council Procedures require the approval of two-thirds of Members present and voting.
The Executive Committee recommends that effective from the date that Bill 197 is passed and proclaimed: 1. City Council extend the electronic participation rules applicable only during a declared emergency currently contained in Municipal Code Chapter 27, Council Procedures, for a period of one year following the later of the termination of the Provincial emergency or the termination of the municipal emergency. 2. City Council extend the electronic participation rules applicable only during a declared emergency currently contained in the Simplified Rules for Advisory Bodies for a period of one year following the later of the termination of the Provincial emergency or the termination of the municipal emergency. 3. City Council authorize its local boards to extend or adopt remote electronic meeting rules for a period of one year following the later of the termination of the Provincial emergency or the termination of the municipal emergency. 4. City Council review the rules for electronic meetings for City Council and its local boards before the expiry of the recommended extensions. 5. City Council request the City Clerk to report to the October 2020 Executive Committee meeting with options for Council to consider with respect to proxies.
Staff recommendation as filed
The City Clerk recommends that effective from the date that Bill 197 is passed and proclaimed: 1. City Council extend the electronic participation rules applicable only during a declared emergency currently contained in Municipal Code Chapter 27, Council Procedures, for a period of one year following the later of the termination of the Provincial emergency or the termination of the municipal emergency. 2. City Council extend the electronic participation rules applicable only during a declared emergency currently contained in the Simplified Rules for Advisory Bodies for a period of one year following the later of the termination of the Provincial emergency or the termination of the municipal emergency. 3. City Council authorize its local boards to extend or adopt remote electronic meeting rules for a period of one year following the later of the termination of the Provincial emergency or the termination of the municipal emergency. 4. City Council review the rules for electronic meetings for City Council and its local boards before the expiry of the recommended extensions. 5. City Council request the City Clerk to report to the October 2020 Executive Committee meeting with options for Council to consider with respect to proxies.